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HLWW School District 2687 Board Minutes

November 20, 2000, 8:00 P.M.

HLWW High School Media Center

The November 20, 2000 Regular School Board Meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 8:00 p.m. by Board Chair Eugene Lorentz.

After the Pledge of Allegiance, roll call was taken with all members present: James Fowler, Randy Heuer, Kirk Jensen, Eugene Lorentz, James Raymond, Charles Weber, Leo Weber, Ken Zimmerman.

Also present were Superintendent Riley Hoheisel, Principals Mike Day, Julie Millerbernd and Dean Wessman, and Board Secretary Vivian Mahlstedt.

Raymond moved to approve the agenda of the November 20, 2000 Regular School Board meeting; Heuer seconded; passed unanimously.

Heuer moved to approve the minutes of the October 16, 2000 Regular School Board meeting; Fowler seconded; passed unanimously.

Zimmermann moved to approve the November bills; L. Weber seconded; passed unanimously.

L. Weber moved to approve the November Treasurer's report; Heuer seconded; passed unanimously.

Superintendent Hoheisel reviewed enrollment with the Board.

Principal Wessman reported:

· Humphrey Elementary School 1st quarter conferences were well attended, with 97% of involved parents in attendance.

· The "Donuts with Dad" and "Muffins with Mom" events held 10/27 had the best attendance ever.

· Humphrey currently has two student teachers from Crown College, working with Joan Johnson and Sue Winge.

· On 11/13-14, 8 District representatives attended EBD training in Minneapolis.

· On 11/14 the District Curriculum Advisory Committee (DCAC) reviewed graduation rules with Charon Tierney, Regional representative from the Department of Children, Families and Learning.

· The 11/21 staff development day will focus on four themes: 40 assets; anger management; grad standards; technology.

Julie Millerbernd reported:

· Winsted and Howard Lake Elementary conferences also had excellent turnouts.

· The EBD conference team (mentioned by Wessman) will attend 4 more days of training during the year.

· Chemical Awareness Week was successful and included many special activities.

· Thank you to Denny Frye for his Veterans Day presentation to the students.

· For American Education Week in early November, parents were invited to classes and lunch with their children.

· The "Muffins with Mom" and "Donuts with Dad" were very well attended.

· People may notice placemats at community restaurants made by students.

· The Elementary was awarded $403 by the Target Take Charge program, which will probably be used for field trips.

· The holiday program at Winsted will be 12/5; Howard Lake will have a spring program.

· KRWC interviewed 2nd grade students for their thoughts on the holidays, which will be broadcast in November and December.

Mike Day reported:

· The second and final night of conferences is tonight (11/20).

· Thank you to the Winsted VFW for hosting the November Veterans Program, and to the HLWW band and choir for their performance.

· There was good attendance at the fall musical, Kismet. Thanks to all the staff and students for their successful effort.

· Our new Business Education teacher will begin 12/11.

· The school enjoyed having a KSTP crew here to honor teacher Jolene Davidson as "Vikings Fan."

· Remember to collect "Pepsi Notes" on Pepsi products for the music department through January which will be redeemed for instruments and supplies. They can be turned in at school or Gerry's.

· Three students were chosen for Honors Choir, based on audition tapes; Christina Anderson, 5th grade; and two 9th graders, Michael Leifson and Mitch Montgomery.

· The new "TSIS" program is up and running; attendance and report cards were run from it this quarter, and full changeover to the new system is near complete.

· The High School received $264.50 from Target Take Charge, which will be used for Accelerated Reader and other programs.

· On 11/16, the FFA department hosted 100+ students participating in various ag-related contests. Thanks to the staff and students for their cooperation in this important event.

· Winter sports have begun.

· The annual FFA banquet will be December 7.

· Winter concerts will be 12/14 (senior high) and 12/12 (junior high).

· An anonymous donation was given to the Drama department and matched by General Mills for a total gift of $250. The money will be used by the drama department and is greatly appreciated.

Communications -- Hoheisel noted the Notice of Desire to Negotiate from the Minnesota School Employees Association regarding teacher aides; and also an opportunity for School Board Training that member Jensen may be interested in.

Board Chair Lorentz opened the meeting to requests from the public. Waverly Mayor Charlie Bush expressed his concern regarding placement of a new high school, particularly if it would be built near Winsted which could be up to 18 miles away for Waverly students. He felt that locating the school in that direction in the hope of attracting a few Lester Prairie or Watertown-Mayer students would be outweighed by the loss of more Waverly students.

