Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
APRIL 7, 2015
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Borrell made a motion to approve the 3-31-15 County Board Minutes, seconded by Husom. The following changes were made to the 3-31-15 County Board Minutes: Page 6, last paragraph, 3rd sentence should be changed from “The Township…” to “The City…” (Kelly); Page 7, 4th paragraph, change sentence to read, “It was the consensus that L. Kelly should contact the City and the Township to discuss setting up a Committee Of The Whole Meeting prior to the 4-20-15 Public Hearing being held by the City” (Kelly). Borrell and Husom accepted the changes to the Minutes as an amendment to the motion. The motion carried unanimously.
Petitions were accepted to the Agenda as follows: Items For Consideration, “Annexation Meeting” (Kelly). Husom moved to approve the Agenda as amended, seconded by Daleiden, carried 5-0.
Daleiden moved to approve the Consent Agenda, seconded by Husom, carried 5-0:
A. ADMINISTRATION
1. Approve Amendment to 104.06 Beginning Salary of the Personnel Policy & Procedures Manual, as recommended by the Personnel Committee on 3-11-15.
2. Approve Amendment to 104.08 Work Out-of-Class of the Personnel Policy & Procedures Manual, to be Consistent with Administering the New Salary Range Format.
B. ADMINISTRATION
1. Refer Conference Room Guidelines to Building Committee, April 22, 2015
C. EXTENSION OFFICE
1. Approve Commissioner Sawatzke’s Appointment of Lori Hartley to the Wright County Extension Committee for a Three-Year Term effective 1-01-15 through 12-31-17.
D. PLANNING & ZONING
1. Accept Findings and Recommendations of the Planning Commission for the following Rezoning: Mark J. Burau– (Victor Township) on a unanimous vote, the Commission recommends approval of the request to rezone 10 acres out of Parcel #219-000-243102 from General Agriculture and S-2 Residential-Recreational Shorelands to Agricultural-Residential and S-2 Residential-Recreational Shorelands.
E. PLANNING & ZONING
1. Accept Findings of the Planning Commission for the following Rezoning:
Jerome S. Miessen– (Clearwater Township) on a unanimous vote, the Commission recommends approval of the request to rezone 24.19 acres Parcel #204-100-362400 from General Agriculture and S-2 Residential-Recreational Shorelands to Agricultural-Residential and S-2 Residential-Recreational Shorelands.
Denise McCalla, Chief Deputy Auditor/Treasurer, presented the Auditor/Treasurer’s Agenda items. Brian Asleson, Chief Deputy Attorney, requested approval of a draft resolution relating to a tax forfeit parcel in the City of Waverly. The parcel should have been deeded to the City by the developer but it became tax forfeit prior to that occurring. Borrell made a motion to adopt Resolution #15-13 recommending to the Minnesota Commissioner of Revenue that PID #116-037-000010, Outlot A, Spring Meadows, be conveyed by quit claim deed to the City of Waverly. The motion was seconded by Daleiden and carried 5-0 on a roll call vote.
The claims listing was presented for approval. Daleiden asked for an update on Xerox. McCalla explained that Xerox will be moving forward with the CAMA and the tax system upgrade. A delay in the decision has resulted in the schedule being about two years behind, with a rollout expected in 2017. McCalla said the Xerox claims that are included in the abstract for payment are for ongoing maintenance and support and have nothing to do with the project. She stated the current system works fine but it is old technology that Xerox no longer wishes to support. On a motion by Borrell, second by Husom, all voted to approve the claims as listed in the abstract, subject to audit, for a total of $566,965.59 with 123 vendors and 222 transactions.
Lee Kelly, County Coordinator, along with staff from the Sheriff’s Office and Administration, were present for discussion on the Plans for the Sheriff Support Building. The building is part of the new Impound Facility Project. Sgt. Todd Hoffman, Sheriff’s Office, referenced a comprehensive list of specifications and drawings relating to the Project. He said nothing has changed since the last time the document was reviewed. The document is in a more detailed form. Hoffman said that Craig Hayes, Purchasing Agent, will handle the items not included in the bid specifications (gas, water, utilities, etc.). The specifications do not include the general bid requirement language but that will be included with the bidding documents.
