Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
OCTOBER 21, 2014
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Husom made the following correction to the 10-14-14 Board Minutes: Page 3, 3rd paragraph, 2nd sentence should be changed to read, “Husom said that Correctional Officers were placed on Social Security when their positions were created in 1988.” Daleiden moved to approve the County Board Minutes as presented. The motion was seconded by Potter and carried 5-0.
The following was petitioned onto the Agenda by Commissioner Daleiden: Items For Consideration B, “Budget.” Potter moved to approve the Agenda as amended, seconded by Daleiden, carried unanimously.
On a motion by Daleiden, second by Borrell, all voted to approve the Consent Agenda:
A. ADMINISTRATION
Claim, Madden, Galanter & Hansen, LLP $5,458.46
B. ADMINISTRATION
Approve Charitable Gambling Application Form LG240B, Dassel-Cokato Wrestling Club, DC Middle School Commons, 4852 Reardon Ave SW, Cokato MN (Cokato Twp.)
C. ADMINISTRATION
Authorize Signature on Livestream Contract for 2015
D. HUMAN SERVICES
Position Replacement A. Social Worker
E. INFORMATION TECHNOLOGY
Position Replacement Request: IT Technician
Bob Hiivala, Auditor/Treasurer, presented the claims listing for approval. Hiivala referenced a claim on Page 7, Xiotech Corporation ($23,220.34) that Commissioner Potter had questioned prior to the Board Meeting. Adam Tagarro, IT Director, explained that the claim relates to the SAN (Storage Area Network). The SAN is the backup disc for approximately 50 servers. Hiivala said this is a budgeted line item. On a motion by Potter, second by Borrell, all voted to approve the claims as listed in the abstract, subject to audit, for a total of $657,939.99 with 211 vendors and 416 transactions.
Marc Mattice, Parks Administrator, requested the Board authorize signatures on an Easement Agreement between Silver Creek Township and Wright County for public road, public utilities, and temporary construction easements at Harry Larson County Forest. Mattice said Silver Creek Township is completing a road project next year on a road that is adjacent to Harry Larson County Forest. The Parks Commission previously reviewed the Easement Agreement and had concern. A meeting was then held with the Township and Mark Johnson, Wright County Highway Right-of-way Agent. Several items were corrected. One was to reduce the 42’ temporary easement on each side of the road to 17’. Another was for the Parks Administrator to be onsite when staking is completed for the project. Mattice and the Township will work together on determining tree removal. Mattice said the County is not asking for compensation as this involves another governmental agency. Daleiden moved to authorize signatures on the Easement Agreement, seconded by Borrell. Sawatzke noted that the Agreement includes the signature of Bill Langenbacher who is no longer on the Silver Creek Township Board of Supervisors. Mattice said that Silver Creek Township will need to make that correction as they had the document drafted. The motion carried 5-0.
Potter extended appreciation to the Parks Department for following up with a landowner who had concerns/questions on the Beebe Lake Park trail. He said the landowner was appreciative of the communication.
Daleiden said he recently read something which made reference to a new County park in the eastern part of Wright County along the Hennepin County Border. He asked Mattice to clarify this. Mattice said the County is working with Franklin Township, at their request, using Park Dedication Fees to look at suitability work on two properties. One property would be in conjunction with the Township and the City and the other involves the Township. The County is involved because of the use of Park Dedication Funds dedicated for Franklin Township and to provide guidance. This is a Township driven project. Daleiden asked whether there will be a County park at that location. Mattice said there will not be, unless the County Board would agree to maintain a Township park. Daleiden said he wanted Mattice to clarify this will not be a County park, as that is what he has been reading.
