Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JANUARY 5, 2016
2016 BOARD REORGANIZATION
Bob Hiivala, County Auditor/Treasurer, called the meeting to order and asked for an election of the Chairperson for the coming year. Borrell moved to elect Commissioner Sawatzke as Chairperson for 2016, as this is Sawatzke’s final year of service on the County Board. The motion was seconded by Daleiden and carried unanimously. Commissioner Sawatzke then presided at the meeting.
On a motion by Daleiden, second by Husom, all voted to elect Commissioner Borrell as Vice Chairperson for 2016.
On a motion by Daleiden, second by Husom, all voted to dispense with the reading of the minutes of 12-29-15 and approve them as written/revised.
On a motion by Daleiden, second by Borrell, all voted to transfer back any unused funds in the County Attorney’s Contingency Fund, the Sheriff’s Contingency Fund, and the Incidental Fund to the General Revenue Fund.
On a motion by Daleiden, second by Potter, all voted to recall all unused clerk hire and unused budgets for 2015.
On a motion by Husom, second by Daleiden, all voted to set the County Board’s regular sessions for every Tuesday for 2016. The meetings shall be called to order at 9:00 A.M.
COMMITTEE AND ADVISORY BOARD APPOINTMENTS
The Chairperson presented the 2016 list of committee memberships and asked the County Board to convey their preferences and suggestions regarding committee designations for 2016. The “Central MN Emergency Services Board (Regional Radio Board)” was listed in two areas under Advisory Boards. The consensus was to remove the second occurrence and to rotate the Chair of each Committee, as has been done annually.
On a motion by Daleiden, second by Borrell, all voted that the appointments of Committees for 2016 be made by the Chairperson with the approval of the Board and that the first member named act as Chairperson of the Committee and the County Coordinator act as Secretary. Alternates are designated on the Committee by ( ).
The following is a list of 2015 Committees and the 2016 appointments:
COMMITTEE; 2015 APPOINTMENTS; 2016 APPOINTMENTS
Budget Committee Of The Whole; All Commissioners, Coordinator, Aud./Treas.; All Commissioners, Coordinator, Aud./Treas.
Building, Furniture & Equipment; Potter, Daleiden, Coordinator (Borrell); Daleiden, Potter, Coordinator (Borrell)
Capital Improvement/Finance; Sawatzke, Daleiden, Auditor/Treasurer, Attorney, Coordinator (Potter); Daleiden, Sawatzke, Aud./Treas., Attorney, Coordinator (Potter)
Committee to Inspect Ditches; Two Commissioners as appointed by Board, Auditor/Treasurer; Two Commissioners as appointed by Board, Auditor/Treasurer
Deferred Compensation; Sawatzke, Daleiden, Coordinator, Auditor/Treasurer, Chief Deputy Attorney; Daleiden, Sawatzke, Coordinator, Aud./Treas., Chief Deputy Attorney
Labor/Management Health Insurance; Borrell, Potter, Coordinator, (Husom) (also Human Resources Director, two Human Resources Representatives, one Department Head representing the Leadership Team, and one Representative from each union); Potter, Borrell, Coordinator, (Husom), (also Human Resources Director, two Human Resources Representatives, one Department Head representing the Leadership Team, and one Representative from each union)
Labor Management/Loss Control; Husom, Borrell, Coordinator, Assistant County Coordinator, Risk Manager, Emergency Management Coordinator, (also one Representative from each unit: Teamsters, WCDA, AFSCME, and 49’ers); Borrell, Husom, Coordinator, Assistant County Coordinator, Risk Manager, Emergency Management Coordinator, (also one Rep. from each unit: Teamsters, WCDA, AFSCME, & 49’ers)
Noxious Weed Appeal Committee; Borrell, Daleiden; Daleiden, Borrell
Nuclear; Husom, Sawatzke, Coordinator; Sawatzke, Husom, Coordinator
Owners Committee; Potter, Borrell (Sawatzke); Borrell, Potter (Sawatzke)
Personnel & Employee Relations; Sawatzke, Husom, Coordinator (Potter); Husom, Sawatzke, Coordinator (Potter)
Security Committee; Husom, Borrell, Coordinator, Two Judges, Risk Manager, Court Administrator, Representatives from: Sheriff, Court Services, County Attorney; Borrell, Husom, Coordinator, Two Judges, Risk Manager, Court Administrator, Representatives from: Sheriff, Court Services, County Attorney
Tax Forfeit Committee; Potter, Borrell, Auditor/Treasurer; Borrell, Potter, Auditor/Treasurer
Technology; Daleiden, Borrell, IT Director, Aud./Treas., Highway Engineer, Human Services Representative, Sheriff Representative, Surveyor, Coordinator (Husom); Borrell, Daleiden, IT Director, Aud./Treas., Highway Engineer, Human Services Representative, Sheriff Representative, Surveyor, Coordinator (Husom)
Transportation Committee Of The Whole; All Commissioners, Highway Engineer, Coordinator; All Commissioners, Highway Engineer, Coordinator
