Wright County Board Minutes

FEBRUARY 7, 2012
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
The minutes of 1-31-12 were corrected as follows: Page 4, 1st paragraph, change line 4, column 3 to read, “Jct. Meeker 19 to N. County Line” (Russek). On a motion by Russek, second by Eichelberg, all voted to approve the minutes as corrected.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, “Refer Position Opening To Personnel Committee” (Hiivala). Eichelberg moved to approve the Agenda as amended, seconded by Russek, carried 5-0.
The Consent Agenda was discussed. Mattson referenced Consent Item E1, “Authorize Board Chair Signature on 2011 Feedlot Officer Report.” Mattson said that Tracy Janikula, Feedlot Program Administrator, provides an annual report to the Board and asked whether she had done this yet. Janikula said that the report is provided annually on the Consent Agenda. On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda:
1. Performance Appraisals: L. Kelly, Admin.; E. Ross, C. Webb, Hwy.; T. Endreson, C. Fisher, R. Halvorson, S. Harmsen, P. Heitland, R. MacElroy, Sher./Corr.
2. Authorize AMC Delegates Attendance At Legislative Conference, 3-21 -12 & 3-22-12, St. Paul.
3. Tri County Regional Forensic Laboratory Report, December 2011.
1. Approve Abatement, PID # 103-223-007040, Renee Maass (City Of Buffalo).
1. Approve 2012 Tobacco License Renewals For 152 Club (Albertville City); Delano Wine & Spirits (Delano City).
1. Approval Of 2012 Maintenance Agreements Between Wright County & Six Cities (Delano, Elk River, Maple Lake, Monticello, Montrose, & Waverly).
1. Authorize Board Chair Signature On 2011 Feedlot Officer Report.
2. Authorize Board Chair Signature On 2012/2013 County Feedlot Program Delegation Agreement And Work Plan.
1. Authorize Personal Leave Of Absence, Karen Lafromboise, Eff. 2-02-12 Through 3-25-12.
Bob Hiivala, Auditor/Treasurer, said that an employee in the License Bureau submitted their resignation today. The employee provided a two-week notice and will leave 2-23-12. He asked that the request to fill the position be referred to the 2-08-12 Personnel Committee Meeting. Otherwise, the earliest it would be addressed would be the Personnel Committee Meeting on 3-14-12. With that schedule, he did not envision the position would be filled until the end of April. This is a high customer service position. Hiivala said there are eight employees in the License Bureau, including the Supervisor. Richard Norman, County Coordinator, said that normally positions are not referred to Committee in this fashion. If approved, it will not meet the three-day posting requirement for the Agenda. Thelen asked if there is any flexibility with the three-day posting requirement. Norman said whether to add the position to the Personnel Committee Agenda is a Board decision. If approved, he requested the Board give direction on position replacements so they are treated consistently across County Departments. Eichelberg felt the position should probably be referred to the first Personnel Committee Meeting in March. Sawatzke was asked for his opinion. He stated the County used to follow a policy on position replacements. A couple of months ago, a lengthy discussion occurred on the process because of an unrelated request and he is now unsure of the process.
The Commissioners discussed possibly referring Hiivala’s request to the 2-22-12 Personnel Committee Meeting. The process has been to address position openings only at the first Personnel Committee Meeting each month. Committee Meetings are normally held the second and fourth Wednesdays of the month. Sawatzke said he could see the merits on both sides. Russek added that it is a service that needs to be maintained. Eichelberg made a motion to refer the position opening in the License Bureau to the 2-22-12 Personnel Committee Meeting. The motion was seconded by Mattson. Sawatzke clarified the process so there is no confusion by departments on requests that are submitted to the Administration Office. He stated that departments will need to obtain County Board approval to refer position openings to meetings other than the first Personnel Committee Meeting of the month (held on the second Wednesday of each month). Mattson expressed to Hiivala that although the Board may want to move forward, they must also follow the process. Hiivala said the request was submitted with this understanding. Thelen viewed this as an extenuating circumstance. The motion carried 5-0.
On a motion by Russek, second by Mattson, all voted to approve the claims as listed in the abstract, subject to audit.
