Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
SEPTEMBER 1, 2015
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Potter, Daleiden and Borrell present.
Borrell announced Kyla Mauk from Howard Lake was crowned Princess Kay of the Milky Way. It is the first time a Wright County resident has achieved this honor.
Husom moved to approve the 8-25-15 County Board Minutes as presented. The motion was seconded by Borrell and carried 5-0.
Petitions were accepted to the Agenda as follows: Items For Consid. D., “Approve Revisions to the 2015 Budget Committee Of The Whole Schedule” (Kelly). Daleiden moved to approve the Agenda as amended, seconded by Husom. The motion carried 5-0.
On a motion by Borrell, second by Daleiden, all voted to approve the Consent Agenda:
A. ADMINISTRATION
Authorize Signatures On Law Enforcement Contract With The City of Delano, Eff. 1-01-16 to 12-31-17.
B. ATTORNEY
Approve Lake Pulaski Lake Improvement District’s Amended Bylaws
C. AUDITOR/TREASURER
Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $241,912.86, with 156 Vendors and 237 Transactions.
D. HIGHWAY
Refer to Personnel Committee Discussion RE: Hiring Temporary Mechanic
E. PLANNING & ZONING
Accept the findings and recommendations of the Planning Commission for the following rezoning: DAROLD B. SANDERSON (Silver Creek Twp.) Planning Commission unanimously recommends approval to rezone 40.6 acres from AG General Agriculture to A/R Agricultural-Residential
F. SHERIFF’S OFFICE
Refer To Personnel Committee discussion on the impact on staffing due to the return of a deputy from military leave while another deputy is out on extended medical leave.
G. SHERIFF’S OFFICE
Position replacement: A. Deputy
H. SURVEYOR
Refer to 9-09-15 Personnel Committee Meeting Discussion RE: Surveyor Dept. Staffing.
Tom Kelly, County Attorney, introduced Kristy L. Cariveau who was recently hired as an Assistant County Attorney in the County Attorney’s Office. Cariveau was welcomed. Daleiden moved to authorize signatures of the Chairperson and County Coordinator on the Approval and Appointment of Oath for Kristy L. Cariveau. The motion was seconded by Husom and carried unanimously.
Virgil Hawkins, Highway Engineer, requested acceptance of the 2014 Highway Department Annual Report. Daleiden referenced Pages 12a, 12b, and 12c and Pages 14a, 14b, and 14c. He said that the data is not consistent throughout the charts, as sections are listed by total cost and others are by average. Hawkins will correct the Report so all charts are consistent. Borrell moved to accept the 2014 Highway Department Annual Report. The motion was seconded by Sawatzke and carried 5-0.
The Auditor/Treasurer Agenda items were presented. Brian Asleson, Chief Deputy Attorney, offered a draft resolution in support of the City of Otsego acquiring four tax forfeited properties for the purpose of storm water holding ponds in a commercial development. It involves parcels the developer did not deed to the City so the City is asking to acquire them. The cost to the City will be the State and County fees. Daleiden moved to adopt Resolution #15-42 in support of the City of Otsego acquiring four tax forfeit properties. The properties include #118-239-000110, #118-252-000010, #118-252-000020, and #118-252-000030. The motion was seconded by Sawatzke and carried 5-0 on a roll call vote.
Asleson presented a draft resolution in support of the City of Otsego acquiring tax forfeit PID #118-266-000010. The estimated market value is approximately $1 million. A purchase price of $100 was agreed to because of what the City has expended on the property thus far. The City is requesting the parcel under the blighted property statute. This enables the City to work with the developer or private party to potentially recover some of their costs. Lori Johnson, Otsego City Administrator, provided information on how the property development will bring jobs to the area and potentially attract other business in a smaller adjacent building. Johnson said about $118,000/year of tax generated from the business is anticipated. She extended appreciation for the County’s assistance. Daleiden moved to adopt Resolution #15-43, seconded by Borrell. The motion carried 5-0 on a roll call vote.
