HLWW School District 2687 Board Minutes

BOARD OF EDUCATION ORGANIZATIONAL/REGULAR MEETING
Monday, January 11, 2016
HLWW HS Media Center
The January 11, 2016 Organizational/Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:02 p.m. by Chairperson Wiech. After the pledge of allegiance, roll was taken with the following members present: Wiech, Heuer, Bush, Diers, and Kocher; Bravinder arrived at 6:53 p.m.. Also present were Superintendent Brad Sellner, Principal Jason Mix, and Board Secretary Marilyn Greeley.
Wiech suggested we move the Organization meeting to the end of the meeting until the other board member arrived. The consensus of the board was to proceed with the regular meeting.
(Item V) Wiech requested to add agenda item G to new and other business to approve the pay equity report.
Heuer motioned to approve the agenda with the addition; Diers seconded; passed unanimously.
(Item VI) There were no questions or comments from visitors.
(Item VII) Wiech reported there are two additional items for the consent agenda; an additional leave request and building project bills to approve.
Heuer motioned to approve the consent agenda which included the December 14, 2015 Regular Board meeting minutes; January bills, enrollment, the following leave requests: FMLA leave for Kristin Sanderson-Bus Driver starting January 11, 2016, and FMLA leave for Amanda Byrne from September 6, 2016 to November 28, 2016; and the following resignations of Leisha Diers as a ECFE teacher; Charlene Baumann as a dishwasher at the HS/MS site effective December 22, 2015; Alissa Amland as a softball coach; and Jami Berg bus driver PM route; the following employment recommendations: David Kelly as a van driver effective January 5, 2015; Sherrin Houtman as Asst. Speech Coach; and Diana Jobin-Vig as a Middle School Special Education DCD Teacher effective January 18, 2016; spring coaching staff, the second reading and approval of the following policies: 701-Establish/Adopt School Budget, 701.1-Modification of School Budget, 702-Accounting, 703-Annual Audit, 705-Investments, 706-Acceptance of Gifts, 707-Transportation of Public School Students, 708-Transportation of Nonpublic School Students, 711-Videotaping on School Buses, 712-Video Surveillance other than on Buses, 713-Student Activity Accounting, 720-Vending Machines; the following communications: Elementary Laker News, MSBA Officers workshop, Teaching Today MN Winter 2015-16 Volume 1; and the following recognitions:
The School Board recognizes Dura Supreme for donating $3,000 to the district. Thank you for your generosity and support of our schools.
The School Board recognizes Tanya Remer and Stefanie Thorsen who will be recognized as TIES Exceptional Teachers at the TIES Education Technology Conference on December 15, 2015. Congratulations Tanya and Stefanie. Keep up the good work.
The School Board recognizes Project Caring which is sponsored by District 2687 Howard Lake-Waverly-Winsted Schools and is organized by FFA students. 27 families totaling 106 adults and children were recipients of Project Caring. Food and personal items were delivered to the Wright County Food Shelf in Waverly and a check for $10.45 was sent to the McLeod County Food Shelf. Thank you to Kylee Sherod and Kaitlyn Decker co-chairs and the FFA students for organizing, HLWW students and staff preschool-grade12 for donating cash and food items, community members for cash and turkey donations, group organizations for cash donations including Howard Lake Lions, Waverly Lions, Winsted Lions, American Legion Post 145 Howard Lake, Winsted Firemen Relief Association and Howard Lake Senior Citizens Club. Thank you to the churches and community members who packed and delivered the food, St. Mary’s Catholic Church Waverly, Harvest Community Church, Stacy Horsch, Helen Lester and high school students.
Diers seconded; passed unanimously.
(Item VIII, Subd. A) Diers motioned to approve the treasurer’s report; Kocher seconded; passed unanimously.
(Item VIII, Subd. B) Heuer motioned to adopt the resolution calling for a special election to fill a vacancy; Diers seconded; those in favor: Kocher, Diers, Bush, Heuer, and Wiech; opposed: none; passed unanimously.
(Item VIII, Subd. C) Heuer motioned to adopt the Resolution Directing the Administration to make recommendations for reduction in curriculum, programs and positions; Diers seconded; those in favor: Heuer, Bush, Diers, Kocher, and Wiech; those opposed: none; passed unanimously.