Pat O’Malley, Jail Administrator, presented a Contract with the Minnesota Department of Corrections (MNDOC) to house State Work Release inmates. The inmates will typically include those that have ten months or less to serve and approval from the MNDOC to reside in Wright County. Housing the inmates in the Wright County Jail will provide an opportunity for the inmates to look for work and possibly obtain employment prior to their release. O’Malley said the process is similar to the County’s current Work Release Program, where inmates hold a job and the Program allows them to keep the job. This Program will differ in that inmates will be allowed to look for work. MNDOC will pay Wright County $55/day for housing. O’Malley anticipates 5-10 inmates/day and they hope to start with the Program in March. The contract will not require any changes to staffing or operation. The Program rules are similar to the current Work Release Program and no issues are foreseen. O’Malley said the State’s fiscal year runs from July to June. He anticipates bringing another request to the County Board for the next fiscal year. O’Malley said the Contract is similar to one discussed with the County Board about two years ago relating to boarding probation violators. However, the State did not realize the number of inmates they had expected so that did not happen. O’Malley said this Program will happen because of the number of inmates that will be released. Currently, inmates on the State’s Work Release Program that work in Wright County are housed in Foley or Glencoe. O’Malley said if the Program works well and there is a need, it could be expanded to neighboring counties. Russek asked if the per diem from the State includes medical costs. O’Malley said part of the process the State follows is to assure the inmate has their own medical coverage. The per diem relates to housing, and the County is not responsible for any medical costs. Mattson said there was a previous problem where released inmates were going to the Historical Society to use the telephone. O’Malley said he has received no complaints in the past 1.5-2 years. A telephone is available at the Jail for released inmates to use. However, some inmates choose to walk. Russek moved to authorize signatures on the Joint Powers Agreement between the MNDOC and Wright County for Work Release service for fiscal year 2012 (three month contract) with an anticipated start date of 3-01-12. The motion was seconded by Mattson and carried unanimously.
Wayne Fingalson, Highway Engineer, presented a draft resolution approving the annual spring load restrictions. A 2012 weight restriction map was included for review. Fingalson said they are monitoring frost readings at the MnROAD site in Wright County. It is anticipated that spring load restrictions will be implemented sooner than normal. The weight restriction map is similar to last year’s map; however, tonnages have increased on some roadways that have been improved. He said it is good to see a relatively low number of 5 ton routes on the map, reflective of the improvements made on the County’s road system. The map reflects that 7 ton roads are predominant. Russek asked whether the County follows the State’s schedule for implementation of road restrictions. Fingalson said this is not necessarily the case, as sometimes the State runs a little late. The County goes by a combination of things including interpreting data from the MnROAD site and also considers when other counties are implementing restrictions. He said they do try to work with other counties. The State does not have many restricted roadways. Mattson referenced CR 107 south of his residence. The road was 7 ton last year and is now 9 ton. A portion of the road is collapsing and he inquired whether that situation is being monitored. Fingalson said it is and that settlement is pretty much complete. He anticipated doing repair sometime this spring or summer. Eichelberg moved to adopt Resolution #12-15 approving the spring load restrictions in Wright County. The motion was seconded by Russek and carried 5-0 on a roll call vote. The map will be placed on the County’s website and sent to townships and cities for display purposes.
Fingalson presented a draft resolution approving Cooperative Construction Agreement #99563 with MnDOT and the City of Albertville for a Construction Project on I-94, CSAH 19 and CSAH 37. The Project is scheduled to be let as early as the end of March. The Agreement allows MnDOT to proceed once approved by the City and County. The County’s responsibilities relate to maintenance of the interconnect wire and signal coordination timing along CSAH 19. The Agreement reflects that the City and County will have a separate agreement addressing funding between the City and County. Fingalson said that is one of the Agenda items for the upcoming Transportation Committee Of The Whole Meeting. The City has asked to provide a brief update on the Project. A draft agreement may be presented for the County’s review. Fingalson said this is similar to what is done with other cities. Eichelberg moved to adopt Resolution #12-16, approving Agreement #99536 with MnDOT and Albertville for the construction project on I-94, CSAH 19 and CSAH 37. The motion was seconded by Sawatzke. Mattson questioned whether the Agreement will be void if the State doesn’t approve the funding. Fingalson said the State approved the funding. The amount of the bids will dictate whether the Project proceeds. Fingalson said the County has committed approximately $1.64 million to that project and there is a caveat tied to that. If the bids come in too high, the City may not proceed. Sawatzke noted that the County’s contribution could be lower than $1.64 million if the bids come in lower. Fingalson stated that is correct. The motion carried 5-0 on a roll call vote.
