HLWW School District 2687 Board Minutes

BOARD OF EDUCATION REGULAR MEETING
Monday, July 13, 2015
HLWW HS Media Center
The July 13, 2015 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:02 pm. by Chairperson Wiech. After the pledge of allegiance, roll was taken with the following members present: Wiech, Heuer, Bush, Diers, Bravinder and Kocher; absent: Tintes. Also present were Superintendent Brad Sellner, and Board Secretary Marilyn Greeley.
(Item IV) Wiech reported there are two additions to the consent agenda: building project bills, and rehire of Gary Schmidt as a science teacher for the 2015-16 school year. Bravinder questioned the reason for the rehire of Gary Schmidt. Superintendent Sellner explained that it is an issue with applying for a community expert license for Mr. Schmidt.
Heuer motioned to approve the agenda; Kocher seconded; passed unanimously.
(Item V) There were no questions or comments from visitors.
(Item VI) Heuer motioned to approve the consent agenda; which included the June 8, 2015 Regular Board meeting minutes, June 22, 2015 Work Session meeting minutes, July Bills, Building Project Bills, the Family Leave request for Emma Arvidson as a para effective approximately September 29,2015; the resignations of Michelle Montgomery, as a para effective June 16, 2015; and Jackie Braun as a Special Ed Teacher effective June 25, 2015; the resignation/retirement of Marlene George as a para effective June 23, 2015; and Dan Herda as an Assistant Girls Softball/9th Grade Coach effective the end of the 2014-15 season, the following employment recommendations: Elayne Teorey as the ALP teacher replacing Patti Diers effective the 2015-16 school year; Chris Johnson as Head Softball Coach effective the spring of 2016 replacing Chad Burau; Alexandra (Zan) Thrasher as the High School/Middle School Choir teacher effective the 2015-16 school year replacing Chris Starr, and Gary Schmidt as a Science teacher for 2015-16 school year, Fall Coaching Staff, and the following recognitions:
The School Board recognizes Rustin Bullart, for volunteering to assisting us with the sound system in the high school auditorium and gym. Thank you for your help.
The School Board recognizes Deb Stenberg for volunteering to help with the district garage sale. Thank you for your help.
The School Board recognizes Lissa Gatz for her donation of $1260 to the district. Thank you Lissa for your donation and support of the district.
The School Board recognizes HLWW students recently crowned in local city celebrations: Miss Howard Lake Destine Butturff, and Lexi-Jo McAlpine and Joslyn Munson as princesses during Good Neighbor Days coronation. Congratulations to all of you, and good luck in the future.
Bravinder seconded; Diers asked why there are two coaches for cheerleading, Sellner responded it is a shared position; passed unanimously.
(Item VII, Subd. A) Ken Bradley from Sun Share Corp. gave a presentation about Sun Share’s Community Solar Program and asked for a letter of intent if the district was interested in looking into the program. The board discussed Sun Share’s proposal.
(Item VII, Subd. B) Rob Gemelke, from Kraus Anderson, gave an update on the middle school project and indicated we are still on schedule to take occupancy by the end of the month.
(Item VII, Subd. C) Rob Gemelke, from Kraus Anderson, indicated the estimated cost for the two ball fields and additional parking lot is $400,000. Sellner explained where the location for the ball fields and parking lot will be. Bush indicated there are a lot of add-ons. Sellner responded because the original bids came in much lower than we anticipated we are able to do some of items that were requested but we didn’t think we’d be able to. Heuer suggested tabling the approval until we have the financial information. The consensus of the board was to wait for additional information before approving the PCO for ball fields and the additional parking lot.
(Item VII, Subd. D) Superintendent Sellner reviewed the information about PCO #123-Bulletin Boards, Display Cases and Tack Strips.
Heuer motioned to approve PCO #123-Bulletin Boards, Display Cases and Tack Strips; Kocher seconded; passed unanimously.
(Item VII, Subd. E) Donna Wilson, SMS Financial Consultant, reviewed the treasurer’s report, and recommended its approval. Bush asked about the credit for the sewer and water fees. Sellner responded we asked the auditors where it should be placed and they said it should go into the general fund because that is where the maintenance and fees were paid from.
Heuer motioned to approve the treasurer’s report; Diers seconded; passed unanimously.
(Item VII, Subd. F) Bush motioned to approve truth in taxation hearing date of December 14, 2015; Bravinder seconded; passed unanimously.
(Item VII, Subd. G) Bush motioned to approve the activities handbook with the deletion of the activity fees; motion defeated because of no second. Bravinder motioned to approve the activities handbook; Heuer seconded; Diers asked why credited courses are considered activities; Kocher indicated KLKR and FFA are missing from page two. Bravinder amended his motion to approve the activities handbook and to make sure everything that should be included is and those activities that are listed with coaches TBD be updated; Diers seconded; Heuer asked to clarify what is being charged a fee and what is not. Those in favor: Heuer, Bravinder, Diers, Kocher and Wiech; opposed: Bush; passed by majority. Bush indicated he is opposed because of not waving fees.
(Item VII, Subd. H) Superintendent Sellner reviewed the updates to the Facilities and Equipment Use policy. Sellner indicated our insurance has advised us to request insurance information from groups that use the facilities; and they have been in contact with those groups who do not have insurance and are helping them obtain it at a reasonable cost. Wiech asked if the changes have been reviewed with groups; Sellner responded that they have met with them. Bravinder asked how many groups are in category two. Heuer asked what the financial impact for the groups is. Sellner responded he will get the information. Heuer indicated she liked the language for the youth organizations that they can provide services in lieu of paying for usage.
Sellner reviewed the information the board requested: financial impact for all category two users, signage at each field, and city and other nonprofit groups being able to provide services in lieu of paying for usage.
Bush motioned to table the approval of policy 902-Facilities & Equipment; Bravinder seconded; passed unanimously.
(Item VIII, Subd. A) Superintendent Sellner gave a report.
• The consensus of the board was to move forward with advertisement and offering a activity pass as a coupon.
(Item VIII, Subd. B) Wiech indicated the school board committee reports are attached to review.
(Item VIII, Subd. C) Upcoming Board Member Event Appearances:
• New Teacher Workshop Day – August 27(morning)
• Kindergarten Orientation - August 31--5-6:30 pm
• Winsted Elementary Open House – September 1--5-7 pm
• Humphrey Elementary Open House – September 1--5-7 pm
• District Staff Development Day – September 2 & 3 (morning)
• Middle School Open House – September 2--4:30-7:30 pm
• High School Open House – September 2--5-7 pm
• First Day of School – September 8-(morning)
• Support Staff Awards – St. Cloud – September 30 (evening)
(Item IX) Next Meeting Dates:
• Work Session Meeting - Monday July 27, 2015 6pm HLWW HS Media Center
• Regular Board Meeting - Monday August 10, 2015 6pm HLWW HS Media Center
(Item X) Items for next meeting
Work Session:
• Discuss Solar Garden Project with Wright Hennepin
• Discuss Sun Share Project
• Facility Use Policy
• Superintendent Goals
Regular Meeting:
• MAWSECO Project Update
• Middle School Building Project Update
• Recognition’s
• Leave/Resignations/Retirements
• Employment Recommendations
• First Reading of Policies
• Other
Heuer motioned to adjourn at 8:31 pm; Kocher seconded; passed unanimously.
Respectfully submitted,
Michelle Heuer, Clerk
Published in the Herald Journal Sept. 14, 2015.

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