Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JULY 22, 2014
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Daleiden moved to approve the 7-15-14 County Board Minutes as presented. The motion was seconded by Borrell and carried unanimously.
Petitions were accepted to the Agenda as follows: Consent Item F, #2, “Position Replacement: Social Worker – Intake & Assessment Unit” (Kelly); Item For Consid. D, “Panic Buttons, License Bureau” (Potter). Potter moved to approve the Agenda as amended, seconded by Daleiden, carried 5-0.
On a motion by Daleiden, second by Borrell, all voted to approve the Consent Agenda:
A. ADMINISTRATION
Approve Charitable Gambling Application, Form LG220, Monticello Chamber of Commerce & Industry, P.O. Box 192, 205 Pine St., Monticello, MN 55362 (Monticello Twp.).
B. ADMINISTRATION
Approve Charitable Gambling Application, Form LG220, Dassel-Cokato FFA Alumni, 14730 15th St. SW, Cokato, MN 55321 (Cokato Twp.).
C. ATTORNEY
Approve And Sign Grant Agreement For Emergency Funds 2015 Program From The Department Of Public Safety In The Amount Of $600 For The Victim/Witness Program; Term 7-01-14 To 6-30-15.
D. AUDITOR/TREASURER
Approve A Plat “Shambles Addition” (Southside Twp.).
E. HIGHWAY DEPARTMENT
Refer Request To Fill Highway Maintenance Position To Personnel Committee.
F. HUMAN SERVICES
Position Replacement:
1. Social Worker - Intake & Assessment Unit.
2. Social Worker – Intake & Assessment Unit.
G. SHERIFF
Request Signatures On Revised Contract To House Release Violators, Section 1, Correcting Effective Dates To 7-01-14 Through 6-30-15.
Bob Hiivala, Auditor/Treasurer, introduced discussion on Aquatic Invasive Species (AIS) Prevention Aid. Wright County has received $108,325 in aid thus far and another $240,000 is expected next year. The funding is through State special legislation. The allocation is based on the following: 50% based on each county’s share of watercraft trailer launches and 50% based on each county’s share of watercraft trailer parking spaces. Statewide, for payable 2014, $4,500,000 will be allocated and certified by 7-01-14 (payment by 7-20-14). For payable 2015, $10,000,000 will be allocated and certified by 8-01-14 (payments made annually on 7-20-15 and 12-26-15). A list of launches and trailer parking can be found on the Minnesota Department of Natural Resources (DNR) website. The handout further provided information on what is required by counties to receive the funding, reporting requirements, and what the funding can be used for.
Hiivala was contacted by SWCD on what should be done with the funding. Joe Jacobs, SWCD, said they approached the County Board earlier to become a delegate county (through the DNR) for temporary staff to provide decontamination and inspection services on a number of lakes. The Water Management Task Force discussed this at their last meeting and would like to see this funding spent across the County. Also present for discussion at the Board Meeting was Dale Gustafson, Wright County Coalition of Lake Associations (COLA) and Kerry Saxton, SWCD. Jacobs said it is up to the County Board on how the funds are disseminated. The non-native invasive species are affecting lakes, recreation, and property values. A large amount of property tax revenue is generated by lake properties in addition to the revenue generated through recreation (supporting local business). In the top 1/3 of the County, about 60% of the tax revenue is through lakeshore lots. The southern part of the County is largely agricultural. Jacobs provided information on the different types of AIS. A number of Minnesota lakes and the Mississippi River are infested with zebra mussels. Jacobs said it is not a matter of eradication but slowing down the infestation.
Discussion followed on possible ways to target AIS. Borrell serves on the C.R.O.W. and the thought is that something could more comprehensively. He would like to retain local control to get this started and suggested signage (billboards). Also discussed were the education piece through the press and advertising. Daleiden said it is important that services provided by the DNR are not duplicated.
Jacobs said the County will need to submit a plan by the end of December. He understands that the State requires the funding be used toward AIS and that it follow a plan. He said the C.R.O.W. is writing plans for different counties. Jacobs recommended moving forward with the formation of a committee. The committee can discuss who will generate the plan and where the money is allocated. He provided a map of the public landings but said it is not a comprehensive listing. Borrell thought the committee could meet to come up with a consensus on how best to spend the funding to slow down AIS. Daleiden suggested that Borrell serve on the committee. Gustafson thought there were 19 lake associations involved with COLA and each member lake has a designated representative. The Commissioners discussed the makeup of the committee. Husom said it is good to have enough members to provide guidance but not too many so it slows the process. The Board suggested inviting a representative from COLA, WMTF, C.R.O.W., SWCD, a County Board member, and watershed districts.
Jacobs also suggested a member of a sportsman’s club and a business in this industry. It was the consensus that Borrell and Jacobs will work together to move this committee and issue forward.
