Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
NOVEMBER 3, 2015
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Potter, Daleiden and Borrell present.
MINUTES
Daleiden moved to approve the 10-27-15 County Board Minutes. The motion was seconded by Borrell and carried 5-0.
AGENDA
Husom moved to approve the Agenda, seconded by Daleiden. Daleiden requested that Hiivala provide an update of the Tax Forfeit Auction held last week during his Agenda items. The motion carried 5-0.
CONSENT AGENDA
Borrell requested that Item F of the Consent Agenda be pulled for discussion (relating to proposed fee changes for the Assessor’s Office). On a motion by Daleiden, second by Borrell, all voted to approve the remainder of the Consent Agenda:
A. ADMINISTRATION
1. Authorize Signatures on Memorandum of Agreement with Essential Supervisory Unit
B. ADMINISTRATION
1. Refer to 11-18-15 Ways and Means Committee Meeting:
A. Ag Inspector
B. Drainage Inspector
C. Parenting Through Divorce
D. Motor Pool - Fleet Vehicles
C. ADMINISTRATION
1. Refer Law Library Security to Building Committee.
D. ADMINISTRATION
1. Refer Hydration Stations To Building Committee.
E. ASSESSOR
1. Position Replacement:
A. Assessment Assistant
G. AUDITOR/TREASURER
1. Refer to the Fee Schedule Public Hearing the following changes to the Auditor/Treasurer Fee Schedule:
Additions to the Fee Schedule for the Auditor/Treasurer Department:
Auditor’s Certificate of Compliance $30.00
Notice of Expiration of Redemption $40.00
Changes to the Fee Schedule for the Auditor/Treasurer Department:
Notarization (change to “Notary Services”) $1.00
(Statute 357.17, no change to fee, just revising how it is listed)
Voter Certificate (add “from SVRS”) $5.00
(Was listed as “Auditor Certificate – Voter,” renaming to “Voter Certificate from SVRS”)
Changes to the Fee Schedule for the Auditor/Treasurer License Bureau Department:
Notarization (change to “Notary Services”) $1.00
(Statute 357.17, no change to fee, just revising how it is listed)
Genealogy Search Fee (per hour) $30.00
(Removing this)
Staff Research Time (per hour) $20.00
(Renaming to “Genealogy Search Fee (per hour)” because this is a Statute-driven fee – Statute 144.226)
H. AUDITOR/TREASURER
1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $204,972.27, with 178 Vendors and 220 Transactions.
I. HEALTH & HUMAN SERVICES
1. Position Replacement
A. Financial Worker
J. HIGHWAY
1. Refer to the Fee Schedule Public Hearing the following changes to the Highway Department Fee Schedule:
Mailbox Supports (installed on County highways): Current Fee: $60.00 Proposed Fee: $70.00
Remove the following language from the Fee Schedule: “We would continue to provide mailbox supports to township residents for $50.00, where no installation is involved.”
K. PARKS
Refer To The Fee Schedule Public Hearing Proposed Fee Schedule Changes For The Parks Department:
1. Electrical Camp Site $27.50 Resident/$30 Non-Resident
2. Non-Electrical Camp Site $18.50 Resident/$20 Non-Resident
3. Seasonal Dump Station $60/Season
4. Bertram Shelters $50/Day
5. Bertram Amphitheater $75/5 hours (10 am to 3 pm and 4 pm to Sunset)
6. Remove Firewood Bundles from Fee Schedule
(End of Consent Agenda)
ASSESSOR Consent Item F.
Refer to Fee Schedule Public Hearing A Request to Add To The Assessor’s Fee Schedule:
Parcel Data
Standard Dataset $.03 per parcel, $50 minimum
Non-Standard Dataset $.06 per parcel, $50 minimum
Lee Kelly, County Coordinator, stated the proposed fees for the Assessor’s Office are consistent with what is being charged by the Information Technology Department for similar requests. Borrell moved to approve Consent Item F, seconded by Daleiden, carried unanimously.
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve Ditch Assessment Schedule
Hiivala stated that ditch assessments for $25 or less by parcel will not mailed but added to the tax statements to avoid postage costs. Daleiden moved to approve the Ditch Assessment Schedule, seconded by Borrell, carried 5-0.
Set Interest Rate and Condition on Ditch Assessments
Daleiden moved to set the interest rate for Ditch assessments at 2.33% for the next three years. The motion carried 5-0 on a second by Husom.
Update on 10-28-15 Tax Forfeit Sale
Hiivala said five properties sold. He would like to spend tax forfeit funds to work on properties that did not sell, with another tax forfeit sale anticipated for spring. Discussion followed on potentially utilizing the services of a realtor. Brian Asleson, Chief Deputy Attorney, said State Statute does not allow the use of realtor. They will continue to talk with other counties on methods of handling tax forfeited properties.
