Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JANUARY 13, 2015
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Husom moved to approve the 1-06-15 County Board Minutes as presented. The motion was seconded by Daleiden and carried 5-0.
Borrell moved to approve the Agenda as presented, seconded by Daleiden, carried 5-0.
On a motion by Daleiden, second by Husom, all voted to approve the Consent Agenda:
A. ADMINISTRATION
Authorize attendance at Wright SWCD Planning Meeting on 2-05-15
B. ADMINISTRATION
Schedule Negotiation Committee Of The Whole Meeting (Closed Session) for 1-26-15 @ 8:30 A.M. RE: Negotiation Strategies
C. ADMINISTRATION
Extend Employee Personal Leave
D. ADMINISTRATION
Position Replacement:
1. Human Resources Director
E. ADMINISTRATION
Requesting authorization to pay 2015 Workers Compensation and 2015 Property Casualty contributions to Minnesota Counties Intergovernmental Trust
F. ASSESSOR
Request for Personal Leave for an Employee
G. AUDITOR/TREASURER
Approve Renewal of 2015 Tobacco Licenses for:
1. City of Albertville: S&D Liquor, Inc. DBA Westside Liquor
2. City of Cokato: Broadway Liquors, Inc.
3. City of Maple Lake: Roger’s Amoco, Inc. DBA Roger’s BP-Amoco
4. City of Monticello: Wal-Mart Stores, Inc. DBA Walmart #3624
5. City of Otsego: Napa Valley Liquor, Inc.
H. HIGHWAY DEPARTMENT
Position Replacement:
1. Maintenance Worker Position
On a motion by Husom, second by Daleiden, all voted to cancel the 3-03-15 County Board Meeting due to the occurrence of five Tuesdays in March.
Bob Hiivala, Auditor/Treasurer, requested approval of a new Club License for the Cokato Town & Country Club in Cokato Township. The Club currently has a beer license but would like to add a wine license. Borrell moved to approve the new Club License for the Cokato Town & Country Club, seconded by Sawatzke, carried 5-0.
Hiivala asked for Board approval of a temporary Liquor License for A.B.A.T.E. of Minnesota, Inc. in Rockford Township. Husom moved to approve the License as requested, seconded by Daleiden, carried 5-0.
On a motion by Daleiden, second by Borrell, all voted to approve the claims as listed in the abstract, subject to audit, for a total of $517,059.07 with 119 vendors and 215 transactions.
Lee Kelly, County Coordinator, requested approval to accept a monetary offer from the City of Buffalo for the acquisition of 662 sq. ft. of ROW (PID #103-010-091040) and 541 sq. ft. of temporary easement area for the Central Avenue Street Project. Kelly said this relates to work being completed next summer and in 2016 on T.H. 25. The assessment reflects a value of $5,500 for the ROW that will be required for the project. This has been reviewed by the Assessor’s Office and Attorney’s Office and the recommendation is that the assessment is appropriate. Questions followed on whether the easement will affect parking, whether the easement is temporary or permanent, and whether the lot will need to be changed permanently.
Kelly understands there will be a temporary easement into the parking lot of the Funeral Home. Access to the Funeral Home and Government Center parking lots will be via CR 35. Some of the grass area will be taken as part of the improvements. Kelly understands that a bike/walking path will be placed. He does not believe there will be a change in lot configuration or that utilities will be affected. The maps provided reflect the proposed right of way, proposed temporary easement, proposed curb, and temporary access for the County and Funeral Home parking lots. Further discussion occurred on a transformer or traffic signal box and ownership of the property it sits on. Brian Asleson, Chief Deputy Attorney, said the City owns a section of grass on the corner by the traffic signal. He does not feel parking should be affected other than during the time temporary access is required for the Funeral Home parking lot. Asleson said if the Board takes action on acceptance of the payment offer from the City, he may bring back an easement document for signatures at a future date.
Borrell suggested the Building Committee review this request with the City. Kelly replied that he met on site this past fall with representatives of the City and the County’s Building Maintenance Department. Daleiden pointed out that the County regularly purchases temporary ROW for construction projects. Borrell said he would like to know whether the County will require an easement to perform maintenance on the parking lot. Discussion returned to questions relating to the location of temporary and permanent easements and the ownership of the transformer or signal box. Asleson said more information can be obtained on the purpose of the box and whether it is allowed to remain. With Highway projects, he said existing utilities are allowed to remain if ROW is expanded. The City, as road authority, has to allow utilizing utilities in the road ROW. He will also ask about the City’s purchase of land at the corner of T.H. 25 and CSAH 35. He thought the purpose may be to allow rounding of the intersection corner because of difficulties associated with trucks turning at that location. Borrell made a motion to table the request to obtain more information on the items discussed. The motion was seconded by Daleiden and carried 5-0.
