Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
SEPTEMBER 15, 2015
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Husom, Daleiden, Potter and Borrell present.
Daleiden moved to approve the 9-01-15 County Board Minutes as presented, seconded by Borrell, and the motion carried 5-0.
Husom moved to approve the Agenda as presented, seconded by Daleiden. The motion carried 5-0.
Daleiden requested that Item E on the Consent Agenda regarding a position replacement for a Custodian be removed. Sawatzke said the item will be referred to the next Budget Committee Of The Whole. On a motion by Daleiden, seconded by Borrell, all voted to approve the Consent Agenda as amended.
CONSENT AGENDA
A. ADMINISTRATION
1. Refer to 9-23-15 Personnel Committee proposed revisions to Wright County Personnel Policy 303 Sick Leave Benefits
2. Refer to 9-23-15 Personnel Committee request to split Personnel Policies and Procedures into two (2) documents. Wright County Policy Manual and Wright County Employee Handbook (procedures)
B. ADMINISTRATION
1. Refer to 9-23-15 Personnel Committee proposed revisions to Wright County Personnel Policy 205 Probationary Period
C. ADMINISTRATION
1. Refer Purchasing Agent Position To Personnel Committee
D. ADMINISTRATION
1. Refer To Building Committee Consideration To Add An Exterior Door To Health & Human Services Room 127
E. ADMINISTRATION
1. Position Replacement: A. Custodian
F. ADMINISTRATION
1. Authorize Attendance Of Mike Potter At The Transportation Alliance Annual Meeting, 11-04-15 @ 8:30 A.M., Cannon Falls, MN
G. ADMINISTRATION
1. Authorize Signatures On Law Enforcement Contract With The City of Hanover, Eff. 1-01-16 To 12-31-17
H. ADMINISTRATION
1. Authorize Signatures On Law Enforcement Contract With The City of Rockford, Eff. 1-01-16 To 12-31-17
I. ASSESSOR
1. Approval To Fill Senior Appraiser Position & Vacant Position As A Result Of This Internal Promotion
J. AUDITOR/TREASURER
1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $871,887.95, with 238 Vendors and 412 Transactions
K. HEALTH AND HUMAN SERVICES
1. Position Replacements:
A. Public Health Nurse
B. Information Systems Specialist
C. Information Systems Specialist
L. INFORMATION TECHNOLOGY
1. Refer to Technology Committee:
a. HHS Call Center Expansion
b. Telework
c. BYOD review
d. ARMER system upgrade
e. Livestream
M. SHERIFF’S OFFICE - EMERGENCY MANAGEMENT
1. Authorize Signatures On Emergency Management Performance Grant Contract, 1-01-15 to 12-31-15, $56,490.00 (Match Requirement of $56,490.00)
N. SHERIFF’S OFFICE
1. Refer To Building Committee Discussion RE: Finishing Sheriff’s Office Support Services Building Entrance & Drive Area
O. SHERIFF’S OFFICE
1. Request County Board approval of the 2016 & 2017 MN DNR Off Highway Vehicle Enforcement Grant in the amount of $19,214.00
P. SHERIFF’S OFFICE
1. Approve appointments to the Central Minnesota Emergency Services Board Committee for Next Generation 911: Jason Kramber (Representative) and Richard Nevala (Alternate)
Q. SHERIFF’S OFFICE
1. Position Replacement:
A. Civilian Communications Officer
A. BOB HIIVALA, AUDITOR/TREASURER
1. Set a Deferred Compensation Committee
Sawatzke moved to schedule a Deferred Compensation Committee meeting on 9-23-15, seconded by Daleiden. The motion carried unanimously.
2. Adopt Resolution in Support of City of Rockford Acquiring PID #113-027-000010
Brian Asleson, Chief Deputy County Attorney, said the City of Rockford would like to combine this parcel with another lot the City owns immediately to the east. The County Assessor determined the value to be the equivalent of the special assessments levied by the City. The purchase price is $100 plus fees. Asleson said the City requests a recommendation from the County Board that the Minnesota Commissioner of Revenue convey the tax forfeit parcel to the City. Daleiden moved to adopt Resolution # 15-48 in support of the City of Rockford acquiring PID # 113-027-000010. Borrell seconded, and the Resolution carried 5-0 on a roll call vote.
