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HLWW School District 2687 Board Minutes

Monday, August 20, 2001 7:30 P.M.


The Regular School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:30 p.m. on July 16, 2001. After the Pledge of Allegiance, roll was taken with members present: Randy Heuer, Kirk Jensen, Richard Lammers, Eugene Lorentz, James Raymond, Charles Weber, Leo Weber, Ken Zimmerman. James Fowler was absent. Also present were Superintendent Riley Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman; and Board Secretary Vivian Mahlstedt.

Vice-Chair Heuer opened the floor for discussion of School Board Goals for 2001-02. Raymond suggested discussion surrounding the long range planning and facilities goal, stating that, if Lester Prairie declines to consolidate with HLWW, the board needs to have a back-up plan. C. Weber asked if Hoheisel could obtain tax impact figures from Ehlers & Associates on surrounding districts. Hoheisel said that a number of districts will have referendums this fall. L. Weber asked aboutfunding for the proposed building, saying that the state has indicated financial help. Jensen commented that, with or without Lester Prairie, a big concern of residents is the perception that Waverly residents felt "left out" by the site selection. He said the board needs to be sure that they explain clearly the "why's" of the site selection, and that the board needs to encourage people to fully understand and support the choice. Raymond said he would like to be able to convince the business people of each town that the new school will be good for business and therefore very positive for them, whether it is located in or outside of their town.

Heuer said that Lester Prairie seems to want to proceed very slowly on this question, but that HLWW must move forward quickly. Lammers stated the need for the communities to be in this endeavor together; also that Waverly residents are feeling left out of the equation. He went on to say that his major concern with the current site choice is public safety, and that County Road 6 may not be able to handle the increased traffic load. He stated that another option, if Lester Prairie declines to consolidate, would be to add on to the Waverly and Winsted buildings, and remodel the Howard Lake building. Raymond reminded the board that the state may not financially support remodeling; he also said that if we delay another couple years to build, open enrollment will take care of the problem as there will not be enough students to maintain a local school district.

Lammers stated that the board needs to be concerned with what we have now and not with what other districts may or may not do. He said that without Lester Prairie, the state financial aid will not be available; also that, if we don't build, the Ag Partnership will probably not be possible.

Jensen commented that the public needs to be kept informed. Lorentz suggested that it's important for Lester Prairie residents to know what their district's debt is now, and how it would be affected by joining with HLWW.

Heuer summarized this initial discussion, stating 1) the board needs to establish an absolute timeline with Lester Prairie, including a "drop dead" date; 2) if they decline to consolidate or miss that date, HLWW needs to be ready to decide on an alternate path.

He said the recommended committee structure is: Superintendent as ex officio; 2 school board members (he recommended Heuer and Fowler; Raymond as alternate); 1 teacher; 1 non-teaching staff member; 2 community members.

Several board members and the Herald editor asked who is being considered for the committee; Heuer answered that he would share the list with the Herald editor as soon as the people had been asked and agreed to serve.

Board members were shown the list. Heuer went on to say that suggestions for the committee would be appreciated. Zimmermann suggested that the committee include one person from each town, rather than 2 community people, and several options were discussed. Heuer stated that the committee needed to be structured to mirror the Lester Prairie and Glencoe-Silver Lake School District's committees.

To wrap the discussion of goals, Hoheisel said he will include a proposed revision of the goals in the mid-meeting update, suggesting approval at the September board meeting.

Vice-Chair Heuer opened the floor to consider approving the agenda of the August 20, 2001 meeting. Hoheisel added item 16a, Lane Change for Angie Granrud; Heuer added item 16b, Superintendent's Contract. Zimmermann moved to approve the agenda with additions; L.Weber seconded; passed unanimously.

Zimmermann moved to approve the minutes of the July 16, 2001 Regular School Board meeting; Raymond seconded; passed unanimously.

L. Weber moved to approve the August bills; Zimmermann seconded; passed unanimously.

L. Weber moved to approve the August Treasurer's report; Zimmermann seconded; passed unanimously.

Principal Julie Millerbernd reported:

· Staff update:

Howard Lake Elementary will have 2 1/2 staff teaching 1st graders; Robin Day will do 1/2 class (of reading and math), and 1/2 day music at Holy Trinity.