Asleson presented a draft resolution in support of the City of Cokato acquiring 18 parcels at a cost of $1/parcel. The parcels are valued at $5,000 or less. Daleiden moved to adopt Resolution #15-44 approving the acquisition, seconded by Borrell, carried 5-0 on a roll call vote. The parcels include:
105-056-000040 105-056-001010
105-056-001020 105-056-001030
105-056-002010 105-056-002050
105-056-002060 105-056-003070
105-056-003080 105-056-004010
105-056-004020 105-056-004030
105-056-004040 105-056-004050
105-056-005010 105-056-005020
105-056-006010 105-056-006020
Asleson presented a draft resolution which would approve repurchase of PID #209-023-000190 in French Lake Township. The repurchase is by the prior owner who paid off a significant share of the delinquent taxes in May. The property went tax forfeit in June. The balance is $1,205.80 and will be paid in one lump sum. Borrell moved to adopt Resolution #15-45, seconded by Daleiden, carried 5-0 on a roll call vote.
Husom moved to adopt Resolution #15-46 establishing an Absentee Ballot Board. The motion was seconded by Daleiden and carried 5-0 on a roll call vote.
Barry Fick, Senior Vice President for Springsted Inc., presented a draft resolution relating to sale of $10 million in Capital Improvement Bonds for the Public Works Building Project. The term would be 20 years. The suggested bond sale date is 10-05-15 at 1:00 P.M. The County Board would consider those bids at their 10-06-15 Board Meeting. He said discussion occurred at the last Board Meeting regarding the optional redemption date of 2024 or 2025. Bonds can be redeemed in 2023 for bonds payable 2024 and after. All other parameters remain the same as previous. In response to Potter, Fick indicated that the second potential bond amount of approximately $7 million would occur about a month later. Daleiden moved to adopt Resolution #15-47, seconded by Husom, carried 5-0 on a roll call vote.
Lee Kelly, introduced discussion on the Tri County Regional Forensic Lab (Lab). In late June, the County Board laid over discussion on the funding formula to the 9-01-15 Board Meeting because of the 8-11-15 quarterly meeting of the Lab Advisory Board. The Lab’s quarterly meeting minutes have not yet been distributed. An 8-31-15 letter from Sheriff Joel Brott to member Counties questioned the accuracy of statements previously made by Sawatzke relating to the total amount of crimes committed and the crime rates for member counties. At today’s County Board Meeting, Sawatzke said the statistics are based on information provided by the United States Department of Health and Human Services Report http://wwwn.cdc.gov/CommunityHealth/profile/currentprofile/MN/Wright/) and relate to violent crimes. He said Wright County is paying far more than its share for the Lab. Based on the statistics in the Report, Wright County has funded between 50% and 600% more than its share of usage of the Lab. Wright County annually pays about $367,000 as a member County of the Lab. Sawatzke said the funding formula has always been based on population but the County Board never agreed to that. Wright County was told that over time, things would equal out. This has not occurred. Sawatzke thought Wright County’s usage may be lower because of the screening criteria law enforcement uses on what is sent to the Lab, and because Wright County has a lower crime rate. With a lower rate, fewer crimes are investigated and ultimately sent to the Lab.
Sawatzke said at the 8-11-15 quarterly Lab Advisory Board meeting, Wright County asked about the possibility of utilizing Lab services on a piecemeal basis if the County decides to use the services of the Bureau of Criminal Apprehension (BCA). Sawatzke said Wright County was told that could not be done, although that was conveyed as an option during the past seven years. Sawatzke stated he is not criticizing the Lab services. He believes the same level of service could be obtained at either venue, but the Lab may be able to provide faster service than the BCA. He added that the BCA will expedite cases when needed.
Husom serves on the Tri County Lab Advisory Board. Last August, she asked for review of the funding formula based on the wishes of the Wright County Board. A Task Force was created and their recommendation was to remain with the population-based formula. She said that Wright County has a former FBI investigator on staff but that will not always be the case. She said the Lab was recently DNA accredited and feels it would be short sided not to see the results.