3. Approve Renewal of ATM Placement with ROI Moving Supply (DBA Big Al’s Rental Center, LLC)
Hiivala requested renewal of the agreement with ROI Moving Supply regarding three Automatic Teller Machines (ATM) located in several County buildings. Daleiden moved to approve renewal of the ATM Placement Agreement with ROI Moving Supply, seconded by Husom. The motion carried 5-0.
4. Approve Repair Request for County Ditch #3 located in Albion, Marysville and Middleville Townships
County Ditch Inspector Mike Young distributed additional information regarding this request. Borrell said this Ditch is in his District. Normally, if a repair is under $10,000, he would recommend proceeding. However, he said they need to remove the culvert and reinstall it. If the culvert falls apart, the repair cost will exceed $10,000. Young said the contractor is confident the culvert can be removed and reinstalled without falling apart.
Young said he solicited three bids, but two did not respond. Young directed attention to a quote from Kotila Excavating. The line in the quote in the amount of $1,650 is to pull the culvert, excavate to the proper elevation, reset the culvert, and cover it up. The second amount of $10,532.50 is the potential additional cost, if the culvert is rusted on the bottom or can’t be used again. The third amount of $2,300 is additional expense in the event the existing culvert is not usable and requires a temporary culvert to be installed for several weeks while a new, permanent culvert is ordered and shipped. Young said he and the contractor have been inside this culvert, andhave no reason to believe it will fall apart. However, he wanted to present all the possibilities to the County Board in case there are complications.
Potter asked who will pay for the repair. Young said it will go onto benefitted tax rolls. Daleiden asked Young whether the culvert was replaced ten years ago at the wrong elevation. Young confirmed that the former property owner installed a new driveway at that time. Neither he nor the current property owner is sure who did the work. He said there are no drainage records on this culvert at Middleville Township. The Ditch hasn’t been redetermined.
Discussion ensued regarding whether the Soil and Water Conservation District (SWCD) was aware of the repair. Young will send them an application prior to this work being done. Sawatzke said the former property owner did not come to the County for approval prior to doing the work that affected this Ditch. If they had, the culvert would have been installed at the correct elevation.
Borrell moved to authorize repair to County Ditch #3 in an amount not to exceed $14,482.50, seconded by Daleiden, with the caveat that perhaps the present property owner could work with the Highway Department to get a better price on the culvert if they have one (in the event replacement is necessary). Husom recused herself due to a potential conflict of interest. The motion carried 4-0.
B. MIKE MACMILLAN, COURT SERVICES DIRECTOR
1. Suicide Awareness Month
MacMillan said September is Suicide Awareness Month. Jessi Miller, Court Services Office Manager, distributed additional information regarding staff activities and local services. Fifteen people died due to suicide in Wright County in 2013, and 150 in the past ten years. MacMillan said throughout the United States, one person dies from suicide every 13 minutes. He said it is a serious issue in our nation. Three years ago, the Court Services Department began implementing a plan to work with people who have dealt with suicide, and to raise awareness about the issue.
2. Approval To Place Bench In Front Of Government Center Engraved With “In Memory Of Those Lost To Mental Illness” With Funding By Court Services Staff
MacMillan said the bench would be a way for the County to honor those who have lost loved ones to suicide. MacMillan said he is not asking for money from the County. His staff, along with the Office of the County Attorney, are spearheading fundraising efforts, events, and media coverage. He would like the bench to be placed somewhere on County property. Daleiden moved to approve the purchase of a bench in front of the Government Center engraved with “In Memory Of Those Lost To Mental Illness” with funding by Court Services staff, seconded by Borrell. The motion carried 5-0.
C. VIRGIL HAWKINS, HIGHWAY ENGINEER
1. Resolution Prioritizing Deficient Bridges
Hawkins said the Minnesota Department of Transportation (MnDOT) has requested that the County Deficient Bridge Resolution be updated. This Resolution allows for the bridges on the list to apply for Federal, Town Bridge and Bridge Bond funding. One bridge in Woodland Township is now included on the list. Daleiden moved to approve Resolution #15-49 Regarding Deficient Bridges, seconded by Husom. The Resolution carried 5-0 on a roll call vote.