(Item VIII, Subd. D) Bush motioned not to vote on the valedictorian and salutatorian vs cum laude status at this meeting to allow the public to express their opinion; there was no second; motion failed.
Principal Mix reviewed the information regarding the valedictorian and salutatorian vs cum laude status. The board discussed the request and the consensus was to table the item until the next meeting.
(Item VIII, Subd. E) Superintendent Sellner asked if the board had any suggestions for the school calendars for 2016-17 and 2017-18. Heuer asked to review the work day for second quarter, it may need to be moved earlier in the month.
(Item VIII, Subd. F) The Policy Committee recommends the first reading of the following policies: 211-Criminal or Civil Action Against School, Employee or Student; 523-Policies Incorporated by Reference; 530-Immunization Requirements; 601-School District Curriculum & Instruction Goals; 801-Equal Access to School Facilities; 901-Community Education; 904-Distribution of Materials; 905-Advertising; 906-Community Notification of Predatory Offenders.
(Item VIII, Subd. G) Diers motioned to approve the pay equity report; Kocher seconded; passed unanimously.
(Item IX, Subd. A) The principal reports are attached to review.
(Item IX, Subd. B) Superintendent Sellner gave a report.
(Item IX, Subd. C) Wiech reported the School Board Committee reports are attached to review.
(Item IX, Subd. D) Upcoming Board Member Event Appearances:
• HS Honors Breakfast (9 & 12) – February 17(morning)-Diers
• Snow Fest Coronation – February 19 (afternoon)
• HS Band-Choir Concert-February 23 @ 7:30 p.m.
• FFA Week – Community Potluck – February 26 (lunch) –Diers
• Elementary Musical – March 3 (afternoon or evening)
• Community Ed Carnival – March 4 (evening)
• Battle of the Books (@ HL Expo) – March 19 (morning)
• National Honor Society Banquet – March 29 (evening)
• Middle School Art Crawl – April 8 -1 p.m. (afternoon)
• Spring Play – April 29-30(evening)
(Item X) Next Meeting Dates:
Work Session Meeting - Monday January 25, 2016 6 p.m. HLWW HS Media Center
Regular Board Meeting - Monday February 8, 2016 6 p.m. HLWW HS Media Center
(Item XI) Items for next meeting
Work Session:
• Department Report-Solace Counseling Associates
• See Handout of Possible Agenda Topics
Regular Meeting:
• Recognition’s
• Leave/Resignations/Retirements
• Employment Recommendations
• Approve Second Reading of Policies
• Approve First Reading of Policies
• Approve School Board Committee Assignments
• Review and adjust annual budget
• Approve 2016-17 and 2017-18 School Calendars
• Present at Feb work session Handbook changes (approve in March)
• Other
(Item VI, Subd. A-1) Wiech acted as chairperson to conduct this procedure.
Heuer nominated Wiech as chairperson; Bravinder seconded; Wiech asked if there are any other nominations; Diers motioned to close nominations; Heuer seconded; passed unanimously.
(Item VI, Subd. A-2) Bravinder nominated Heuer as vice chairperson, Heuer declined. Diers nominated Bravinder as vice chairperson; Wiech asked if there are any other nominations; Diers motioned to close nominations; Bravinder accepted the position as vice chairperson; passed unanimously.
(Item VI, Subd. A-3) Bravinder nominated Heuer as clerk, Wiech asked if there are any other nominations; Diers motioned to close nominations; Heuer accepted the position as clerk; passed unanimously.
(Item VI, Subd. A-4) Diers nominated Kocher as treasurer, Wiech asked if there are any other nominations; Diers motioned to close nominations; Kocher accepted the position as treasurer; passed unanimously.
(Item VI, Subd. B) Bush motioned to keep the meeting per diems the same as the prior year ($65); Heuer seconded; passed unanimously.
(Item VI, Subd. C-1) Bush motioned to approve the Herald Journal as the official newspaper; Heuer seconded; passed unanimously.
(Item VI, Subd. C-2) Heuer motioned to approve the following official depositories with collateral: Marquette Bank Minneapolis, American National Bank & Trust Co.-St. Paul, TCF Banking & Savings, US Bank, Dain Bosworth Inc., Flagship Bank Winsted, Citizens State Bank of Waverly, Citizen’s Alliance Bank of Howard Lake, Minnesota Liquid Asset Fund, Wells Fargo, PMA; Diers seconded; passed unanimously.
