Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
DECEMBER 29, 2015
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
MINUTES
Daleiden moved to approve the 12-22-15 County Board Minutes as presented, seconded by Husom. The motion carried 5-0.
AGENDA
Borrell moved, seconded by Husom, to approve the Agenda as presented. The motion carried 5-0.
CONSENT AGENDA
On a motion by Husom, seconded by Borrell, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Claim, Madden, Galanter & Hansen, LLP, $1,315.20
B. AUDITOR/TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $564,816.72 With 196
Vendors And 310 Transactions.
C. EXTENSION
1. Approve Memorandum Of Agreement (MOA) Between Wright County And University Of Minnesota Extension For Providing Extension Programs Locally And Employing County Extension Staff.
D. PLANNING & ZONING
Request Action On The Rezoning Recommendations Of The Planning Commission For The Following Items:
1. DELANO SPORTMENS’S CLUB, Represented By Mark Bauman – (Franklin Twp.) Planning Commission Unanimously Recommends Rezoning From The A/R Agricultural-Residential District And S-2 Residential-Recreational Shorelands Back To AG General Agricultural And S-2.
2. MAURICE E. CARLIN & ROSEMARY THOMPSON - (Silver Creek Twp.) Planning Commission Unanimously Recommends Approval Of The Request To Rezone From AG General Agricultural And S-2 Residential-Recreational Shorelands To A/R Agricultural-Residential And S-2.
3. CHERYL J. BERGSTROM – (Corinna Twp.) Planning Commission Unanimously Recommends Approval Rezoning Of 19.22 Acres From AG General Agricultural To A/R Agricultural-Residential.
TIMED AGENDA ITEMS
BOB HIIVALA – AUDITOR/TREASURER
Approve October Revenue/Expenditure Budget Report
Hiivala said there was a transfer allocation of salaries in October. Hiivala said there was a reduction in the placeholder in the 01-100 category for Unallocated Personnel Services. There are also new line items in Department 100, such as Transfer to Road & Bridge and Transfer to Health & Human Services. He said these items were levied as part of the General Fund levy. Sawatzke moved to approve the October Revenue/Expenditure Budget Report. Daleiden seconded, and the motion carried 5-0.
Approve Transfer from General Fund to Capital Projects Fund in the Amount of $3,430,000
Hiivala said the County Board approved the Capital Improvement Plan (CIP) at their last meeting. Today his request is for a motion to transfer $3,430,000 from the General Fund to the Capital Projects Fund to cover projects identified during the CIP process. Borrell moved to approve the transfer of $3,430,000 from the General Fund to the Capital Projects Fund, seconded by Husom. The motion carried unanimously.
Approve Revised Procurement Policy.
Hiivala said the County Board approved the Procurement Card Policy (Policy) in November of 2014. A redlined copy of the Policy was included in today’s meeting packet. Part of the revision involved removing information that will be included in a separate manual for card holders.
Hiivala said the County is on a State Contract with US Bank, which offers the best terms. Hiivala said the Procurement Card program will empower Departments to purchase items more easily. He is working with County Coordinator Lee Kelly to determine when Purchase Orders will be required. Hiivala said he and Kelly also need to decide whether to blend the original 1986 Purchasing Policy and the new Procurement Card Policy, or adopt a new Purchasing Policy that references the Procurement Card Policy.
Procurement Cards may not be used to purchase items for personal use. Potter said Department Heads must monitor purchases, and ensure that the required documentation for each purchase is submitted. Hiivala said that large vendors will automatically disallow unauthorized purchases. However, he said if the vendor doesn’t submit the details of the purchase to the credit card company, that information will not be available to the County. Hiivala said they have asked US Bank to allow the County to limit the types of purchases made with the Procurement Cards. Hiivala said Department Heads will request a daily credit limit from the Auditor/Treasurer’s Department for individual employees, as well as indicate what items or services may be purchased.
There was discussion about how travel expenses would be handled. Sawatzke asked Hiivala to make sure the Procurement Card Policy is consistent with the current Purchasing Policy regarding reimbursement of travel expenses. Hiivala said there will be an in-house review process for all purchases, as well as signed statements by cardholders regarding adhering to the Policy. Borrell moved to approve the revised Procurement Card Policy, seconded by Daleiden. The motion carried 5-0.
ITEMS FOR CONSIDERATION
MILEAGE REIMBURSEMENT RATE FOR 2016 (KELLY)
Kelly said the County’s mileage reimbursement rate has been 50 cents per mile for a number of years. The Internal Revenue Service (IRS) lowered the rate from 57.5 in 2015 to 54 cents for 2016. Borrell moved, seconded by Daleiden, to set the 2016 mileage reimbursement rate at 50 cents per mile. The motion carried 5-0.
