Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JUNE 16, 2015
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Husom moved to approve the 6-09-15 County Board Minutes as presented. The motion was seconded by Daleiden and carried 5-0.
Petitions were accepted to the Agenda as follows: Item For Consideration B, “Authorize Attendance, Greater MSP, on 6-23-15 at the Crowne Plaza” (Potter). Daleiden moved to approve the Agenda as amended, seconded by Borrell, carried 5-0.
On a motion by Borrell, second by Husom, all voted to approve the Consent Agenda:
A. AUDITOR/TREASURER
1. Approve Renewal of On Sale (including Sunday) and Off Sale Liquor License for Two Friends of Annandale, Inc. DBA Hitching Post at Lake Center in Corinna Township
2. Approve Renewal of On Sale (including Sunday) and Off Sale Liquor License for Up the Creek Grill & Bar, Inc. in Silver Creek Township
3. Request Personal Leave of Absence for an Employee for 3 Months
B. AUDITOR/TREASURER
1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $179,429.29, with 209 Vendors and 335 Transactions
C. HIGHWAY DEPARTMENT
Position Replacement:
1. Maintenance Worker
D. INFORMATION TECHNOLOGY
Refer To Technology Committee:
1. Technology Committee Charter
2. Guidelines For Project Evaluation
3. Future Enterprise Projects
4. 800 MHz Radio Agency Fee for 2016
Bob Hiivala, Auditor/Treasurer, requested approval of a new Tobacco License for E Bacco LLC (City of Albertville). Husom moved to approve the License, seconded by Daleiden, carried 5-0.
Virgil Hawkins, Highway Engineer, recommended the Board adopt a resolution to authorize Wright County ROW Plat #69 in preparation for construction at the intersection of CSAH 35/CR 134 (roundabout), SP 086-070-010. Husom attended the open house held last evening on the Project. Data was provided on the myths that surround roundabouts. The intersection of Hwy. 13 and CR 2 in Scott County was used as an example. Five years prior to the roundabout, there were about 50 crashes and 2 fatalities at that intersection. One year has lapsed since the roundabout at that intersection and there has been 1 non-injury crash.
Hawkins said the intersection of CSAH 35/CR 134 is a good location for a roundabout. The roundabout will include a single lane based on current volumes, but it has the ability to be modified to multi-lane without major reconstruction. Right-of-way will need to be purchased. In response to Borrell, Hawkins said the area currently has a 55 mph speed limit and brings motorists to a 4-way stop. With the roundabout, traffic will be reduced to 15 mph through the roundabout.
Sawatzke said roundabouts are relatively new in the U.S. and asked whether there is research on safety over time. He thought as people become used to traveling roundabouts speeds may increase, resulting in more crashes. Hawkins said the data available does not show that. Husom said that data provided at the open house shows that people naturally go about 15mph through the roundabout and that is what is suggested. Borrell referenced a roundabout on Hwy. 7 where there is a 55 mph speed limit preceding it. He said there were a number of people killed at that location. Borrell said roundabouts near 55 mph speed zones need to be evaluated differently. He asked whether there is more expense with a stoplight. Hawkins said a traffic signal can cost more due to required turn lanes. Crashes can also go up in severity due to speeds. Sawatzke asked whether rumble strips are used near roundabouts, and Hawkins said they are not. Traffic is conditioned to slow down at the 4-way stop at the intersection of CSAH 35 and CR 134. Approximate traffic counts are 8,000 on CSAH 35; 3,000 on Calder Avenue; and 5,000 on CR 134. Borrell supports traffic lights at this intersection as opposed to a roundabout due to the 55 mph speed limit.
Daleiden made a motion to adopt Resolution #15-27 authorizing Wright County Highway ROW Plat #69 in preparation for construction at CSAH 35/CR 134, SP 086-070-010. The motion was seconded by Husom and carried 4-1 with Borrell casting the nay vote.