Virgil Hawkins, Highway Engineer, requested approval of a resolution of final acceptance for the 2014 Overlay Project, Contract #1401, with Knife River Corporation of Sauk Rapids, Minnesota and to authorize final payment of $10,000. Hawkins cited the excellent work completed by Knife River. A paving award resulted and will be brought forward at a future meeting. Daleiden moved to adopt Resolution #15-04, seconded by Borrell. The motion carried 5-0 on a roll call vote.
An Owners Committee Of The Whole Meeting was held on 11-04-14. At today’s County Board Meeting, Daleiden moved to approve the minutes as presented. The motion was seconded by Husom and carried 5-0. The minutes follow:
1. Introductions
Chairperson Husom called the meeting to order and introductions were made.
2. Goals
Dan Lind (HCM) summarized the previous actions that have been approved/completed. A space/needs study was completed in May of 2014, and the Board authorized the hiring of HCM in September to complete a schematic design of the proposed project of building a new Highway Department building. This meeting was called for the purpose of determining what the project will look like, through the schematic design phase, for the final design phase. HCM will explain what has been suggested thus far and is seeking further input.
Jerry Hagen (HCM) said that he is excited to be working on this project and commended the commitment of the Highway Department staff through this process. He gave a brief update on the reasons why this project is needed. [Attachment 2] Lind displayed a couple of current slides of existing conditions, and said that he would focus on fleet services and tempered storage. He said that it is his understanding that updating the shop/maintenance area in the existing facility will be a separate project in the future, and that they were going to concentrate on the new and separate facility as the initial phase. He also understood that the expense and plans to relocate the impound lot will be outside the scope of this project, as will be the repurposing of the existing facility. Concentrating on the new facility for the Highway Department, 58,000 sf of tempered storage was initially planned, with blocks of space for the offices, engineering, and support staff. Changes have been made, and now the tempered storage is down to 52,200 sf, and other areas have been made more efficient. One row of parking will be dedicated to engineering, with some signs and signals, each by their own areas. A storage shelf is planned for the south end for seasonal items, such as plows and salt tanks in the summer. As this becomes further refined, the size might come down even more. Sawatzke asked why 42,000 additional square feet wouldn’t be enough when there is 10,000 sq reserved for the Highway Department in the current facility. Lind replied that some vehicles and equipment are coming from another location, such as the motor grader currently at Cokato, and all the pickups and vehicles that are currently in cold storage, which will then be filled with trailers and the patcher from the compost facility, in addition to items such as the bucket trucks and the chippers. Cordell commented that if the vehicles shown on the parking row inside the tempered storage are kept in the cold storage building, the walk through the cold to that building will be even farther than it is now. There was further discussion about how much space is needed for tempered storage and whether some equipment can be maintained in cold storage. Parking for public was also discussed, with 80 spaces proposed for the new site. Currently, there are about 70 parking spaces, which includes all the parking spaces around the entire building. Hawkins added that they are trying to figure out a key activated gate area for truck traffic so that regular traffic in and out of the office area does not conflict with the truck traffic hauling gravel and salt.
Lind went through the various options that were considered before today’s version was drafted. A number of different options were considered and changes were made based on higher efficiency of space, movement of traffic, necessity for various storage spaces, IT access points, necessary restrooms, oil disposal, etc. There was also discussion about the advisability of having a pit as opposed to a hoist, at least in one location. Tim Dahl, County Risk Manager, said that the County owns about 340-350 vehicles and agrees that the pit is safer, because it’s not going to fail and vehicles might be able to roll through faster for oil changes. However, it does take up extra floor space.
A mezzanine is proposed, with two stairway accesses, which would probably house the mechanical and electrical areas and would provide storage. Uses of this type would help eliminate the need for the installation of an elevator. The area for the boiler and electrical would be about 6,200 sf, all inside, which would mean that it could be serviced from indoors and the equipment wouldn’t have to withstand the outside weather, which would help it last longer.
Hagen said that the next step will be to flesh out the size of the rooms and work with the vertical heights. They will also be looking at the appearance of the building on the outside and its sustainability so that things make sense, there is easy payback, it is durable and requires little maintenance. They will consider going with a panel with no paint, which is about as durable as you can get. The same will be done with the vehicle maintenance area, using natural light and overhead doors with windows, so that the lights don’t have to be on all the time. They are looking at things that make sense and that are as efficient as possible. The ceilings in the vehicle maintenance area will have to accommodate the height of the truck boxes, which is 16-18 feet high when raised, which would mean that the ceilings will need to be about 20-25 feet high.