SCHEDULE COMMITTEE OF THE WHOLE RE: HOMELAND SECURITY AND EMERGENCY MANAGEMENT (KELLY)
Kelly said State Homeland Security and Emergency Management Director Joe Kelly would like to make a brief presentation to the County Board. L. Kelly suggested a Committee Of The Whole meeting. Daleiden moved to schedule a Committee Of The Whole meeting with State Homeland Security and Emergency Management Director Joe Kelly on 2-2-16 at 11:00 A.M. Husom seconded. Daleiden said they could meet on 2-16-16 if the first date doesn’t work. The motion carried 5-0.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Great River Regional Library: Potter said the most recent meeting discussed union negotiations. They will meet again at the end of January.
2. Central Minnesota Mental Health Center Board: Sawatzke said Husom and he attended a Central Minnesota Mental Health Center Board meeting last night. The financial report was very favorable. The new director comes on board 2-01-16.
Bills Approved
Advantage Emblem Inc $1,435.90
AG NEOV Technology Corp 384.00
AGC Networks Inc 700.00
Allina Health 497.00
Ameripride Services 138.84
Anoka County Fiscal Services 4,780.00
Aramark Services Inc 8,265.84
Benson/Sharon 100.00
Black Box Resale Services 195.00
Bluetarp Financial Inc 193.55
Bob Barker Company Inc 250.00
Boyer Truck Parts 536.33
BP Amoco 204.77
Bravinder/Dan 485.50
CDW Government Inc 3,526.52
Centerfor Ed. & Employment Law 159.00
Center Point Energy 1,280.78
Collins Brothers Towing 168.00
Commissioner of Transportation 300.00
Construction Services Diversified 3,158.20
Cottens Inc 8,430.80
CPS Technology Solutions 1,215.00
Crow River Tools 458.87
CST Distribution LLC 1,113.84
Custom Towing LLC 407.00
Dahl/Tim 750.00
Databank IMX LLC 9,012.50
Davis Excavating Inc 1,250.00
Dell Marketing LP 1,182.69
Dept of Corrections 30,132.75
Design Elect. Inc-Cold Spring 1,766.83
Donald Salverda & Associates 2,935.18
Emergency Automotive Tech Inc 4,424.50
Envirotech Services Inc 29,184.84
Feddema/Tom 201.50
Federated Co-ops Inc 357.28
Felger/Kenneth 352.50
Figliuzzi/Launette 816.00
FirstLab 850.15
Franz Reprographics 159.94
Frontier Precision Inc 5,508.30
Gabriel/Cathleen 500.00
Grainger 277.36
Granite Electronics 590.52
Granite Pest Control Services 920.00
H&R Const Co 2,000.00
Halverson/Alek 390.86
Hardings Towing Inc 150.00
Herc-U-Lift 25,547.00
Hillyard Inc - Minneapolis 202.13
Holen Aluminum Products Inc 3,990.00
Interstate Automotive 150.00
Jakes Excavating 1,957.50
Jobe/Steven 534.73
Johnson/Tammi 170.00
Klein Heating and Cooling 306.00
Kraus Anderson Construction 136,475.46
Kris Engineering Inc 29,985.63
L3 Communications Inc 3,113.90
Lawson Products Inc 366.00
League of MNn Cities 11,730.00
Loberg Electric 537.39
Ludenia Landscaping 5,040.00
Lukes/Jessika 103.75
Lynn Peavey Company 280.00
M & M Express Sales and Service 814.68
M-R Sign Company Inc 6,405.00
Madden Galanter Hansen LLP 1,315.20
Mapping Solutions 1,000.00
Marco 45,504.50
Marco Inc 1,792.80
McKinzie Metro Appraisal 21,875.00
Menards - Buffalo 424.64
Miller/Nathan 268.00
Minnesota Monitoring 100.00
MN Counties Computer Coop 200.00
MN Department Veterans Affairs 684.47
MN Sheriffs Association 7,275.00
Moon Motorsports 361.78
Morries Parts & Service Group 1,183.35
Multi Health Systems Inc 372.60
Neopost Great Plains 350.00
Net Transcripts Inc 330.34
Office Depot 1,688.31
Office of MN IT Services 212.79
Pederson/David 335.00
Premier Biotech Labs LLC 108.15
Ramacciotti/Frank 100.00
Reds Cafe 342.00
Regents of the Univ. of MN 39,484.68
Royal Tire Inc 759.40
Russell Security Resource Inc 9,198.00
Sawyer Training 4,500.00
Setter/Randi 100.00
SHI International Corp 246.00
SLR15 Rifles Inc 12,930.00
Stevens Drilling & Environmental 900.00
Suburban Emergency Associates 167.75
Suburban Tire Wholesale Inc 9,635.00
Thompson/David 487.00
Total Printing 919.45
Ultramax 20,985.00
Uniforms Unlimited 2,044.00
Walmart Community RFCS-LLC 485.25
Warning Lites of MN Inc 2,018.00
Waverly/City of 292.43
West Payment Center 624.00
Westside Wholesale Tire 3,080.00
Wright County Highway Dept 1,504.42
Wright Henn. Coop Elec Assn 5,378.97
Wright Hennepin Electric 804.84
Xcel Energy 1,181.36
31 Payments Less Than $100 1,459.63
Final Total: 564,816.72
The meeting adjourned at 9:31 a.m.
Published in the Herald Journal Jan. 18, 2016.