Brian Asleson, Chief Deputy Attorney, presented a draft resolution for eviction action on the following tax forfeit parcels:
101-040-006040
114-151-001010
114-069-000030
116-010-025050
118-034-002180
155-139-001110
155-500-101412
206-017-001060
209-023-000190
211-011-001030
218-000-151401
The draft resolution was modified to include Parcels 114-069-000030 and 155-500-101412. Asleson said eviction action will be taken only if needed. All of the parcels include structures but they may not be occupied. Borrell moved to adopt Resolution #15-28 authorizing eviction action on the above named parcels, seconded by Daleiden. The motion carried 5-0 on a roll call vote.
Asleson presented a draft resolution which will convey Outlet K to the Davis Mississippi Cove Homeowners Association, as requested by the Homeowners Association. According to the Development Agreement, the lot should have been conveyed to the Homeowners Association but was not. It was designated as open space (cannot be built upon). As the developer failed to complete the conveyance, the parcel went tax forfeit. Asleson explained that the Homeowners Association will receive the parcel at no cost but will need to pay the State deed fee and recording costs (estimated at $100). The parcel will likely be taxed at the land value in the future. Daleiden moved to adopt Resolution #15-29 conveying Outlet K to the Davis Mississippi Cove Homeowners Association. The motion was seconded by Borrell and carried 5-0 on a roll call vote.
Marc Mattice, Parks Administrator, requested the Board adopt a resolution in support of an application to the Greater MN Regional Parks and Trails Commission to designate Collinwood Park and Campground as a Regional Park in Greater Minnesota. The application is used to evaluate parks and trails in Greater Minnesota that are looking for regional designation, and is a new requirement by the Greater MN Regional Parks and Trails Commission. The designation application process gives all cities and counties in Greater Minnesota an equal opportunity to request that “a park or trail of regional or statewide significance” be formally designated as part of Greater Minnesota Regional Park and Trail System Plan. Mattice explained that if approved as a Regional Park, future improvements may qualify for Legacy Funding. Without this designation, Legacy Funding cannot be used. Borrell made a motion to adopt Resolution #15-30, seconded by Daleiden. In response to a question by Daleiden, Mattice said that Ney and Bertram Parks were designated as Regional Parks last year. The goal is to go through the Parks System and make application for the designation if appropriate. There are a variety of classifications that can be applied for. The motion carried 5-0 on a roll call vote.
Mattice requested the Board adopt a resolution in support of an application to the Greater MN Regional Parks and Trails Commission to designate Otsego Park as a Regional Park in Greater Minnesota. Daleiden moved to adopt Resolution #15-31, seconded by Sawatzke. The motion carried 5-0 on a roll call vote.
The Board discussed a letter from Sheriff Joe Hagerty relating to the Tri County Regional Forensic Laboratory. The letter reflects support for continuing in the Joint Powers Agreement (JPA) with the Lab and was signed by the Sheriff, Wright County Attorney Tom Kelly, Annandale Police Chief Jeff Herr, Buffalo Police Chief Pat Budke, and Howard Lake Police Chief Dave Thompson.
Sheriff Hagerty said discussion has included whether Wright County should continue in the JPA with Anoka and Sherburne Counties. It has been implied that if the current funding formula for the Lab is not amended to include some form of funding based on usage, the County will send a letter reflecting the intent to terminate the JPA. From a law enforcement perspective, Sheriff Hagerty said that ending the relationship with the Lab will have consequences in his ability to provide public safety services to citizens. Those that provide public safety in Wright County signed the letter urging the Board not to issue the ultimatum to partner counties. Both Sherburne and Anoka Counties have expressed (in written response) their desire to continue with the current population-based funding formula. Sheriff Hagerty said the Board has been up front from the beginning that their opinion is that the funding may not be fair. However, he sees efficient ways of distributing public safety services with the new CODIS DNA Database.
Sheriff Hagerty said representatives of the St. Cloud Police Department and Isanti County have toured the Lab. If a partnership is formed with those entities, that could bring the cost down for all. The goal is to add partners to share in the cost without adding staff or instrumentation. Sheriff Hagerty said the County has been involved with the Lab for some time, and the results that were envisioned when they started this venture are being seen.
