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HLWW School District 2687 Board Minutes

Monday July 19, 2004-7:00 p.m.

Howard Lake High School

Media Center

The Regular School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 7:00 p.m. on July 19, 2004. After the Pledge of Allegiance, roll was taken with members present: Dan Schaible, John Lideen, AI Doering, Lori Custer, Tom Hammer, Charles Weber, and Charles Borrell. Also present were Superintendent George Ladd, and Secretary Vivian Mahlstedt.

Chair Lideen opened the floor to consider approving the agenda of the July 19, 2004 Regular School Board Meeting. Chair Lideen added item 10B, Superintendent Review Process. Weber motioned to approve the agenda with the additions; Custer seconded; passed unanimously.

Custer motioned to approve the minutes of the June 21, 2004 Regular School Board meeting; Hammer seconded; passed unanimously.

Ladd reported that Representative Urdahl was not able to attend the July work session, and called to reschedule for the August 8 work session. Weber motioned to approve the July 6, 2004 work session minutes; Custer seconded; passed unanimously.

Hammer suggested that in the future the board consider reducing the number of subscriptions of the Star Tribune paper. Borrell also asked to consider input from the teachers before deciding on any action. Hammer motioned to approve the July bills; Weber seconded; passed unanimously.

Ladd reviewed the July Treasurer’s report. Weber motioned to approve the July Treasurer’s Report; Schaible seconded; passed unanimously.

Committee Report:

MAWSECO: Borrell said he will report at the next work session.

Budget: Committee is meeting later this week.

Negotiations: Weber stated that negotiations meetings are continuing in August.

Wright Tech: Schaible reported that, in September, they will be seeking volunteers to help review Wright Tech’s plans.

Laker Pride: Hammer reported that the committee met with Ladd and Principals Wessman and Gerdes regarding Open Houses this fall. The recommendation is: eliminate one student contact day, and have the High School and Middle School Open House on Monday, August 30; and both elementaries on August 31. Principals and Lake Pride committee would like to offer a festive atmosphere with decorations, music, and treats. The Middle School and High School will do a mock school day for parents, so they can see their student’s schedule. Hammer also reported that Laker Pride will do the next calendar mailer early in August, and it will focus on personnel.

Ladd reviewed communications. Ladd reported that MREA has invited the board to a regional meeting, and if members are interested, to let him know.

Requests from the Public - None

(Item 1) Kristin Hanson from Ehlers & Associates reported that there were five bids on the General Obligation Aid Anticipation Certificates of Indebtedness. The best bid was from CIBC World Markets of New York, although all bids were quite competitive. Legally, the district is not able to accept bids other than the best one, even though local banks presented a competitive bid. Discussion followed, and members agreed the board may want to handle the bidding process differently next year, including considering the bid process earlier in the year.

Weber motioned to approve the award of sale of aid anticipated certificates; Hammer seconded. Motion carried.

(Item 2) Ladd reported information provided by MSBA regarding operating levies, and data pertaining to HLWW specifically. Hammer stated that he felt three items are crucial to this discussion: 1) should existing and new levy amounts be combined; 2) term of levy; 3) amount of levy. Hammer recommended that the levy question that eventually goes to voters should be kept basic and easy to understand so board members can clearly explain it, and voters can understand the needs. Hammer suggested that the current levy be rolled into a new levy to allow clarity for voters. Borrell disagreed, saying that it may be more confusing to roll the two together. Discussion followed on all three items. Schaible started the discussion of the amount of the levy, suggesting a $500 levy. Doering agreed, stating that what the district actually needs in revenue is probably not the same as what voters will pass; therefore, he felt we could pass a levy in the range of $400-$500, including current levy. Hammer said he has the same opinion, but reminded the board that we will have more students each year, and district population continues to grow, increasing the tax base. Hammer said that this will be the most important referendum that the district has put forth for a long time; but he agrees on the same range, including current levy, but without the lease levy. Borrell said he would go lower, at $350 to $400, because he doesn’t think anything higher will pass. Custer said that she definitely wants us to be able to make improvements in the school, but also feels nothing higher than $500 will pass. Weber stated he would go with $550. Lideen said he wanted to keep the number down as low as possible for this levy; and that, once it’s approved, as a district we should show that we’ve been good stewards of the money so the public can support further growth. Therefore Lideen’s thought would be $500. Board members agreed that the amount they quoted would be including the current levy, but excluding the lease levy. Board members asked Kristin Hanson how the ballot will read relative to the current levy and new levy amounts.

Lideen conducted a voice vote, saying that a “yes” would mean the current levy would be rolled into the new one, and “no” would mean it would remain unchanged. Weber - yes: Schaible - no; Hammer - yes; Borrell- no; Doering - yes; Custer- yes; Lideen - yes. (If the new levy does not pass, the current one would continue.)

Lideen said that a $500 levy would give us $667,000 and discussion followed regarding specific levy amounts. Doering went through the list of estimated expenses, suggesting cuts and changes, ending with a total of $600,290. Hammer suggested that the funding recommended for technology be continued due to the continued importance of technology. Schaible suggested that fine-tuning the estimates could be done later, giving members time to consider changes.

Borrell motioned to approve an operating levy of $495 per pupil unit, excluding the current levy, be presented to the public; Doering seconded; passed unanimously. Hammer asked when definitions of the levy should be prepared; it was agreed to add it to the agenda for the next work session.