Sean Riley, Planning & Zoning Administrator, requested approval of attendance at an out-of-state conference for Troy Johnson, Environmental Health Officer. The National Onsite Wastewater Recycling Association (NOWRA) Conference is being held in Denver, Colorado from November 10-12, 2014. Johnson is active on the State Advisory Committee, which can implement changes to State laws and requirements, affecting local units of government. He said it is nice to have Johnson know what is going on at a higher level and to have the County respond appropriately. Riley said if approved, the following items would be covered at County expense: Salary for Monday, Tuesday & Wednesday (Tuesday is a holiday), Conference registration, and costs associated with the stay (hotel, meals). The cost of travel and the days associated with travel will not be compensated as Johnson will use personal time associated with the trip. Riley reviewed the Agenda for the Conference and said it will benefit the Planning & Zoning Office. Daleiden moved to approve Johnson’s attendance at the NOWRA Conference in Denver, Colorado from November 10-12, 2014 with expenses outlined as covered. The motion was seconded by Sawatzke and carried unanimously.
Daleiden requested the County website be updated to include the draft 2015 County Budget. Hiivala will post the Budget worksheets. The website will denote that this is the draft County Budget.
Sawatzke said at a recent Board Meeting, he expressed concern about the Central MN Mental Health funding formula. He understands that this was discussed by the Directors. In the future, Wright County will still pay more than what is utilized for services but at a better percentage. Sawatzke estimated a $10,000 savings.
Duane Northagen, Wright County Economic Development Partnership, brought forth discussion on the possibility of Wright, Benton, Sherburne, and Stearns creating a RDC (Regional Development Commission) to look at the possibility of creating an EDD (Economic Development District). The four counties met to discuss the RDC since they are not represented and therefore not eligible to receive Federal EDA funds. Northagen said to accomplish this would require the following from the four counties:
• Establish a legal entity.
- Various options were discussed. What made most sense is that one of the four counties accept this responsibility. Otherwise, create a 501c3 structured organization.
- Request a $53,000 grant to undertake the planning process and utilize an existing county budget as the match.
- Future grants would more than likely require all four entities to be a part of the match.
• Make sure the CEDS (Comprehensive Economic Development Strategy) is up to date.
- Benton County was of the opinion that this report was updated in November of 2013 and was good for 3 years.
- Northagen found notes from a 12-18-13 meeting which suggested that the 5-year CEDS plan needed to be updated in the near future.
• Identify a fiscal agent.
- Benton County may be the best fit since the funds could help establish a full-time position with the County (Miles Seppelt from Benton County is presently a consultant).
Northagen expected resolutions of interest to be presented to the Benton and Sherburne County Boards. In Stearns County, consultation with the County Administrator will occur prior to presenting it to their County Board, as it may be run through the HRA.
Northagen asked the County Board to consider whether the Federal EDA Economic Development District is something that they would like pursued. He wanted direction on whether to pursue more information. He would then return to provide details to the Board as to what is required and what type of obligations are placed on each county. Northagen said he has been involved with Economic Development for a long time and has only used EDA federal funding a couple of times. When that occurs, it is typically in the $1 million plus range and it happens because of a special condition or problem that has a substantial impact on the County. He viewed access to these funds as a valuable opportunity that should be available to use when it is appropriate.
Sawatzke recalled discussion on this topic a number of years ago when he was a member of the Economic Development Partnership Board. He recalled it had something to do with excess funds in Stearns County and a possible disbanding of an organization. He said it was discussed whether there should be one of these groups in the Wright, Sherburne, Benton, and Stearns area. One area of concern at that time was that the EDA funding received is not that substantial. He asked Northagen about the $53,000 grant amount, and whether it is the annual amount or the startup amount. Northagen said the $53,000 grant is a request for planning and funds can be requested annually. Sawatzke said the amount received is generally in the lower tens of thousands. When he was a part of the group studying this previously, it was decided that if an EDD office were started the cost to place a person would utilize all the funds. At one point, the group thought the four counties could do this with the systems they have in place. This would mean there would be a CEDS group and Wright County Economic Development Partnership Director would be a part of that. In that way, there would not be any increased staffing and bureaucracy, and they would be able to access funds.
