HLWW School District 2687 Board Minutes

Monday, April 27, 2015
HLWW HS Media Center
The April 27, 2015 School Board Work Session meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:01 p.m. by Chairperson Wiech. After the pledge of allegiance, roll was taken with the following members present: Wiech, Bush, Diers, Bravinder and Kocher; absent: Tintes; Heuer arrived at 6:05 p.m. Also present were Principals Jason Mix, Jim Schimelpfenig, and Jennifer Olson, and Board Secretary Marilyn Greeley.
(Item IV) Kocher motioned to approve the agenda; Diers seconded; passed unanimously.
(Item V, Subd. A) Diers motioned to approve the MAWSECO Bid Project with Project One; Kocher seconded; passed unanimously.
Wiech indicated we do not have comments from the public listed on the agenda however we will open it up to those that are here. Ben Duske spoke on behalf of the Traveling Baseball Association, indicated that the Association has paid for certain things needed for fields that they use in the district; and he also asked to be able to speak when discussing the Facility Use policy.
(Item V, Subd. B) Bush motioned to approve the phone bid with Matrix Communications base bid and alternate 4; Diers seconded; passed unanimously.
(Item V, Subd. C) Kelli Westling, Elementary Dean of Students/District Assessment Coordinator, and James Carr, Reading Teacher, gave a presentation about the ADSIS (Alternative Delivery of Specialized Instructional Services) Program.
(Item V, Subd. D) Margaret Marketon, Community Education Director, reviewed the Facility Use Policy preliminary fees based upon the draft of the policy. The board discussed the preliminary fees schedule and expressed concern of some of the fees. Ben Duske from the Baseball Traveling Association, Luke Long and Kirk Jensen expressed concerns over the fee structure. Marketon recommended for the fee schedule to go back to the committee with the recommendation to work on the fee structure and bring a recommendation back to the board. Wiech indicated the consensus of the board was to send it back to the committee to review.
(Item V, Subd. E) Wiech reviewed the preliminary 2015-16 budget and indicated the current budget is looking better than expected according to Donna Wilson, SMS Financial Consultant. Bush expressed concern over the million dollar reserve the district has. Heuer said we have already discussed this at several board meetings. Wiech indicated the district has not always had this amount of money; however we have been fiscally responsible and are able to have it. Heuer without the reserve we would not have been able to add speech, cheerleading and the K Laker programs. Bravinder indicated it is only 10% of the budget. Heuer asked if we are planning to approve the 2015-16 Budget at the May meeting, Wiech said yes.
(Item V, Subd. F) Wiech reported to start thinking about renaming the Old Middle School Building and give your input to Margaret Marketon or Superintendent Sellner.
(Item V, Subd. G) Michelle Heuer reviewed the potential plans for adjusting fencing at the Waverly Baseball and Softball fields and Yager Field. Principal Olson indicated they are fine with it as long as they are able to maintain the green space. The board discussed the plans. Ben Duske indicated they would like to build a shed, at their cost, to place on Yager Field for storage of their equipment.
(Item V, Subd. H) Wiech reviewed the survey results and Superintendent Sellner will comprise a list of items that should be addressed. Bush asked how many people received the survey. Wiech indicated it would be virtually impossible to know since the link to the survey was published on the web site and in the newspaper. Heuer asked if we are looking into the challenges of Food Service. Schimelpfenig indicated we have had some challenges but also some good things as well. Mix indicated there are a lot of variables with calorie and sodium counts. Schimelpfenig indicated there are requirements on how much carbs per meal as well as weekly and monthly requirements. Schimelpfenig also indicated he is seeing kids eating more fruits and vegetables. Mix indicated kids are making healthier choices and decisions.
(Item VI, Subd. A) Principal Olson gave a report.
Principal Schimelpfenig gave a report.
Principal Mix gave a report.
(Item VI, Subd. B) Upcoming Board Member Event Appearances.
(Item VII) Next Meeting Dates:
• Regular Board Meeting - Monday May 11, 2015 6 p.m. HLWW HS Media Center
• Work Session Meeting - Tuesday May 26, 2015 6 p.m. HLWW HS Media Center
(Item VIII) Items for next meeting
Regular Meeting:
• Leave/Resignations
• Employment Recommendation
• Recognitions
• First Reading of Policies
• Second Reading of Policies
• Approve 2015-16 Budget
• Approve MAWSECO Contracts
• Approve RFQ for Auditing
• Approve Lunch/Breakfast Price Increase
• Other
Work Session:
• Department Reports
Bush motioned to adjourn at 8:08 p.m; Diers seconded; passed unanimously.
Respectfully submitted,
Michelle Heuer, Clerk
Published in the Herald Journal June 1, 2015.

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