Borrell said that if the Lab does not take in work from outside sources, the member Counties will continue to entirely fund the Lab. Sawatzke asked Scott Ford, Lab Director, whether Wright County will be allowed to purchase services on a piecemeal basis as an option. Ford responded that will be up to the Lab Advisory Board. Husom said it would be interesting to know Wright County’s cost if Anoka County were not paying for the Lab building expense and two staff members. She supports evidence being processed swiftly in an effort to prevent others from being victimized. Daleiden said he is disappointed that member Counties didn’t seem to have an interest in partnering on this to make the costs more even. Other boards such as the GRRL have funding based on usage and tax capacity. The Lab also indicates there is difficulty in determining a budget. He said the GRRL accomplishes this without problem. Daleiden added that from a business aspect, what Wright County funds does not make sense. However, he is unsure whether this can only be viewed on a number basis. He gives consideration to apprehending an offender more rapidly.
Potter said he understands Sawatzke’s frustration as he has been dealing with this situation for years. He did not understand why this was not fully vetted from the beginning. His intent is to honor the 10-year agreement the County entered into for the Lab. In 2018, he stated that this will need to be addressed. Sawatzke responded that the County entered into a 5-year agreement a couple of years ago. When that occurred, it was agreed by the current Board members that approval was contingent on other member Counties sitting down and reviewing the funding formula. The agreement contains a 180-day opt out clause.
After further discussion, Daleiden made a motion to table this item until the 10-06-15 Board Meeting. The reason is that it has only been 2.5 weeks since the Lab’s quarterly meeting and the minutes are outstanding. The motion was seconded by Borrell and carried 5-0.
A Building Committee Meeting was held on 8-26-15. At today’s County Board Meeting, discussion occurred on the rent paid for the wRight Choice Program. Daleiden said the Committee discussed options including partial funding from the Court Services budget or reducing the size of the space utilized for the wRight Choice Program. Sawatzke requested the recommendation be changed to include, “Court Services should advise the school districts that there is no guarantee for space in the future. Wright County will not participate in the cost for any space acquired outside of the Wright County Government Center for the Program.” Daleiden moved to approve the Building Committee Minutes with the revision requested by Sawatzke, seconded by Borrell, carried 5-0. The Building Committee Minutes follow:
I. wRight Choice Request Regarding Rent
MacMillan said he allocated the rent amount for the wRight Choice program in his Department budget. He recently met with Scott Thielman, Superintendent for the Buffalo, Hanover and Montrose School District. Thielman suggested splitting the cost between the participating school districts and the County. Federal funds that were formerly available to pay the rent to the County no longer exist.
Kelly said the County has a signed contract with the school districts for the 2015 -2016 school year. The rent specified for the current contract year is $26,744. Kelly said the contract is renewed annually.
Potter said it is important that students in the County have access to this program. MacMillan said many other states do not offer programs like wRight Choice. He distributed a document entitled, “wRight Choice – What are the cost-benefits of community prevention programs?” (See attached).
Daleiden recommended an even split between the County and the school districts. He added that there must be an understanding that this is a year-to-year lease, and there is no guarantee that the County will be able to offer space in the future.
Recommendation: Participating school districts will pay for 50 percent of the existing annual rent of $26,744 for the space currently utilized for the wRight Choice program at the Wright County Government Center. The remaining 50 percent will be paid from the Court Services Department budget. Court Services should advise the school districts that there is no guarantee for space in the future. Wright County will not participate in the cost for any space acquired outside of the Wright County Government Center for the Program.
