HLWW School District 2687 Board Minutes
|BOARD OF EDUCATION REGULAR MEETING
MONDAY, JUNE 8, 2015
HLWW HS MEDIA CENTER
The June 8, 2015 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:01 p.m. by Chairperson Wiech. After the pledge of allegiance, roll was taken with the following members present: Wiech, Heuer, Bush, Diers, Bravinder and Kocher; absent: Tintes. Also present were Superintendent Brad Sellner, and Board Secretary Marilyn Greeley.
(Item IV) Heuer motioned to approve the agenda; Kocher seconded; passed unanimously.
(Item V) There were no questions or comments from visitors.
(Item VI) Heuer motioned to approve the consent agenda which included the May 11, 2015 Regular Board meeting minutes, May 26, 2015 Work Session meeting minutes, June bills, Building Project bills, June enrollment, the resignation of Chad Burau, as Head Softball Coach effective the end of the 2014-15 season; Patti Diers as the ALP Teacher effective the end of the 2014-15 school year, the employment of Sara Varner as the 7 grade Volleyball coach effective the fall of 2015; Seena Glessing as the 8 grade Volleyball coach effective the fall of 2015; Danielle Miller as the JV Girls Basketball Coach effective the winter of 2015; and Kevin Scott as the Head Gymnastics coach effective the winter of 2015, the second reading and approval of the policy-427 Work Load Limits for SPED Teachers, and the following recognitions:
The School Board recognizes L&K Tree & Shrub, Inc. for donating $3000 in trees. Thank you for your donation to the school district.
The School Board recognizes Steve Lentsch for donating $50 to the Trap Shooting program. Thank you for your donation.
The School Board recognizes Centra Sota Cooperative for donating $200 to the Trap Shooting program. Thank you for your donation.
The School Board recognizes Howard Lake American Legion for donating $225 to the Trap Shooting program. Thank you for your donation.
The School Board recognizes Connor Schank and Marisa Fiecke who have advanced to the State Track and Field Meet on June 6-7 at Hamline University! Marisa will be competing in the 800m run on Friday, June 6 at 5:38 p.m. and Connor will be competing in the 1600m run on Saturday, June 7 at 5:17 p.m.. Congratulations and Good luck!
The following communications: Teaching Today-Spring 2015 Volume 2, Resource Training & Solutions Communicator, and a thank You from Charles Claessens American Legion Post 305; Diers seconded; passed unanimously.
(Item VII, Subd. A) Rob Gemelke, from Kraus Anderson, gave an update on the middle school project. Gemelke reported things are moving along, we are scheduled for occupancy August 1st.
(Item VII, Subd. B) Erin Kutz, Flagship Insurance Representative, reviewed the work comp information, and recommended approving renewal with RAM. Bush motioned to approve RAM as our workers compensation carrier; Heuer seconded; passed unanimously.
(Item VII, Subd. C) Principal Olson reviewed the District and School Parent Involvement Plans and asked for approval.
Bush motioned to approve the District Parent Involvement Plan; Heuer seconded; passed unanimously.
Heuer motioned to approve the School Parent Involvement Plan; Diers seconded; passed unanimously.
(Item VII, Subd. D) Margaret Marketon, Community Education Director, reviewed the district population and asked for approval of the resolution to update it. Wiech read the resolution.
Heuer motioned to approve the resolution relating to updating school district population; Bravinder seconded; those in favor: Heuer, Bush, Bravinder, Diers, Kocher and Wiech; opposed: none; passed unanimously.
(Item VII, Subd. E) Activities Director Scott Berning reviewed the activity handbook. Berning indicated this will be reviewed with students and parents at the fall sports meeting, August 3, 2015 and there will also be a speaker that night as well. Heuer asked if there will be a make-up date for those who can’t attend; Berning said yes.
(Item VII, Subd. F) Heuer motioned to approve the treasurer’s report; Kocher seconded; passed unanimously.
(Item VII, Subd. G) Wiech reported the Building Committee recommends approval of the owner items. Heuer reviewed the following items: furniture installation with Five Star for $26,770, Lawn Irrigation for ball fields/soccer field $33,100, HWY 6 $35,885, new school addition $27,665 (total $96,640); custodial equipment from Dalco $94,130.55 plus $10,000 for misc items-trash cans, carts, recycle bins, etc; and a RAM for a storage shed $37,600. Bush asked if these items were planned. Superintendent Sellner said it was discussed if we have funds available we would look at purchasing items. Heuer indicated the shed has been needed since the high school building project. Wiech indicated the shed had to be cut from the high school site project.
Bush motioned to approve furniture installation with Five Star for $26,770, Lawn Irrigation for ball fields/soccer field $33,100, HWY 6 $35,885, new school addition $27,665 (total $96,640); custodial equipment from Dalco $94,130.55 plus $10,000 for misc items-trash cans, carts, recycle bins, etc; and a RAM for a storage shed $37,600; Diers seconded; passed unanimously.
Diers asked if there will be more handicapped parking down at the ball fields; Sellner replied the City of Howard Lake is not willing to let us put in a gravel parking lot. Diers asked about the dirt by the garden; Sellner replied we are holding onto it in case we need it for fill.
(Item VII, Subd. H) Bush motioned to approve the estimates with Mumford Sanitation, Mid-County Coop, Kemps-escalated pricing, and Earthgrains for 2015-16; Kocher seconded; passed unanimously.
