Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
MAY 26, 2015
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Husom moved to approve the 5-19-15 County Board Minutes as presented. The motion was seconded by Borrell and carried 5-0.
The Agenda was discussed. Virgil Hawkins, Highway Engineer, petitioned the following under his 9:15 A.M. Agenda Items: “Authorize FabCon to proceed with Shop Drawings for Precast Panels, Public Works Building Project.” Sawatzke requested that Consent Item H, “Set a Bid Opening Date for Street Lighting Safety Project, SP 086-70-011, for 6-26-15 at 9:00 A.M., Public Works Building” be moved from the Consent Agenda to the Highway Engineer’s 9:15 A.M. Agenda items. Daleiden moved to approve the Agenda as amended, seconded by Husom, carried 5-0.
On a motion by Daleiden, second by Borrell, all voted to approve the Consent Agenda as amended:
A. ADMINISTRATION
Approve Charitable Gambling Application, Form LG220, Arthritis Foundation Upper Midwest Region, Stockholm Karting Center, 13185 US Hwy. 12 SW, Cokato MN 55321 (Cokato Twp.)
B. ADMINISTRATION
Approve Charitable Gambling Application, Form LG220, St. John’s Catholic Church, St. John’s Education Center, 17260 Hwy. 12, Cokato MN 55321 (Cokato Twp.)
C. ADMINISTRATION
Authorize Signatures On Memorandum Of Agreement, with Local 49er’s RE: Probationary Range Movement, Tyler Lenneman
D. ADMINISTRATION
Authorize Signatures on Labor Agreement-Teamsters Local 320, Sheriff Essential Supervisory Unit, 2015- 2016
E. ADMINISTRATION
Request For Employee Personal Leave
F. ADMINISTRATION
Claim, Madden, Galanter & Hansen, LLP $4,328.55 (April 2015 Services)
G. AUDITOR/TREASURER
Claims
I. HIGHWAY DEPARTMENT
Position Replacement:
1. Sign Technician
Capt. Pat O’Malley, Jail, presented a retirement plaque to Corrections Sgt. Nadine Aarvig. Aarvig was hired in 1994 at a part-time Corrections Officer, moved to full-time in 1999, and promoted to Sergeant in 2000. Aarvig will retire on 5-29-15. O’Malley said Aarvig is known for her exceptional people skills, especially noted in her work with inmates. Aarvig said she has really enjoyed her work and will leave with fond memories. Board members congratulated Aarvig.
Lee Kelly, County Coordinator, said there is an Owners Committee meeting scheduled for 6-03-15. As bid package #2 for the Public Works Project will be discussed that day, he inquired whether the Board would like to schedule it as an Owners Committee Of The Whole (OCOTW) meeting. Sawatzke moved to establish an OCOTW meeting on 6-03-15 at 9:00 A.M., Public Works Building. The motion was seconded by Husom and carried 5-0.
Bob Hiivala, Auditor/Treasurer, asked the Board to approve an Agreement for Municipal Advisor Services with Springsted for issuance of 2015 Public Works General Obligation Bonds. The Agreement reflects a $1/$1000 bond fee. The Agreement has been reviewed by the Attorney’s Office. The Board recently took action to set the bond issuance at $17 million for the Public Works Project. Discussion followed on estimated project costs. Virgil Hawkins, Highway Engineer, said the latest estimate (at the end of Design Development) was in the range of $16.5 million. The estimated cost of bid package #1 and bid package#2 is $12 million but does not include contingencies, etc. Board members asked Hiivala to inform Springsted that the bonding amount may be lower than anticipated. Daleiden moved to authorize signatures on the engagement letter with Springsted for issuance of 2015 Public Works General Obligation Bonds. The motion was seconded by Sawatzke and carried unanimously.