(End of 8-26-15 Building Committee Minutes)
A Personnel Committee Meeting was held on 8-26-15. At today’s County Board Meeting, Husom moved to approve the minutes and recommendations. The motion was seconded by Sawatzke and carried 5-0. The Personnel Committee Minutes follow:
I. Proposed Revisions to Wright County Personnel Policy 205, Probationary Period
Hesse distributed a document titled, “Wright County Personnel Policy 205 Probationary Period” (see attached). The purpose of this meeting is to request approval for the following specific changes to this section of the Personnel Policy:
1) Employees who take a demotion to a previously held position will retain their review cycle with their previous pay rate;
2) Minor language change describing demotion to position not previously held;
3) Move “Reclassification of Position” to Type of Employment Change, and add clarifying language: “Employee is moved to new classification pay range and 1) paid at same percent of max pay as old classification pay range or 2) wages frozen until max of new classification pay range exceeds current rate of pay.” No probation period is required.
4) The former “Reclassification of Position” item was removed from the lateral transfers section.
Recommendation: Approved.
II. Performance Appraisal: Steve Jobe, Surveyor
Recommendation: Based on 5 reviews received, the Committee recommends a rating of “Exceeds Expectations.”
(End of 8-26-15 Personnel Committee Minutes)
A Technology Committee Meeting was held on 8-26-15. At today’s County Board Meeting, Borrell moved to approve the minutes. The motion was seconded by Daleiden and carried 5-0. The Technology Committee minutes follow:
I. IT Project Snapshot and Position Request Overview.
Tagarro presented an outline of some of the current major projects, as well as position requests that will be presented as part of the 2016 budget (see attached). The positions include Records Management Analyst, Lead Developer, and Business Analyst.
Tagarro said it will take 2.5 years to catch up in the Information Technology Department without any additional projects. Most new projects are associated with Sharepoint and Onbase. Onbase is being used as the location for standard document storage. Retention schedules need to be developed for items stored in Onbase. There will be a Sharepoint upgrade in 2015.
The Records Management Analyst Position was requested in the 2015 budget, and Tagarro was directed to bring the request forward during the 2016 budget sessions. He stated the County’s Records Retention Schedule, which must be maintained per Statute, needs to be updated as it was created in 2000.
Discussion followed on storage and backup of computer records, and the need for departments to determine the best method of storage while eliminating redundancy of records in multiple locations. Cost savings will be realized through reduced data storage requirements.
Recommendation: Informational. The position requests will be presented as part of the 2016 budget sessions.
II. Security Awareness Training
STH.EndUser Security Awareness Training has been purchased for all employees for a two-year period at a total cost of $2,100. The online training includes 43 videos, with most being 3-5 minutes each in length.
Recommendation: The Security Awareness Training should be mandatory for all employees.
III. Computer Training Room
A layout of Phase I of the IT Department Training Center was provided (see attached). The equipment from the Human Services Center Training Room will be moved to this location. Phase II will include additional tables. The Training Center will be located in the former Sheriff’s Office location of the Government Center.
Recommendation: Informational only.
(End of 8-26-15 Technology Committee Minutes)
On a motion by Sawatzke, second by Husom, all voted to schedule a Committee Of The Whole Meeting on 9-22-15 at 8:00 A.M. for the National Center For State Courts Presentation (Space Study for Courts).
Husom moved to authorize attendance at the 2015 State of the Cities Meeting on 9-10-15 at 11:30 A.M. at the Eagle Trace Golf Course in Clearwater. The event is being sponsored by Bolton & Menk and Wright County Economic Development Partnership. The motion was seconded by Daleiden and carried unanimously.
On a motion by Daleiden, second by Husom, all voted to approve the following changes to the 2015 Budget Committee Of The Whole Schedule:
• Add Health & Human Services on 9-14-15 @ 10:00 A.M.
• Move the Health & Human Services presentation on 9-14-15 from 3:30 P.M. to 2:00 P.M.
• Add Outstanding Items on 9-15-15 at 1:00 P.M.
• Add Economic Development Partnership on 9-15-15at 2:30 P.M.