(Item VII, Subd. I) Bush motioned to approve the curriculum reports on one condition, that Industrial Tech be offered at the high school beginning the next year; Superintendent Sellner indicated that would be a cost of $11,000 to $12,000 for the second semester; motion defeated because of no second.
Bush motioned to accept the Curriculum Reports for Art, Business, and Industrial Tech and to add high school shop courses that are feasible for second semester 2015-16 school year; Bravinder seconded; Diers asked if they would use the same classroom; Sellner indicated the classroom would be in the middle school and the lab would be in the high school, and it would need to be coordinated within the schedule; those in favor: Heuer, Bush, Bravinder, Kocher and Wiech; opposed: Diers; passed by majority.
(Item VII, Subd. J) Bravinder motioned to approve the MAWSECO IT lease agreement; Diers seconded; passed unanimously.
(Item VII, Subd. K) Bush motioned to approve the Health and Safety Budget and policy 807; Heuer seconded; passed unanimously.
(Item VII, Subd. L) Bush motioned to approve the navy blue with tan sleeve letter jacket and academic letter; Kocher seconded; passed unanimously.
(Item VII, Subd. M) Superintendent Sellner reported there has been ongoing discussion about the Waverly Baseball Field being modified by the town team at no cost to the district other than some seed, and possibly some dug outs with others donating time and materials in lieu of a small sign showing they were donated by local companies. Bush indicated it sounded good to please pursue it. Diers asked what about a score board. Sellner reported they don’t use the score board. Sellner asked the board if they are ok to move forward with the fence. Heuer asked if they are removing the softball fence in its entirety. Sellner recommended removing it all. Heuer asked who is going to be overseeing the project. Sellner said he and Scott Berning would be willing to oversee it.
Heuer motioned to proceed on the Waverly ball fields including dug outs and fencing; Bravinder seconded; passed unanimously.
(Item VII, Subd. N) The Policy Committee recommends the first reading of the policy: 902-Facilities & Equipment. Superintendent Sellner indicated there has been good feedback and we will have a proposal to bring back in July.
(Item VIII, Subd. A) Superintendent Sellner reported:
• There is good news from the State of Minnesota, the Education Committee met and has come to an agreement.
• The middle school move is going well; Community Ed moved today and the District Office will move later this week; and the garage sale will be Thursday, Friday and Saturday.
• We received a grant of $8,200 to pay for additional water bottle drinking stations, and a new cooler compressor to be installed into the freezer at the middle school to be used for garden produce, and salary and benefits for a food service worker thru October 31st to have the kitchen open after school for students.
(Item VIII, Subd. B) The principal reports are included and at your table.
(Item VIII, Subd. C) Wiech indicated the School Board Committee reports are included.
(Item VIII, Subd. D) Upcoming Board Member Event Appearances:
• Graduation June 7 @ 2pm-Wiech, Kocher, Bravinder, Diers, Heuer
• New Teacher Workshop Day August 27 (morning)
• Kindergarten Orientation - August 31--5-6:30 p.m.
• Winsted Elementary Open House September 1--5-7 p.m.
• Humphrey Elementary Open House September 1--5-7 p.m.
• District Staff Development Day September 2 & 3 (morning)
• Middle School Open House September 2--4:30-7:30 p.m.
• High School Open House September 2--5-7 p.m.
• First Day of School September 8-(morning)
• Support Staff Awards St. Cloud September 30 (evening)
(Item IX) Next Meeting Dates:
• Work Session Meeting - Monday June 22, 2015 6 p.m. HLWW HS Media
• Regular Board Meeting - Monday July 13, 2015 6 p.m. HLWW HS Media Center
Superintendent Sellner indicated we will plan a tour of the new middle school, review information on how much we have budgeted for attorney fees, and some statics, the fund balance over the past five-ten years, and planning for the promotion for the new middle school.
Bush indicated he would like to address issues he has been hearing from the public such as the number of resignations, they have been high and we need to address why we are having a turn over; and why enrollment is down and what we are going to do to get students to enroll, and what is the number of open enrollment out. Sellner responded the net is about 178. Bush asked what the other board members thought. Bravinder indicated just concerned about the resignations. Bush asked what we are going to do from a marketing standpoint about open enrollment. Heuer responded we have discussed it, and have tried some things, and those are working; our model is that parents and students have a choice. Sellner reported the Mayor of Waverly said people want to move here because of the school. Heuer we have many charges and our number one priority is to educate those that are here, and it isn’t realistic that we will have them all. Kocher responded our efforts have been to offer more programs and activities. Heuer also reported we need to be very mindful that what we offer is sustainable.
(Item X) Items for next meeting:
• Department Report-
• Discuss Renaming of Old MS Building
• Discuss Open House of New MS Building
• Discuss Solar Garden in Waverly
• Approve Truth in Taxation Hearing Dates
• Approve Activities Handbook
• Employment Recommendations
• Approve Second Reading of Policies
• Approve First Reading of Policies
Diers indicated he attended the Adult Basic Ed graduation awards ceremony.
Diers motioned to adjourn at 7:47 p.m.; Bravinder seconded; passed unanimously.
Michelle Heuer, Clerk
Published in the Herald Journal July 20, 2015.