Dawn Kalvig will teach music at both Howard Lake and Winsted. Class sizes will remain small due to funding provided by class reduction grants. She recommends that Paraprofessional Jennifer Buckley's time be extended to help the student she assists and that Josh Westling teach Phy Ed at Holy Trinity and Winsted. Sue Winge is moving from Humphrey to Winsted to teach 2nd grade. Michelle (Russell) Olson will be at HLWW High School and Howard Lake Elementary; Tom Hoeg will be at Holy Trinity.

· Personalized letters have been sent to all students enrolled at HL and Winsted elementaries; letters to kindergarten parents will go out shortly.

· Initial enrollment numbers are: Winsted = 91; HL = 194. Both are higher than last spring.

· Class sizes will remain between 17-22 students at HL; Winsted sizes are 15-21 students.

· At Open House (Wednesday, Aug. 29, 6 - 7:30 p.m.) and on the first day of school, parents/students will receive folders containing parent handbook, discipline handbook, the 40 assets, volunteer information, fundraising plans, etc.

Raymond commented on the recent article in the Wright County Journal Press which showed HLWW to have the lowest student/teacher ratios of neighboring districts.

Principal Dean Wessman reported:

· Staff update:

Jeff Kyllonen and Joan Johnson move to teach 5th grade; Jane Stritesky will teach both vocal music and band, except for 6th grade choir, which Mrs. Starr will teach. Angie Granrud will work at both Humphrey and HLWW High School. Roger Rosin will teach phy ed at Humphrey and also 2 hours at the high school.

· Open House will be Wednesday, 8/29 6-8 p.m.

· Initial enrollment totals 179 (grades 4 - 6).

· He thanked parents Jesse Salonek, and Lyle and Deann Barfknecht for building a float for the Waverly Days parade, honoring the State Fair "Gathering of Champions" students.

· New K-8 math books have been purchased as part of the curriculum review.

· Curriculum areas to be reviewed this year are Home Economics and Cultural Diversity, with the review process to be completed for Math, Science, and Ag.

· Test results have been received for both 3rd and 5th grade Minnesota Comprehensive Assessments. Our students tested above state average in reading and math, but below in writing. He said that in October, there will be a "field test" in writing for 10th graders, which will give an extra opportunity to see what the test is about. The actual test takes place in January.

· 2002 grads will need to complete 17 standards to graduate; they're the first class required to have a certain number of standards. 2003 grads will need 20 standards; 2004, 24 standards. The Guidance Counselor will continue to work with students to make sure they complete the requirements.

Principal Mike Day reported:

· Staff update:

Bridget Borner is the new counselor; Jeff Swenson will teach 7th and 8th social studies; Dan Ollila, German and 7th grade social. Tom Hoeg and Michelle Olson, Special Education, will be in Winsted and HL, respectively.

· Total HS enrollment is about 35 students higher than last spring.

· David Metcalf will teach a 7th hour "Language Arts Live" gifted/talented course, that will include four 6th graders from Humphrey.

· Open House is 8/28, 4 - 8 p.m.; new student/7th graders orientation is at 6:30.

· The first varsity football game, which will also be Parents Night, will be 8/30 against Lester Prairie. The first varsity volleyball game will be 9/4.

· Bernick's has installed a new milk and yogurt machine in the Commons. It will be left on all day; Bernick's will make sure the products are fresh. Proceeds will go toward the Star Student fund and/or student handbooks.

There were no requests from the public.

Heuer stated that another agenda item, 1a, needed to be added; Long Range Facilities Task Force planning. Raymond moved to amend and approve the agenda; L. Weber seconded; passed unanimously.

(Item 1) Hoheisel updated the board on buildings and grounds projects completed and in progress. He publicly thanked the custodians for their hard work over the summer, saying that the rooms look very good.

Lammers asked about the bleacher safety item. Hoheisel responded that all bleachers are in safety compliance, except at the Humphrey gym. He said that, due to the construction of the bleacher sections there, safety is an issue only when all sections aren't pulled out. Therefore, the policy is to pull out all sections of the bleachers whenever used.