Adopt Two (2) Resolutions Recommending Conveyance of Tax Forfeit Parcels To The City Of Hanover.
1. Asleson said PID #108-039-000010 should have been conveyed to the City by the developer. Daleiden moved to adopt Resolution #15-64 recommending the MN Commissioner of Revenue convey to the City of Hanover by quit claim deed the tax forfeit parcel known as Outlot A, Crow River Heights East, Second Addition, PID #108-039-000010. The motion was seconded by Husom and carried 5-0 on a roll call vote.
2. Two parcels, PID # 108-500-344400 and PID #108-042-000030, should have been conveyed to the City per a development agreement. Daleiden moved to adopt Resolution #15-65 recommending the MN Commissioner of Revenue convey to the City of Hanover by state deed the tax forfeit properties known as PID #108-500-344400 and PID #108-042-000030. The motion was seconded by Borrell and carried 5-0 on a roll call vote.
Adopt Resolution Recommending Conveyance of Tax Forfeit Parcels to the City Of Buffalo.
The three parcels were to have become City property per development agreements. Daleiden moved to adopt Resolution #15-66 recommending the MN Commissioner of Revenue convey to the City of Buffalo by quit claim deed PID #103-210-000010, #103-210-000020, and #103-195-000030. The motion was seconded by Borrell and carried 5-0 on a roll call vote.
Change Hours of Operation for License Bureau from 8:00 A.M. – 6:00 P.M. to 8:00 A.M. to 4:30 P.M. on Thursday, December 31.
Daleiden moved to approve the request, seconded by Borrell, carried unanimously.
ITEMS FOR CONSIDERATION
COMMITTEE MINUTES
Technology Committee Minutes.
Borrell moved to approve the 10-28-15 Technology Committee Minutes, seconded by Daleiden, carried 5-0. The Technology Committee Minutes follow:
I. Websense Upgrade
Tagarro said Websense is the web filtration product used by the Information Technology (IT) Department. He said the previous system blocked standard web traffic, but not encrypted traffic. The new version will provide more accurate traffic capturing and website blocking, and an additional layer of security.
Recommendation: Informational only.
II. Wireless Upgrade
Nelson said the target of this project is to upgrade the existing infrastructure and make minor expansion adjustments to provide better coverage. This project does not include expanding into areas that do not currently have Wi-Fi capabilities.
Tagarro said this is Phase 1 of the project. Phase 2 would include expanding Wi-Fi access. Phase 3 will include a site survey to determine where coverage may still be needed. He said total project costs are estimated at about $120,000.
There was discussion regarding areas that would be targeted, as well as the need to maintain network security.
Recommendation: Informational only.
III. Helpdesk Update
Tagarro said IT staff designed a system so that every employee could submit IT requests via email, phone, or Track-It Ticket. The Track-It system will also help IT capture data and obtain a clear picture of needs. Employees receive responses from IT when the request is submitted. Tagarro said the goal is to provide better service to County employees, and to be proactive on solving problems. There will be further training for employees on the new system in the future.
Recommendation: Endorse new IT Help Desk procedures and encourage staff to utilize the Track-It system.
IV. Board Video Streaming Discussion
Tagarro said Kelly, Daleiden, Technical Support Specialist Brian Hilden, C. Nelson, and Administrative Specialist Deb Schreiner went to Anoka County on 10-26-15 to look at their Board Room and streaming technology. Tagarro said they broadcast their meetings in HD, with excellent results. Anoka County uses YouTube to stream their meetings at no charge. Tagarro said they have reported no problems with it to date. He said their equipment is more sophisticated than that needed by the County.
Tagarro said the next step is to increase and enhance the County’s video presentation with new cameras and equipment to improve the audio and video quality. As a next step, Tagarro recommended that they meet with the vendor for the Board Room audio and video components to see how the existing equipment may be improved. Kelly said he would like to explore the possibility of switching to YouTube before the end of the year, prior to the County’s deadline to renew the Livestream contract.
Tagarro said he would perform a test using YouTube. He said using YouTube will save the County money, and provide a better quality production.
Recommendation: Recommend proceeding with testing YouTube for potential streaming of County Board meetings. Schedule the next Technology Committee meeting on 12-16-15 at 11:00 A.M.
(End of 10-28-15 Technology Committee Minutes)
SCHEDULE FEE SCHEDULE PUBLIC HEARING FOR 12-01-15 @ 9:30 A.M. (KELLY)
Sawatzke moved to schedule the Public Hearing as requested, seconded by Daleiden, carried 5-0.