The square footage of the current office is about 7,500 sf when combining both engineering and administrations areas, and the proposed office area is a little less than 12,000 sf. The shop component is currently 8,600 sf, and the proposed shop area is about 19,000 sf. This would include a wash bay in the back. There was some discussion about the ability to navigate the wash bay with the trucks and the narrow space for a traffic lane. Washington County’s and Anoka County’s wash facilities are real similar to the one proposed here, and tempered storage facilities are often attached to the main facility, but not always. There are often times when vehicle maintenance cannot be completed in a day, and the vehicle has to sit in the shop, taking up space. In the likelihood that more shop space will be needed in the future, there could be options for bidding different sized shop spaces to see if the larger area would be more affordable now rather than adding on later. Anoka County currently has about 40,000 sf of storage, but they also have a second phase to add more in the future. Their road mileage is very similar to Wright County’s. Bill Cordell said that Anoka’s sign vehicles are inside the sign shop, which would not be the case in Wright County. They also do a lot of outsourcing with their signs, which saves space. Initially, Wright County’s plan was to have a signal shop, but with the growing tendency to install roundabouts, it was determined that a signal shop was not needed. Potter said that the current proposed tempered storage has already been downsized from the original plan, and Husom added that she feels the tempered storage is a positive thing when you consider the work that often needs to be done during the night. The area is not real warm (50°), but it’s good to have the equipment ready to go and not have to be warmed up or cleaned off. Cordell said that currently the sign trucks have to be brought inside during the winter when they get calls for work such as a downed stop sign. They have to first thaw out the trucks in order to get the pneumatic post pounders and hydraulics working. This is something that happens every day of the week in the winter. Husom asked if the temperature had to be as high as 50° or if it could be taken down a few degrees, and Hagen said that this could be done and would probably result in some cost savings. Meyer said that the guys also have to check the trucks over after plowing in order to get them ready for the next day, and this requires that they visually inspect them after the snow and ice have melted off them. Virgil said that there is also the possibility of moving some routes around and bringing French Lake’s two trucks to help with Cokato and Maple Lake until a decision is made about what to do with the building in French Lake. Borrell suggested redoing the French Lake shop and bringing an extra truck there in order to save space in Buffalo. A shed could be built to accommodate three trucks at a much lower cost than space at the proposed Highway building. A couple of acres would probably suffice. However, French Lake is having trouble with the septic system, and there might not be enough land to build a bigger shop because of the low land located behind the current shop. Daleiden said that he thought trucks are better kept in the areas that they serve, and Meyer commented that the guys already take their trucks to another shop for maintenance and oil changes, and all of this takes extra time. There was further discussion about the desirability of having an operational pit in the shop and whether or not additional tempered storage could be added on to the facility at a later time.
Potter commented that we need to be looking to the future, and there often seems to be a tendency to under build. The climate and the bond rates are in Wright County’s favor, so he would like to build it right and only do it once the best we can. He added that the tempered storage proposed here is in the parameters of similar departments in other counties and cities. He would rather take advantage of the lower rates at this time rather than trying to retrofit part of the building later at higher rates. He would like to see it done right one time rather than phasing in changes. Sawatzke commented that there is extra room at the new LEC (Law Enforcement Center) that will probably need upkeep maintenance before it is ever even used, so building larger is not always the answer, either. Hawkins said that it would be good to know what size the storage and shop will be so that the planning process can move on to the next phase. Husom said that the people who work with the vehicles and the architects should be able to come up with the best feedback, and she doesn’t want the plan to be short sighted when spending this much money. Hawkins said that it would be ideal to find out today how the Board wants to proceed so that timeline goals can be met and the process can keep moving forward. Sawatzke said that 52,200 sf is smaller than the original plan, but 40,000 sf should still be sufficient with room even for future growth. Potter said that the likelihood that MnDOT will give TH 241 and possibly TH 24 to the County will affect the need for more space. Sawatzke suggested that the area be bid for 40,000 sf and then have an alternate bid for 52,200 sf to see how much the additional 12,200 sf would cost, and if the cost is minimal, the alternate bid could be accepted at that time.