(Item VI, Subd. D) Heuer motioned to approve Knutson, Flynn, Hetland, & Deans, and Ratwik, Roszak & Maloney, P.A. as legal counsel; Diers seconded; passed unanimously.
(Item VI, Subd. E) Heuer motioned to approve authorizing the Superintendent of Schools to use facsimile signatures for checks and to the current plate until new signatures are determined; Diers seconded; passed unanimously.
(Item VI, Subd. F) Bravinder motioned to approve the following authorized signatures for accounts: Scott Berning, Jason Mix, Donna Wilson, Margaret Marketon, and Marilyn Greeley, as recommended for the Activities Director & Community Education checking accounts; Diers seconded; passed unanimously.
(Item VI, Subd. G) Heuer motioned to approve the Superintendent to make short term investments, and transfer funds, of school district funds and to perform the duties of clerk and treasurer; Kocher seconded; passed unanimously.
(Item VI, Subd. H) Heuer motioned to approve authorizing Donna Wilson-SMS Financial Consultant and Amy Carlson-Payroll/HR Coordinator to make electronic transfers of funds and investments as needed; Bravinder seconded; passed unanimously.
(Item VI, Subd. I) Heuer motioned to approve authorizing the agents of the board to lease, purchase and contract for goods and services within the general budget categories; Bravinder seconded; passed unanimously.
(Item VI, Subd. J) Heuer motioned to approve allowing payment of claims that cannot be deferred to the next meeting without loss if discount or if the claim is the result of contract terms, purchase order terms or a vendor’s standard terms; Diers seconded; passed unanimously.
(Item VI, Subd. K) Bravinder motioned to approve the following organizational memberships: Minnesota School Board Association, Minnesota State High School League, SEE, TIES, CMERDC, Resource Training and Solutions, MAWSECO, Wright Technical Center, and CPV (Cooperative Purchasing Venture-for State contracts); Diers seconded; passed unanimously.
(Item VI, Subd. L) Heuer motioned to have the Regular Board meetings be the second Monday, except on legal holiday then the meetings would be on that Tuesday, (held in the HLWW High School Media Center) of each month starting at 6 p.m.; Bravinder seconded; passed unanimously.
(Item VI, Subd. M) Bravinder motioned to have the Work session (held in the HLWW High School Media Center) on the fourth Monday, except on legal holiday then the meetings would be on that Tuesday, (held in the HLWW High School Media Center) of each month and starting at 6 p.m.; Diers seconded; Heuer stated she wondered if the board would be more efficient if we met every other month to allow for more directed conversation and allow for research. Bravinder amended his motion to keep the work session on the fourth Monday of each month but to discuss at the monthly regular meeting what topics should be on the work session, if it is needed; Kocher seconded; Heuer asked if we could have some flexibility to add topics; the consensus of the board was to allow some flexibility to the topics; passed unanimously.
(Item VI, Subd. N) Heuer motioned to approve comp time for the school board secretary to be taken with the approval of the Superintendent; Bravinder seconded; passed unanimously.
(Item VI, Subd. O) Superintendent Sellner suggested combining the following committees: athletics and the Minnesota State High School League, employee negotiations and labor management, and remove community connection. Heuer suggested combining buildings and grounds and building construction and we should also have alternates for each committee. Wiech indicated we will update the list and resend the forms, and asked the members to be sure to turn in their applications by January 25th.
(Item VI, Subd. P) Heuer motioned to give secretaries the authority to complete the form based upon sight recognition; Bravinder seconded; passed unanimously.
(Item VI, Subd. Q) Heuer motioned to approve the AYP Plan and approve Schimelpfenig as the LEA representative for this report; Diers seconded; passed unanimously.
(Item VI, Subd. R) Heuer motioned to approve the notice of handicapped accessibility; Bravinder seconded; passed unanimously.
(Item VI, Subd. S) Bravinder motioned to close the Organizational Meeting at 8:28 p.m.; Heuer seconded; passed unanimously.
Heuer motioned to adjourn at 8:28 p.m.; Kocher seconded; passed unanimously.
Respectfully submitted,
Michelle Heuer, Clerk
Published in the Herald Journal March 7, 2016.

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