(Item 3) Lideen reported on the most recent community meeting, stating that there was good discussion regarding possible building and a land purchase. The community group reviewed four options, which Lideen outlined for the board. Lideen said there was discussion surrounding whether the land purchase agreement should be finalized before the levy vote, which will be continued at future meetings.

Lideen suggested that a land search committee be appointed to do further research on land sites, including a review of properties that had previously been considered. The committee will be Weber, Borrell, and Custer. They should establish parameters regarding a site and report back to the board. This committee will meet July 27 at 8:00 am, with Mr. Ladd.

Hammer asked when the decision would be made as far as having the land purchase agreement in place in time for the levy. Doering suggested that this be discussed again at the next community meeting.

(Item 4) Hammer motioned to approve Attachment 99; Custer seconded; passed unanimously

(Item 5) Weber motioned to approve Health & Safety written programs; Custer seconded; passed unanimously.

(Item 6) Michelle Johnson, Food Service Director, and the administration recommend Pan 0’ Gold Bakery be awarded the bakery bid for 2004-2005 because of the lower price of sliced white bread (which we use the most) and they provide same day delivery; and Kemps, (low bid) be awarded the dairy bid for 2004-2005 school year. The administration recommends DESS for Howard Lake site for snowplowing, and D&D Plowing for the Waverly site; Waste Management-Winsted Elementary, and Mumford Sanitation-Howard Lake and Waverly elementary for waste removal bids for 2004-05.

Hammer motioned to award for bakery, dairy, snowplowing, and waste removal bids; Schaible seconded; passed unanimously.

(Item 7) Borrell motioned to approve a membership with SEE for 2004-05 school year; Weber seconded; passed unanimously.

(Item 8) Borrell suggested change: exemptions #4, administrative discretion, letter c: change to “superintendent and/or school board.”

Borrell motioned to approve Policy 501 (School Weapons Policy) with corrections from present district policy and student handbook, and correction stated above; Doering seconded; passed unanimously.

Weber motioned to approve Policy 502 (Search of student lockers, desks, personal possession & student’s person) with corrections from present district policy and student handbook; Schaible seconded; passed unanimously.

(Item 9) Borrell motioned to approve hiring Tanya Lachermeier at BA step 1, as a class size reduction instructor at Winsted Elementary. Principal Day and the administration recommend hiring Brianna Gunning at BA step 0, as a high school social studies teacher; Rod Janikula at BA step 0, as a high school social studies teacher; Adam Pettinger at MA step 1, as a high school science teacher. Principal Gerdes and MAWSECO recommend hiring Kristy Cardinal at BA step 0 as a DCD teacher at Humphrey Elementary for 2004-2005 school year; Weber seconded; passed unanimously

(Item 10) Doering motioned to approve the Truth in Taxation Hearing dates at 1 hour prior to the December 6, 2004 work session, with the continuation date set for December 14, 2004; Weber seconded; passed unanimously

(Item lOB) Hammer had previously presented a suggested review format for the Superintendent, which would include input from board members, principals, secretaries, and other people that directly report to the Superintendent. Ladd agreed that the outlined process would be a helpful review.

Borrell moved to approve the resolution regarding Superintendent Review; Doering seconded. Voice vote unanimously approved. A timeline will be developed at the next work session.

(Item 10C) The Laker Pride committee recommended to delete one student contact day to allow for 2 Open Houses (8/30 and 8/31), and start school on 9/2.

Hammer motioned to start school on 9/2, have 2 Open House Days, and delete 1 student contact day; Schaible seconded; passed unanimously.

(Item 10D) Move graduation from Memorial Weekend to another date. The board would like to hear input from Principal Mike Day before deciding on this - it will be on the agenda for next regular meeting.

(Item 11) Chair Lideen read the following recognition:

The School Board recognizes HLWW students recently crowned in local city celebrations: Waverly, Queen Sarah Jacobson, Princess Blair Sawatzke; Howard Lake, Queen Jenna Jones, and Princesses Carnie Bernick, and Jacklin Hubbell.

Hammer and Weber recommended to also recognize HLWW student Meghan Eiden for her help in rescuing an injured person.

Custer recommended recognizing Tiffany Ogle, graduate of HLWW, for being crowned Miss Minnesota.

Weber motioned to approve recognitions as read; Borrell seconded; passed unanimously

(Item 12) Superintendent’s Report

a) Next School Board Work session- August 2, 2004

b) Next Regular School Board Meeting - August 16, 2004

c) Bus inspection - HLWW passed inspection with flying colors.

d) MSBA summer seminar August 12-13, 2004

e) Buildings and Grounds meeting with SGN- TBD

(Item 13) Other business:

Volunteers will be working Saturday 7/24 to complete building moves. Anyone who can work will be appreciated.

Ladd requested that board members take charge of loading crews, to make sure everything is moved correctly.

Hammer asked if there should be a date set for Superintendent Negotiations. It was suggested that the evaluation be completed first. Hammer disagreed, stating that negotiations should be based on market value vs. performance. Lideen said it would be discussed at the work session.

Weber motioned to adjourn at 9:45 pm.; Custer seconded; passed unanimously.

Respectfully submitted,

Allen Doering, Clerk

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