HLWW School District 2687 Board Minutes

BOARD OF EDUCATION ORGANIZATIONAL/REGULAR MEETING
Monday January 12, 2015
HLWW HS Media Center
The January 12, 2015 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:01 p.m. by Vice Chair Wiech. After the pledge of allegiance, roll was taken with the following members present: Wiech, Heuer, Tintes, Kocher, Smith, Bush and Diers. Also present were Superintendent Brad Sellner, Principals Jason Mix, Jim Schimelpfenig, and Jennifer Olson, and Board Secretary Marilyn Greeley.
(Item III) Heuer read the oath of office to newly elected School Board members Charles Bush and Dwayne Diers.
(Item V) Wiech proceeded with the Organizational meeting.
(Item V, Subd. A-1) Wiech acted as chairperson to conduct this procedure. Kocher nominated Wiech as Chairperson. Smith motioned to approve Wiech as the Chairperson; Tintes seconded; passed unanimously.
(Item V, Subd. A-2) Heuer nominated Tintes as Vice Chairperson. Kocher motioned to approve Tintes as the Vice Chairperson; Heuer seconded; passed unanimously.
(Item V, Subd. A-3) Tintes nominated Heuer as Clerk. Tintes motioned to approve Heuer as Clerk; Smith seconded; passed unanimously.
(Item V, Subd. A-4) Heuer nominated Kocher as Treasurer. Heuer motioned to approve Kocher as Treasurer; Smith seconded; passed unanimously.
(Item V, Subd. B) Tintes motioned to approve $65 committee meeting per diem; Smith seconded; passed unanimously.
(Item V, Subd. C-1) Heuer motioned to approve the Herald Journal as the official newspaper; Tintes seconded; passed unanimously.
(Item V, Subd. C-2) Heuer motioned to approve the official depositories; Tintes seconded; passed unanimously.
(Item V, Subd. D) Heuer motioned to approve Knutson, Flynn, Hetland, & Deans, Ratwik, Roszak & Maloney, P.A., and Neill J. O’Neill, LTD as legal counsel; Kocher seconded; passed unanimously.
(Item V, Subd. E) Smith motioned to approve the authorization of the Superintendent of Schools to use facsimile signatures for checks; Tintes seconded; passed unanimously.
(Item V, Subd. F) Kocher motioned to approve the following authorized signatures for accounts: Scott Berning, Jason Mix, Donna Wilson, Margaret Marketon, and Marilyn Greeley, as recommended; Smith seconded; passed unanimously.
(Item V, Subd. G) Kocher motioned to approve the Superintendent to make short term investments; Tintes seconded; passed unanimously.
(Item V, Subd. H) Heuer motioned to approve authorizing Donna Wilson-SMS Financial Consultant and Amy Carlson-Payroll/HR Coordinator to make electronic transfers of funds and investments as needed; Smith seconded; passed unanimously.
(Item V, Subd. I) Tintes motioned to approve authorizing the agents of the board to lease, purchase and contract for goods and services within the general budget categories; Smith seconded; passed unanimously.
(Item V, Subd. J) Heuer motioned to approve allowing payment of claims that cannot be deferred to the next meeting without loss if discount or if the claim is the result of contract terms, purchase order terms or a vendor’s standard terms; Kocher seconded; passed unanimously.
(Item V, Subd. K) Heuer motioned to approve the organizational memberships as listed; Kocher seconded; passed unanimously.
(Item V, Subd. L) Heuer motioned to have the Regular Board meetings be the second Monday, except on legal holiday then the meetings would be on that Tuesday, (held in the HLWW High School Media Center) of each month starting at 6 p.m.; Smith seconded; passed unanimously.
(Item V, Subd. M) Smith motioned to have the Work session (held in the HLWW High School Media Center) on the fourth Monday, except on legal holiday then the meetings would be on that Tuesday, (held in the HLWW High School Media Center) of each month and starting at 6 p.m.; Tintes seconded; passed unanimously.
(Item V, Subd. N) Kocher motioned to approve comp time for the school board secretary to be taken with the approval of the Superintendent; Heuer seconded; passed unanimously.
(Item V, Subd. O) Sellner asked the board members to review the committee list and submit their application to the district office, and the School Board Committee assignments will be approved at the February meeting.
(Item V, Subd. P) Heuer motioned to give secretaries the authority to complete the form based upon sight recognition; Tintes seconded; passed unanimously.
(Item V, Subd. Q) Kocher motioned to approve the AYP Plan and approve Schimelpfenig as the LEA representative for this report; Heuer seconded; passed unanimously.
(Item V, Subd. R) Heuer motioned to approve the notice of handicapped accessibility; Kocher seconded; passed unanimously.
(Item V, Subd. S) Heuer motioned to close the Organizational meeting at 6:32 p.m.; Tintes seconded; passed unanimously.
(Item VI) Wiech indicated there are two additions to the consent agenda; retirement for Donald Buchan, Bus Driver, effective February 6, 2015 or earlier if suitable replacement is found; and hiring Dan Athman for summer school credit recovery program and Sara Varner for night school credit recovery program.
Heuer motioned to approve the agenda with the additions; Smith seconded; passed unanimously.
(Item VII) There were no questions or comments from visitors.