Husom said that is her concern, with all of the years of working toward the goal and becoming accredited last July. She supports letting things happen, in addition to looking at the potential of additional partners or users in the Lab. Sheriff Hagerty said Wright County will host the next Tri County Lab Meeting in August at the Law Enforcement Center. He expects an update will be provided on the two potential partners. Husom suggested a meeting with Anoka and Sherburne County Boards to discuss this issue.
Borrell said he is looking at this from a fiscal standpoint. Wright County is spending over $376,000/year with the Crime Lab. Over 80 counties in the State use the BCA at no cost. Hennepin County has hired extra staff for the BCA in order to obtain a more timely response. He suggested the possibility of Wright County look into hiring a staff person at the BCA for about $100,000/year. It would come at a lower cost than through the JPA, and the Sheriff’s Office would receive the level of service they are used to and that the citizens deserve. Borrell said if the funding formula through the JPA is revised, he would be willing to support it. However, Anoka and Sherburne Counties do not seem to be willing to address this.
Sawatzke referenced the letter from Sheriff Hagerty and said he takes exception to the sentence which reads, “Discussions at recent board meetings raise concern that the focus has shifted from the service provided by our lab and the necessity of maintaining our current, effective crime fighting efforts, to engaging in a power struggle with Anoka and Sherburne Counties.” Sawatzke said he would have agreed with that sentence if the last portion would have read, “…to engaging with a discussion with Anoka and Sherburne Counties over appropriate funding.” Sawatzke said Hagerty’s suggestion that the Board is engaged in a power struggle undervalues the Board’s concerns. The discussion is related to taxpayer dollars and whether or not there is a fairness relative to how expenditures are allocated. With the exception of the one sentence, he thought the letter did a good job of putting Sheriff Hagerty’s position forward.
Sawatzke said it is not the Task Force’s job to come up with the funding formula. The funding formula is in the JPA, and the Agreement is approved by the County Boards of the three member Counties. About nine months ago, the Board approved putting language in the JPA on funding per capita. The language was not in the JPA previously, and it was agreed at that time that there needs to be a discussion on funding. Sawatzke said Wright County desires to meet with Commissioners from Anoka and Sherburne Counties to discuss the funding formula. At this point, it appears the only way to accomplish this is to move to the 180-day notice to terminate the JPA. That would give member Counties to the end of 2015 to work something out.
Sawatzke posed questions to Hagerty relative to fairness and funding. He asked whether it would be fair to have the City of Minneapolis join and pay per capita, as is being done with the three member Counties. Sheriff Hagerty responded that crime rates fluctuate over time and one group could increase rates dramatically. It is the County Board that makes the decision on funding. He feels like he has been placed in the middle on this topic. Anoka County defers to their Sheriff on funding. Sheriff Hagerty concurred that a meeting with the other County Boards is a good idea. He stated that a meeting occurred about 3-4 years ago on funding and was attended by the Sheriffs and County Administrators/County Coordinators. The outcome was for funding to continue to be population based.
Sawatzke stated crime rates are not the same in all three Counties, and what is being sent to the Lab is not equal to population. He referenced the U.S. Department of Health and Human Services website which reflects the crime rate in Wright County per 1000 people is less than half of Anoka County. Sheriff Hagerty said obtaining DNA results quickly can result in a quick arrest and can prevent that person from committing more crimes. Sawatzke said that Anoka County’s use of the Lab is greater than their population. Even with a lower population, Sherburne County’s use is similar to Wright County’s but they are paying less as funding is based on population. Based on per 100,000 people, Sherburne County’s violent crime rate is 50% higher than in Wright County according to U.S. Department of Health and Human Services statistics from 2009-2011. Wright County’s population is 128,000 and Sherburne County’s is 88,000. Sherburne County’s crime rate is 110.6/1000 and Wright County’s is 75.7/1000. This does not include statistics on other types of crimes. Sawatzke thinks funding should be based more on crime rates and usage than just population.
