Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JULY 26, 2016
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Borrell, Daleiden, Husom, and Potter present.
MINUTES
Daleiden moved to approve the 7-19-16 County Board Minutes, seconded by Husom. The motion carried 5-0.
AGENDA
Item C1B, Health & Human Services, “Position Replacement, Case Aide” was petitioned to the Consent Agenda (Sawatzke); 9:15 A.M. Highway Engineer Items 4 and 5 were removed from the Agenda: Item 4, “Revoke Designation of CSAH 37/Redesignate as CR 137/Resolution” and Item 5, “Redesignate CSAH 37/70th Street NE as CSAH 38/Resolution” (Hawkins). Daleiden moved to approve the Agenda as amended, seconded by Husom. The motion carried unanimously.
CONSENT AGENDA
Potter moved to approve the Consent Agenda as amended, seconded by Husom, and the motion carried 5-0.
A. ADMINISTRATION
1. Union employee (Teamsters 320 Courthouse) request for vacation donation. Request approval to receive donations from non-union and union employees that have completed the required donation forms
B. ATTORNEY
1. Authorize Signatures On Quit Claim Deed From County To Lampi, LLC
C. HEALTH & HUMAN SERVICES
1. Position Replacement:
A. Financial Worker
B. Case Aide
D. INFORMATION TECHNOLOGY
1. Refer to the 7/27 Personnel Committee request to hire an IT position above 12% of the beginning hiring range
E. SHERIFF’S OFFICE
1. Position replacement:
A. Civilian Communications Officer
F. SHERIFF’S OFFICE
1. Position Replacement:
A. Deputy
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve Additional Participation In The CWP Program
Hiivala stated the County has participated in this Program several times and additional funds are available. In the past legal application costs were covered by a grant. This time each participating County will have to share in legal costs estimated at $1,200 with funding from embedded administrative costs. Potter moved to approve the request, seconded by Borrell. Daleiden asked the value of the loans per year. Diane Sander, C.R.O.W., stated that the C.R.O.W. has assisted the County with the septic system loan program since 2011, including 65 septic updates and over $600,000 in loans. There is a remaining balance of $151,000. The motion carried 5-0.
Request To Have County Board Set A Date And Time For The County Canvassing Board For The Primary Election and To Appoint Members
Borrell moved to set the County Canvassing Board for the Primary Election for 8-11-16 from 2:00 PM to 4:00 PM and to appoint Husom and Daleiden as members. The motion was seconded by Potter and carried 5-0.
Order A Redetermination Of Benefits On County Ditches
Hiivala presented a request for the Board to order a redetermination of benefits on the following County Ditches:
County Ditch 13, Buffalo Township
County Ditch 22, Woodland Township
County Ditch 31, Woodland Township
County Ditch 23, Woodland Township
Hiivala was in contact with Huston Engineering and Ron’s Appraisal Service (Ron Ringquist) on ditch viewer services. Huston Engineering does not provide the services to utilize the historic (current) process of viewing outlined in 103E. Ron’s Appraisal Services would be able to provide this service. The Board discussed the need to complete redeterminations on County ditches. Daleiden moved to approve Ron’s Appraisal Service to provide ditch viewer services on County Ditches 13, 22, 31, and 23. The motion was seconded by Borrell and carried unanimously.
Ditch 38 – Daleiden asked for an update on Ditch 38 and whether clean out has been performed at the end of the Ditch. Borrell stated it has not. He will follow up with Mike Young, Wright County Drainage Inspector, to find out the status of cleanout. Hiivala said a public hearing was held and repair will need to be completed. This is a ditchsystem that runs under a trailer park and will require some type of engineering services to determine the proper repair. Daleiden suggested obtaining estimates from a couple of engineering firms. A redetermination has been performed. Hiivala said part of the Ditch is on an open ditch system so the County had to acquire one rod with minimal costs associated. Borrell said to put a drainage tube under the railroad is estimated to cost about $50,000. Using the existing tube under the railroad and following the south side of the tracks seems most plausible (bypassing the mobile homes). A camera run through the manhole found many tree roots. As Ditch 38 was not part of the Agenda, Daleiden requested that an update be provided at the next County Board Meeting. Hiivala said he would bring the item back when Young has the information available. Daleiden said the item can be deferred to the following meeting if needed. Sawatzke asked that Kerry Saxton, SWCD, be informed of when this will be brought before the County Board for discussion.
