Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
MAY 24, 2016
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
MINUTES
Potter moved to approve the 5-17-16 County Board Minutes, seconded by Borrell. The motion was amended to include the following change to the Minutes: Page 7, last paragraph, 2nd to last line, sentence should read, “Potter questions whether the two remodel options provide a good value to the taxpayers because of the limited time periods.” Borrell seconded the motion and it carried 5-0.
AGENDA
Husom moved to approve the Agenda as presented, seconded by Potter, and carried 5-0.
CONSENT AGENDA
Borrell moved to approve the Consent Agenda, seconded by Potter. The motion carried 5-0:
A. ADMINISTRATION
1. Madden, Galanter & Hansen, Claim $1,184.63
B. ADMINISTRATION
1. Schedule Sealed Bid Opening For Exterior Lighting Retrofits RFP on 6-21-16 at 9:30 A.M.
C. ATTORNEY
1. Approve and Authorize Signatures on Abatement Fee Agreement with Burda’s Towing, Inc.
D. AUDITOR/TREASURER
1. Approve Renewal of Annual Off-Sale 3.2 Malt Liquor License for Hasty Truck Stop, Inc. DBA Olsons Truck Stop
E. AUDITOR/TREASURER
1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $1,218,516.53 with 232 Vendors and 388 Transactions
F. AUDITOR/TREASURER
1. Refer to Personnel Committee (5/25/16) Request to Hire Assistant Finance Director (Auditor/Treasurer Department) Above 12 of Beginning Hiring Range
G. PLANNING & ZONING
1. ARLENE LITFIN/GERALD G. LITFIN – (Franklin Twp.) Planning Commission unanimously recommends approval of the rezoning of 11.5 acres of the property from AG Agricultural and S-2 Residential-Recreational Shoreland to A/R Agricultural-Residential and S-2 Residential-Recreational Shoreland.
TIMED AGENDA ITEMS
RON GREDER, EXTENSION EDUCATOR FOR CONSUMER HORTICULTURE & AGRICULTURE
Recognize The Russell & Sharon Martie Family, Selected By The University Of Minnesota Extension, As The Farm Family In Wright County For 2016
The University of Minnesota Extension Service annually selects a Wright County Farm Family. The selection is based on the contributions to agriculture and to community. Greder said for 2016, the Russell and Sharon Martie Family were selected and introduced Russell and Sharon Martie. The Marties have been farming since 1972 and run the Marties Farm Stores (Monticello, Elk River, and St. Francis). They are actively involved in their community. Russell serves on the Silver Creek Township Board and Sharon works with hospice. They have been foster parents to around 200 children in 28 years, and have adopted 9 of them. The Marties were congratulated. Russell Martie then provided information on his other initiatives including making bio diesel fuel, creating a subsurface irrigation system, and the process of injecting fertilizer and oxygen to assist with plant growth. The initiatives have resulted in substantial savings and crop yields, as well as a significant reduction in water use. The Marties will host a field day on 7-21-16 at 3:00 P.M. to highlight the subsurface irrigation system.
Connie Carlson, Local Roots Food Coop and Crow River Food Council. Carlson provided information on the Power of Produce Program works with youth to introduce them to locally grown food. It is a community supported Program sponsored and maintained by volunteers and businesses. The Program will be held at the Monticello Farmers Market on Thursdays from 3:30 – 7:00 PM from July 14 – September 29, 2016.
BOB HIIVALA, AUDITOR/TREASURER
Approve 1 Day to 4 Day Temporary On-Sale Liquor License for Clearwater Lions
Potter moved to approve, seconded by Daleiden, and carried 5-0.
Approve Requests for Redetermination on County Ditch 22, County Ditch 31, and County Ditch 13
County Ditch 22 and 31 are located in Woodland Township, and County Ditch 13 is located in Buffalo Township. Hiivala stated the goal is to address a systematic order on redeterminations. Mike Young, County Drainage Inspector, held informational meetings with benefited land owners but that list doesn’t represent all who benefit from the systems.