Sawatzke provided a scenario involving the Law Enforcement Contracts with Wright County cities. Monticello receives 48 hours/day of patrol coverage through the Sheriff’s Office and St. Michael receives 32 hours/day. He said St. Michael has more population than Monticello and asked whether the County is charging St. Michael more for law enforcement coverage hours because of this. Sheriff Hagerty said Monticello pays more because they have 48 hours/day coverage. Sawatzke asked if this is because they use more service in Monticello. The Sheriff responded that this is correct, they have 48 hours of coverage. Sawatzke asked the Sheriff if it makes sense to charge Monticello more as they use 50% more service than St. Michael. The Sheriff responded that he could not debate this. Sawatzke said his point is that the County would not charge St. Michael more than Monticello for law enforcement services based on population, even though they use 1/3 less in law enforcement services. Sawatzke said that Wright County should not be charged as much as Sherburne County because Wright County uses less for services. He thought the same type of reasoning should apply.
Husom restated that it is important for the Boards of the member Counties to meet. Each County is discussing this topic separately. She asked whether a meeting could be arranged. Potter said the JPA signed in 2008 was for ten years. He agrees that the formula needs to be adjusted but also agrees that there should not be ultimatums because there can be repercussions. In talking with Sherburne County representatives at the AMC District 5 Meeting, he understands that they would be more willing to look at this in 2018. Sheriff Hagerty said the funding formula has been talked about for a long time. Sawatzke said it has been discussed since 2008. He thought Wright County would be foolish to defer the funding discussion to 2018. Sawatzke referenced action taken by the County Board 9 months ago when all agreed that there needs to be discussion on the funding formula, and that the JPA allows for a 180-day out if the other parties were not willing to talk about it.
Sheriff Hagerty asked whether the Board is intending on sending a 180-day notice. Commissioners responded that discussion will take place at the 6-23-15 Board Meeting. Borrell would like to tour the BCA prior to making his decision. A tour is scheduled for 6-22-15. The Sheriff said the Board will be impressed with the BCA. They have a lot of volume, as they are handling 83-84 counties. Borrell restated that the County could look at the option of hiring someone at the BCA as Minneapolis does to get the desired turnaround. Sawatzke said his hope is that at the 6-23-15 Board Meeting, a decision is made to send a letter to the other two member Counties advising that Wright County is providing the 180-day opt out notice; however, Wright County desires to meet with the other two counties to discuss the funding formula, prior to the expiry of the 180 days, in hopes that a mutual agreement can be worked out to continue the partnership. Sheriff Hagerty reminded the Board that are two prospective partners, and it is a gamble. Sawatzke responded that the County could then buy services based on usage. He thought that would provide a much discounted rate for equal service. Sheriff Hagerty said the Lab could be used on the touch DNA cases and felony cases involving property.
Sawatzke said he is surprised that Wright County continues to bring this up and the other Counties do not agree to meet. Sheriff Hagerty thinks Anoka and Sherburne Counties are satisfied with the funding formula. Sawatzke said if one member of a partnership views the funding formula as unfair, they should be meeting. Hagerty said it will be up to the County Board to see whether they can get the other member County Boards to meet. He does not want to see an ultimatum. Sawatzke said the only ultimatum is that Wright County would like to meet to discuss this. No action was taken on this item today by the County Board.
A Building Committee Meeting was held on 6-10-15. At today’s County Board Meeting, discussion involved the recommendation to authorize Braun Intertec to proceed with a proposal for ground heat exchanger forensic investigation and work planning service for the Jail/LEC, not to exceed $9,200. Discussion followed on the construction of the Jail/LEC which was to include a state-of-the-art system and whether the architect or engineer in that project have been contacted with regard to the problems.