D. BRIAN ASLESON, CHIEF DEPUTY ATTORNEY
1. Adopt Resolution To Extend Social Security Coverage To Eligible Elected Officials
Asleson said a change in the law several decades ago necessitates this Resolution to enable certain elected officials to contribute to Social Security and the Public Employees Retirement Association of Minnesota (PERA). The law requires an amendment to the agreement between the State and the Social Security Administration. Commissioners Borrell, Daleiden, Husom, and Potter were eligible to take this option in 1-01-13 when they first took office, but this was not done at that time. Questions were raised recently about this situation. Asleson said the Board has to adopt a Resolution to start the process. PERA then sets up a divided referendum. The public doesn’t vote, but each eligible elected Commissioner has the opportunity to decide whether to have Social Security deducted from their pay. Commissioner Sawatzke isn’t included as he was elected prior to the law change.
Asleson said there is a 90 day period from notification before the change will become effective. He suggested an effective date of 1-01-16. The draft Resolution has a blank for a retroactive effective date. If the Board chooses, that date could be 1-01-13. In this scenario, the Commissioners who elect to have Social Security deducted from their pay would have to pay back 6.25 percent of their earnings from the retroactive date. The County would also have to contribute to the retroactive Social Security payments. Asleson said the Board makes the decision to start the process, and if so, to decide whether to set an effective date in the future or designate one retroactively.
There was discussion regarding the financial impact to the County to set the date retroactively. Asleson said the PERA representative said all the Commissioners must abide by the same effective date. Once the Board adopts this Resolution, future elected officials will have to contribute to Social Security and PERA once they are on the payroll. Daleiden moved to adopt Resolution #15-50 to extend Social Security coverage to eligible elected officials, effective 1-01-16. Husom seconded, and the Resolution passed 5-0 on a roll call vote.
ITEMS FOR CONSIDERATION
A. Committee Minutes
A Building Committee was held 9-01-15. At today’s County Board, Daleiden moved to approve the minutes and recommendations, seconded by Borrell. The motion carried 5-0. The 9-09-15 Building Committee minutes follow:
Zuk Update
Stephens said Highway Shop Maintenance Supervisor Brian Jans was able to start the CAT generator. He does not know the condition of the gaskets or seals. Stephens said this generator model in mint condition is selling for $10,000 to $15,000 on auction sites. He is not certain of the condition of the County’s generator. Stephens said Jans and other Highway shop staff could pull it out of the Zuk, evaluate it, and sell it if the Board so directs.
Stephens said there were five parties who showed interest in taking the Zuk apart. He said the best prospect is Karels Brothers and Sons out of Waverly, who said they could do it in one day. They quoted $40 per ton of scrap metal seven weeks ago. They would like to requote if selected. Stephens said the County received $80 per ton recently, as prices have increased lately. Stephens suggested monitoring metal prices, removing the generator from the Zuk, and selling it separately. He added that Jans was qualified to evaluate the generator.
Recommendation: 1) Direct the Highway Department shop staff to remove the CAT generator from the Zuk;
2) Sell the generator at an online auction;
3) Monitor scrap metal prices to determine the best time to sell the Zuk.
(End of 9-09-15 Building Committee Minutes)
A Personnel Committee was held 9-09-15. At today’s County Board, Husom moved to approve the minutes and recommendations with the addition of Human Resources Director Sunny Hesse’s name to the list of those present. Sawatzke seconded. The motion carried 5-0. The 9-09-15 Personnel Committee Minutes follow:
I. Proposed Health & Human Services Employee Of The Month Campaign ( HHS Board)
II. Hire of Temporary Mechanic, Highway
Hawkins said one of his mechanics will be out on leave for up to several months. With the ice and snow season coming soon, he is concerned about having enough mechanics on staff. He would like to hire a temporary employee in the interim.
Recommendation: Approve hiring of one full-time temporary mechanic for the Highway Department for a period of up to 67 days.
III. Impact On Staffing Due To Return Of Deputy From Military Leave While Another Deputy Is On Extended Medical Leave
This item was tabled until a future Personnel Committee.
IV. Surveyor Department Staffing
Jobe said the Budget Committee Of The Whole directed him to present his request for three positions to the Personnel Committee. The three positions are Senior Survey Technician, Office Manager, and GIS Specialist.
Discussion ensued regarding whether a vacant Surveyor position that had been left unfilled in the past had been filled. Sawatzke said the Budget Committee Of The Whole thought Jobe’s request was about filling a Survey Technician position, to assist with the workload created by an employee being out an extended period of time.
Sawatzke asked Hesse to research documents from 2007 and 2008 regarding what the approved employee count was for the Surveyor Department those two years, and what the current staffing level is now.
Recommendation: Refer to the Budget Committee Of The Whole to discuss three positions requested by the Surveyor Department.
