Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JULY 12, 2016
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Borrell, Daleiden, Husom, and Potter present.
MINUTES
Potter moved to approve the 7-05-16 County Board Minutes, seconded by Husom. The motion carried 5-0.
AGENDA
Borrell moved to approve the Agenda, seconded by Daleiden. The motion carried unanimously.
CONSENT AGENDA
Daleiden moved to approve the Consent Agenda, seconded by Husom, and the motion carried 5-0.
A. ADMINISTRATION
1. Refer Compost Facility To Building Committee
B. ADMINISTRATION
1. Refer to Personnel Committee (07-13-16) Request To Hire Social Worker Above 12% Of Minimum Salary Range
C. ASSESSOR
1. Approve Abatement, PID #155-106-002020, PHS/Monticello Inc.
D. AUDITOR/TREASURER
1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $218,091.48 with 95 Vendors and 137 Transactions
E. HEALTH & HUMAN SERVICES
1. Position Replacement:
A. Office Manager II
F. INFORMATION TECHNOLOGY
1. Refer To Personnel Committee (7-13-16) Request To Hire IT Position Above 12% Of Beginning Hiring Range
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve June Revenue/Expenditure Budget Report With Detail Of The 2016 Board Approved Budget Adjustment Attached
Hiivala said documents related to this Report are included in the Board meeting packet. They reflect the details of the 2016 Budget Amendment for wages and benefits approved at the 7-05-16 County Board meeting. The documents also show the first six months of activity in 2016. Hiivala said the Report is used to prepare Budget books for the Departments. Potter moved to approve the June Revenue/Expenditure Budget Report, seconded by Daleiden. The motion carried 5-0.
ADAM TAGARRO, IT DIRECTOR
Approve Out-Of-State Travel For IT Business Analyst For Hyland CommunityLIVE Conference
Tagarro requested permission to allow Information Technology Business Analyst ConnieMae Cooper to attend the Hyland CommunityLive Conference in Orlando, Florida, from September 11 to 15, 2016. The only cost to the County would be travel, as the vendor will pay the conference fee of $2,995. Tagarro said his Department will fund $300 of the travel costs, and Cooper offered to pay the rest. Tagarro said the County will realize value from this training that is designed specifically for Business Analysts. Daleiden moved to authorize Cooper to attend the CommunityLive Conference at a cost to the County of $300. Husom seconded, and the motion carried unanimously.
ITEMS FOR CONSIDERATION
SCHEDULE PUBLIC HEARING REGARDING PROPOSED CHANGES TO THE SUPPORTIVE CARE TO THE FRAIL, ELDERLY AND DISABLED ORDINANCE
Kelly said a Committee Of The Whole meeting was held several months ago to discuss proposed changes in the current County Ordinance. They waited until the ordinance codification process was established before bringing this item back to the County Board. Kelly proposed scheduling a public hearing at 9:30 AM on 8-16-16.
Sawatzke said a law regarding trailer homes and campers that recently passed the State Legislature allows small campers or trailers anywhere unless prohibited by local laws. He said the County doesn’t need both this law and the County’s Supportive Care to the Frail, Elderly, and Disabled Ordinance.
Greg Kryzer, Assistant County Attorney, recommended drafting a Resolution to opt out of the new trailer legislation. He said the rationale behind that decision, along with the proposed changes to the County Ordinance could be discussed at the public hearing. Kryzer said it would be important to educate the public if the County chose to opt out of the new law.
Husom moved to set a Public Hearing regarding Proposed Changes to the Supportive Care to the Frail, Elderly, and Disabled Ordinance for 8-16-16 at 9:30 A.M., with a thirty day letter of notification sent to the townships. Daleiden seconded. Kryzer will send the letter. Sawatzke said it should include a brief explanation of the State’s new trailer law, why the County is opting out, and emphasizing that the County Ordinance changes are very minor. The motion passed unanimously.
LEE KELLY, COUNTY COORDINATOR
2017 – 800 MHz Radio Fee
Kelly distributed a documented entitled, “Armer Radio Inventory Total Counts By Agency” (added to the County Board packet after the meeting). Kelly said this item was laid over from the 7-05-16 County Board meeting for more information. This document provides details regarding which County Departments and other agencies utilize these radios.
Sawatzke asked the total cost for annual maintenance by Armer. Tagarro said it will be $229,002 for 2017. The original amount in 2011 was $167,764. Kelly said Armor was first placed in the budget in 2011 as an item for expenses and reimbursement revenues. Potter moved to alert the involved agencies that the fee may go up by $10 (to $85) per radio, and refer the discussion to the Technology Committee. Borrell seconded the motion. Sawatzke said the letter should include the fact that Wright County still subsidizes more than 60 percent of the cost. Sawatzke said the original minutes from 2010 should be researched to determine the initial rationale for the subsidy. The motion carried 5-0.
ITEMS FOR CONSIDERATION
SCHEDULE BUDGET COMMITTEE OF THE WHOLE BUDGET KICKOFF MEETING
Potter moved to schedule a Budget Committee Of The Whole Budget Kickoff meeting on Tuesday, 7-19-16 at 10:30 A.M. in the County Board Room. Daleiden seconded, and the motion carried 5-0.
SCHEDULE FEEDLOT MEETING
Borrell moved to schedule a Feedlot Meeting on 7-19-16 at 1:30 P.M. Daleiden seconded, and the motion carried unanimously.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Fair Board: Borrell said everything is going well. There will be one more meeting before the Wright County Fair opens on 7-27-16. The Fair runs through 7-31-16.