Approve New Tobacco License For Cardinal Enterprises, LLC DBA SuperAmerica #4898 In The City Of Rockford
Potter moved to approve, seconded by Husom, and carried 5-0.
Claims
On a motion by Potter, second by Borrell, all voted to approve the claims as listed in the abstract, subject to audit, for a total of $968,694.12 with 158 vendors and 289 transactions.
VIRGIL HAWKINS, HIGHWAY ENGINEER
Approve Agreement No. 16-53 for Southside Trail Improvements
Daleiden moved to approve, seconded by Potter, and carried 5-0.
Approve Agreement No. 1026074 with MnDOT/Resolution for Southside Trail Project
Potter moved to adopt Resolution #16-42 approving the Agreement, seconded by Husom. The motion carried 5-0 on a roll call vote.
Approve Amendment for CSAH 35 Roundabout
The Amendment provides 90% of Federal funding versus 80% stated in the original Agreement. An extra $165,000 in HSIP funding is available. Potter moved to approve the Amendment, seconded by Husom, and carried 5-0.
ITEMS FOR CONSIDERATION
7-19-16 BUDGET COMMITTEE OF THE WHOLE MINUTES
The following change was made to the Minutes: Page 1, Others Present, Remove “Hiivala,” as Hiivala is listed under Members Present. Daleiden moved to approve the Minutes as corrected, seconded by Husom, and carried 5-0. The Committee Minutes follow:
I. Budget Kickoff
Kelly explained the purpose of today’s meeting was to discuss the schedule and format of this year’s budget process. He handed out a draft timeline for Budget 2017. Kelly said departmental budget workbooks are due by August 1st. Budget Committee meetings are anticipated to begin the week of August 15th. Kelly noted that while the County has until September 30th to adopt the preliminary budget and levy he would like to have this completed by mid September. The September 13th Board meeting is targeted at this time.
Kelly proposed a schedule similar to last year. Following the adoption of the preliminary budget and levy, a meeting was set in mid November to review the budget and make any changes prior to the public budget (TNT) meeting. The public budget (TNT) meeting will be held at the end of November, at 6PM. Conflicts were noted with the proposed dates on the timeline handout. Kelly will bring this item to a future budget meeting for scheduling. He would like to adopt the final County levy and Budget in mid December similarly to what has been done in recent years.
Kelly planned to designate time at one of the final budget meetings in September to review any outstanding position requests. In past years departments had noted they were unable to attend the Budget committee meetings on short notice to discuss their positions. The Capital Improvement plan will be brought to committee in August for review. The finalized plan will then be brought to the budget committee early in the process.
Kelly asked the Board to provide guidance to department heads on the 2017 budget. Sawatzke noted increased costs from the addition of new facilities and encouraged departments to be conservative in their requests.
Hiivala asked the Board how they would like to receive the Budget materials. The Board’s consensus was that they would like to see all submitted budget materials compiled in a printed budget book rather than in electronic format. Kelly reviewed the department budget workbook layout and reminded the board that due to union negotiations in 2016 a contingency will need to be placed in Budget 100 Personnel Services.
Recommendation: Informational
(End of 7-19-16 Budget Committee Of The Whole Minutes)
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. CRWD Meeting. Husom said the CRWD will hold a Summer Tour on 8-20-16 from 9:00 AM to 12:00 PM. and relates to water quality improvement projects.
2. Martie Farm Open House. Husom said the Open House was held on 7-21-16 and included tours relating to the underground irrigation system. Sawatzke said that the U of M is researching Martie’s system including methods of fertilizer application. One method may reduce fertilizer costs in half. An analysis will be available at year end. The underground plastic irrigation system might be an option with preserving water tables, as 40% less water is used.