Sawatzke suggested that the current compost facility could be used for storage, but Daleiden said that he didn’t like that idea. Meyer said that he was of the understanding that we wanted to bring all the equipment ‘home’ to the new facility. Sawatzke said that there had never been a problem keeping the equipment at the compost facility, and both he and Borrell are okay with that. Husom, Daleiden, and Potter stated their preference to keep like equipment together. Daleiden said that the adjacent landfill might be interested in purchasing the facility if they wish to expand, and Husom commented that while a sale of the property couldn’t be assumed, she still doesn’t like the idea of people running five miles to retrieve or store equipment, which is a waste of both time and money. Daleiden said that hauling equipment out there could take as much as an hour when the employee could be doing something else. Potter said that the tempered storage has already been tweaked, and it is his belief that it is correctly sized for now and the future. He is fine with 52,200 sf. Sawatzke said that the discussion at the board meeting confirmed that there is no reason that the facility can’t be bid out at different sizes. Husom said that if it is planned right, the 40,000 sf could be built now and an additional 12,000 sf could be added in the future. It wouldn’t hurt to get bids on an alternate. Hagen said that the construction management partner can assist him in how to phase in the most economical manner and how to design for add-ons. It can be bid out in separate pieces. Daleiden suggested that the Sheriff’s impound building could house some parked vehicles, but it currently houses boat and water equipment, snowmobiles, a four wheeler, boats, trailers, an air boat, and a dive boat. These items could be moved as soon as another location is available for them.
Potter said that he would like to nail down the size of the tempered storage, and Daleiden said that the most recent plan looks okay with him but he could do with less tempered storage. It could always be added on in the future. He suggested moving forward with 40,000 sf and working with the construction manager to figure out what is feasible and what is best for the future. Husom commented that anything that increases efficiency is a good idea. Sawatzke said that he would like the complex to be designed in such a way that more space can be added in the future, if necessary. Husom agreed that it doesn’t hurt to find out the difference in cost between 40,000 sf and 52,000 sf, which can be found out by including an alternate. Daleiden said that the costs of interest rates will also have to be considered, which could be a good benefit of adding the space now. Sawatzke said that the problem with planning for more space for the future is that it might not be needed in 20 years. If traffic increases, a satellite shop might be a better solution.
Hawkins said that a decision will be made today about the construction management RFP, and he will be taking it to a future board meeting for members’ review and approval. The companies that were invited to submit an RFP were selected based on their experience for this type of construction.
The meeting was adjourned at 12:49 p.m.
(End of 11-04-14 Owners Committee Of The Whole Minutes)
An Owners Committee Of The Whole Meeting was held on 12-10-14. At today’s County Board Meeting, Daleiden moved to approve the minutes as presented. The motion was seconded by Borrell and carried 5-0. The minutes follow:
1. Introductions
Virgil Hawkins, County Engineer, called the meeting to order and introductions were made. He stated that Hagen, Christensen & McIlwain Architects (HCM) would be presenting a final schematic design, and Kraus-Anderson (recently hired construction manager) would be presenting some cost estimates based on the final schematic design package.
2. Goals
Jerry Hagen (HCM) said that he was excited to present the schematic design, which a number of contributors have been working on for six weeks. He said that Virgil Hawkins’s group was very dedicated. They asked a lot of questions and offered a number of suggestions. Today’s schematic design meets everyone’s needs, and he is eager to hear the comments about the plan. Hagen said that three additional goals were added to the original list [Attachment 2], and they are:
• Provide sustainable, energy-efficient and cost-effective facilities.
• Provide spaces which are flexible, which will accommodate multi-uses and needs.
• Provide for present needs with a plan for the future.
Dan Lind (HCM) explained the decision regarding placement of the water retention site, which was chiefly dictated by the low sites on the property. A few things have changed in the design of the building to make it more efficient for sign storage and the sign vehicles. The office area size didn’t change, but there were some configuration changes, and some more parking spots were added closer to the front entry. One of three entries was removed. Lind showed the site design, which was a bit more compact than before, but it is still a similar diagram. The box is smaller, which was possible when several pieces of equipment/vehicles were moved out of that area. They have defined the amount of space around the building, taking into account the turning patterns, traffic, and parking areas (63 stalls outside for visitors and employees). The drive makes a big loop around the building, and there is some small parking off that and a staging area for county vehicles for service. They worked hard to come up with the correct space for traffic flow and did not want to move the berm that is between the proposed building and TH 25. They are trying to cut back on the retention area so that there will be room for expansion in the future, if needed. They also looked hard to the routing of different utilities so as to make the circulation of traffic work, and allowed utilities around the building so as not to disturb them if more work is done in the future.
