HLWW School District 2687 Board Minutes

BOARD OF EDUCATION REGULAR MEETING
Monday, March 9, 2015
HLWW HS Media Center
The March 9, 2015 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:01 p.m. by Chairperson Wiech. After the pledge of allegiance, roll was taken with the following members present: Wiech, Heuer, Tintes, Bush, Diers and Kocher. Also present were Superintendent Brad Sellner, and Board Secretary Marilyn Greeley.
(Item IV) Heuer read the Oath of Office. Bravinder accepted and affirmed his Oath of Office. Heuer motioned to appoint Paul Bravinder to fill the school board member vacancy; Kocher seconded; passed unanimously.
(Item V) Wiech requested the following additions to the agenda: Item F-1-approve resolution for non-renewal of a probationary teacher, Sellner indicated this to discontinue a position at the middle school. Wiech also requested to add Item M-senior appreciation day-April 28, 2015, and the following two additions to the consent agenda: building project bills, and employment of a long term van driver substitute-Tim Edmonson. Bush asked to discuss the consent agenda, and requested to recognize Neil Sideen who was a former teacher of the district and passed away Friday. Heuer motioned to approve the agenda as amended; Bravinder seconded; passed unanimously.
(Item VI) There were no questions or comments from visitors.
(Item VII) Wiech reminded the board of the additions of the building project bills and employment of a van driver sub to the consent agenda. Bush asked why the resignations are not part of the consent agenda. Sellner responded they are not a public document; however you can request a copy. Bush continued to ask about resignations and Sellner indicated we are following the guidelines. Bush indicated he would like to know the reasons for resignations. Sellner indicated he would research it. Tintes suggested the Superintendent to let the board members know what he finds out.
Bush also indicated he would like to discuss displaying the recognitions at the buildings for students to see there are people in the community who support the school. Bush suggested talking about it the work session.
Tintes motioned to approve the consent agenda which included the February 9, 2015 Regular Board meeting minutes; February 23, 2015 Work Session meeting minutes; March 3, 2015 Special School Board meeting minutes; March bills; Building Project bills; Student Activity Account update; March enrollment; approving the medical leave request for Kim Jones for the 2015-16 school year; the resignation of Joanne Jarvis High School teacher, effective March 9, 2015; Gary Whitcomb as bus driver and girls basketball coach effective February 19, 2015; employment recommendation of Loren Butterfass as a half a route driver effective March 2, 2015 replacing Gary Whitcomb; long term van driver sub-Tim Edmonson effective immediately thru the end of May 2015; Elementary Laker News; Teaching Today-Winter 2015 volume 3; and the following recognitions:
The School Board recognizes this years snow fest King-Austin Solberg, and Queen-Lindsay Marketon. Congratulations on being selected for this years snow fest royalty.
The School Board recognizes HLWW wrestler Garrett Schanus who qualified to advance to the State Wrestling meet. Congratulations on a successful season, and good luck at the State meet.
The School Board recognizes Michelle and Jerry Brady for their donation to Humphrey Elementary. Thank you for your donation, your generosity is appreciated!
The School Board recognizes PIE for the scheduling and securing the visit of MN author Mary Cassanova. Thank you for making real world connections with our K-6 students and encouraging the love of reading.
The School Board recognizes the Winsted Girl Scout Troop for their donations from the One Block Walk for Bully Prevention. We appreciate you giving back to the schools, and encourage you to continue to make a stand against bullying—awareness and change is important. THANK YOU!
The School Board recognizes the Winsted Library Board for their donation to Winsted Elementary with funds generated from the Silent Auction. Your continued support to our students and the love of reading is greatly appreciated!
Kocher seconded; passed unanimously.
(Item VIII, Subd. A) Rob Gemelke, from Kraus Anderson, gave an update on the middle school project.
(Item VIII, Subd. B) Heuer motioned to approve the change order for the Donlar Claim; Tintes seconded; passed unanimously.
(Item VIII, Subd. C) Superintendent Sellner reviewed the bus garage bid option 2 regarding lighting at the bus garage. Gemelke reported we need to have a decision made by May 1st.
Bush motioned to table the bus garage bid-alternate 2; Bravinder seconded; passed unanimously.
(Item VIII, Subd. D) Bush motioned to approve the treasurer’s report; Kocher seconded; passed unanimously.
(Item VIII, Subd. E) Donna Wilson, SMS Financial Consultant, reviewed the adjustments to the annual budget. Bush asked if we overspent. Wilson said we need to be proactive so it doesn’t keep going down. Heuer said we spent it down with intent. Sellner reported we’ve increased revenue with the MAWSECO lease, all day kindergarten, and the ALP program. Bob Williams, community member, asked what the key factor is driving it down. Sellner responded the district approved to spend down $100,000 and we lost more students than expected, we added KLKR, junior high speech, trap shooting, and fall cheerleading. Williams expressed concern over cutting staff and asked that we act in a compassionate way when we talk about budget cuts.
Tintes motioned to approve the adjustments to the annual budget; Heuer seconded; passed unanimously.