In the past, Ron Ringquist has been utilized as a Ditch Viewer. However, the County may need to seek services elsewhere due to his limited availability. Discussion followed on potential partial or full abandonment of ditches and a cost/benefit analysis. Hiivala stated that if the current benefited listings do not reflect the current benefited landowners the Board, as Drainage Authority, should order a redetermination. Listings in areas that have not experienced growth may be close on reflecting who the benefited landowners are. However, there could be property owners that tiled and did not inform the County.
Daleiden moved to direct Hiivala to explore options for Ditch Viewers and abandonment. This should include a quick overview of Ditch 13 and whether it should be redetermined. The motion was seconded by Husom and carried 5-0.
Approve April Revenue/Expenditure Budget Report
The Boarding of Prisoners line item was increased last year from $150,000 to $450,000 due to surrounding counties boarding prisoners at the Wright County Jail. Through April, the line item was at $227,500. Potter made a motion to approve the April Revenue/Expenditure Budget Report, seconded by Husom. The motion carried 5-0.
VIRGIL HAWKINS, HIGHWAY ENGINEER
Discuss & Approve 5-05-16 Owners Committee Minutes & Act On Proposed Change Orders & Recommendations
Potter moved to approve the 5-05-16 Owners Committee Minutes and recommendations, seconded by Daleiden. Discussion followed on the size of hose reels. Hawkins explained that that the specifications did not call out the size but 3⁄4” will be used. Potter added that Brian Jans, Highway Department, is working to get this resolved. Hawkins will follow up to assure the County is not funding a change order. The motion carried 5-0. The Owners Committee Minutes follow:
The meeting was brought to order immediately following a tour of the new facilities of the Highway Department that began at 10:30 a.m.
1. Project Update [Attachment 1]
Francois handed out a summary of a four-month schedule and reviewed the various items as listed.
2. Bids Received for Joint Sealants and Fencing [Attachments 2 & 3]
Francois received three quotes each for joint sealants and fencing. The lowest quote ($60,540) received for joint sealants from Waumandee Creek Sealants of Fountain City, Wisconsin, was about twice the amount budgeted, because the quote included sealing the cracks in the concrete flooring, which was not included in the original estimate. The quote was approximately $32,000 higher than anticipated because of this. There was discussion about whether or not it would be beneficial to split out the floors and walls to see if two separate quotes from different contractors would result more favorable prices, and whether or not joint sealing of the floors was necessary. Francois will email information showing the breakdown of these two separate but similar projects before a recommendation is made.
Three quotes were also received for fencing, and the lowest quote ($50,605) was from Century Fence Company of Forest Lake, Minnesota. This price doesn’t include the alternates, and both Sawatzke and Potter agreed to recommend that this quote be accepted.
3. Change Order Update [Attachment 4]:
There were a total of four change orders presented. PCO #134 ($3,833) was discussed, and Francois sketched on white board why this change to the handrails on the mezzanine was needed. PCO #162 ($1,690) is to add a control valve to a compressed air line that will make for easier shutoff to help prevent spills. PCO #178 ($5,371) is to add 29 bolt-down bollards in the vehicle storage area to protect the columns, a request that the Highway Department initiated. PCO #179 ($10,542) is for a second coat of concrete sealer on the floor in the wash bay (approximately $1,000) and on half of the concrete floor in the vehicle storage area (approximately $9,500) where the plows park. The dollar amount total of change orders presented was $21,436, and both Sawatzke and Potter recommended accepting all of them.