Chad Lockwood, Loucks Associates, indicated the circulation provides for a full size trailer and a tractor with a 53-foot trailer and explained that there is sufficient room for access, coming in and backing out. They can come in, back up to the salt shed, pull out straight and then leave, which are motions that dictated the spacing by the salt shed. It was important to make sure that there is enough space for deliveries, parking, and storage. They are suggesting that two gates be in place with key card access, but the gate closest the public entrance be located after the turn off for public parking. That would help prevent unnecessary and unwanted traffic from circling the building and creating additional hazards. Sawatzke asked why a higher level of security than is currently in place is necessary, and Hawkins said that he would like to see the security increased, as it is not always secure now. Sawatzke asked about the efficiency of gates during the snow season and was assured that they work fine. The current gate is not secured during the day, and at times there is traffic that doesn’t belong inside the gates.
Lockwood explained that the service to the site for water and sanitary sewer will come from TH 25 on the east side of the site, as dictated by the City of Buffalo. The significant berm might present a bit of a obstacle, and they will be doing a jacking bore, the same as was done for the LEC, rather than doing open trenching. There are no utilities on Braddock, and the only utility sufficient in size for service to the building is off TH 25, which will enter the building near the loading dock area. Storm sewers will be installed for use in the low area, and the area will be expanded to provide additional flood analysis, sized for back-to-back rain events so that flooding doesn’t occur and cause other problems. The proposed retention pond is designed to collect water north of the site all the way to the entrance of the LEC. It all drains to this area, including drainage from the ditches along Braddock. This common pooling point will help compensate for the other low areas that will be built up to be suitable for future expansion. The circulation of the semi-trailers and the existing topography are controlling the layout of the grade, and they are trying not to do more grading that what is needed. The berm is 30-40 feet high, and they would like to avoid cutting into that if possible. Currently, the water flows across the proposed building site into the low area, which is located on the south end of the current impound lot. The majority of the drainage from the existing PWB drains from the southwest. There is another small area that currently soaks up water, but a change to that will have to be balanced with the total drainage. Any drainage from the small low area will be rerouted and picked up in the storm sewer along the north and south sides of the building. Hawkins mentioned that he had seen some rain gardens in some newer designs and wondered if they might help cut down on the curb and gutter and the underground piping. Lockwood said that he would have to check with Bolton & Menk, the engineer for the City of Buffalo, to see what city code requirements are. The area is sandy, so it should drain fairly well, and there may be space for as many as two or three rain garden areas. Lind said that they are trying to eliminate some of the utility needs, and he will invite Bolton & Menk to a future meeting.
Liz Gutzman reviewed the layout of the interior of the building, pointing out the definition of the office area, the fleet wing, the signs and parts area, the tech area, and the vehicle storage area. A canopy was shown on the exterior of the building where the office/public entrance is located. The wood design extends into the lobby and into the vendor conference room. The lobby can be secured before or after hours. The windows shown will bring in a lot of light, and the offices are located along the windowed wall on the west side of the building. There will be lots of glazing to help avoid the glare that can interfere with computer screen clarity. There is an open desk in the front with some seating in the lobby and a restroom available for visitors. An IT (Information Technology) server room will be located near the offices, as well as toward the rear of the building so that circuit distance requirements can be met. Another entrance on the south is planned with close access to the vehicle storage area, and there will be some parking spaces for employee parking on that side. A large break room can accommodate three areas, which can be divided into separate rooms when needed or left open for larger events. A small kitchenette was shown in two of those areas, which can still be accessed when meetings are in session. Gutzman explained that each of the three areas would be slightly larger than half of the current full lunchroom where large gatherings are currently held, a total area that would be just under twice the size of the full lunchroom in the current building. Accordion folding doors are proposed for dividing the space, but the cost could vary dramatically depending on whether or not they are power or manually operated. Both doors should match, and more research will be done on the cost of both kinds. Vending machines were located in the hallway, along with some high top table space for employees to log their hours without disturbing the activities in the break rooms. Two locker rooms are required to meet code, one for men and a smaller one for women. The men’s locker room would have two lockers per employee, one clean and one dirty. An ice machine and hydration station are also planned for the hallway. The Highway Maintenance Superintendent would have a window in his office that looks into the vehicle storage area for enhanced communication with the crew.