Daleiden and Potter said Braun Intertec is capable of providing additional information that may not be obtained from the other company. It is important to consider the ramifications of any changes to the system, as it could produce problems elsewhere in the system. Further discussion occurred on holding the original company accountable for the work and providing the service of identifying the problem at no charge. Sawatzke recalled that the County hired a Commissioning Agent when the Jail/LEC was constructed to oversee the project, to prevent this type of thing from happening. Staff was directed to research the scope of the duties of the Commissioning Agent. On a motion by Daleiden, second by Husom, all voted to approve the 6-10-15 Building Committee Minutes and recommendations. Sawatzke said that prior to hiring Braun Intertec, he would like it determined who was hired as the Commissioning Agent and whether that changes the outcome. The minutes of the Building Committee Meeting follow:
I. Security Camera Upgrade.
John Harnois referenced the estimate from Russell Security Resource Inc. (see attached). He said the existing cameras at the County Government Center (GC) and Health and Human Services Center (HHSC) do not allow the desired length of recording time due to the high frames per second rate and quality of the image resolution.
Kelly explained that the last HHSC upgrade was to bring the security cameras up to the existing level of the cameras at GC. Nelson and Harnois researched how to increase the length of recording time at the two facilities, since a similar system will soon be added to two new buildings.
Nelson said the storage on the proposed cameras would be separate from the network server storage. However, the cameras do contribute to IP traffic on the network. One goal is to keep general recording traffic isolated to a building. This design saves on network traffic between buildings.
Daleiden asked Harnois regarding camera license fees. Harnois said the proposed vendor is in line with others regarding these fees. He said there is an upgrade from the current version to the new version which would give the County more control of network traffic. Viewing capabilities could be changed from one management location. There are also more recording options. Daleiden confirmed that this would be utilized at HHSC and the GC. Potter asked regarding the life expectancy of the upgrade, adding that he sought a long, versus short-term solution.
Harnois said this solution was also proposed for the new Public Works Building (PWB). The proposal before the Committee today would bring the GC and HHSC to the level of the new PWB. The current system at the GC and HHSC are not obsolete. This upgrade would improve speed and compatibility with future technology. The primary purpose is to improve bandwidth control. For example, if one department at the GC views a section of video at higher resolution, it would take up a significant percentage of available bandwidth, impacting the rest of the GC. The proposed software and firmware upgrades will substantially reduce the bandwidth used in such situations. Nelson said she is very pleased to be moving to a management server.
Harnois said 41 camera licenses were originally $45 each per the proposal. However, the vendor told him if the County purchased the extended storage server at $7,500, he would include the camera licenses at no charge. Harnois said the estimated $12,465.00 project total is a “not-to-exceed” price.
Recommendation: Authorize Russell Security Resource Inc. to proceed with implementation of software and firmware upgrades for extended storage at the Government Center and the Health and Human Services Center, funded by Site Improvements, in an amount not to exceed $12,465.
II. Braun Intertec, LEC Boiler/Geothermal Site Proposal.
Braun Intertec representative Lucas Evenson referenced the Revised Proposal for Ground Heat Exchanger Forensic Investigation and Work Planning Services for the Wright County Jail and Law Enforcement Center (LEC) (see attachments).
Kelly said this item was brought to the 4-08-15 Building Committee to find more efficient ways to operate. Direction was given to obtain an estimate from Braun Intertec.
Evenson discussed the boiler issue and a leak in one of the borefield wells with a representative from Climate Air recently. Daleiden asked if other quotes were received. Hayes said the other vendor referred the County back to Braun Intertec.
Evenson said there are two issues to be considered:
1) The circuit(s) that may have leaks; and
2) Determining whether to add a boiler or implement another solution.
Evenson directed attention to the proposal under “Scope of Services.” He said the proposal includes an initial four-hour site meeting between Braun Intertec and County representatives to detect the leak and discuss the boiler situation. The meeting would also include discussion about repair and recommissioning, and review the feasibility of load shifting to a possible central boiler. Evenson said Braun Intertec representatives would take a heat transfer fluid sample to obtain its chemical balance, check for contaminants or microbials, and do a chemical analysis. He said if a recent sample was taken, they would look at those results. After that, the Braun Intertec engineer and consultant would take all the data back to the office and determine the next best step for boiler configuration. The analysis should also address the impact this boiler system will have on the saturating field during the winter. He said a geothermal field must be balanced.