V. Performance Review – Marc Mattice, Parks Administrator
Recommendation: Based on four reviews, the Committee recommends a rating of “Exceeds Expectations.”
(End of 9-09-15 Personnel Committee Minutes – County Board)
B. Discuss Committee Schedules for November & December (Suggest 11-18-15 and 12-16-15)
Lee Kelly, County Coordinator, said in the past few years, the County Board has designated one Committee Day in November and December due to holidays. He recommended 11-18-15 and 12-16-15. Daleiden moved to establish 11-18-15 and 12-16-15 as Committee Days, with the caveat that the Board may set a second date if an emergency arises. Husom seconded with an additional caveat that one Commissioner will be on the KRWC radio at 10:00 A.M. each of those days in the morning. Potter suggested starting the Committees earlier to accommodate them. The motion carried 5-0.
C. Authorize Delegates To Attend AMC Annual Conference, December 7-8, 2015, St. Cloud
Sawatzke moved, seconded by Husom, to authorize delegates to attend the Association of Minnesota Counties (AMC) Annual Conference on 12-07-15 and 12-08-15 in St. Cloud, Minnesota. The motion carried 5-0.
D. Cancel 12-08-15 County Board, AMC Conference
Husom moved, seconded by Daleiden, to cancel the 12-08-15 County Board Meeting, as Commissioners will attend the AMC Conference. The motion carried 5-0.
Parks Advisory Board: Daleiden said he attended this meeting last evening. They are working on ways to enable County residents to pay less for campground fees than non-County residents. Daleiden said the software doesn’t enable differentiation at this time. He will keep the County Board advised.
Historical Society: Potter said he and Auditor/Treasurer staff went to the County Historical Society last Thursday to discuss the fiber ring. They are still gathering information.
River Rider: Sawatzke said he met with the auditor from CliftonLarsonAllen last Tuesday afternoon. The auditor’s report was uneventful. There were many standard findings, but nothing significant. Sawatzke said he discovered that the audit was for the 2013 calendar year. Sawatzke said he understands the County is not required to conduct an audit through to the end of River Rider. He asked the auditor to do a close-out audit. It should be ready in October.
State Of The Cities: Sawatzke said Potter, Husom, and he were at the State Of The Cities event last Thursday.
Central Minnesota Jobs & Training Joint Powers Board Workforce Center: Husom said they are having a 13th Annual Legislative Breakfast on 10-09-15 from 8:30 – 11:00 A.M. at River City Extreme in Monticello. She is not able to attend, and invited one of the other Commissioners to let her know if they would like to go in her place.
Clearwater River Watershed District: Husom said they continue to work on projects, including Targeted Fertilizer, Monthly Septic Checks, and Phase 2 of the Cedar Lake Watershed Protection and Improvement Project. Husom said their 2016 budget is $1,275,275.
Safe Communities of Wright County:
i. Husom said Allina is offering a presentation to Buffalo High School tenth graders by Dr. Sexton entitled “Bounce Back.” It is resiliency training to help students work on their mental health and happiness by doing random acts of kindness for others. She said it is unique to the County.
ii. Husom said there have been six fatalities in the County in 2015. Three were on Interstate 94. There will also be a high visibility enforcement Statewide October 9 – 25 for seat belts and child seats.
