HLWW School District 2687 Board Minutes

HLWW BOARD OF EDUCATION REGULAR MEETING
Monday, December 12, 2016
HLWW HS Media Center
The December 12, 2016 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:01 pm. by Chairperson Wiech. After the pledge of allegiance, roll was taken with the following members present: Wiech, Lasiuk, Heuer, Bush, Bravinder, Diers and Detlefsen. Also present were Superintendent Brad Sellner, Principals Jason Mix, Jim Schimelpfenig, and Jennifer Olson, and Board Secretary Marilyn Greeley.
(Item IV) Donna Wilson, SMS Financial Consultants, presented the truth in taxation hearing.
(Item V) Heuer motioned to approve the agenda; Diers seconded; passed unanimously.
(Item VI) There were no questions or comments from visitors.
(Item VII) Wiech indicated Principal Mix will review and introduce students who received the Courtesy and Respect Award this quarter at the high school. Principal Mix reviewed the criteria and process for selecting students for the award, and thanked Shores of Minnesota Custom Apparel for sponsoring the awards. Mix introduced and congratulated Emma Stender and Bethany Groos who were two of the four chosen to receive the award this quarter.
Heuer motioned to approve the consent agenda which included the November 14, 2016 Regular Board meeting minutes, December bills, building project bills, enrollment, approving the FMLA leave request for Sandy Stallmo-High School Secretary from November 11, 2016 thru January 2, 2017; parental leave for Wade Moravec-High School Teacher from February 1-13, 2017; and a medical leave request from Eldora Miller-High School Para from December 7, 2016 thru January 7, 2017, change of assignment for Vawn Krzmarzick to Elementary Counselor; and the employment recommendation of Heather Johnson (Walton) as a third grade teacher (new position) at Humphrey Elementary effective January 11, 2017, the second reading and approval of the following policies: 201-Legal Status of School Board; 202-School Board Officers; 203-Operation of the School Board-Governing Rules; 203.1-School Board Procedures; Rules of Order; 203.5-School Board Meeting Agenda; 203.6-Consent Agendas; and Early Admission Policy, communications: Elementary Laker News, 2017 Legislative Platform, Resource Training & Solutions Communicator, and Teaching Today Fall 2016 Volume 2, and the following recognitions:
The School Board recognizes the cast, crew, director and Drama Club for their performances of “Good News”. Congratulations on your successful performances at HLWW Laker Theater.
The School Board recognizes Shores of Minnesota Custom Apparel for sponsoring the high school Courtesy and Respect Awards. Thank you for your support of the school district.
The School Board recognizes Emma Stender, Jordan Lundreen, Tommy Horn, and Bethany Groos for receiving the HLWW High School Courtesy and Respect Award this quarter. Congratulations everyone on being chosen for this award.
The School Board recognizes Gracie Mallak on being named CMC Athlete of the week. Gracie set a new school record of 19:04 this season and finished 21st at the Class A State Cross Country Meet earning her All State recognition. Gracie played a large role in helping the girl’s to a 6th place finish at state. Congratulations Gracie!
The School Board recognizes Camden Schank on being named to the Honorable Mention All State Volleyball Team. Congratulations Camden!
The School Board recognizes the Winsted Elementary third and fourth grade students, Jana LeClaire, Amy Ohlemacher-Lonetti and KLKR for their creative energies and talents on presenting a great music program.
Diers seconded; passed unanimously.
(Item VIII, Subd. A) Diers motioned to approve the World’s Best Workforce plan; Detlefsen seconded; passed unanimously.
(Item VIII, Subd. B) Heuer motioned to approve the treasurer’s report; Bravinder seconded; passed unanimously.
(Item VIII, Subd. C) Superintendent Sellner reported the district set aside $100,000 from the building project funds to potentially spend down the levy for asbestos. Sellner indicated we are at the point to make a decision if we want to use those funds to spend down the levy or use it toward other items still needed. Bush asked to consider the use of funds from the District general fund reserves for the asbestos cost and not to levy for it. Heuer was opposed to spending down the reserve because the minimum amount per our policy is 8% and we are only slightly above 9% now. Bravinder indicated we should have 10% in our reserve.