Hiivala also provided information on the bonds being subject to arbitrage rebate. He is negotiating with Springsted on that and continuing disclosure costs. In the past, the costs of about $1,500 per bond issuance were covered by Ehlers. Hiivala did not ask for approval on these two services today but stated he would be bringing them back to the Board at a future date.
On a motion by Daleiden, second by Husom, all vote to approve the plat for North Fork in Franklin Twp.
Hiivala requested approval of the April Revenue/Expenditure Budget Report. All expenditures are on or under budget, and boarding of prisoners continues to be a revenue. Hiivala said that the Board will receive a pdf version of the Report during the first five months of the year. After that, paper copies will be provided. Hiivala may also include a narrative of things that he would like the Board to be informed of. Daleiden moved to table approval of the April Revenue/Expenditure Budget Report until the 6-02-15 meeting, seconded by Sawatzke, carried 5-0. Hiivala said that he will not be attending that meeting, so he could provide a narrative along with the Report. The motion was seconded by Sawatzke and carried 5-0.
Hawkins requested the Board schedule a Transportation Committee Of The Whole Meeting (TCOTW) with the following Agenda items: 1) Rhoades Avenue Agreement with Stockholm Township; 2) Revocation of CR 147 to Buffalo Township and Rockford Township – Public Hearings Required; 3) Chouinard Property Status Update; 4) Discuss Updating the 5-Year C.I.P. Plan; and 5) Compost Facility Loaders. Sawatzke moved to schedule the TCOTW Meeting for 6-23-15 at 10:45 A.M. The motion was seconded by Borrell. Daleiden requested the following item be added to the TCOTW Agenda: “CR 37 Bridge over I-94.” He would like to have discussion on what can be done with turnlanes or a bypass lane to make that area safer. Hawkins said there are signal modifications and striping on the Bridge that can be completed. Hawkins was asked to have available at the TCOTW Meeting information on bypass/turnlanes and collector/distributor routes. The motion carried 5-0.
Hawkins requested the Board authorize Fabcon to proceed with shop drawings for precast concrete panels for the Public Works Building. Bids were opened on 5-21-15 for bid package #1, which includes six scopes of work (concrete, precast concrete, masonry, structural steel, earth work, steel install and materials). There were 31 bids received. Kraus Anderson is tabulating the results and bids will be presented for approval at a future Board Meeting. Fabcon is the only bidder for the precast concrete panels. The bid estimate on that item is $1.6 million and Fabcon’s bid is $1.132 million. Hawkins requested the Board authorize proceeding with the shop drawings, allowing for the delivery and installation in September. If the County waits, there is a risk that other contractor projects may move ahead and potentially cause a delay in the Public Works Project. Daleiden moved to approve moving ahead with shop drawings for the precast concrete panels. The motion was seconded by Husom.
Potter stated there was an alternate included with bid package #2 for extra tempered storage. He asked for cost estimates on the project. Hawkins said that overall for bid package #1, the estimate is $5.2 million and the bids came in about $4.1 million. The alternate estimate in bid package #1 is $413,000 and the bid came in at $338,000.
Hawkins anticipates bid package #2 being opened on 7-01-15. Award would be brought to the 7-07-15 Board Meeting and a decision could be made on alternates at that time. In response to Sawatzke, Hawkins stated that the additional tempered storage would be 12,000 sq. ft. (from 40,000 to 52,000 sq. ft.). Daleiden said he wants to see the full bid package before discussion takes place. The motion carried 5-0.
Pulled from the Consent Agenda, the Board discussed the request to set a bid opening for the Street Lighting Safety Project SP 086-70-011 on 6-26-15 at 9:00 A.M., at the Public Works Building. Hawkins said this is part of the Highway Safety Improvement Program (HSIP). The project will be funded with a combination of HSIP funds in the amount of $108,000 and local funding in the amount of $12,000. The request is to open bids on 6-26-15 with award by the County Board at a future date. Sawatzke asked whether the TCOTW approved applying for funding, and Hawkins said that did occur. In response to Sawatzke, Hawkins said LED lights will be used and were used in the two most recent projects. Lighting installed prior to that will be changed to LED at some point. High pressure sodium lighting costs about $39/month and LED runs about $12/month.