Sean Riley, Planning & Zoning Administrator, presented a request to schedule a Committee Of The Whole Meeting to discuss the Corinna Shoreland Authority matter. This issue was tabled in the fall of 2011, requiring Corinna Township to revisit having their Township Board tied to the decision making. Riley said it is his impression that they have made that Ordinance change. Due to the dynamics of the situation and further information that is available, he suggested holding discussion on this issue at a Committee Of The Whole Meeting. Russek moved to schedule a Committee Of The Whole Meeting on 2-21-12 at 10:30 A.M. The motion was seconded by Sawatzke and carried 5-0.
Bills Approved
Abrahamson/Brian. $210.50
Albertville Body Shop Inc. 3,944.72
Albertville/City of 5,321.40
Albion Township 20,393.14
American Solutions for Business 169.50
Ameripride Services 237.81
Anoka County Sheriff 14,007.89
B & B Products - Rigs and Squ 3,448.13
Buffalo Township 19,008.97
Buffalo/City of 5,810.90
Centra Sota Cooperative-Buf 15,128.11
Centra Sota Lake Region LLC 109.70
CenturyLink 181.36
Chatham Township 14,507.79
Clearwater Township 17,895.07
Clearwater/City of 758.80
Climate Air 1,477.04
Cokato Township 20,433.53
Corinina Township 30,142.26
Croteau Plumbing 780.00
Dell Marketing LP 2,067.35
Dingmann Marine & More LLC 671.18
Elk River Municipal Utilities 104.27
Envirotech Services Inc. 3,391.60
ESRI 21,975.52
Farm-Rite Equipment Inc. 4,595.00
Feddema/Tom 312.00
Fingalson/Wayne 116.98
Franklin Township 34,314.06
French Lake Township 20,802.91
Gould Towing 167.26
Grack/David 200.00
Grainger 327.92
GTS Educational Events 300.00
H&R Const. Co. 171.18
Hillyard Inc. - Minneapolis 595.04
Holiday 130.79
Holiday Inn - Duluth 174.60
Interstate Battery Systems 337.52
Jans/Brian 102.00
Jeddeloh & Snyder PA 1,200.00
Junction Towing & Auto Repair 163.52
LaPlant Demo Inc. 482.40
Main/Fred T 49,430.10
Maple Lake Lumber Company 147.04
Maple Lake Messenger Inc. 292.56
Maple Lake Township 27,148.55
Marco 2,824.18
Marco Inc. 1,813.25
Marysville Township 24,486.84
Menards - Buffalo 288.19
Middleville Township 18,352.22
MN CLE Inc. 355.00
MN Transportation Alliance 3,180.00
MOMS 2,500.00
Monticello Township 35,420.49
Monticello/City of 239,500.00
Montrose/City of 851.60
Munson Lakes Nutrition 194.35
North American Salt Co. 71,336.50
Office Depot 1,497.94
Postmaster-Buffalo 225.00
Ramacciotti/Frank 200.00
Regents of the University of MN 815.00
Rockford Township 34,380.74
Russell Security Resource Inc. 5,665.99
Sawatzke/Pat 378.00
Scharber & Sons Inc. 121.38
Sherwin Williams 357.65
Shred Right 340.32
Silver Creek Township 31,146.15
Snowplows Plus 192.83
Southside Township 19,244.91
St. Cloud Times 240.02
St. Cloud/City of 5,484.61
St. Michael/City of 205,278.60
Stockholm Township 18,232.75
Swing/William J 114.00
Titan Machinery 749.90
Total Printing 368.72
Victor Township 19,592.56
Walmart Store 01-1577 280.68
Waste Management-TC West 2,099.41
Waverly/City of 457.80
Woodland Township 17,215.46
Zack’s Inc. 3,120.32
Zarnoth Brush Works Inc. 820.80
27 Payments less than $100 1,174.32
Final total $1,114,586.45
The meeting adjourned at 9:25 A.M
Published in the Herald Journal Mach 5, 2012.

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