Gutzman explained that a corridor from the office area would extend to the dock at the rear of the building near the fleet area. The dock will be recessed down four feet and there will be one at grade. There is shelving proposed for all walls in the sign area, which will allow for future growth and which is directly connected to the vehicle storage area, with parking stalls along the wall of the signing area. The tech area will include a breakout area for meetings and for the parts room, with one private office. A window will be provided along the wall to help with communication and visual to activities in the shop area. There will also be a window in the office. Three lifts are currently shown with two drive-through bays, large enough to accommodate semi-trailer trucks. A tools room, janitor closet, and a clean engine room will also be included in the fleet area. The height of the ceiling provides room for a mezzanine, with a stairway in the welding room. The wash bay is proposed for the north end of the fleet services area. Access in the drive-through wash bay would be one way from east to west. There was some discussion about whether one platform was sufficient. The wash bay at the Elk River facility has just one platform, and that provides more space for moving around. Brian Jans, Equipment Maintenance Superintendent, expressed his concern that there might not be enough bays for work areas, especially if another mechanic is added in the near future. He would like to have at least one more bay. He explained that mechanics usually work on more than one vehicle at a time, and the sheriff’s mechanic often ties up three bays. It becomes too cumbersome to move vehicles around when they are immobilized while waiting for parts to be shipped. He asked if it would even be possible to add another 22-foot bay on the north end of fleet services. The guys would all rather work on a vehicle that is on a hoist. Jans estimated that the current welding room is used every day, with welding the activity about 70% of the time. It is possible that consideration could be given to moving the wash bay to the south side of the tempered storage. The height of the wash bay wouldn’t have to be the same height. Jans said that Elk River has eight bays and two-and-a-half mechanics, and all bays were full. Perhaps the circular drive could be moved farther to the north to allow for a larger fleet area, and perhaps the building could even be shifted to the south to allow for more room. Options can be considered for more space and for moving current spaces around, but Hagen cautioned that this could likely affect the budget with more expense. Jans said that a drive-through bay can be a work bay, but it shouldn’t be tied up as a work bay. Currently, the shop area has a welding room and four work bays, three of which are tied up by the sheriff’s mechanic. Daleiden asked about the possibility of adding a pit, but special accommodations would have to be made for OSHA requirements and extra ventilation precautions would have to be taken. Borrell suggested moving the fluid room at the rear of the building above to the mezzanine and creating another bay in the area at the rear of the parts room. The mezzanine above the parts room will have two stairways, one from the fleet area and the other from inside the vehicle storage area. It will be open with guard rail on the edge. The mechanical room can also be accessed from outside without traveling through the building.
Lind showed several slides of the exterior of facilities pointing out different features. He said that the facility in Elk River is similar in set up and size to what is proposed for Wright County, with a similar 43,000 sf for the vehicle storage. He explained that the canopy element defines the entry, and in the examples given, there is a follow through of wood on the outside to the inside to help warm up the entry space. The canopy shown at the Rockford facility has wood and carries through to the entry lobby, is an easy simple design, and takes away from the hardness of metals. Colors of the outside block walls were discussed, and they are suggesting a warmer block, such as champagne brown. A like cladding will be used, with a metal paneling with a horizontal rib, which will help keep the building from looking too industrial. This durable base with a metal panel above and a canopy is proposed for the front entry of the building. They are proposing tip-up panels with lines to break up the monotony of the outer walls in the fleet and vehicle storage areas. There was discussion about the energy efficiency of the garage doors with two rows of windows. Sawatzke suggested that a more energy efficient door would more than cover the cost of the extra lighting. Jans said that with two panels of lighting the energy efficiency rating would be R17.
Tempered glass would be at all entry points, anything next to a door, and every pane that is below 18 inches. All window panels in the building are no lower than three feet from the floor. There might be three door window panels in the fleet services area, with an R 11-12 rating overall with the door. The width is nice and the door height is also good. All doors are at 16 feet. The height of the door could be shortened, but the cost of precast wall vs. higher door might be a wash. Lind said that they are proposing a three-inch insulated door, but some heat will be lost at the sealing perimeter. Windows in the wash bay have a negligible value and could be eliminated. Hagen said that they will bring color samples and materials for review.