Sawatzke said when the intersection lighting initiative came about, there were rural intersections that really needed lighting because of topography or other factors causing safety issues. Others were installed at the request of a township or city. Hawkins said over 100 street lights have been installed through the initiative. Sawatzke asked how many more are planned. Hawkins said all counties received rural safety plans from MnDOT. According to that plan, this round of lighting will complete what needs to be done although it does not include an intersection in St. Michael requested to be in the program. Hawkins said the plan includes a lot of low cost safety improvements (chevron signing, rumble stripes, and rural intersection lighting). The County will continue to receive requests as cities expand. Sawatzke moved to approve a bid opening date for the Street Lighting Safety Project SP 086-70-011 for 6-26-15 at 9:00 A.M., Public Works Building. The motion was seconded by Husom and carried 5-0.
Adam Tagarro, Information Technology Director, presented for approval an updated Social Media Policy (Personnel Policy 711.10). At the Web Committee, it was decided to establish a County-wide Twitter account. This would proactively get information to people instead of them reactively visiting the County’s website. The suggested updates to the Policy expand current policy, establishing procedures for social media presences and authorizing the Web Committee to approve new social media sites. Guidelines for responses to questions on social media are laid out, as well as guidelines on monitoring the social media presence. Social media will need to have a business need and be approved by a department head or designee. Whenever possible, links on social media should redirect visitors to the County’s website. Tagarro said a number of departments are already utilizing social media and proposed that with approval, those uses be allowed to be grandfathered in. The new rules reflect that social media will be authorized by the Web Committee.
Daleiden moved to approve the updates to the Social Media Policy (Personnel Policy 711.10), seconded by Husom. Discussion followed on utilizing Twitter to provide notice and information to the public right away. Tagarro said a staff member will monitor and direct questions to the appropriate department. He reviewed policies of other counties, looking for guidelines on how social media is used. He highlighted what will be the social media requirements including proper grammar, professionalism, and an employee not representing the County through their personal social media account. Language was added to the policy that indicates employees who have access to confidential or otherwise non-public information are expressly prohibited from disclosing that information in any media. Sawatzke said he would like social media to be an information device and not a community forum. His concern is that the public may take control of a topic that should more appropriately be addressed by staff. Tagarro said this is a common concern with government and social media. There will be complaints that may or not be valid, but it will provide an opportunity to correct things. Comments that require a more personal response will be directed that way. He stated that the accounts will be monitored to avoid Sawatzke’s concern. The motion carried 5-0.
Sawatzke made a motion to adopt Resolution #15-24 approving Form LG214, Charitable Gambling Application, Monticello Youth Hockey Program, Hitching Post, 10480 State Hwy. 24, Annandale MN 55302 (Corinna Twp.). The motion was seconded by Daleiden and carried 5-0 on a roll call vote.
As previously directed by the County Board, Kelly contacted the BCA to inquire about a lab tour for the County Board. Kelly asked for dates the Board would be available. After discussion, Daleiden moved to authorize attendance of County Board members at a BCA tour on either 6-08-15 or 6-22-15. The exact date will be determined after the BCA is contacted. The motion carried 5-0 on a second by Borrell.
Advisory Committee/Advisory Board Updates:
1. Wright County Community Action. Borrell said a retirement reception will be held for Mark Sexton on 5-29-15 from 1:00-3:00 P.M. at the WCCA office.
2. Water Management Task Force. Daleiden was unable to attend the meeting held on 5-21-15. There was discussion at that meeting regarding proceeding with inspections for zebra mussels and AIS. 3. Daleiden said wake restrictions on Lake Charlotte will be discussed by the City of St. Michael at their meeting on 5-26-15. The 150’ wake restriction request was originally presented to the County but it was decided that the City and Rockford Township should review the request first. Daleiden said Rockford Township has approved the request.