Jacobs asked for County Board direction on whether this funding will be used in conjunction with the SWCD. Daleiden said a plan is needed before the Board can determine where the funding is going. Borrell does not want the funding to go towards administrative costs. Saxton thought there will be administrative costs but most of the funding should be applied to the effort. Daleiden said it will be important to get the message out through the press. Borrell made a motion to have the SWCD take the lead on organizing the committee to combat AIS using the funding provided by the State. The motion was seconded by Potter and carried 5-0.
Gustafson is a property owner on Sugar Lake, a member of the Wright County COLA, and is involved with the State COLA. He has been working over the past decade to obtain money to help fight invasive species. He provided information on the history of funding for this effort and noted that the funding that is being distributed does not have any connection to the DNR. It is from the State’s General Fund. The DNR’s focus has been primarily on education, and has indicated the issue is so large that they will need to rely on the people that use the lakes. Gustafson said there are counties, who are dependent on the business derived from utilizing lakes, who budget to fight invasive species. Funding may even be provided by townships. Gustafson said most counties work with their SWCD. The Wright COLA is doing what they can to help make this an effective program. Gustafson said passive education does not appear to work. Husom said she appreciates the local cooperation.
Hiivala said at this time there is no guidance on grant reporting. Similar to the local Water Management Grant, he felt the SWCD is more set up to report how the grant is expended. Hiivala recommended the Board approve a transfer of the grant dollars to the SWCD with the caveat that they are required to provide a report to the Board or to keep the Board informed of how it is being spent. Potter moved to approve that recommendation, seconded by Borrell, and carried 5-0. Daleiden said the motion applies to this year’s grant funding. Next year, action will need to be taken by the Board. Hiivala said once they receive the reporting requirements, he will work with the SWCD to determine whether they are a sub-grantee of the County or whether they report directly.
Hiivala provided the State Demographers 2013 population estimates which did not change from the handout provided in June. The estimates were sent to each city and township to see if they were representative of the actual numbers. No municipality in the County objected to the population figures. The population increased from approximately 127,000 to 128,459. This was provided as an informational item.
The claims listing was reviewed. Potter referenced a claim on Page 3, Capitol Report ($169.00) for subscription renewal for the County Board. He questioned whether this should be funded from the County Board’s budget. Lee Kelly, County Coordinator, explained that this could be revisited during budget sessions. The County Board does not have a line item for Publications and Brochures. On a motion by Daleiden, second by Potter, all voted to approve the claims as listed in the abstract, subject to audit, for a total of $1,228,431.63, with 165 vendors and 311 transactions.
Virgil Hawkins, Highway Engineer, said the bid opening for the Salt Storage Facility for the Maple Lake Maintenance Truck Station was held on 7-10-14 at the Public Works Building:
Vendor; Addendum #1; Bid Bond or Cashier’s Check; Bid Amount
Greystone Construction, Shakopee, MN; X; X; #1 $100,950.00, #2 $109,720.00
Structures Unlimited, Stratford WI; X; X; $114,630.00
At the recommendation of Hawkins, Potter moved to award the bid to Greystone Construction in the amount of $109,720 (for the DP65 design with 32’ – 11 7/18” inside clear height). The motion was seconded by Daleiden and carried 5-0.
Kelly requested the Board take action to cancel a Board Meeting in the months with five Tuesdays (September and December). Also, Veterans Day falls on a Tuesday this year. On a motion by Sawatzke, second by Borrell, all voted to cancel the following Board Meetings: 9-02-14, 11-11-14, and 12-09-14.
Kelly asked the Board to schedule a Capital Improvement/Finance Committee Meeting to discuss the Capital Improvements Plan. Potter moved to schedule a Capital Improvement/Finance Committee Meeting on 8-05-14 at 10:30 A.M. The motion was seconded by Daleiden and carried unanimously.
Kelly said that at the last Board Meeting, Daleiden requested discussion regarding what constitutes a quorum for committees. This stems from a recent meeting where only one of the two Commissioner appointments was able to attend a committee meeting. The question has been raised on the definition of a quorum. Sawatzke said historically the Coordinator was appointed to a committee to provide input and does not necessarily constitute a vote. Daleiden wanted to make sure the Coordinator is considered part of the quorum.
Brian Asleson, Chief Deputy Attorney, said Roberts Rules of Order are not clear on the question of a quorum. The Rules indicate that if the bylaws of the body don’t reflect differently, a quorum is a majority of members. Asleson said Kelly posed the question to him and his response was that the Coordinator hasn’t had a vote in the past. He considers the committees as being made up of two Commissioners. If the County strictly follows that part of Roberts Rules and has one Commissioner present at a committee meeting, there would not be a quorum without a majority of members. If past practice or history is looked at, Asleson did not see an issue with holding the meeting with less than two Commissioners because the decision eventually comes to the County Board.