Union Negotiations; Sawatzke, Husom, Coordinator, Asst. County Coordinator, Human Resources Director (Daleiden); Husom, Sawatzke, Coordinator, Asst. County Coordinator, Human Resources Director (Daleiden)
Ways & Means; Sawatzke, Husom, Coordinator (Borrell); Husom, Sawatzke, Coordinator (Borrell)
On a motion by Daleiden, second by Borrell, all voted to accept the Advisory Board appointments are recommended:
ADVISORY BOARD; 2015 APPOINTMENTS; 2016 APPOINTMENTS
Area Transportation Planning (ATP); Potter; Potter
Bertram Chain Of Lakes Advisory Board ;Daleiden, Sawatzke; Sawatzke, Daleiden
Central MN EMS Region Joint Powers Board; Husom (Borrell); Husom (Borrell)
Central MN Jobs & Training Joint Powers Board (JTPA) Workforce Center; Husom; Husom
Central MN Emergency Services Board (Regional Radio Board); Borrell (Husom); Borrell (Husom)
Clearwater River Watershed District; Husom; Husom
County Extension Service; Potter, Borrell; Borrell, Potter
Crow River Organization Of Water (C.R.O.W.); Borrell (Potter); Borrell (Potter)
Delegates to AMC; All Commissioners, Aud./Treas., Coordinator, Highway Engineer; All Commissioners, Aud./Treas., Coordinator, Highway Engineer
East Central Joint Powers Board; Sawatzke, Court Services Director; Sawatzke, Court Services Director
Economic Development Partnership Board; Potter Potter
Great River Regional Library Board; Potter; Potter
Highway 55 Coalition; Husom, Potter (Highway Engineer); Potter, Husom (Highway Engineer)
Historical Society; Sawatzke; Sawatzke
I-94 Coalition; Potter; Potter
Law Library Board; Husom; Husom
Legislative Matters; All Commissioners; All Commissioners
Methamphetamine Education And Drug Awareness Coalition of Wright County (M.E.A.D.A.); Husom; Husom
Monticello Joint Planning Board; Sawatzke; Sawatzke
Parks Advisory Board; Daleiden; Daleiden
Planning Commission; Borrell; Borrell
Public Works Labor/Management; Husom, Coordinator (Sawatzke); Husom, Coordinator (Sawatzke)
Region 7W Comprehensive Economic Development Strategy Committee; Potter (Sawatzke); Potter (Sawatzke)
Region 7W Transportation; Potter; Potter
Regional Crime Lab; Husom; Husom
Safe Communities of Wright County; Husom; Husom
Soil & Water Conservation District; Borrell; Borrell
Twin Cities Urbanized Areas (UZA) Boundaries; Daleiden; Daleiden
Water Management Task Force; Daleiden; Daleiden
Wright County Ag Society; Borrell; Borrell
Wright County Community Action Council; Borrell, Daleiden, City Representative; Daleiden, Borrell, City Rep.
Wright County Multi-Jurisdictional Hazard Mitigation Planning Committee; Husom; Husom
(End of Advisory Board Appointments)
AGENDA
Petitions were accepted to the Agenda as follows: Consent Agenda Item C2, “Refer Lakeview Apartment Parking To Building Committee” (Sawatzke). On a motion by Potter, second by Husom, all voted to approve the Agenda as amended.
CONSENT AGENDA
At the request of the Planning & Zoning Administrator, Sawatzke removed Item F, “PLANNING & ZONING, Appoint members to Planning Commission and Board of Adjustment for terms expired December 31st, 2015” for discussion. Potter moved to approve the remainder of the Consent Agenda, seconded by Daleiden, and the motion carried 5-0:
A. ADMINISTRATION
1. Refer Nursing Mothers Room To January 13, 2016 Building Committee Meeting
2. Refer Items to Personnel Committee On January 13, 2016
A. Personnel Policy 506 Business Related Expense Reimbursement
B. Motor Pool Vehicle Usage Procedures
B. ADMINISTRATION
1. Recap of 2015 Auction, Authorize 2016 Auction Services, Schedule Rebid And Set 2016 Auction Date
C. ADMINISTRATION
1. Refer Annex Custodial Closet to Building Committee
2. Refer Lakeview Apartment Parking To Building Committee
D. AUDITOR / TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $401,805.97 With 130 Vendors And 185 Transactions
E. AUDITOR / TREASURER
1. Approve Renewal of 2016 Tobacco License for: City of Montrose: DG Retail, LLC DBA Dollar General Store #16105.
G. SHERIFF
1. Position Replacement:
A. Deputy
Consent Item F, PLANNING & ZONING, Appoint members to Planning Commission and Board of Adjustment for terms expired December 31st, 2015
Sean Riley, Planning & Zoning Administrator, requested the following appointments to the Planning Commission and Board Of Adjustment, with terms for all positions running from 1-01-16 to 12-31-18:
Planning Commission: Jan Thompson (1st District-Husom); Dan Mol (Member at Large); County Board Representative (Borrell)
Board of Adjustment: Bob Schermann (5th District-Borrell); Dan Mol (2nd District-Sawatzke)
Daleiden moved to approve the appointments to the Planning Commission and Board of Adjustment as presented, seconded by Husom, carried unanimously.