Advisory Committee/Advisory Board Updates:
1. Highway 25 Coalition. Potter attended a meeting on 8-28-15 in Monticello. Discussion included the portion of TH 25 across the River that links Hwy. 10 and I-94. The plan is to get this initiative on the MnDOT District 3 Plan so it is eligible for funding.
II. Central MN Mental Health Center. Husom said Central MN Mental Health is seeking a Director.
Bills Approved
2FA $1,566.90
AGC Networks Inc 962.50
Albertville Body Shop Inc 2,381.00
Allina Health 313.50
Allina Hospitals & Clinics 1,344.00
Ameripride Services 126.19
APEC Industrial Sales & Services 496.00
Aramark Services Inc 7,789.53
Bankers Advertising Co Inc 2,117.43
Black Box Resale Services 1,823.00
Bob Barker Company Inc 3,580.09
Boyer Truck Parts 180.82
BP Amoco 673.26
BP Amoco 529.69
Braun Intertec Corporation 2,613.50
Bryan Rock Products 226.64
Buffalo Clinic 221.64
Buffalo/City of 3,448.97
C & C Embroidery 202.00
Casey/Bob 125.00
CDW Government Inc 840.68
Cenex Fleetcard 1,274.72
Center Point Energy 385.99
Centra Sota Coop - Buffalo 16,601.25
Central Fire Protection 283.50
CenturyLink 142.95
CenturyLink 818.40
CliftonLarsonAllen LLP 33,800.00
Climate Air 516.13
Compass Minerals America Inc 44,577.14
Corinna Township 1,089.00
Cub Foods 259.55
Daikin Applied 1,179.73
Databank IMX LLC 200.00
Dell Marketing LP 1,872.09
Diamond Mowers Inc 1,434.01
Emergency Comm. Network LLC 4,310.00
Engel/Dale L 675.00
Ernst/Debbie 150.50
Feddema/Tom 365.50
First State Tire Recycling 512.64
Gabriel/Cathleen 300.00
Grainger 249.26
Granite Pest Control Services 323.33
H&R Const Co 5,000.00
Hancock Concrete Products LLC 1,882.92
Hickman/Randy 125.00
Hillyard Inc - Minneapolis 3,632.93
Holt Motors Inc 420.00
Interstate Automotive 150.00
Karels Towing 170.00
Laurent/Michael 135.47
Lee/Danielle 318.10
Madden Galanter Hansen LLP 12,965.28
Majkrzak/Colleen 140.00
Marco 1,946.00
Marco Inc 3,804.80
Martin Marietta Materials 420.36
MCIT 120.00
Menards - Buffalo 322.62
Mend Correctional Care LLC 213.19
Metro Group Inc/The 1,735.20
Minnesota Equipment 100.00
Minnesota Monitoring 12,798.25
MN Corrections Association 635.00
Monticello Towing LLC 150.00
Monticello/City of 2,221.02
Morries Parts & Service Group 124.61
Munson/Margaret 253.00
Net Transcripts Inc 790.03
O’Reilly Auto Parts 289.78
Office Depot 350.70
Office of MN IT Services 198.50
Reds Cafe 726.75
Regents of the University of MN 2,345.00
Rockford Fire Department 5,000.00
RS Eden 2,558.90
Schliesing/Sherry 100.50
Scuba Center 169.95
Shi International Corp 274.80
Sprint 4,817.51
Steve O Septic 570.00
Streichers 1,999.95
Titan Machinery 302.80
Trueman Welters Inc. 1,270.00
Verizon Wireless 165.84
Voss Lighting 1,436.00
Walmart Community GEMB 133.91
Walmart Community RFCS LLC 487.42
Waverly/City of 406.11
Windstream 183.90
Wright County Explorer Scouts 500.00
Wright County Highway Dept 13,359.30
Wright County Sheriff 10,000.00
21 Payments Less Than $100 808.43
Final Total: 241,912.86
The meeting adjourned at 10:33 a.m.
Published in the Herald Journal Sept. 28, 2015.