Bills Approved
Advanced Disposal Services $361.53
AFGC Networks Inc 12,475.14
All Media Supplies Inc 720.00
Allina Health 1,324.50
Ameripride Services 126.53
Annandale Rock Products 2,803.81
Anoka County Fiscal Services 380.00
Bob Barker Company Inc 431.70
Boyer Truck Parts 634.66
Buffalo Auto Value 368.90
Buffalo/City of 99,136.17
CDW Government Inc 319.40
Center Point Energy 2,711.28
Centra Sota Coop - Buffalo 15,699.75
CenturyLink 128.13
Chamberlain Oil Co 3,850.61
Charm-Tex Inc 572.00
CliftonLarsonAllen LLP 8,700.00
Climate Air 2,032.62
CNH Ind. Capital Productivity Plus 169.25
Commissioner of Transportation 6,081.55
Compass Minerals America Inc 38,045.12
Corporate Payment Systems 2,100.96
Cottens Inc 3,094.98
Crop Production Services Inc 536.02
Croteau Plumbing 500.00
CST Distribution LLC 575.82
Custom Towing LLC 220.00
Dan Whitman 113.51
Delano Rental Inc 1,041.40
Dell Marketing LP 134.99
Dental Care Assoc. of Buffalo PA 563.00
Eagle Point Corporation 1,300.00
ECM Publishers Inc 147.68
Elk River Municipal Utilities 133.24
Engel/Dale L 450.00
Expert Automotive & Towing Inc 190.00
Fleetpride 214.76
Gale-Tec Engineering Inc 1,861.15
Glunz Construction Septic Service 130.00
Gopher State One Call 300.85
Grainger 864.85
Granite Electronics 1,007.52
Green Interiors 450.00
Greene Espel PLLP 5,597.00
H&R Const Co 2,200.00
Hagen, Christensen & McIlwain 112,999.17
Hancock Concrete Products LC 1,416.00
Hassan Sand and Gravel 357.00
Hiivala/Robert 103.50
Hildi Inc 220.00
Hillyard Inc - Minneapolis 3,378.18
Holiday 15,402.49
Husom/Christine 189.00
Jakes Excavating 1,552.50
Janzen/Melissa 550.00
Jobe/Steven 101.01
Laage/Travis 125.00
LaPlant Demo Inc 332.50
Lawson Products Inc 297.72
Lee/Danielle 550.00
Liman Post & Beam 145,000.00
Lube Tech ESI 420.58
M & M Express Sales aAnd Service 256.37
Maple Lake Lumber Company 184.30
Marco 2,959.78
Marco Inc 3,778.05
Martin Marietta Materials 573.84
Mattson Well Company 14,128.30
MCIT 49,000.00
Menards - Buffalo 678.53
Mend Correctional Care LLC 21,829.33
Mid-Minnesota Hot Mix Inc 12,251.51
Mini Biff LLC 276.42
MJ Dunn Company 1,129.31
MN Area Association of Realtors 1,404.00
MN Corrections Association 600.00
MN Fall Maintenance Expo 100.00
MN GIS-LIS Consortium 515.00
MN Supreme Court 508.00
MNCVSO Assistants & Secretaries 107.00
Monticello Towing LLC 150.00
Moon Motorsports 119.97
Morries Parts & Service Group 136.96
MSC Industrial Supply Co 161.55
Net Transcripts Inc 199.00
North Star Awards & Trophies 424.75
Office Depot 3,863.48
Office of MN IT Services 2,100.00
Pioneer Rim & Wheel Co 115.87
Power Distributors LLV 155.55
Powerplan OIB 1,117.51
Prairie Lakes Youth Programs 1,620.00
Precision Prints of Wright Co 267.00
Premier Biotech Inc 2,838.19
Public Agency Training Council 695.00
RCM Specialties Inc 1,375.00
RDO Equipment Co 138,441.00
Reds Auto Electric 118.16
Rob’s Custom Upholstery Inc 910.00
Royal Tire Inc 4,890.36
Russell Security Resource Inc 807.49
Ryan Chevrolet 132.31
Sawatzke/Pat 201.00
Schwans Home Service Inc 140.26
Sherburne County Assessor 125.00
Sherwin Williams Co 137.31
SHI International Corp 19,693.01
SichenederPatrick 230.00
Sign Man of MN Inc/The 147.00
Specialty Turf & Ag 188.90
Sprint 2,932.38
Steve O Septic 150.00
Suburban Tire Wholesale Inc 436.92
T & M Towing and Snow Plowing 290.00
Taser 200.00
Titan Machinery 704.19
Tools Unlimited 128.90
Total Printing 265.00
Towmaster 107.96
Traffic Marking Service Inc 3,427.23
Translanguages LLC 428.85
Twin City Seed Company 1,160.60
Ultramax 1,456.00
University of MN/CCE Registration 360.00
Vanderlinden/Michael 225.00
Veolia ES Solid Waste MDW G2. 15,234.92
Veritext 789.00
Village Ranch Inc 1,535.85
Voss Lighting 356.40
Warning Lites of MN Inc 968.20
Waste Management of WI-MN 3,135.05
Waste Management-TCWest 476.80
Westside Pest Solutions Inc 129.00
Westside Wholesale Tire 147.58
Windstream 408.98
Wright County Highway Dept 36,022.72
Wright Hennepin Electric 554.63
XCel Energy 2,547.87
35 Payments less than $100 1,731.52
Final total $871,887.95
The meeting adjourned at 10:10 a.m.
Published in the Herald Journal Oct. 5, 2015.