Heuer motioned to approve the fund six dollars to be held for expenses to be approved and to levy the asbestos dollars; Diers seconded; those in favor: Detlefsen, Diers, Lasiuk, Heuer, and Wiech; opposed: Bush and Bravinder; passed by majority.
(Item VIII, Subd. D) Heuer motioned to approve the Final Levy Limitation & Certification of 2016 Payable 2017 for $4,478,392; Lasiuk seconded; passed unanimously.
(Item VIII, Subd E) Detlefsen motioned to approve the additional staff for the district office; Heuer seconded; passed unanimously.
(Item VIII, Subd F) Superintendent Sellner requested direction from the board if they wanted to look at portable classroom or building classrooms for the space concerns at Humphrey Elementary. The board discussed both options.
Bush motioned to move forward with the portable classrooms option; Detlefsen seconded; passed unanimously.
(Item VIII, Subd G) Superintendent Sellner reported based on the progress of mediation and arbitration with SEIU Bus/Van Drivers, the administration approved a three month extension of the 4.O School Services lease agreement and quote proposal.
(Item VIII, Subd H) Superintendent Sellner gave an update on the outdoor track and indicated that it will need to be replaced due to the disintegration of the asphalt. Sellner indicated we could modify our 10 year Long Term Facilities Maintenance Plan, however we need to make a decision on something in January. Sellner reported we’ve changed the track meets to other schools and are in the process of figuring out things for practices for this season.
(Item VIII, Subd I) The Policy Committee recommends the first reading of the following policies: 204-School Board Meeting minutes; 205-Open Meetings & Closed Meetings; 209-Code of Ethics; 210-Conflict of Interest-School Board Members; 213-School Board Committees.
(Item IX, Subd A) Principal Olson gave a report.
Principal Schimelpfenig gave a report.
Principal Mix gave a report.
(Item IX, Subd, B) Superintendent Sellner gave a report.
(Item IX, Subd, C) Wiech indicated the School Board Committee reports are attached.
(Item IX, Subd, D) Upcoming Board Member Event Appearances:
Middle School 5-6 Grade Choir Concert December 13 @ 6:30 p.m. – Detlefsen, Diers
Middle School 7-8 Grade Choir Concert December 13 @ 7:30 .p.m. – Diers
High School Choir Concert December 15 @ 7 p.m.; Detlefsen – Diers
HS Honors Breakfast (9 & 12) – February 9 (morning)
Snow Fest Coronation – February 10 (afternoon) – Detlefsen
Humphrey Elementary Musical grades 3-4 February 23 @1 & 7pm – Detlefsen
FFA Week – Community Potluck – February 24 (lunch)
HS Band/Choir Concert February 28 @7 p..m. – Detlefsen
(Item X) Next Meeting Dates:
• Work Session Meeting - Monday December 19, 2016 6pm HLWW HS Media Center-cancelled
• Regular Board Meeting - Monday January 9, 2017 6pm HLWW HS Media Center
(Item XI) Items for next meeting
Work Session (January 23):
• Discuss teaching kids responsibility when using technology
• Discuss full and part time positions
Regular Meeting:
• Organizational Meeting
• Recognition’s
• Leave/Resignations/Retirements
• Employment Recommendations
• Approve Second Reading of Policies
• Approve First Reading of Policies
• Adopt Resolution directing Superintendent to make recommendations for adjustments in curriculum, programs, and staff for the following school year
• Review/Approve School Calendar for 2018-2019
• Other
Bravinder motioned to adjourn at 7:38 p.m.; Diers seconded; passed unanimously.
Respectfully submitted,
Michelle Heuer, Clerk
Published in the Herald Journal Jan. 16, 2017.

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