4. GRRL. Potter attended a GRRL Board Meeting last week. Budget discussions have started including the potential of adding staff for grant writing and for technology. Both positions are on hold. There was not an appetite for filling the grant writing position at this time. With the technology position, more information has been requested.
5. Transportation Alliance Fly In, Washington DC. Potter will attend the Fly In next week.
6. Monticello Lions Club. Sawatzke said the Club is celebrating their 40th Anniversary. He noted the great work of the Monticello Lions Club, both on projects within and outside of their community.
7. Wright County Emergency Medical Services. Husom said EMS will celebrate 25 years of service. The group is recognized around the State for the cooperation between the ambulance service and other emergency response personnel. She said it is a model that is not evident elsewhere, and it is something the group should be commended for.
Bills Approved
AERCOR Wireless Inc $13,515.00
Ameripride Services 122.72
Annandale/City of 1,200.00
Anoka County Fiscal Services 7,648.00
APEC Industrial Sales/Serv. 2,959.02
Aramark Services Inc 7,290.01
Arctic Glacier USA Inc 207.40
Arrowwood Resort 336.14
Boyer Truck Parts 370.36
BP Amoco 442.43
Brock White Co LLC 257.15
Center Point Energy 740.31
Centra Sota Coop. - Buffalo 2,969.64
CenturyLink 391.93
Climate Air 790.90
Contech Construction Prod. 10,662.74
Daikin Applied 3,035.00
Databank IMX LLC 1,023.75
Dell Marketing LP 108.79
Design Elect. Inc-Cold Spring 1,683.61
Dynamic Solutions Group Inc 1,306.00
Emergency Auto. Tech Inc 10,893.15
First Choice-Hutchinson 152.40
First National Bank of Cokato 137.90
Flemming/Mitchell 324.16
Gale-Tec Engineering Inc 1,161.00
GCS Service Inc 343.74
Grainger 109.56
Hegle Door Co 372.00
Helgeson/Nate 750.00
Hillyard Inc - Minneapolis 5,407.86
Huemoeller/Neal 376.50
Huston/Tarah 105.61
Indianhead Specialty Co Inc 142.40
Jakes Excavating 440.00
Jerrys Towing & Repair 145.00
Kjolhaug Environmental Serv. 523.00
Laage/Travis 139.00
LaPlant Demo Inc 727.32
Larson/Elizabeth 122.00
Marco Inc 1,928.75
Martin Marietta Materials 1,193.85
Mckesson Medical-Surgical 926.58
Menards - Buffalo 1,094.95
Mend Correctional Care LLC 209.11
Metro Group Inc/The 1,331.20
Minnesota Monitoring 8,337.50
MN Counties Ins Trust 105.00
MN Dept. of Labor & Industry 400.00
MN Safety Council 190.00
Net Transcripts Inc 368.15
Northern Safety Technology 862.44
Office Depot 5,648.81
Pts of America LLC 1,923.57
Purick/Ryan 400.00
RCM Specialties Inc 2,795.00
Regents of the Univ. of MN 1,352.50
Royal Tire Inc 1,486.33
RS Eden 1,680.08
Ruffridge-Johnson 280.89
Russell Security Resource Inc 1,411.70
Setter/Randi 500.00
So.Metro Public Safety Training 117.00
Summit Companies 277.50
Thrifty White Pharmacy 3,609.29
Total Printing 125.00
Tri-Co Tree Movers 250.00
Wright County Highway Dept 24,504.34
Wright Henn. Coop Elec Assn 5,002.89
Wright Hennepin Electric 1,596.95
Xcel Energy 977.38
20 Payments less than $100 842.76
Final total $151,163.02
The meeting adjourned at 10:10 A.M.
Published in the Herald Journal June 15, 2015.