Daleiden asked Evenson to calculate cost savings and paybacks to the overall system if this proposal is implemented. Evenson said in the winter, heat is pulled out of the geofield. In the summer, the cooling system takes heat out of a building and into the field. The temperature of the field continues to elevate during the summer. The system is reversed in winter and heat is taken out of the field. Evenson said if an additional boiler is added, there could be other issues. All these scenarios will be addressed at the initial site meeting. Kelly said he did not want to apply a solution without knowing the implications. Evenson said it makes sense to look at boiler implementation, but not to automatically assume that is the best solution. The field visit should yield valuable information.
Evenson directed attention to the fourth bullet point under “Scope of Services.” The final site meeting will include a presentation of the findings from Braun Intertec, and recommended next steps and cost estimates related to leak repair and mechanical system strategy.
Evenson described the traditional method the industry uses to detect leaks. When there are multiple circuits, the ground is excavated around heat exchangers and circuits. Each side is pressurized. The side that indicates a loss of pressure reveals a leak. The adverse aspect of this method is that it requires a large amount of excavation and is very costly. Hatfield said there may be 32 or 34 wells per loop in the LEC system.
Evenson said Braun Intertec always followed this method until three years ago. Today they utilize a sound attenuation method to pressurize the system to hear whether water is flowing underground. Another method injects tracer gas into the borefield. A gas meter is used to find where gas is coming up through the surface. These methods minimize the excavation area. He felt that the LEC excavation will be minimal since there is already tracer wire on the site. Once this is completed during the site visit, Evenson said Braun Intertec and County representatives will create a plan. Daleiden asked that they also provide a price. Evenson responded that Braun Intertec will provide a plan and a budget. The County must make the final decision. Braun Intertec does not proceed until the County indicates.
Evenson said they will provide the recommendations and budget for the proposed work at a cost of $9,200. The County may use the Braun Intertec plan even if another company is chosen to do the excavation and repairs. Evenson said Braun Intertec is as good, if not better qualified, than their competition. Others may go about it the traditional way; Braun Intertec utilizes newer methods.
Evenson said the plan will be on a time and materials basis. If Braun Intertec representatives see a costly complication looming on the horizon, they will notify the County.
Potter said the $9,200 provides the County with a game plan to address both issues. Evenson said it will include the steps to remedy the leak, a proposal related to add a boiler (or not, if an alternative solution appears more advantageous), and a budget outlining costs.
Evenson said Braun Intertec has looked at a lot of similar projects. Some projects are as inexpensive as $16,000 to $25,000. He did not feel the County project would be that inexpensive, especially if they have to dig through the parking lot. Evenson said multiple circuits with leaks could cost as much as $100,000.
Potter said the proposal should include the price as “not to exceed.” Once Braun Intertec compiles the data they need from the site visit, they will send more exact quotes. They will not bill the County for more than they work.
Evenson said the County should not focus only on the repair, but also consider the long-term mechanical strategy for the site.
Recommendation: Authorize Braun Intertec to proceed with the proposal for ground heat exchanger forensic investigation and work planning services for the Wright County Jail and Law Enforcement Center, not to exceed $9,200.
(End of 6-10-15 Building Committee Minutes)
An Owners Committee Of The Whole Meeting was held on 6-30-15. At today’s County Board Meeting, Husom moved to approve the minutes, seconded by Sawatzke, carried 5-0. The minutes of that meeting follow:
I. Review Bid Package #2
Lind stated the purpose of todays meeting was allow the Committee to review Bid Package 2. He also wanted to provide an update on the project to the Committee. He stated the City of Buffalo has completed their review of the plans for permitting.
Francois reviewed the bids from Bid Package 1. The bids came in approximately 1.1 Million under the design estimate. Francois had estimated the bids would come in approximately $600,000 under budget but was pleasantly surprised they came back at 1.1million under budget.