2. Owners Committee: Potter said the Committee met for the last time on 7-07-16. Highway Administration staff have moved into the new building. Other staff are still in the process. Potter said $300,000 in contingency funds remain unspent, and they are under budget.
Sawatzke said there are several outstanding construction issues related to the new Highway Building:
i. Lower Roof Over Tempered Storage Area: Sawatzke said there are numerous wrinkles in the roof, which is supposed to adhere smoothly to the surface. There are concerns regarding how those wrinkles will affect the integrity of the roof over the years. Large areas of the roof may need to be replaced at the expense of the roofing company. Potter said the owner of Central Roofing looked at the roof and said it is not correct. Sawatzke said there are also wrinkles on the higher roof, but not nearly as many as on the lower one. He said there was discussion about replacing the entire roof of the tempered storage area. His expectation is that the roofing company will repair or replace at their expense. Sawatzke said this is a significant issue that the Board will hear more about. Potter said there is quite a bit of retainage left from the roofing contractor.
ii. Drainage Troughs in the Floor of Storage and Service Areas: Sawatzke said the troughs are sized inconsistently, causing the grates to fail and fall into the trough when subjected to the weight of equipment. This could be a significant problem. Company executives from the Eastern U.S. will visit the site to inspect the situation.
iii. Concrete Poured at the Thresholds of the Overhead Doors: Sawatzke said the concrete poured at the thresholds of the overhead doors slopes toward the doors about ten inches, potentially allowing water to pool or drain into the building versus away from it. In the winter, ice will form. Sawatzke said there was discussion about grinding the concrete.
Sawatzke said there are no simple solutions to any of these problems. He believes the contractors have taken ownership of them, as there have been no suggestions that the County pay for the repairs.
3. Solar Committee: Sawatzke said the Committee met last Friday, 7-08-16, and is making progress.
4. Township Officers Meeting: Husom said good information was presented at the meeting recently.
5. Safe Communities of Wright County: Husom said the focus of the 7-08-16 meeting was Minnesota Traffic Crashes data. In 2015, there were 72,772 traffic crashes reported to the Minnesota Department of Public Safety. This involved 138,057 motor vehicles and 181,663 people. Fatalities were 411, and 29,981 people were injured. The estimated economic cost to Minnesota was $1,773,219,300, which is a 14 percent increase over 2014. Husom said these numbers are State-wide. Wright County crash numbers decreased. There were 16 fatalities in 2014 and eight in 2015, with five so far in 2016. On an average day in Minnesota in 2015, there were 205 vehicle crashes, 1 death and 82 injuries, at a cost of $4,858,000 per day. The known alcohol related crash statistics are 3,634 crashes, 137 deaths and over 2,000 injuries, resulting in an estimated cost to Minnesota of more than $285,000,000. Husom said seat belt use is 94% in Minnesota.
6. Bertram Chain of Lakes Park: Sawatzke said the YMCA Open House was a success. Daleiden said he was told it drew more than six hundred people.
7. County Compost Facility: Sawatzke said the facility is taking leaves and brush material. Check the County web site at www.co.wright.mn.us for facility hours.
Bills Approved
2FA $1,919.70
Advanced Pest Solutions 150.00
American Tower Corporation 12,616.42
BDS Laundry Systems 608.78
Bravinder/Dan 739.00
Buffalo/City of 18,974.30
Busch/Ryan 386.50
CDW Government Inc 21,605.11
CliftonLarsonAllen LLP 1,000.00
Climate Air 3,664.80
Crop Production Services Inc 816.89
Cyber Advisors Inc 247.50
Department of Public Safety 8,310.00
Felger/Kenneth 635.50
Gabriel/Cathleen 100.00
Granite Pest Control Services 355.00
Hardings Towing Inc 200.00
Helena Chemical Company 675.47
Herald Journal Publishing Inc 170.20
Hillyard Inc - Minneapolis 1,045.87
Hirshfields Decorating Center 161.01
Holiday 13,392.87
Holiday Companies 742.50
Impact Proven Solutions 1,290.06
Integrated Fire & Security 135.00
Loberg Electric 140.00
Macmillan/Michael 300.00
Mailfinance 2,466.27
Maple Lake Lumber Company 123.88
Marco 1,302.72
Menards - Buffalo 127.86
Mies Outland Inc 203.98
MN Public Empl. Labor Relations 250.00
Mol/Daniel 549.50
Moore & Moore Advantage 252.49
Mountain Stream Signs & Sports 104.71
Neopost Great Plains 102.00
Net Transcripts Inc 431.83
Norment Security Group Inc 56,921.01
Office Depot 389.91
Peterson’s Towing & Recovery 427.00
Precision Prints of Wright Co 316.00
R.A.M. Tools 389.90
Ramacciotti/Frank 100.00
RCM Specialties Inc 1,240.20
Rupp,Anderson,Squires,Waldsp 5,401.63
Ruttgers Bay Lake Lodge Inc 785.56
Sawatzke/Pat 198.00
Seachange Printing/Marketing 40,154.63
Setter/Randi 100.00
South Haven/City of 815.50
St Mary’s University 1,135.00
Thompson/David 414.50
Translanguages LLC 363.38
Varidesk LLC 445.00
Waste Management of WI-MN 1,740.96
Waste Management-TC West 596.28
West Sherburne Tribune 117.60
Wright County Highway Dept 8,496.75
Wright Hennepin Electric 163.85
22 Payments less than $100 1,081.10
Final total $218,091.48
The meeting adjourned at 9:46 a.m.
Published in the Herald Journal Aug. 1, 2016.