Sawatzke said at the organizational meeting, the membership of committees is set. The Coordinator is listed as a member for many of the committees even though that position does not vote. Asleson said he does not have a problem with the way the Board has handled this in the past. He would support proceeding this way in the future. He thought it was a good idea to have an alternate or substitute member. It was the consensus of Board members that a similar situation could be handled in the future by various methods including having an alternate serve, laying the issue over to the next committee meeting, or bringing the item forth to the County Board. Husom said if an issue is critical or time sensitive, the committee can proceed with one Commissioner and the Coordinator. That recommendation would be brought forth to the Board Meeting. Daleiden asked whether Administration needs to bring requests for painting and carpet to the Board for approval or whether this type of item can be completed if budgeted. Sawatzke suggested the Administration Department handle these types of items if budgeted and if Building Committee members are kept informed and are comfortable proceeding in this fashion. Sawatzke said if it is a very large project, it should come to the Board (i.e., painting a good portion of the facility).
Potter made a motion to authorize the Coordinator to have panic buttons (up to 4) installed in the License Bureau. The motion was seconded by Sawatzke and carried 5-0.
Advisory Committee/Advisory Board Updates:
1. Law Library. Husom said the Law Library is funded through a $10 Law Library fee which Court Administration assesses for all court cases and parking fines.
2. Anoka County Regional Crime Lab. Husom said there will be an Open House on 7-23-14 at 10:00 A.M. at the Anoka County Regional Crime Lab to celebrate their accreditation. Director Erchal Springer has announced his retirement and there will be a gathering for him on 7-25-14.
3. MnDOT Transportation Policy Plan. Potter will attend a meeting in St. Michael on 7-23-14 at 1:00 P.M. to review the MnDOT Transportation Policy Plan.
4. MET Council. Daleiden will attend a MET Council Meeting on 7-23-14 relating to water management.
5. River Rider. Sawatzke and Borrell will attend a meeting this afternoon. The organization is shut down but the group will meet to discuss any outstanding items. The attorney’s are still researching whether the counties (Sherburne and Wright) have a say in how the remaining funds are utilized or if that is entirely under MnDOT’s control.
Bills Approved
Advanced Disposal Services $513.48
AGC Networks Inc 687.00
Albertville Body Shop Inc 482.22
Annandale/City of 1,656.60
Anoka County Sheriff 22,921.56
Arctic Glacier USA Inc 390.17
Beaudry Propane Inc 106.88
Borrell/Charlie 913.50
Boyer Truck Parts 262.08
Bryan Rock Products 225.53
Buffalo Township 734.60
Burdas Towing 120.00
Bureau of Crim. Apprehension 120.00
Capitol Report 169.00
Carefree Lawn 507.00
CDW Government Inc 167.69
Centra Sota Coop - Buffalo 53,992.54
Central McGowan Inc 111.08
CenturyLink 5,123.06
CenturyLink 1,491.04
Cokato/City of 400.00
Databank Imx LLC 200.00
Delano Rental Inc 295.52
Eagle Point Corporation 1,300.00
First State Tire Recycling 1,497.94
Frank/Bill 1,068.00
Frontier Precision Inc 433.90
Granite Electronics 355.90
Hancock Concrete Prod. LLC 3,105.00
Hillyard Inc - Minneapolis 1,709.03
Impact Proven Solutions 1,250.25
Integrated Fire & Security 4,330.00
Intoximeters Inc 1,954.75
J & J Marine Inc 160.29
Jerrys Towing & Repair 275.00
Knife River 1,072,574.19
Kris Engineering Inc 1,114.68
Loberg Electric 661.72
Marco 6,253.52
Martin Marietta Materials 357.85
Menards - Buffalo 335.73
Mend Correctional Care LLC 1,031.39
Metro Group Inc/The 8,685.60
MN Bureau of Crim. Apprehen. 190.00
MN CLE Inc 165.00
MN Counties Comp. Coop. 112.96
MN Dept. of Labor & Industry 1,663.11
Monticello Towing LLC 300.00
Morries Parts & Service Group 330.38
North Star Awards & Trophies 109.90
Office Depot 2,178.80
Restraint System Technologies 118.83
Rons Appraisal Service 2,943.07
Royal Tire Inc 828.22
RS Eden 1,377.32
RTVision Inc 367.50
Russell Security Resource Inc 1,550.00
Safelite Fulfillment Inc 175.70
Schmidt/Donald M 131.00
Slack/Cathy 1,298.80
Specialty Turf & Ag 322.60
State Supply Co 350.10
Thrifty White Pharmacy 137.43
Truck Utilities Inc 585.40
US Internet 3,588.00
W D Larson Companies Ltd 532.52
Waste Management-TC West 315.06
West Payment Center 1,166.86
Windstream 510.58
Wright Hennepin Coop Elec 5,025.74
Wright Hennepin Electric 1,359.83
15 Payments less than $100 651.63
Final total $1,228,431.63
The meeting adjourned at 10:12 A.M
Published in the Herald Journal Aug. 11, 2014.