4. Budget Review
The committee reviewed the overall project budget [Attachment 5] and discussed several items. $25,000 has been set aside for aggregate base around the building, but this number won’t be pinned down until the crushing is done. It is possible that the cost could be lower than the budget estimate. The estimated budget amount for the monument sign is also $25,000, but Francois is currently seeking quotes and expects that the quotes will also be less than the budget projection. There was discussion of the allowances set aside for racking, welding equipment, and work benches, and though the cost is likely to be less than the budget allowance, the final numbers are not yet in. There is an potential increase in cost to the hose reels, which need to be upsized from 3/8” to 1/2” or 5/8”. Allowances for SAC/WAC fees (allowance of $15,000) and a site survey for the parking lot ($12,500) were discussed. The survey will be done by Wright County personnel if staff is available. Francois will provide a breakdown of the remaining funds under ‘general conditions’ at the next committee meeting. Braun Intertec will be contacted to inspect welds in the wash bay area and issue a report on their condition.
5. Other:
The construction and completion of clean-up is estimated to be done by the end of May/early June, at which time installation of furniture/racking/shelving can begin. The proposed schedule is for furniture and IT equipment to start moving to the building by June 1; the parking lot will be paved by June 13; and the move can begin by July 1, 2016.
The next meeting will be held on June 2, 2016 at 10:30 a.m.
(End of 5-05-16 Owners Committee Minutes)
SEAN RILEY, PLANNING & ZONING ADMINISTRATOR
Update On Solar Farm Work Group
Riley said the Solar Farm Work Group will meet on 5-27-16 at 10:00 A.M. He contacted the parties that had expressed interest in serving on this Work Group and most are able to attend. Mike Bravinder will fill one of the Planning Commission positions on the Committee. At this time there are 15 potential members:
2 Commissioners
2 Planning Commission Members
5 Representatives of the Private Solar Industry
1 Wright Hennepin Representative
2 Township Board Representatives
1 City Council Member
2 Residents
The Work Group will meet every other Friday for two months. Schedule adjustments will be made as needed. Riley will send out an Agenda which will include an update on the issue and sharing what is hoped to be accomplished. Sawatzke asked whether the County has received response from Enel Green Power on the Aurora Project in Buffalo Township. Lee Kelly, County Coordinator, was notified that the County will receive written response in 10 days. He anticipates bringing this to the next County Board Meeting. This was provided as an informational item.
MARC MATTICE, PARKS & RECREATION
Review & Take Action On Park Commission Recommendations From The 5-09-16 Wright County Parks Commission Meeting:
A) Acceptance/Adoption, Wright County Parks and Recreation Department’s 2016 Strategic Plan Update Daleiden moved to accept the Wright County Parks and Recreation Department’s 2016 Strategic Plan Update, seconded by Borrell, and carried 5-0.
B) Approval To Proceed To Establish Partnerships Related To Parcel Acquisition In Rockford The County was approached by a Wright County citizen interested in selling a parcel with Crow River frontage. Brad Harrington, Parks Coordinator, said the Parks Commission is requesting Board approval to explore the opportunity and look at a partnerships with the City of Rockford, Rockford Township and possibly Franklin Township. The property does not touch existing Wright County Parks. Crow Springs is the closest at about 9 miles. Harrington provided an overview of a map of the area. Potter moved to proceed with preliminary discussion on the potential partnership on this project. The motion was seconded by Daleiden and carried 5-0.
Approve Request For $9,000 To Purchase A Small Parcel Of Land Near Bertram Chain Of Lakes Regional Park, In Partnership With The City of Monticello, & Authorize The Parks Department To Complete The Acquisition
The Bertram Chain of Lakes Advisory Board is recommending to the Wright County Board and City of Monticello to work with a landowner to purchase a parcel (approximately 3 acres) near Bertram Chain of Lakes Regional Park. The cost would be $18,000 split between the County and City of Monticello ($9,000 each). Harrington provided a map of the area. This is one of two parcels located inside of Bertram Park owned by private parties. Daleiden moved to approve the purchase contingent upon approve by the City of Monticello. The motion was seconded by Potter. Sawatzke said purchase of the parcel will allow hiking along the lake without trespassing. He stated there may be minimal fees associated with survey and filing fees. Kelly inquired as to the funding source. It was the consensus that the funding source be placed on the next County Board Consent Agenda for approval. The motion carried 5-0.