(Item 1a) Heuer introduced further discussion of the Long Range Facilities Task Force, particularly the HLWW/Lester Prairie committee structure. Lorentz asked if the suggested board members are able and willing to serve. Heuer and Raymond said they are prepared to serve; Heuer also said that Fowler had previously agreed. Lammers asked what the "drop dead" date should be. Heuer suggested 3/1 or 3/15; also that Lester Prairie seems to have indicated the end of the school year. Raymond asked if the board could set the date after the initial meeting instead of now. L. Weber agreed. Lorentz stated that if we wait too long to act, that another legislative session will pass by, which could result in a loss of legislative and/or grant funding.

Lammers asked if Lester Prairie had met with Glencoe-Silver Lake yet. Heuer stated that he thought so; also that he understood that Lester Prairie will have a committee structured like HLWW and GSL. C. Weber asked if all agree that HLWW is interested only in consolidation; Heuer and Lorentz both agreed, stating that that is the only way the additional state funding would be available. Raymond moved to establish a committee with Lester Prairie as already described; L. Weber seconded. Lammers said there should be 3 community members; Zimmermann moved to amend the motion from 2 community members to 3; seconded by Lorentz. C. Weber said any change would have to be agreed to by Lester Prairie. Heuer stated that there should be the same number on the HLWW committee as the Lester Prairie committee; Zimmermann suggested that Lester Prairie add 1 person. L. Weber suggested that the motion be amended to say "either 2 or 3" community members. Heuer called for a vote regarding increasing the committee to include 3 community members. Those in favor were Zimmermann, Lorentz, Jensen. Opposed, C. Weber, Raymond, Lammers, L. Weber, Heuer. The motion failed.

Heuer called for a vote on the original motion for the committee to include 2 community members. Lammers asked who will pick the community members, and how they'll be selected. Heuer responded that they would be appointed by Fowler and himself, and approved by the remaining task force members and the Superintendent. Discussion surrounding committee members who will be asked; Heuer added that those being considered have been involved in the task force. Heuer called for the vote to be taken; those voting in favor: Raymond, Zimmermann, Lorentz, L. Weber, Jensen, Heuer. Opposed C.Weber, Lammers. Motion carried.

(Item 2) Hoheisel updated the board on the Ag partnership; ongoing discussions include a possible student teacher and a part-time coordinator for the project. He said they also need to talk about possible additional grant requests, and that they continue to work with the University of Minnesota.

(Item 3) C. Weber moved to table discussion of education-related legislation until September; L. Weber seconded; passed unanimously.

(Item 4) Hoheisel said that after receiving bids, he recommended Climate Makers for the school's temperature control contract for preventive maintenance. He said another vendor will provide 2 to 3 days for burner checking. Raymond moved to approve the contract; Zimmermann seconded; passed unanimously.

(Item 5) Lorentz moved to adopt the Resolution Calling for Annual School Board Election; L. Weber seconded. Motion passed by voice vote of all in favor: Zimmermann, Raymond, C. Weber, Lorentz, L. Weber, Lammers, Jensen, Heuer; and none opposed.

(Item 6) Cindy Decker was not available to report.

(Item 7) Millerbernd stated that the K-3 Elementary and Discipline Handbooks are essentially the same as last year, with only minor updating changes.

Wessman described a change in the discipline plan at Humphrey which includes positive reinforcement of good behavior, and is structured after a Hutch Middle School program. The plan involves giving cards for good behavior and taking cards away for poor behavior. Rewards will be given at the end of the quarter based on the number of cards students have accumulated.

Lorentz moved to approve the elementary handbooks; Raymond seconded; passed unanimously.

(Item 8) Hoheisel reviewed bids for the HVAC upgrade; Hallberg Engineering recommended Climate Makers, which had the low bid. L. Weber moved to approve the Climate Maker's bid; Zimmmermann seconded; passed unanimously.