Donlar Construction of Waite Park was the low bidder on concrete work. Fabcon Precast of Shakopee was the only bidder for precast concrete. Francois noted several other contractors were notified but chose not to submit bids as they were unable to meet schedule of the project. Central Minnesota Fabricating Inc. was the low bid on the steel package and will provide the materials. Maxx Steel Erectors of Maple Lake will install steel for the project. New Look Contracting of Rogers was recommended for the earthwork and utilities.
Francois noted that Rolstad Construction had submitted the lowest bid for earthwork by a noticeable margin. He said in reviewing the bid with Rolstad it was determined there was an omission in their bid. Therefore, Rolstad has requested to remove their bid and will submit an official bid withdrawal letter. The earthwork and utilities contract is now recommended to be awarded to the next lowest bidder, New Look Contracting. There was discussion on whether Rolstad could be permitted to submit a revised bid. Francois stated the County’s options are to select the bid of the next lowest bidder or rebid. It would not be legal to allow Rolstad to revise his bid after bids have been opened. Francois stated there was a good response to Bid Package 1. There were twenty nine bidders for six scopes of work.
Discussion moved to Bid Package 2. Francois stated he has been contacted by interested bidders looking to bid. The committee reiterated their preference for local contractors. Kraus and Anderson will work with staff to determine local bidders for the items in Bid Package 2.
Hayes stated the County’s desire to install HVAC equipment and controls consistent with existing building systems and hardware. Francois said he had been in contact with the County’s current HVAC vendor to discuss these details. These considerations have been incorporated into the items of Bid Package 2.
Hayes asked if cranes, hoists, and fencing were included in Bid Package 2, or if the county would purchase them via the state contract. Francois stated they could be included in Bid Package 2, but was anticipating the county would purchase them via the state contract. The consensus of the committee was to purchase these items using the state contract.
Lind stated that a review of the project plans at 95% completion will be held on the afternoon of June 9th.
The committee discussed the bids for Alternates 1 and 5. Alternate 1 is for an additional 12,000 square feet of tempered storage. Francois stated the bids for Alternate 1 came in at $233,398 for Bid Package 1. The design estimate was $413,342. Alternate 5 is a precast plank lid rather than a plywood lid for the engineering room. This alternate would provide for additional storage capacity over the engineering room.
Francois stated he will bring forward theses alternates for discussion following the acceptance of Bid Package 2.
Francois provided an update on the schedule of the project. He stated that lead times look good and the bid process is moving along as planned. The project is on schedule at this point. Work is ahead of schedule on the impound lot project. The cars in the existing impound lot have been moved and the fencing is being removed where necessary.
Francois stated the precast concrete panels are scheduled to be delivered at the beginning of October. They will take four weeks to install. It will take three weeks for the steel and metal deck to be put in place.
Hausmann stated the bids from Bid Package 1 will be coming to the Board meeting on June 9th for acceptance. Bid Package 2 will be opened on July 1st.
(End of 6-03-15 Owners Committee Minutes)
On a motion by Borrell, second by Sawatzke, all voted to authorize attendance at the Greater MSP Meeting on 6-23-15 at the Crowne Plaza in St. Paul.
Advisory Committee/Advisory Board Updates:
1. Wright County Community Action. Borrell said that the WCCA Executive Committee has narrowed the candidate pool to two for the WCCA Director position. The new Director is expected to start around 8-01-15.
2. Daleiden will be part of a SWCD tour attended by SWCD representatives, Senator Mary Kiffmeyer, Senator Bruce Anderson, and Representative Marion O’Neill.
3. GRRL. Potter will attend a GRRL Meeting on 6-16-15 to discuss the preliminary budget.
4. Clearwater River Watershed District/Cedar Lake: Husom said a phosphorus removal project on Cedar Lake was ceased by the Historical Preservation Committee because of archeological findings.