Scott Vander Heiden, Emanuelson-Podas, Inc., reviewed the type of heating system proposed for the building. Infrared radiant heating near the ceiling is proposed for the vehicle storage area and would be gas fired. Movement of air would be directed to help melt the snow on the plows. Borrell asked if snow would stick to a warm vehicle when it left the building, but Steve Meyer, Highway Maintenance Superintendent, said that they don’t have much trouble with that now when the vehicles come out of the shop. They still have to be loaded, so there is time for them to cool down. Vander Heiden said that a fume detection system needs to be in place so that when fumes get too high the ventilation system will kick on to make for a safe space. There will be two make-up areas in the ventilation system in the center of the garage. At 50 degrees, snow can easily be melted overnight. The intent of radiant heat is to project the heat to a surface or object rather than heat the air. As newer trucks replace older trucks, the exhaust systems will continue to improve, which will help with the quality of air. There was a question whether the blowing of air down toward the floor would cool it off, but Vander Heiden said that it wouldn’t make that much difference, and the heat would still stay in the building. Vander Heiden said that in-floor heat vs. infrared heat was entertained, but it didn’t seem prudent in the storage area. In-floor heat is being proposed for the fleet area. A certain amount of air exchange is needed in that space, which will be achieved with an energy recovery plan, which will run continuously during occupied hours to meet code. It will be shut off at night or when no one is in there.
A separate system has been designed for the office/locker/break room areas with zones that can be independently controlled. The air handler will be located on the mezzanine for the office block. They are also considering radiant heat and looking at the extent of base heating using hot water. A separate cooling area might be needed for the IT server room. The energy recovery unit will be on the mezzanine, with a central boiler planned with two units. The boilers will be the condensing types, which are high efficiency gas units. There was a bit of discussion about burning waste oil, but there already is a burner at the current PWB which will continue to be used. All heating/cooling equipment will be web base controlled for remote access.
There is a new program available that is funded by the state, and a company called the ‘Weidt Group’ will do some energy modeling that can lead to implementation of various practices that might have more up-front cost but for which rebates might be available to offset these costs. There is no charge to use this service, but this option will be discussed further at a later date.
Cory Meier, Emanuelson-Podas, Inc., explained that the electrical and communication lines will access the facility from CR 148 (Braddock Avenue), with the electrical being located on the mezzanine. Vander Heiden said that there is currently a 30 KW in place, and they are looking at a 75 KW. They will wait to see what standby power is needed. It was estimated that the standby generator is called into action three or four times/year and is used primarily for the IT room, the Gas Boy fuel pumps, the overhead doors, some emergency lighting, and the 800 MHZ. The 75 KW will probably cost less than $150,000, but they are just in the process of determining what size is needed. He doesn’t have all the information at this time. There will be some electrical panels in the fleet area, some above vehicle storage, and another serving the front area. The communication will come from Braddock and have two stations, one in front and one in back, to meet the needs of the IT server. LED lighting is proposed for the exterior of the building, and some poles to light the parking area will be located on the outside of the lot to avoid conflict with snow plowing. The lighting will be both decorative and functional. The fixtures in the vehicle storage and fleet areas will specified for fluorescent high efficiency T8s, and they will do an alternate with LED to see if that pricing is better. The Weidt Group can help with this. LEDs keep getting better and better, and they will have no trouble meeting the new Minnesota Energy Code, which will become stricter in February. Vander Heiden said that occupancy sensors will be used where they make sense. In other places a simple lighting control system will be in place. An automatic ‘off’ is required either way. Electrical receptacles and equipment will be provided as appropriate, with 250V outlets and 120V in fleet. A telephone PA system will be functional throughout the building.
Mark Kotten, Kraus-Anderson, said that they would like to have a complete review of the plans done by the first week in January and then send out requests to contractors to get some pricing.
There was a bit further discussion about the advantage of sales tax exemptions and the complicated bidding process that would make it hard to single this out. It is possible that the legislature will have made a decision regarding government-related expenses by the time the county is ready to bid the project.
January 14th was set as the next COTW meeting date, from 10 a.m. to 12 noon. Hawkins will distribute notices/agendas.
The meeting was adjourned.
(End of 12-10-14 Owners Committee Of The Whole Minutes)
Advisory Committee/Advisory Board Updates:
1. Safe Communities of Wright County. Husom attended a Safe Communities meeting last Friday. The group is working toward reducing crashes in Wright County. Discussion occurred on sober cab rides, which have been successful in St. Michael and Monticello. Sober cab services may be offered in Buffalo. One problem the cab companies have experienced is for service outside of town. The sober cab program helped start two cab companies in St. Michael and one in Monticello. Crash data will be presented at the next Safe Communities Meeting. Husom said Safe Communities is holding a “Wright County Cares” Community Forum on 1-22-15 from 7:00-8:30 PM at the Buffalo High School Performing Arts Center. The Forum is sponsored by Know the Truth, Safe Communities of Wright County, MEADA, and the Wright County Sheriff’s Department. There will also be prescription drug drop off at the event.