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR TREASURER
Award Of Bids For 2016 Official Newspaper
Bob Hiivala, Auditor/Treasurer, opened bids for the 2016 legal newspaper:
Herald Journal
Line length in picas 10.5
Lines per inch in legals 10
Length in lower case alphabet 84
Cost per column inch for legals .37
Delano Herald Journal
Line length in picas 10.5
Lines per inch in legals 10
Length in lower case alphabet 84
Cost per column inch for legals 3.69
Sun Media – Monticello Times
Line length in picas 6
Lines per inch in legals 9
Length in lower case alphabet 72
Cost per column inch for legals 3.69
Sun Media – Crow River News
Line length in picas 6
Lines per inch in legals 9
Length in lower case alphabet 72
Cost per column inch for legals 3.69
Bid from Unknown Submitter (Minneapolis)
Cost per column inch for legals 1.30
Hiivala recommended Board approval of the Herald Journal as the 2016 Official Newspaper. Husom moved to approve the recommendation, seconded by Borrell. The motion was amended to include approval pending review of the bids. The motion carried 5-0.
Approve Temporary Liquor License For A.B.A.T.E Of Minnesota, Inc.
Daleiden moved to approve the temporary Liquor License for A.B.A.T.E. of Minnesota, Inc. The motion carried 5-0 on a second by Potter.
Approve Temporary Liquor License For Maple Lake – Lake Property Owner’s Association
Daleiden moved to approve the temporary Liquor License for Maple Lake-Lake Property Owner’s Association. The motion was seconded by Husom and carried unanimously.
VIRGIL HAWKINS, HIGHWAY ENGINEER
Approve Preparation Of Highway Plat For CSAH 37 And Resolution For Same
The County’s 5-Year Highway Construction Program specifies right-of-way be acquired in 2016 and construction commence in 2017. State funding requirements indicate all right-of-way must be under the control of Wright County before construction bidding is allowed. The Highway plat accurately describes the right-of-way and simplifies the acquisition process. Daleiden moved to adopt Resolution #16-01, seconded by Potter, carried 5-0 on a roll call vote.
TOM KELLY, COUNTY ATTORNEY
Adopt Resolution Authorizing Tom Kelly To Execute The Master Subscriber Agreement
The County Attorney’s Office is entering into a new Agreement for remote access to data and documents in the Courts’ database. The Office of State Court Administration requires a County Board resolution authorizing signature on the Agreement. Borrell moved to adopt Resolution #16-02, seconded by Daleiden, carried 5-0 on a roll call vote.
BRIAN ASLESON, CHIEF DEPUTY ATTORNEY
Renew Contract With Crossroads Animal Shelter For Dangerous Dog Service
The renewal contract would be for 2016-2017 at the rate of $3,500/year (same rate as 2015). Daleiden moved to approve the Contract for 2016-2017 at a rate of $3,500/year, seconded by Potter, carried 5-0.
Approve Of Retaining Kevin Casserly To Perform An Additional Appraisal For Purposes Of Tax Court
The Board previously approved retaining Casserly for appraisals for pending tax court cases. PID #118-162-001010 was overlooked and is a case with a trial ready date in mid-2016. Funding would be from Professional Services. Daleiden moved to approve the hire of Casserly for appraisal purposes for PID #118-162-001010. The motion was seconded by Potter and carried 5-0.
ADVISORY COMMITTEE/ADVISORY BOARD UPDATES
1. Sawatzke said former Wright County Attorney Wyman Nelson passed away recently. He extended condolences to the family and said his personal relationship with Nelson was outstanding. Brian Asleson, Chief Deputy Attorney, said Nelson’s career with Wright County included three separate periods of service. Nelson’s efforts in reorganizing the County Attorney’s Office were recognized.
2. Husom referenced the memory bench placed near the front entrance of the Government Center. The Court Services Office initiated the bench in memory of suicide victims. It was funded entirely by donations.