Daleiden asked for more detail on what will not be included in the bids. Hayes said that a list of items was given to the County Coordinator but includes such things as card key doors, fire alarms, and fencing. In response to Daleiden, Hayes said exterior lighting is included in the bid package. Daleiden asked whether the schedule of the exterior lighting has been considered with the fencing schedule. Hayes said that is to be determined. Once the bids have been received, a schedule can be developed. Kelly stated that the schedule may also vary depending on who is awarded the bid.
Daleiden asked about the plumbing section. Hoffman responded that there is very little plumbing in the Sheriff’s Support Building (two restrooms and utilities). Daleiden asked whether the City of Buffalo or Buffalo Township are required to sign off for the in-floor heat system. Hoffman stated that as reflected in the third page of the specifications, all permits and State drawings are to be completed by the plumber so the contractor will be required to make those arrangements. Two restrooms are required due to the size of the building.
Daleiden said the specifications name a specific boiler and asked whose decision it was to select that brand. Hoffman said they worked with the bid specifications person in conjunction with the architect. They also contacted several of the utility companies. After discussion, it was suggested that the wording “or equal” could be included in the bid specifications when a specific product line is named. Hoffman stated that one of the issues with doing this would be to decide who will be defining “equal.” He said he does not have that expertise. He asked whether Daleiden was looking for a brand to be included. Daleiden said by tying in a specific brand, there will be a restriction on who can bid. Hoffman said by including a specific brand, there will be a more accurate bid. Daleiden prefers having the language “or equal” included in several places in the document. He thought the engineer could assist with decisions on what is considered equal. Hayes recommended consulting with Climate Air who could evaluate what will work. Hoffman asked whether Climate Air is a distributor for a specific brand. Hayes replied that Climate Air is not a distributor but are HVAC maintenance providers. Potter thought the changes should be made and then reviewed by Daleiden. Kelly stated that bids will be let for a minimum of two weeks. Bids could be opened at the 4-28-15 Board Meeting. A Building Committee Meeting could occur the next day and the bid award could be approved at the 5-05-15 Board Meeting.
Daleiden moved to approve the specifications document with the addition of “or equals” throughout the document where appropriate and to refer the bid opening to the Building Committee. The motion was seconded by Sawatzke. Discussion followed on the categories where the additional language should be added and whether this document should be reviewed by the Building Committee prior to it being distributed. Hoffman said he will contact the Building Maintenance Supervisor to discuss whether certain brands should be purchased because for maintenance purposes. It was the consensus that Daleiden will review the specifications document prior to it being distributed. The motion carried 5-0.
Kelly asked the Board to set a bid opening date for the Sheriff Support Building. On a motion by Sawatzke, second by Daleiden, all voted to schedule the bid opening for 4-28-15 at 9:30 A.M. during the County Board Meeting.
Husom said Sheriff Hagerty has been a participant in the funding formula group for the Tri-County Crime Lab. It has been suggested that the Board schedule a Committee Of The Whole Meeting to discuss the Lab funding. The Crime Lab Director will be invited to attend. Daleiden moved to set a Committee Of The Whole Meeting for 4-21-15 at 1:30 P.M., assuming the Crime Lab Director is able to attend. The motion was seconded by Borrell. The motion includes a back-up meeting date of 5-05-15 at 10:30 A.M. The motion carried 5-0.
Kelly said that at last week’s Board Meeting, discussion occurred on the Impound Lot parcel and parcels located to the south which the City of Buffalo is considering annexing. Direction given at that time was for Kelly to contact the City and Township to set up a meeting to discuss annexation. Today, Kelly suggested the date of 4-14-15 at 11:00 A.M. (following the Board Meeting). He expects the City Administrator and members of the Township to attend. Husom moved to set a Committee Of The Whole Meeting regarding annexation on 4-14-15 at 11:00 A.M. The motion carried 5-0 on a second by Borrell. The Committee Of The Whole Meeting will be held in the County Board Room.