ITEMS FOR CONSIDERATION
5-17-16 BUILDING COMMITTEE MINUTES
The following change was made to the Building Committee Minutes: Page 1, Others Present, change to “R. Borell.” Since the time of the Building Committee Meeting, it was learned that Larson Associates is unavailable so other options will be reviewed. This will be discussed at the 5-25-16 Building Committee Meeting. Husom said she will abstain from the vote as she is related to Larson. Potter made a motion to approve the 5-25-16 Building Committee Minutes as revised, seconded by Daleiden, carried 4-0 with Husom abstaining. The 5-25-16 Building Committee Minutes follow:
I. Public Works Building Deferred Maintenance & Remodel
Wilczek provided an introductory overview summary of budget pricing pulled from the 2014 Master Plan Design Study for the Wright County Public Works Department as created by HCM Architects. In that outline, a number of projects were identified as deferred maintenance on the building shell as well as projects needing attention for safety & health concerns. Steve Jobe presented a floor plan drawing of projected plans to remodel and accommodate the county extension office relocation to the site. Daleiden asked about staffing needs with regards to future growth plans and Chur noted she didn’t see any significant changes in the coming years. Chur spoke with the group about needs in the kitchen for food prep and identified needs for more counter space and a dedicated refrigerator. Mattice noted several items in the shop areas needing to be addressed in addition to the building shell & office area remodel, many of which were also in the 2014 study. Given a lengthy list of deferred maintenance, safety, and floor plan items to address, along with calendar year budget considerations, a prioritization list was discussed as an important item to develop before moving forward.
Recommendation: Daleiden and Potter recommended obtaining a price from Larson Associates to formally draw and review the suggested floor plan modifications for compliance. Wilczek will pursue pricing for professional architect services, window replacement options, control joint & door caulking, and updated roof replacement pricing to include a metal option in lieu of asphalt shingles. Mattice will be put together a prioritized list of shop items and gathering pricing for those projects for consideration.
(End of 5-17-16 Building Committee Minutes)
SCHEDULE CLOSED SESSION TO DISCUSS NEGOTIATIONS STRATEGY
On a motion by Husom, second by Daleiden, all voted to schedule a Closed Session of the Negotiation Committee on 6-27-16 at 10:30 A.M.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. River Rider. Sawatzke said the Sherburne County Administrator indicated he hasn’t heard anything from the State since last meeting with them about three weeks ago. Potter said that at a meeting at the Capital two weeks ago, Tom Godfrey indicated a response should be received in about two weeks from then.
2. Legislative Update. Potter said the State did not pass the Transportation budget. In House File 622, Corridors of Commerce was included. The question is why I-94 did not get included in the list of projects that would have been approved. The I-94 Coalition has been contacting Legislators. The best they can ascertain at this point is that I-94 may have been traded out for the Brockton Avenue Interchange, but they will need to get confirmation of that. A Special Session may be called but is unsure whether the Governor will do that unless there is agreement on what they will accomplish.
3. Local EMS. Husom attended a meeting on 5-18-16. Opiate use remains high. The Narcan antidote is available through Marian Larson at the Central MN EMS. The antidote is temperature sensitive so it can’t be left in a vehicle.