Student Council representatives Mike Kelley and David Peterson showed a video of their discussion about a new school with Humphrey Elementary students. The majority of those students voted for a central or Howard Lake site for a new school.

Howard Lake mayor Gerry Smith said he felt some confusion about the school site discussion. He explained that, according to the Herald, Victor Township voted against locating the school in the center of their township and that now there is strong favor for locating it near Winsted. He said that 18 months ago, 3500 community surveys were sent out. The Task Force worked hard on the survey, asking residents to give their thoughts on a new site. The public spoke strongly through those surveys, he said, and he distributed copies of a recap of how people voted. He noted that the highest response was for a Howard Lake location; next highest was "in the country." He said that possibly if we had worked with Victor Township from the beginning, we might now be moving in the right direction. He wondered if the school board had ever reviewed the proposal Howard Lake did for a school location, and then distributed copies of it. He said we need to learn to quit fighting among ourselves; and also that he believes that a new school will be voted in if its location is right for the students of the district.

A parent commented that her kindergartener is riding the bus over an hour, even though he lives just outside of Howard Lake.

Another told the board that they shouldn't expect to attract students from Holy Trinity or Watertown by building on the south end and that, in fact, they may eliminate those from Maple Lake, who might consider attending, if it's too far south.

A parent reminded the board to consider demographics, which strongly indicates that a central site (Howard Lake) is best; also that they need to listen to the taxpayers to get it voted in and that the Howard Lake site is the one that will get votes.

Chair Lorentz said they don't know if either site (the one near Howard Lake and the one near Winsted) is available or what the cost might be. The Board will take all their comments into consideration, but more work needs to be done before anything is decided. He said that Board members are willing to talk to any community group to discuss this further. The Board has not done anything formal on any property other than the Dalbec land, so now they need to start over to learn availability and cost, and then pass that along to the public.

C. Weber stated that the Board must continue to look at all costs, not only site costs.

L. Weber said that the bottom line is that the "country" site is the best and most unifying for the district and that it would help prevent hard feelings between the communities.

Heuer stated that the Board has asked Victor Township 4 times to change their land use plan to allow building a school there; they would not do so, which of course is their prerogative. He said that he appreciated the community attendance at this meeting, but wondered where they had been 2 months ago during discussions with Victor Township. He said that no one called Victor representatives after the public meeting, nor was there a huge support for a Victor site. He also reminded the audience that 72% of respondents to the survey said they would support a new school no matter where it is or the tax impact. He said that we definitely need a new high school in this district and that we better do it quick because we're losing money every year. This year the district is losing about $1.3 million due to open enrollment, and that money would go a long ways toward salaries, books, equipment, etc. He said that if we continue to lose to open enrollment, we will continue to fall behind other districts that we're competing with. He agreed that it seems the Board now needs to start over again, which is fine, but he asked the audience and community to be sure to keep an open mind as discussions progress.

Zimmermann asked Gerry Smith if they would be willing to approach Victor residents about this issue, and they asked the audience. Several people said they would like to talk to Victor representatives.

Heuer advised the audience that there will be a motion to withdraw the existing purchase agreement later in the meeting.

An audience member expressed concern that time and effort have been wasted over the last year and a half in hoping that Victor Township would change its land use plan.

Another stated that the Howard Lake site with less sewer and water costs would be more cost effective than the Victor site and that resulting savings could be used for facilities.

A parent stated that she made personal calls to the superintendent to find out what was happening on the school question and that possibly many people don't think to take that action. She suggested that the Board needs to organize a public relations campaign here to inform the public, siting the example in Buffalo of parents wearing buttons of support for new facilities.

Another agreed, stating that people didn't attend meetings because they just didn't know about the issues, and that people are better informed in other communities than they are here.

Another added that we need to market the school district.

Lorentz stated that the Board hadn't been particularly successful in recruiting parents to help, and he asked those in attendance to write their names down if they were willing to be contacted. He reminded them that "numbers (enrollment) create dollars, and dollars create programs," and that the District must curb enrollment out of the District.

C. Weber said he supports the idea of public relations, but encouraged people to do face-to-face contacts.

Hoheisel said all the discussion was a positive activity and encouraged the community to become and remain solidly unified.

Heuer offered a motion to move agenda item 2 to number 1; C. Weber seconded; passed unanimously.

