HLWW School District 2687 Board Minutes

BOARD OF EDUCATION
WORK SESSION MEETING
Monday, June 22, 2015
HLWW HS Media Center
The June 22, 2015 School Board Work Session meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:00pm. by Chairperson Wiech. After the pledge of allegiance, roll was taken with the following members present: Wiech, Heuer, Tintes, Bush, Diers, Bravinder and Kocher. Also present were Superintendent Brad Sellner, Principals Jason Mix, and Jennifer Olson, and Board Secretary Marilyn Greeley.
(Item IV) Diers requested to add an additional item for a board member report other than committees. Wiech indicated to add item H as a board member report.
Tintes motioned to approve the agenda with the addition; Diers seconded; passed unanimously.
(Item V, Subd. A) Wiech indicated the board will move to the next item until Sun Share arrives.
(Item V, Subd. B) Wiech asked if anyone had ideas of what to rename the old middle school building. Bush indicated he was thinking about using the name of a former superintendent Fred Nus. Diers indicated we have Winsted and Humphrey Elementary however we don’t have anything to recognize Howard Lake; he would like to see something like the Howard Lake Education Center. Bush indicated the gym and commons was the idea of Fred Nus. Wiech asked when should we have a decision made. Sellner indicated we haven’t received anything from MAWSECO yet, and we would need to have a decision made by October. Heuer indicated she liked Diers point of naming it after the city. Sellner said he would keep a running list of ideas.
(Item V, Subd. C) Superintendent Sellner reported the administrative team and he met and would like to set a tentative date of August 18th for an open house of the new middle school. Sellner indicated that Kraus Anderson will help us with the ribbon cutting, Laker Pride and volunteer staff will also be on hand to help and maybe we could have music in the background. Bush said he was thinking of more than ribbon cutting; such as looking at how to draw in students and families to the district. Bush asked how we promoted and funded all-day kindergarten. Sellner responded it was an idea that came when he was talking to other districts. Bush said he would like to see us at least say we are not going to charge middle school fees. Wiech responded I would be upset as a parent at only not charging for a certain grade level. Bush indicated after the strike we put out a brochure of the teachers, and we should have more brain storming sessions on what we can do to make the district better; meaning with staff and students. Sellner asked Bush if we are promoting the middle school or the district. Sellner indicated Bush asked about promotion of the middle school. Bush said yes, once they are here they stay. Bush asked what the fees are for middle school students. Tintes asked about the open house; Sellner said it would be a public open house allowing the public the opportunity to see it before the middle school student open house night; we will finalize after July 4th. Sellner reported we have produced a Fall Laker newsletter for years; however we can put the yearly updates into our back to school packet; and in lieu then develop a district wide brochure. Sellner indicated he had some ideas of staff lists, a message from him, testing results, principal’s letters, fine arts, athletics, Ag article, nothing specific to this school year, but what is great about our district.
(Item V, Subd. D) Superintendent Sellner reviewed the enrollment information. Sellner indicated the open enrollment in 2005-2006 was a net loss of just over 300 students; since then the trend has been decreasing each year. Sellner reported he sent a survey out three years ago to those open enrolling out of the district and those that responded indicated it was due to facilities, sports offerings, and transportation. Bush indicated he has heard it was personnel and the structure of the facilities. Wiech indicated the secretaries ask why families are open enrolling out. Bush asked if the district is going to replace Patti Diers position. Sellner indicated we have a couple of applicants. Sellner reported at the end of the school year we had seven students enrolled in the ALP program, and we have been looking into some different options. Sellner reported we started with 20 students in the program and now we are down to 12. Mix indicated we are looking into what is the best way to meet the needs of our students. Heuer said it is a testament to the school and staff that we are able to return the students back into the high school. Diers reported we lost 20 kindergarten students this year, how does that compare. Sellner responded it does fluctuate depending on how many kids are eligible. Bush asked if there is a better way to know the reason students are leaving. Wiech responded families don’t want to give that information. Bush asked if we ever talk about what the issues are and if we have an exit interview with seniors. Mix responded he had that information and it was brought to the high school leadership team. Bush indicated he is hearing from parents and students and asked what he should do. Sellner responded to have them call the teacher, principal or superintendent. Heuer said she believes in the chain of command. Wiech said it is more effective. Mix indicated he has always had an open door policy. Olson responded she has also. Sellner indicated if people come to you and you don’t bring it to us how are we to know. Diers said the school board training discusses how to go through the chain of command.
Sellner reported Principal Mix has some good news. Mix reported he has been selected to represent principals as a part of a nationwide recognition of schools NAEP Advisory Counsel; he will give more information once things are finalized.
(Item V, Subd. E) Superintendent Sellner reviewed the budget for legal fees. Sellner indicated we are close to what we have spent in the past. Bravinder indicated it was good information, but asked what is the purpose? Wiech responded it was information Bush requested. Bush indicated as mayor we were not allowed to call the attorney without the council’s approval.
(Item V, Subd. F) Superintendent Sellner reviewed the fund balance history. Bush asked if anyone looks at these figures and that the legislature should step in and say it should be a certain amount. Wiech asked what you would do if you had an emergency. Bush said you would borrow. Bush said the district should have a zero budget. Heuer said we will be at eight percent at the end of this year. Tintes indicated we are in line with the surrounding districts. Bush asked if we will be saving with the new middle school. Sellner responded we should, but we just don’t know yet. Tintes said we would have more of a fuss if we were at zero and we would have to borrow.
(Item V, Subd. G) Superintendent Sellner reviewed the information about resignation over the past five years. Sellner said if the board has any questions about a resignation don’t hesitate to call us.
(Item V, Subd. H) Diers reported at the May FFA Alumni meeting Mr. Mix suggested we purchase a drone, which they will move forward with doing. Diers indicated there was a graduate who works with them in his business and he will help look into grants for us and will work with Mr. Weninger and Mrs. Glessing. Diers reported the FFA Alumni puts thousands of dollars into the program. Diers also reported they are looking into running tile lines on the west end of the garden. Mix said he appreciated everything they do for us. Diers also indicated Wright Tech received a bid on the house they built, and it is now sold.
(Item VI, Subd. A) Principal Mix gave a report.
Principal Olson gave a report.
(Item VI, Subd. B) Superintendent Sellner gave a report.
(Item VI, Subd. C) Upcoming Board Member Event Appearances:
• New Teacher Workshop Day – August 27 (morning) Heuer
• Kindergarten Orientation - August 31--5-6:30 pm
• Winsted Elementary Open House – September 1, 5-7 pm
• Humphrey Elementary Open House – September 1, 5-7 pm
• District Staff Development Day – September 2 & 3 (morning)
• Middle School Open House – September 2, 4:30-7:30 pm
• High School Open House – September 2, 5-7 pm
• First Day of School – September 8-(morning)
• Support Staff Awards – St. Cloud – September 30 (evening)
(Item VII) Next Meeting Dates:
• Regular Board Meeting - Monday, July 13, 2015 6 p.m. HLWW HS Media Center
• Work Session Meeting - Monday, July 27, 2015, 6 p.m. HLWW HS Media Center
(Item VIII) Items for next meeting
Regular Meeting:
• Leave/Resignations
• Employment Recommendation
• Recognition’s
• First Reading of Policies
• Second Reading of Policies
• Approve Truth in Taxation Hearing Dates
• Approve Activities Handbook
• Approve Fall Coaching Staff
• Other
Work Session:
• Department Reports
Heuer motioned to adjourn at 8:01 pm; Tintes seconded; passed unanimously.
Respectfully submitted,
Michelle Heuer, Clerk
Published in the Herald Journal July 20, 2015.

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