3. Borrell stated the Albion Township Officers Meeting will be held on 1-07-16 at 7:30 P.M. at the Albion Township Hall.
4. River Rider. Sawatzke said it is unclear whether another meeting will be required. MnDOT is in the process of a final audit of River Rider. A rebate is expected from the Federal government relating to the gas tax. The River Rider Board thought it would be easier to wait for the rebate and then everything will be complete.
LEE KELLY, COUNTY COORDINATOR
Approve Draft Remodeling Feasibility Study For Wright County Courts, January 2016
Members of the 10th Judicial District were present for discussion including Judge McPherson, Judge Tenney, and Court Administrator Tschumper. Lee Kelly, County Coordinator, said the goal is to release the RFP on the Study as soon as possible, potentially 1-06-16. Responses would be due 2-17-15.
Discussion followed on the RFP and whether to include the option of building a new facility, the order of the options, and inclusion of some of the items that may not be considered a necessity at this time or significant enough to impact Courts remaining at the current location for various timelines. Judge McPherson conveyed the significant and timely requirement for bench reconfiguration and e-court. Judge Tenney explained the Options. Option 1 involves a minimal amount of items. Option 2 includes Option 1 items plus other items. Option 3 includes Options 1 and 2 plus other items. A goal of the RFP will be for the architect to provide input on what items in the RFP are practical and feasible given the space and set timelines for Courts remaining at the Government Center.
After discussion, the following changes will be made to the draft RFP:
• Option 3 will become Option 1.
• Option 1 will become Option 3.
• The new Option 3 should include, “Begin building a new courthouse within the next two years” (versus within one to two years as it is drafted). Add language that reflects that “the County hopes to avoid beginning construction within two years.”
• The RFP should be numbered versus using letters.
• The RFP should indicate the County’s desire for Courts to remain at the current location as long as possible (up to 10 years).
• Add a statement that reflects that Wright County recognizes that some of these options may not be practical and requesting that the architect point out what options are not practical.
Potter made a motion to approve moving forward with the draft Remodeling Feasibility Study as amended. Kelly will revise the draft and present it to Sawatzke for review prior to sending it out. The motion was seconded by Husom and carried 5-0.
Bills Approved
Affordable Pumping $3,900.00
AG NEOVO Technology Corp 146.00
Albertville Body Shop Inc 2,497.63
All State Communications Inc 300.00
Aramark Services Inc 7,243.31
Assn of Minnesota Counties 28,111.00
Atom 250.00
Benson/Sharon 100.00
Borrell/Charlie 321.50
Braun Intertec Corporation 4,456.10
Busch/Ryan 436.50
CDW Government Inc 5,349.99
Cenex Fleetcard 1,099.48
Center Point Energy 6,863.78
CenturyLink 186.94
CMI Inc 230.00
Commissioner of Transportation 500.00
Dell Marketing LP 104.99
Elk River Municipal Utilities 117.21
Emergency Automotive Tech Inc 2,511.36
Expert Automotive & Towing Inc 121.00
Gabriel/Cathleen 500.00
Glunz Construction Septic Service 130.00
Grainger 568.72
Greater Minnesota Parks & Trails 900.00
GTS Educational Events 325.00
H&R Const Co 6,600.00
Huemoeller/Neal 358.50
Husom/Christine 147.00
Info Tech Research Group 10,335.00
Ingleside Engineering & Constr. 5,442.25
International Assn of Prop & Evid 100.00
J N Johnson Fire & Safety 234.82
Laplant Demo Inc 1,346.38
Macmillan/Michael 307.00
Marco Inc 7,149.73
Menards - Buffalo 199.05
MN Assn of County Officers 3,090.00
MN Counties Computer Coop 23,691.70
MN County Engineers Association 550.00
MN Department of Health 944.00
MN Sheriffs Association 7,582.00
MN Transportation Alliance 3,550.00
Monticello/City of 207,900.00
National Association of Counties 1,927.00
National Recreation & Park Assn 330.00
Netmail Inc 13,000.00
Office Depot 1,239.12
Pakor Inc 249.20
Precision Prints of Wright Co 111.15
Ragan Communications Inc 149.00
Regents of the University of MN 185.00
Russell Security Resource Inc 527.75
Sawatzke/Pat 246.00
Scuba Center 252.00
SHI International Corp 246.00
Shred It USA 356.40
Sprint 2,959.54
Stormwind Studios 3,490.00
T & M Towing and Snow Plowing 455.00
Taser International 343.36
Theisen/Cynthia M 101.50
Uniforms Unlimited 866.00
United Parcel Service 157.57
Veolia Environmental Services 9,476.25
Windstream 183.87
Wright County Auditor Treasurer 1,000.00
WSB & Associates Inc 4,778.94
Xcel Energy 103.52
ZIXCORP 11,472.68
13 Payments less than $100 801.18
Final Total: $401,805.97
The meeting adjourned at 10:15 a.m.
Published in the Herald Journal Jan. 25, 2016.