5. Workforce Center. Husom stated the Workforce Center Minnesota was one of three states to receive federal incentive awards for exceeding federal performance standards. Very few states meet the standards. A total of $48,000 will be divided. The amount of federal funding will be decreasing by about $400,000 which will necessitate some staff layoffs.
6. Mayor’s Association Meeting. Borrell said the meeting will be held on 6-17-15 at 6:00 P.M. at the Red Goat in Cokato.
Bills Approved
Aarestad/Paul $217.50
Abrahamson/Abe 314.70
Advanced Disposal Services 304.45
Albertville/City of 50,000.00
Annandale Rock Products 458.11
Apollo Glass Company 187.03
Aramark Services Inc 7,196.48
Betmar Languages Inc 158.40
Black Box Resale Services 216.00
Breezy Point Resort Inc 1,011.78
Buffalo Clinic 260.13
Buffalo Hospital 842.36
Burdas Towing 1,488.00
Busch/Ryan 555.50
Canon 212.55
CDW Government Inc 298.20
Climate Air 3,694.40
Corporate Payment Systems 1,747.00
Cottens Inc 1,732.33
Courtview Justice Solutions 10,500.00
Culligan of Buffalo 500.00
Databank IMSX LLC 1,063.75
Debeer/Debbie 270.00
Dell Marketing LP 6,300.86
Devine-Peil/Julie 325.00
Elkerton/Marian 1,489.50
Emergency Automotive Tech 1,552.29
Ernst General Construction Inc 2,700.00
Farm-Rite Equipment Inc 3,923.00
Feddema/Tom 407.00
Gabriel/Cathleen 100.00
Gale-Tec Engineering Inc 1,196.50
GCS Service Inc 900.44
General Office Products Co 214.50
General Pallet Inc 1,002.00
Grainger 588.00
Granite Electronics 1,285.44
Granite Pest Control Services 183.88
Hancock Concrete Products LLC 423.36
Hiivala/Robert 132.00
Hillyard Inc - Minneapolis 1,846.10
Howard/Jolanta 400.00
Int’l Public Management Assn 532.50
Jones/John 377.00
Klatt True Value Electric 102.32
LaPlant Demo Inc 623.41
Lawson Products Inc 302.73
Loberg Electric 495.56
Magneto Power LLC 271.50
Marco 2,959.76
Marco Inc 1,206.72
Martin Marietta Materials 346.07
Martin-McAllisters Consulting 1,350.00
McCalla/Denise 656.96
Menards - Buffalo 593.58
Milana P Tolins LLC 200.00
Mini Biff LLC 757.55
Minnesota Monitoring 1,230.00
MN Counties Computer Coop 10,025.40
MN Elevator Inc 14,141.62
MN State Bar Association 230.00
Monticello Towing LLC 150.00
Morries Parts & Service Group 423.40
Neil’s Floor Covering 1,970.95
Office Depot 2,219.49
Office of MN IT Services 2,100.00
Otto Associates 363.50
Pakor Inc 249.53
Potter/Michael J 1,152.12
Precision Prints of Wright Co 395.00
Public Agency Training Council 590.00
Quandt/Julianne 128.40
Quiggle/Charlotte 225.00
Ramacciotti/Frank 100.00
Ryan Chevrolet 372.62
Schermann/Robert D 255.00
Select Account 1,493.70
Sign Man of MN Inc/The 464.55
Sprint 5,225.92
Sprint 2,907.12
Suburban Tire Wholesale Inc 654.60
Tagarro/Adam 368.28
USA Safety Supply Corporation 316.72
Vaith/Tammi 651.64
Vonco Ii 270.38
West Payment Center 175.00
Windstream 173.37
Wright County Highway Dept 5,721.91
Wright County Journal Press 178.50
WSB & Associates Inc 1,062.34
Xiotech Corporaton 1,212.75
Young/Mike 1,636.25
32 Payments less than $100 1,620.03
Final total $179,429,29
The meeting adjourned at 10:24 A.M
Published in the Herald Journal July 13, 2015.