(Item VIII) Heuer motioned to approve the consent agenda which included the December 8, 2014 Regular Board meeting minutes, January bills, enrollment, a six week family leave request for Nicole Schahn approximately April 6, 2015 thru May 15, 2015, retirement for Donald Buchan, Bus Driver, effective February 6, 2015 or earlier if suitable replacement is found, the employment of Tricia Stender (currently a para) for an additional hour as a Food Service Satelite Cashier at Winsted Elementary replacing Diane Gustad; Andy Hertwig as Head Girls and Boys Track & Field coach beginning the spring of 2015; and Wade Moravec as Assistant Girls and Boys Track & Field coach beginning the spring of 2015, Dan Athman for summer school credit recovery program and Sara Varner for nigh school credit recovery program, Spring coaching staff, the second reading of policy 510-School Activities, the following communications: Elementary Laker News, thank you’s from Stender, Schanus, and Bell families, and Teaching Today Winter addition 2014-15, and the following recognitions:
The School Board recognizes Girl Scout Troop 34045 and Troop Leader Lisa Bauman for their donation of $100 to be used toward Bullying prevention at the Middle School. Thank you for your donation.
The School Board recognizes Project Caring which is sponsored by District 2687 Howard Lake-Waverly-Winsted Schools and is organized by FFA students. 35 families totaling 162 adults and children were recipients of Project Caring. 314 pounds of food was delivered to the Wright County Food Shelf in Waverly and a check for $62.17 was sent to the McLeod County Food Shelf. Thank you to Abbey Weninger chair and the FFA students for organizing, HLWW students and staff preschool-grade12 for donating cash and food items, community members for cash and turkey donations, group organizations for cash donations including Howard Lake Lions, Waverly Lions, American Legion Post 145 Howard Lake, Winsted Firemen Relief Association, funds from Thrivent Financial Care Abounds in Communities, and 530 pounds of turkey products donated by the Jennie-O Turkey Store. Thank you to the churches and community members who packed and delivered the food, St. Mary’s Catholic Church Waverly, Harvest Community Church, Kim Hewson-Garber, Stacy Horsch and Helen Lester.
The School Board recognizes Steve Zachmann for his donation of $115 to the Deep Portage fund for Deep Portage scholarships. Thank you for your kindness and generosity.
The School Board recognizes Michael Holtz for his donation of $50. Thank you for your kindness and generosity.
Smith seconded; Bush asked to discuss the recognitions to make sure the community is aware of those being recognized; Sellner indicated we send thank you letters to those being recognized; passed unanimously.
(Item IX, Subd. A) The FFA students gave an update on FFA and the National Convention they attended.
(Item IX, Subd. B) Karrie Taylor, Breanne Adickes, and Vawn Krzmarzick, gave a presentation about the Nurtured Heart approach.
(Item IX, Subd. C) Rob Gemelke, from Kraus Anderson, gave an update on the middle school project.
(Item IX, Subd. D) Superintendent Sellner reviewed the information about PCO #49 regarding shot clocks and indicated the State High School League is strongly considering requiring schools to have a shot clock.
Heuer motioned to approve PCO #49 for the shot clock; Smith seconded; Bush opposed; passed by majority.
(Item IX, Subd. E) Rob Gemelke, from Kraus Anderson, reviewed the information about rejecting the metal bus garage building bids.
Heuer motioned to approve the rejection of the metal bus garage building bids; Tintes seconded; passed unanimously.
(Item IX, Subd. F) Andrew from Tierney Brothers and Mr. Lichy gave a demonstration on Light Raise display technology.
(Item IX, Subd. G) Heuer motioned to approve the treasurer’s report; Tintes seconded; passed unanimously.
(Item IX, Subd. H) Heuer motioned to approve the Resolution Directing the Administration to make recommendations for reduction in curriculum, programs and positions; Smith seconded; all were in favor; none opposed; passed unanimously.
(Item IX, Subd. I) Sellner requested the board review the two options for the 2015-16 school calendar, and we will request approval at the February meeting.
(Item IX, Subd. J) Tintes motioned to approve Innovative Office Solutions for the furniture vendor; Smith seconded; passed unanimously.
(Item IX, Subd. K) Tintes motioned to approve the signage for the middle school project; Heuer seconded; passed unanimously.
(Item IX, Subd. L) Sellner reviewed the teacher degree advancement recommendation.
(Item IX, Subd. M) Sellner asked the board to review information from Brad Lundell, Executive Director of SEE.
(Item IX, Subd. N) The Policy Committee recommends the first reading of policy 902-Facility Use, and Academic Eligibility Procedure/Policy.
(Item X, Subd. A) Principal Schimelpfenig’s report was e-mailed.
Principal Olson gave a report.
Principal Mix gave a report.
(Item X, Subd. B) Each board member gave a report.
(Item X, Subd. C) Superintendent Sellner gave a report.
(Item XI) Next Meeting Dates:
• Work Session Meeting - Monday January 26, 2015 6 p.m. HLWW HS Media Center, there will be a work session
• Regular Board Meeting - Monday February 9, 2015 6 p.m. HLWW HS Media Center
(Item XII) Items for next meeting:
• Review and adjust annual budget–February, adopt in March
• Approve 2015-16 School Calendar
• Present Handbook changes (adopt changes in March)
• Leave/Resignations
• Employment Recommendation
• Recognitions
• Other
Smith motioned to adjourn at 8:43 p.m.; Heuer seconded; passed unanimously.
Respectfully submitted,
Michelle Heuer, Clerk
Published in the Herald Journal Feb. 16, 2015.

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