Sawatzke is no longer a member of the Wright County EDP Board as Potter was appointed as the County’s representative. Sawatzke referenced the $53,000 grant and asked whether Wright County will be asked for any type of match or whether that match will be 100% the responsibility of Benton County. Northagen said at this time, the intent is that the match will be with Benton County, using staff time and existing budgets. He said it would not require any additional dollars or cash allotment to match the $53,000. For any future matches required of counties, that would be discussed ahead of time. He said that is part of the exploration they still need to do. Sawatzke said he previously conveyed to the former Economic Development Director, Ted LaFrance, that he had a hard time finding the benefit in an EDD. LaFrance told him that he thought there was duplication of effort as well. The thought was to share this amongst the four counties without adding any more staff. Sawatzke said this could be looked into but he would be reluctant to put County dollars into it. If that was required, he would need to be more convinced as to the value before voting to support it. Sawatzke said if there are more meetings, Potter needs to be advised. Sawatzke may also be interested in attending. In the past when he did attend the meetings where this topic was discussed, there was one meeting where one Commissioner from Benton County attended; otherwise, the other two counties were not represented.
Husom asked whether Northagen saw an advantage of Wright County exploring this. She said Wright County’s EDP is doing a good job. Northagen said at this point, the concept could be explored which is what his request is of the County Board today. Potter said the County Board should be provided a minimum of one week to review the findings of this exploration prior to it coming to a vote.
Sawatzke referenced the information provided today which reflects “future grants would more than likely require that all four entities be a part of the match.” When this was researched previously, the County’s EDP would possibly provide the match, but it wasn’t County money. Sawatzke said another point is that three of the four counties could elect to proceed without the fourth. Northagen stated that the fourth county would not be eligible to receive funding then. Sawatzke suggested that Northagen find out more information and explain to the County Board why there is value.
Daleiden made a motion to adopt Resolution #14-68 in support of exploring the establishment of an EDD serving Benton, Sherburne, Stearns and Wright Counties. He commented that the only way Wright County should be involved is if there are Commissioners from the other Counties attending these meetings. The motion was seconded by Potter. Borrell said he would rather support a resolution urging the federal government to abolish the Federal EDA because of the waste and duplication of effort. Husom said the Board may decide this is not a viable thing to do. Borrell said this is dealing with a federal entity so he doubted Wright County could change things. Daleiden said they have to try. If there is duplication and waste of time, they should inform elected officials responsible for the federal program. Sawatzke thought at some point the federal government may have to let go as they will not be able to pay the interest on the debt. The motion carried 5-0 on a roll call vote.
Lee Kelly, County Coordinator, requested the Board designate an Owners Committee for the Public Works Building Project. He envisioned the Owners Committee would meet weekly to discuss progression of the project. Daleiden moved to appoint Potter and Borrell to the Owners Committee with Sawatzke serving as the alternate. The motion was seconded by Sawatzke and carried 5-0.
Kelly said they would like to have a meeting on 11-04-14 to discuss the kickoff of the Public Works Building Project. HCM Architects will attend. Potter moved to set a Committee Of The Whole Meeting on 11-04-14 at 11:00 A.M. The motion was seconded by Daleiden and carried unanimously.
Advisory Committee/Advisory Board Updates
1. Canvassing Board. Sawatzke received an email from Auditor’s staff on the potential of holding a Canvassing Board Meeting on 11-13-14 at 11:00 A.M. There is an AMC District V Meeting that day that he would like to attend. Kelly will contact Hiivala to discuss potential dates and to request Hiivala to place this on the next County Board Agenda.
2. Human Services Advisory Listening Session. Sawatzke attended the session on 10-16-14 which provided a good exchange of information on how Human Services can better deliver services. There were approximately 20 representatives from either the Advisory Board or staff that attended and 5 members of the public. Sawatzke said about 25 surveys were returned as well. Borrell said a similar session was held in Montrose. Potter suggested that sessions be held in the eastern and western parts of the County before evaluating whether the sessions should be continued.
3. SWCD Board. Borrell attended a SWCD Board Meeting last week. Diane Sander of the C.R.O.W. presented information on the One Watershed, One Plan implementation. Borrell initially thought this was going to be a coordinated effort with others. He understands now that it involves the creation of a watershed district through a joint powers agreement. Borrell viewed this as duplication of effort. Husom asked if it would be similar to the Clearwater River Watershed District but would be for the north fork of the Crow River. Borrell thought it would. He said it would encompass watersheds in the area.