(Item VIII, Subd. F) Sellner indicated last month at the work session we reviewed ways to reduce the budget now and also for next years budget. Sellner reported if are going to eliminate teaching positions, those will be a separate resolution. Bush asked if the teacher and four para positions are solely because of budget. Sellner said it is both redundancies and budget. Sellner said if enrollment goes down it affects how much revenue we receive. Williams asked why we are putting someone who has been trained in technology back in the classroom. Williams indicated he is a quality engineer and can improve and save the district money. Williams said not to let people go, table the idea, do not let people go. Williams indicated if the district reduced staff, he will “hit the streets and make a ruckus.” Heuer indicated we are not eliminating positions that we need. Sellner indicated we don’t know where we are going to be, we have redundancies. Sellner reported the para positions do a wide variety of things, if we eliminate the position some of those staff are moving into another position within the classroom. Heuer said administration put a lot of time and consideration into this without cutting our programs; we are a business and we need to stay financially sound.
Tintes motioned to approve the resolution discontinuing and reducing educational programs and positions; Heuer seconded; Wiech read the resolution aloud; Sellner indicated the positions being reduced are a two hour night custodial position at the high school, four paraprofessionals who are least senior, and a non-tenured teacher; those in favor: Heuer, Tintes, Bravinder, Diers, Kocher, and Wiech; those opposed: Bush; passed by majority.
Tintes left at 7:16 p.m.
(Item VIII, Subd. F-1) Sellner reviewed the information regarding the resolution for the non-renewal of a probationary teacher. Heuer motioned to approve the resolution for the non-renewal of a probationary teacher; Kocher seconded; those in favor: Kocher, Diers, Bravinder, Heuer, Wiech; opposed: Bush; absent: Tintes; passed by majority.
(Item VIII, Subd. G) Sellner reviewed the information about ICS Consulting, and recommended them as the consulting firm for the demolition project. Bush expressed concerns about demolishing the building because of the history of the building. Sellner responded the district had community meetings and did a survey about the building. Heuer also reported a couple of years ago there was a study done and the cost was seven million at that time to update the building. Sellner said it is up to 12 million when you include items beyond electric, heat, cooling and plumbing. Bush asked if there is something we can salvage for the people so they feel better about the demolition, maybe selling the bricks for $25 each. Wiech asked Bush to write down his ideas, or put together a plan, or put together a list of viable activities.
Kocher motioned to approve the ICS Consulting agreement; Heuer seconded; Tintes absent; Bush opposed; passed by majority.
(Item VIII, Subd. H) Heuer motioned to approve the Wendel Architect agreement; Bravinder seconded; Tintes absent; Bush opposed; passed by majority.
(Item VIII, Subd. I) Heuer motioned to approve the handbook changes for the 2015-16 school year; Kocher seconded; passed unanimously.
(Item VIII, Subd. J) Heuer motioned to approve the resolution asking legislators to support formula funding growth; Kocher seconded; those in favor: Heuer, Bush, Bravinder, Diers, Kocher and Wiech; those opposed: none; passed unanimously.
(Item VIII, Subd. K) The Policy Committee recommends the first reading of the following policies: 401-Equal Employment Opportunity; 402-Disability Nondiscrimination; 406-Public & Private Personnel Data; 407-Employee Right To Know-Exposure to Hazardous Substances; 704-Development & Maintenance of an Inventory of Fixed Assets; 714-Fund Balances; 802-Disposition of Obsolete Equipment & Material; and 902-Facilities & Equipment
(Item VIII, Subd. L) Sellner indicated we are requesting estimates for the 2015 lawn care season.
(Item VIII, Subd. M) Sellner reviewed the information about the request for senior appreciation day April 28, 2015. Heuer motioned to approve the senior appreciation day for April 28, 2015; Kocher seconded; passed unanimously.
(Item IX, Subd. A) Superintendent Sellner gave a report.
(Item IX, Subd. B) Wiech indicated the principal reports are attached.
(Item IX, Subd. C) Wiech indicated the school board committee reports are attached.
(Item IX, Subd. D) Board Member Event Appearances
Upcoming Board Member Event Appearances:
Winsted-Elementary Musical – March 12 @ 1 & 7 p.m.- Kocher @ 1 p.m.; 7 p.m.-
Battle of the Books (@ HL Expo) – March 21 @ 9 a.m.-Bravinder
National Honor Society Banquet – March 24 @ 7 p.m.-Kocher
Spring Play – April 24-25 (evening) Kocher, Bravinder
Middle School Art Crawl – April 10-1 p.m.-cancelled
(Item X) Next Meeting Dates:
• Work Session Meeting - Monday March 23, 2015 6pm HLWW HS Media Center
• Regular Board Meeting - Monday April 13, 2015 6pm HLWW HS Media Center
(Item XI) Work Session:
• Department Report-
• Review Preliminary 2015-16 Budget
• Discuss Facility Use Policy
• Discuss Concert Fees
• Discuss Recognitions for Students, Other Than Academics & Athletics
• Discuss Letter Jacket Idea
• Discuss Principal Reports
Heuer motioned to adjourn at 8:08 p.m.; Kocher seconded; passed unanimously.
Respectfully submitted,
Michelle Heuer, Clerk
Published in the Herald Journal April 20, 2015.

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