(Item 2) Heuer stated that he and C. Weber attended a Victor Township meeting last week; they did not approve a change in their land use plan which would have allowed the District to proceed with the Dalbec site. As per the terms of that Purchase Agreement, the agreement could be terminated if proper approvals were not received. He moved to terminate the Purchase Agreement with the Dalbecs; Lammers seconded. The motion passed by unanimous roll call vote of 9 in favor: Fowler, Heuer, Jensen, Lammers, Lorentz, Raymond, C. Weber, L. Weber, Zimmermann.

Heuer also moved to appoint a committee of no more than 3 board members to look into the purchase of another site. Raymond seconded, noting that the motion allows the committee to discuss purchase terms with a potential land seller, and that they would not be limited to a specific site or sites. Passed unanimously.

Lorentz asked for volunteers to serve on this committee with himself; volunteers were Raymond and C. Weber. They will meet soon.

Zimmerman moved to change the Audit Report to Item 2; L. Weber seconded; passed unanimously.

(Item 5) Auditor Mike Burkhardt reviewed the District audit as it was reported to the state. He also informed the Board of a change in accounting which will have to be addressed in the coming years: Financial statements for 6/30/2004 plus 2 years beyond will need to include fixed assets in values updates. He answered questions from the Board. Hoheisel suggested the Board review the audit report over the next month and take official action next month. They agreed and thanked Auditors Mike and Jeff Burkhardt.

(Item 1) Hoheisel reported on Buildings and Grounds, stating that more projects have been completed. The Committee will make their annual walk-through review of the facilities over the holidays.

(Item 3) Hoheisel updated the Board on the Ag Expansion project, including two grants that have been submitted. Last week he met with a number of U of M professors and he received positive response regarding the grant applications. He said this will eventually become a committee-driven project.

(Item 4) The Board reviewed school board goals.

(Item 6) Heuer moved to approve the Winter Coaching Staff, with the addition of Karen Westrup as Assistant Gymnastics Coach. L. Weber seconded; passed unanimously.

(Item 7) Heuer moved to approve the employment recommendations of Darrell Smith, Business Ed Instructor, and Fran Roux, ESL Instructor (upcoming quarter). C. Weber seconded; passed unanimously.

(Item 8) Chair Lorentz read the submitted bids for the food service van, which were for $300, $226 and $500. Heuer moved to approve the high bid of $500 from James Rocheford; Fowler seconded; passed unanimously.

(Item 9) Chair Lorentz read the following recognitions:

The Board recognizes HLWW teachers honored recently at the 9th annual Leadership in Educational Excellence (LEEA) banquet: Rita Grimm, Robert Heber, Kathy Pettit and Mary Waalen. This annual event, sponsored by Resource Training and Solutions, honors educators for their dedication to teaching and for inspiring their students. We congratulate you on this accomplishment, and thank you for your commitment to students of this District.

The Board recognizes former HLWW student Ed Boehlke for receiving his American FFA Degree at the National FFA Convention in Louisville, KY in October. Only 1/2 of 1% of the approximate 450,000 US FFA members are honored in this way, so this is an outstanding achievement.

The Board recognizes Jolene Davidson, HLWW High School teacher for her recent selection as "Show Your Purple Pride" winner by KSTP TV and the Star Tribune. Congratulations, Jolene!

Hoheisel also read an additional recognition for the Waverly Fire Department members who had watered the fresh sod at the athletic complex. Thanks to Fire Chief Mark Karels, John Woitalla, Mike Wren, Tom McDonough, and also to Tom Ogle.

Lammers moved to approve the recognitions as read; L. Weber seconded; passed unanimously.

(Item 10) Superintendent Hoheisel reported:

· 99% of items sited by the State Fire Marshall have been completed, so he approved the District's report.

· Cindy Decker, Laker Pride Coordinator, will report at the December meeting regarding open enrollment and her sense of District residents' opinions.

· A volunteer from the Board is needed to coordinate Employee Recognition; he asked them to think about it for the next month.

· The Board had encouraged Hoheisel to attend another national convention, so he is currently looking into attending the Year Around School Conference scheduled for mid-February in Las Vegas.

(Item 11) Committee Reports:

Community Ed ­ Fowler reported that preschool sections are full.

Heuer reported that the FFA Alumni banquet will be 12/7 at the Waverly KC Hall.

Lorentz said he had attended a conference on public relations.

Heuer moved to adjourn; Raymond seconded; adjourned at 10:25 p.m..

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