Advisory Committee/Advisory Board Updates
1. Tri-County Regional Lab Meeting. Husom attended a meeting last week. Another agency is looking to join. The Lab has 14 staff, 9 scientists, 3 intake staff, and the Director. More information will be provided at the Committee Of The Whole Meeting.
2. I-94. Potter stated that the lane switch between St. Michael and Rogers has been implemented. Other construction projects referred to were on TH 25 between Buffalo and Monticello, TH 25 South, and CR 12.
3. Fair Board. Borrell attended a Fair Board Meeting on 4-06-15. There will be three events this weekend including a Home & Garden Show in Buffalo, and Community Expo’s in Delano and Annandale. Borrell said the Fair Board would like their website linked to the Wright County website. Kelly said the site is currently linked to the County’s. He suggested an announcement on the Wright County homepage when it gets closer to Fair time.
Bills Approved
Advanced Graphix Inc 5,229.00
AGC Networks Inc 72,351.28
Allina Health 110.00
Allina Health Systems 500.00
Alpha Service Industries Inc 1,250.00
Anderson/Conrad 225.00
Aramark Services Inc 7,867.51
Asleson/Brian J 142.40
Bayerl/Nathan 125.00
Boyer Truck Parts 112.61
Buffalo Hospital 303.12
Burdas Towing 264.00
Cartegraph Systems Inc 3,660.00
CDW Government Inc 1,064.67
Center for Ed. & Employ. Law 159.00
Center Point Energy 15,597.38
Centra Sota Coop - Buffalo 3,603.04
Centracare Health Monticello 361.20
CenturyLink 166.06
Climate Air 862.30
CNH Ind. Cap. Productivity Plus 308.14
Collins Brothers Towing 137.00
Design Elect. Inc-Cold Spring 540.00
Elk River Municipal Utilities 115.82
Engel/Dale L 425.00
Felger/Kenneth 284.00
Frazier/Terry 250.00
Gabriel/Cathleen 700.00
Grabar Voice and Data Inc 14,874.00
Grainger 1,139.62
Hillyard Inc - Minneapolis 2,826.87
Howard/Jolanta 200.00
Huston/Tarah 425.84
Hwy Safety Zone 290.00
J N Johnson Fire & Safety 434.72
L3 Communications Inc 153.00
LaPlant Demo Inc 1,644.42
Lawson Products Inc 692.42
Loberg Electric 477.74
M & M Express Sales 242.62
M & M Express Sales/ Service 204.88
M-R Sign Company Inc 889.30
Marco Inc 3,720.22
McKesson Medical-Surgical 141.52
Menards - Buffalo 526.30
Milana P Tolins LLC 100.00
MN Counties Comp. Coop. 26,556.50
MN Dept. of Transportation 232,751.20
MN Safety Council 925.00
MN Transportation Alliance 515.00
Mol/Daniel 628.00
Morries Parts & Service Group 788.04
Mumford Sanitation 129.87
North Suburban Towing Inc 414.00
Northpointe Inc 596.00
Office Depot 576.03
Pederson/David 130.00
Purick/Ryan 200.00
Regents of the Univ. of MN 39,484.68
Ruffridge-Johnson 88,000.00
Russell Security Resource 2,829.00
Setter/Randi 300.00
St Cloud/City of 12,655.49
St Paul/City of 5,388.00
Stericycle Inc 372.28
Suburban Emerg. Assoc. PA 136.18
The Sign Man of MN Inc 1,119.10
Thompson/David 406.50
ULine 378.84
Waste Management-TC West 466.39
Wright Co. Auditor Treasurer 2,621.00
WSB& Associates Inc 1,323.25
31 Payments less than $100 $1,578.24
Final total $566,965.59
The meeting adjourned at 9:40 A.M
Published in the Herald Journal April 27, 2015.