(Item 9) Heuer summarized the major points of the mutual release agreement with Ms. Jill Schlueter, which has been signed by Ms. Schlueter, and her resignation. The agreement includes a $15,942 payment through this calendar year; $25 per month for dental insurance through 6/30/02; maintaining life insurance policy through 6/30/02 at $54 per month; the total cost of the package was about $16,500. Lorentz moved to approve the mutual release agreement; C. Weber seconded; passed with voice vote of eight in favor: Zimmermann, Raymond, C. Weber, Lorentz, L. Weber, Lammers, Jensen, Heuer; and none opposed.

(Item 10) C. Weber moved to approve the contract with the Adult Training and Habilitation Center (ATHC) in Winsted for the coming year; Zimmermann seconded; passed unanimously.

(Item 11) Lorentz moved to approve the fall coaching staff; Zimmermann seconded; passed unanimously.

(Item 12) Zimmermann moved to approve the bus driver training recommended by Hoheisel; Raymond seconded; passed unanimously.

(Item 13) Hoheisel reviewed levy information, saying that this would be a technical approval at this time, and that once levy information is received, the board would take action. He added that this action will assure that the district will not lose revenue relative to current statutes and how excess levy revenues will be received. C. Weber moved to adopt the sample language; Lorentz seconded; passed by voice vote of eight in favor: Zimmermann, Raymond, C. Weber, Lorentz, L. Weber, Lammers, Jensen, Heuer; and none opposed.

(Item 14) Hoheisel suggested that the Health and Safety Attachment 99 be approved. Lorentz moved to approve it; L. Weber seconded; passed unanimously.

(Item 15) Hoheisel reviewed resignations: Shari Remer, Bus Driver, and Joann Wuollet, Paraprofessional at Humphrey. The resignation from Gary Schlagel had been withdrawn. Raymond moved to accept the resignations; C. Weber seconded; passed unanimously.

(Item 16) Hoheisel read the employment recommendations; Jeremy Quaas, part-time Cleaner/sweeper; Bridget Borner, Counselor; Kari Berg, Bus Driver; Jennifer Buckley, Paraprofessional, increase position to 3 hours, 50 minutes; Josh Westling, phy ed teacher at Winsted Elementary. Zimmermann moved to approve; L. Weber seconded; passed unanimously.

(Item 16a) Hoheisel stated that Angie Granrud's lane change request meets all the requirements. C. Weber moved to approve the lane change; Lorentz seconded; passed unanimously.

(Item 16b) Heuer stated recommended changes to the superintendent's contract, as agreed to by the negotiating committee, including a 5% increase in salary. Raymond moved to approve the contract; Lorentz seconded; passed unanimously.

(Item 17) Vice-chair Heuer read the following recognition:

The School Board recognizes 2001 HLWW Graduate Anna Millerbernd for her recent selection as Minneapolis Aquatennial Princess. Congratulations, Anna, and best wishes for an exciting and rewarding year as Aquatennial Royalty.

Raymond moved to approve the recognition; Zimmermann seconded; passed unanimously.

(Item 18) Superintendent Hoheisel reported:

· Next Regular School Board Meeting Monday, September 17, 2001, 8:00 p.m., Humphrey Elementary Gymnasium.

· He attended the MSBA Summer Seminar on August 16-17.

· Technology updates are continuing.

· The annual employee breakfast will be August 29, 7:30 a.m., kicking off the new school year.

· The financial audit is scheduled for the end of September.

Committee Reports:

· C. Weber stated that on Wednesday (8/22), a mediation meeting will be held with the paraprofessionals.

· Jensen said he sent two letters to the Executive Director of the University of Minnesota and U President Mark Udolf contesting their plan to schedule Division 1 football games on Friday nights, which are traditionally reserved for high school football.

· Heuer thanked business owners and farmers who donated items, hay, straw, or labor for the very successful FFA auction held recently. Raymond reported that the day after the county fair, alumni and current FFA members cleaned the barns, with over 30 students and adults volunteering time, equipment, etc., to get all cleaned in a short time. The effort earned $3700 for the FFA and Alumni.

C. Weber asked if the district has an ongoing contract with Holy Trinity. Hoheisel responded that we have a 3 or 4 year agreement.

C. Weber moved to adjourn the meeting; L. Weber seconded; passed unanimously and adjourned at 9:45 p.m.

Respectfully submitted,

Richard Lammers, Clerk

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