Bills Approved
Albertville/City of $2,730.20
All Wheels Recovery Inc 206.00
Allina Hospitals & Clinics 3,810.00
Alternative Business Furniture 1,228.00
American Pressure Inc 18,195.25
Americinn 528.08
Annandale Advocate Inc 330.00
Anoka County Sheriff 24,745.98
Aramark Services Inc 15,510.26
Arctic Glacier USA Inc 310.77
B & B Sheetmetal & Roofing 120,143.83
Backyard Reflections Inc 3,000.00
Bankers Advertising Co Inc 140.00
Borrell/Charlie 371.00
Cell Phone Repair 267.46
Center Point Energy ,834.15
Centra Sota Coop, - Buffalo 3,037.32
CenturyLink 3,800.04
CenturyLink 1,309.50
Centurylink (Hwy Use) 232.17
Claytons Appliance Repair Inc 333.91
Climate Air 17,904.00
Commissioner of Transportation 1,548.34
Cottens Buffalo 109.00
CST Distribution LLC 1,151.64
Donlar Construction Company 175,375.12
E2 Electrical Services Inc 120,512.19
Elite Lift Truck Inc 101.30
Empirehouse Inc 26,601.87
First Choice-Hutchinson 307.20
Forestry Suppliers Inc 105.55
Fransen Decorating Inc 24,559.40
Frontier Precision Inc 908.95
Fyles Excavating & Honey Wagon 195.00
Gabriel/Cathleen 700.00
Garlock North 2,864.65
GCS Service Inc 384.84
Gilson Company Inc 644.21
Glunz Construction Septic Service 130.00
Grainger 413.40
GRP & Associates Inc 175.00
Helena Chemical Company 352.80
Hillyard Inc - Minneapolis 1,338.72
Howard/Jolanta 100.00
HR Web Advisor 354.95
Jahnke/Ross 189.50
Klatt/John F and Virginia M Klatt 1,473.50
Klatt/Roseann 1,473.50
Laplant Demo Inc 2,321.62
Marco 1,799.42
Martin Marietta Materials 1,661.43
Mattson Well Company 225.00
Maxx Steel Erectors Inc 33,050.50
Menards - Buffalo 302.53
Mend Correctional Care LLC 918.04
Metro Group Inc/The 484.00
Midway Iron & Metal Co Inc 110.78
Millerbernd Mfg Co 16,144.00
Mini Biff LLC 111.53
Minnesota Monitoring Inc 11,027.00
Miracle Recreation Equipment 906.08
MN Assn of County Probation Ofcrs 160.00
MN County Engineers Association 100.00
MN Recreation & Park Association 546.00
Morries Parts & Service Group 181.96
Mulcahy Nickolaus LLC 4,845.00
Munson/Margaret 400.00
NAPA Auto Parts Cokato 111.38
Neopost Great Plains 485.00
New Look Contracting Inc 61,603.23
Northern Lights Steel Fab Inc 78,654.30
Office Depot 717.44
Omann Brothers Inc 14,506.70
Pakor Inc 292.39
Potter/Michael J 433.00
Powerplan OIB 284.66
Purick/Ryan 100.00
Ramacciotti/Frank 100.00
Ratwik, Roszak, & Maloney 561.00
Reportfolio 733.32
Rinke-Noonan 200.00
Russell Security Resource Inc 101.65
Safelite Fulfillment Inc 183.55
Schmidt/Jackie 140.12
Select Account 1,587.40
St Michael Auto Body Shop 4,533.13
Stepp Mfg Company Inc 375.09
Stockholm Township 371.00
Summit Fire Protection 12,977.05
Tekton Construction Company 35,311.55
Twin City Acoustics Inc 31,188.50
Twin City Garage Door Co 19,000.00
United Parcel Service 100.00
Weidner Plumbing & Heating Co 244,991.33
Westside Wholesale Tire 535.36
Windstream 223.02
Wold Architects & Engineers 11,532.61
Wright County Highway Dept 29,229.11
Wright Hennepin Coop Elec Assn 5,062.45
Wright Hennepin Electric 1,211.56
Xcel Energy 1,073.31
Yahoo 126.60
Young/Mike 1,020.00
30 Payments less than $100 1,526.28
Final total $1,218,516.53
The meeting adjourned at 10:18 a.m.
Published in the Herald Journal June 20, 2016.