SCHEDULE BUDGET COMMITTEE OF THE WHOLE MEETING RE: 2016 BUDGET (KELLY)
Kelly stated the purpose will be to discuss outstanding issues from Budget Sessions prior to the 12-01-15 County Board Meeting on the 2016 Budget. Husom moved to set a Budget Committee Of The Whole meeting for 11-17-15 at 10:30 A.M. The motion was seconded by Daleiden and carried 5-0.
ADVISORY COMMITTEE/ADVISORY BOARD UPDATES
1. One Watershed One Plan Meeting. Borrell attended the meeting last evening. The focus was on water quality issues for lakes and the Crow River.
2. County Board Retreat. Members of the County Board attended a Retreat on 11-02-15.
3. Highway 25 Coalition. Potter attended a meeting on 10-30-15 in Monticello. Discussion related to growth and funding.
4. AMC District 5 Meeting. The meeting be held at the Government Center on 11-12-15 at 8:00 A.M.
5. Sawatzke said the Wright County Economic Development Partnership will sponsor a Solar Garden Event on 11-19-15 at 11:30 A.M. He would like the next Agenda to include authorizing attendance at the event.
6. Central MN EMS Joint Powers Board. Husom attended a meeting last week. The State is providing $35,000 in funding for a two-year cycle to purchase narcan (anecdote for opiate overdose). They are looking for different agencies to carry the product.
Bills Approved
Access Data $2,719.02
Advanced Pest Solutions 150.00
All State Communications Inc 4,403.00
All Wheels Recovery 227.00
Association of MN Counties 350.00
Black Box Resale Services 715.00
Braun Intertec Corporation 2,461.75
Burdas Towing 1,331.25
Cenex Fleetcard 1,325.67
Center Point Energy 2,165.69
Centra Sota Cooperative - Buffalo 1,658.45
CenturyLink 141.65
CenturyLink 707.42
Climate Air 237.50
Cokato Motor Sales Inc 15,000.00
Cokato Township 410.40
Collins Brothers Towing 260.00
Constellation Justice Systems 1,516.00
Corinna Township 2,175.10
Country Chevrolet 13,736.00
CST Distribution LLC 1,689.66
Cub Foods 227.88
Elk River Municipal Utilities 134.90
Energy Sales Inc 261.64
Erickson/Robert 125.00
Grainger 107.88
Grandstay Residential Suites Hotel 264.70
Guidance Software 616.97
Hackenmueller/Tom 125.00
Hanover/City of 1,275.40
Hardings Towing Inc 200.00
Hillyard Inc - Minneapolis 3,407.96
Huston/Tarah 173.47
ICC Upper Great Plains 1,242.00
J & J Marine Inc 109.60
Jans/Brian 125.00
Janzen/Melissa 150.00
Jerrys Towing & Repair 145.00
JK Landscaping 3,870.00
John Deere Financial 186.24
Jore/Dale 125.00
Keeprs Inc 371.99
KFD Training & Consultation LLC 417.00
Klatt True Value Electric 278.20
Kotila Excavating 1,650.00
Kruge Air Inc 540.85
Laplant Demo Inc 958.97
Laurent/Michael 153.89
Lube Tech ESI 622.50
M-R Sign Company Inc 993.50
Marco 2,739.60
Marco Inc 6,018.22
Marx/Charles 125.00
Menards - Buffalo 1,243.03
MN Area Association of Realtors 117.00
MN Counties Computer Coop 1,207.21
MN Monitoring Inc 13,244.75
MN Sheriffs Association 240.00
Monticello Towing LLC 350.00
Morries Parts & Service Group 2,087.42
Nokomis Shoes 399.95
NPELRA 248.00
Office Depot 1,069.10
Omann Brothers Inc 387.28
Pakor Inc 291.84
Performance Office Papers 100.84
Pheasants Forever 500.00
Precision Prints of Wright Co 299.00
Premier Biotech Labs LLC 903.90
RCM Specialties Inc 1,900.00
Rockford Township 2,530.60
Rockford/City of 1,150.40
Royal Tire Inc 1,251.10
Russell Security Resource Inc 1,171.50
Sawatzke/Pat 188.50
Scuba Center 7,756.00
Select Account 1,483.10
Shrode/Kevin 125.00
Sign Man of MN Inc/The 300.00
Silver Creek Township 1,023.20
Sprint 4,647.88
Streichers 11,054.90
Summit Companies 456.75
T & M Towing and Snow Plowing 195.00
Univ. of MN/CCE Registration 990.00
Veolia ES Solid Waste Midwest 15,324.38
Verizon Wireless 165.92
Victory Corps 426.46
Waldron/Tom 125.00
Windstream 183.87
Wright County Highway Dept 46,803.81
Wright Hennepin Electric 618.00
Wright/Jim 125.00
26 Payments less than $100 1,162.66
Final total: 204,972.27
The meeting adjourned at 9:58 a.m.
Published in the Herald Journal Nov. 23, 2015.