Bills Approved
Abbott Northwestern Hospital $2,239.79
Aho/John 205.00
Amer. Probation & Parole Assoc. 300.00
Ameripride Services 750.17
APEC Industrial Sales & Serv. 216.70
Aramark Services Inc 14,376.19
Arctic Glacier USA Inc 105.49
Association of MN Counties 2,800.00
Astech 338,138.24
Barco Products Company 110.91
Bear Graphics Inc 382.98
Berzins/Charles or Arlene 205.00
Blackstone Contractors LLC 7,427.91
Bourgeois/Thomas or Donna 202.00
Brandel Electric LLC 209.80
Brock White Co LLC 874.25
Buff N Glo Inc 125.32
Buffalo Auto Value 326.85
Buffalo Hospital 1,384.87
Bureau of Crim. Apprehension 120.00
Carlen/Scott 205.00
CDW Government Inc 671.99
Central Fire Protection 254.50
CenturyLink 5,164.79
CenturyLink 1,651.93
Climate Air 1,264.84
Compass Minerals America Inc 7,364.60
Cummins NPower LLC 5,610.37
Databank IMX LLC 1,868.75
Election Sys. & Software Inc 454.64
EMCS Inc 450.00
Expert Automotive & Towing Inc 125.00
Fake/Joseph or Jane 205.00
Force America Inc 153.63
Forsman/Ralph 205.00
Gilmore/John or Angela 205.00
Goede/Michael or Lisa 205.00
Grainger 1,046.11
Greenview Inc 15,413.40
Hardings Towing Inc 150.00
Hiivala/Robert 105.50
Hillyard Inc - Minneapolis 569.70
Hortian/Jeffrey or Michelle 205.00
HR Specialist Employment Law 249.00
Image Builders 130.99
J & J Marine Inc 150.84
Jans/Brian 125.00
JME of Monticello Inc 712.93
Johanneck/Victoria 205.00
Johnson/Mark 205.00
Juncewski/Roger or Donna 205.00
Justice Benefits Inc 1,362.02
Kelleher/Daniel 205.00
Laurent/Michael 216.51
Lube Tech ESI 960.00
Martin-McAllisters Consulting 450.00
McDowall Company 282.00
Minco Technology Center 199.00
Mini Biff LLC 828.24
Minn. Dept. of Human Services 389.36
MN Dept. of Labor & Industry 1,281.64
MN Monitoring Inc 11,683.75
Mooney/Terry or Sandra 138.00
Morries Parts & Service Group 1,641.07
Mrozek/Charles or Marcella 205.00
National 4-H Council 327.95
Office Depot 1,400.26
Olson/Faith 205.00
Omann Brothers Inc 2,271.89
Otto/Thomas or Verna 154.00
Pope Douglas Solid Waste Mng 175.50
Precision Prints of Wright Co 255.00
Radermacher/Mary 166.00
Rasset/Phillip or Jennifer 205.00
RCM Specialties Inc 621.92
Regents of The Univ. of MN 33,302.72
Rinke-Noonan 200.00
Royal Tire Inc 3,752.42
Russell Security Resource Inc 2,097.32
Schaffer/Thomas or Judith 205.00
Schleif/Eldon 205.00
Schneider Corporation 4,197.00
Schumacher/Clarence 205.00
SHI International Corp 448.00
State Supply Co 244.81
State Wide Protective Agency 2,512.50
Strolberg/Steven or Ramona 205.00
T & M Towing and Snow Plowing 100.00
Thrifty White Pharmacy 222.19
Titan Energy Systems 679.37
Titan Machinery 194.00
Traffic Marking Service Inc 95,076.32
United Parcel Service 107.92
Verizon Wireless 9,201.49
Voss Lighting 1,732.20
W D Larson Companies LTD 835.16
West Payment Center 1,172.01
Windstream 173.66
Wright County Highway Dept 34,906.68
Wright Hennepin Electric 184.17
Xiotech Corporaton 23,220.34
18 Payments Less Than $100 $900.62
Final total 657,939.99
The meeting adjourned at 9:58 A.M
Published in the Herald Journal Nov. 10, 2014.