2. Monticello Rotary Club. Sawatzke said the Monticello Rotary Club has taken the lead to place a natural playground at the Bertram Chain of Lakes Park. They are reaching out to other local Rotary Clubs for assistance, as this is a regional park. Sawatzke said the Buffalo Rotary Club is participating. The Monticello Club President is coordinating the effort and the only cost to Wright County is possibly staff time. The designer lives in Wright County and is completing the design work at no cost.
3. SWCD. Borrell attended a SWCD Board Meeting on 1-12-15. Discussion included Aquatic Invasive Species (AIS). Borrell said the C.R.O.W. developed the Plan to address AIS. The C.R.O.W. presented the invoice for the Plan at the SWCD Board Meeting at a cost of $9,250. Borrell does not recall the cost being that high when the Plan was presented to the County Board. His concern is that funding for AIS treatment is being reduced by administrative costs. Daleiden said the County needs to fund the Plan. He envisioned the cost would be more outsourcing the work. Borrell said the C.R.O.W. was selected to develop Wright County’s AIS Plan as they had already contracted with Carver County to develop their AIS Plan. On 2-04-15, there will be a C.R.O.W. Meeting in Litchfield, MN where BWSR (Board of Soil & Water Resources) representatives will discuss the One Watershed One Plan, and to discuss the role of counties whether as a taxing authority or to coordinate grants. There may be a $5,000 grant available to MN Counties (awarded to one county).
4. River Rider. Daleiden inquired when the next River Rider meeting will be held. Sawatzke did not have that information available at today’s County Board Meeting. There are three things outstanding issues for River Rider including the Clifton Larson Allen audit, the State’s audit, and unemployment.
Bills Approved
American Tower Corp. $12,399.43
Aramark Services Inc 6,943.16
Bankers Advertising Co Inc 1,356.84
Barry Monson 205.00
Beaudry Propane Inc 1,533.10
Boyer Truck Parts 439.05
Buff N Glo Inc 106.99
Buffalo/City Of 60,423.54
C Walker Trucking 3,950.00
Careertrack Inc 199.00
Center Point Energy 13,451.11
Centra Sota Coop. - Buffalo 23,153.12
Centracare Health Monticello 1,806.00
CenturyLink 107.38
CES Imaging 186.83
Chamberlain Oil Co 230.50
Compass Minerals America 9,014.96
Cottens Inc 595.99
Delano/City of 2,439.81
Design Elect. Inc-Cold Spring 1,233.35
Elk River Municipal Utilities 120.07
Energy Sales Inc 300.38
Envirotech Services Inc 25,436.48
Goodpointe Technology 2,250.00
Green Interiors 450.00
Helena Chemical Company 127.36
Hillyard Inc - Minneapolis 899.28
Holiday 174.93
Knife River 10,000.00
Laplant Demo Inc 1,239.93
Livestream LLC 2,388.00
Loberg Electric 701.14
M & M Express Sales/Service 115.73
Maple Lake/City of 2,083.72
Mary Greninger 205.00
Menards - Buffalo 547.76
Mend Correctional Care LLC 21,829.33
Meritide Inc 3,631.25
Middleville Township 594.40
Minnesota CLE 225.00
MN Assn of County Officers 530.00
MN Counties Computer Coop. 143.90
MN Dept. of Labor & Industry 888.15
MN Onsite Wastewater Assn 765.00
Monticello Towing LLC 150.00
Monticello/City of 19,641.90
Montrose/City of 988.27
Morries Parts & Service Group 172.44
Mumford Sanitation 129.87
Northland Chemical Corp. 305.64
NTOA 1,530.00
Office Depot 608.08
Powerphone Inc 47,109.30
Praska/Tom 100.00
Rasmuson/Anthony 100.00
RTVision Inc 894.00
Russell/James 125.00
Safelite Fulfillment Inc 400.92
St Michael/City of 200,000.00
Suburban Tire Wholesale Inc 607.16
Total Printing 195.00
Triplett/Keith 100.00
Troy & Sarah Duerr 205.00
Vanderlinden/Michael 100.00
Varitech Industries Inc 19,299.71
Walmart Store 01-1577 1,294.39
Warning Lites of MN Inc 312.50
Waste Management of WI-MN 2,282.31
Waste Management-TC West 467.49
Waverly/City of 2,841.30
Wright County Highway Dept 335.35
Wright County Journal Press 246.96
Xcel Energy 157.34
21 Payments less than $100 $937.17
Final total: 517,059.07
The meeting adjourned at 9.42 A.M
Published in the Herald Journal Feb. 2, 2015.