3. Central MN Mental Health. Husom and Sawatzke attended a meeting on 7-25-16. Progress is being made on the strategic plan and deals with compliance, budget and overall quality.
4. GRRL. Potter attended a meeting on 7-19-16. The County will experience an increase of about $41,000 annually due to funding being based on tax capacity.
5. Solar Group. Sawatzke said the group met on 7-22-16 and is making progress in several areas. He thought they are on course to accomplish their goals within six months.
6. Feedlot Meeting. Borrell and Daleiden attended. A proposal will be forwarded to the Planning Commission relating to feedlots on small acreage. The proposal includes allowing 5-6 ducks/geese and up to 30 chickens (no roosters). Setbacks were addressed including no horses within 300’ of water. This will be introduced at the Planning Commission, then sent to townships, and then return to Planning Commission for approval.
7. One Watershed, One Plan Policy Committee. Borrell attended on 7-20-16. Discussion included the organization and how it will be set up. Borrell said Wright County is a large part of the North Crow but will have the same vote as counties with smaller area on the Crow. He brought this forward at the meeting as a discussion point. More updates will be provided as the organization comes together. Borrell does not want this to turn into a taxing authority and wants grants allocated on a fair basis.
8. County Fair. Borrell said the County Fair starts on 7-27-16.
Robert Carrillo, St. Michael, presented a copy of a penalty waiver application through the County Auditor/Treasurer’s Office relating to his mailbox being vandalized three years in a row causing his tax payment to be delayed/lost. He said a number of calls were placed to the Auditor/Treasurer without response. Carrillo said his request is for the Board to override the denial of the abatement of $136.97 in penalties by Hiivala. He also asked that the Board consider lighting in the area of his mailbox.
Sawatzke said the County Board can’t take action on Carrillo’s request at this meeting because it is not an Agenda item. Brian Asleson, Chief Deputy Attorney, stated the County may have taken action in the past to delegate to the Auditor/Treasurer the authority of dealing with penalties and interest, which is allowed by Statute. If that was done, the County Board will not have the ability to override Hiivala’s decision because it is an elected position. Asleson will research past action to see whether this was done. Sawatzke stated this item can be on a future Board Agenda but may be dependent on the findings of the Attorney’s Office. Carrillo was instructed to contact the City of St. Michael relating to the requested street light.
Bills Approved
Adams/Joseph $142.41
Advanced Disposal Services 1,422.49
All State Communications Inc 1,021.24
Allina Hospitals & Clinics 225.00
American Legal Publishing Corp 683.00
Ameripride Services 194.25
Anderson/Conrad 450.00
Anoka County Sheriff 35,564.20
Arctic Glacier USA Inc 682.28
Bankers Advertising Co Inc 674.77
Benson/Sharon 200.00
Bureau of Criminal Apprehension 115.00
Bureau of Criminal Apprehension 120.00
Cariveau/Kristy 368.00
Casserly/Kevin 5,481.66
Centra Sota Cooperative - Buffalo 3,325.36
CenturyLink 4,444.30
Chamberlain Oil Co 418.38
Clearwater/City of 1,207.60
CliftonLarsonAllen LLP 3,250.00
Climate Air 867.27
Dahlen, Dwyer & Foley, Inc 4,000.00
Databank IMX LLC 3,543.75
Federated Co-ops Inc 112.46
Franklin Township 2,256.40
French Lake Township 484.00
Fs3 Inc 310.80
GBR Inc 110.00
Glunz Construction Septic Service 130.00
Green Interiors 450.00
Green View Inc 22,391.37
Hardrives Inc 427,017.87
Helena Chemical Company 1,052.40
Herc-U-Lift 25,050.00
Hertzog/Amy 180.00
Howard/Jolanta 200.00
Ickler 377.03
Johnson Larson Peterson PA 327.25
Laplant Demo Inc 878.23
Madden Galanter Hansen LLP 6,585.25
Marco 563.80
Martin Marietta Materials 472.20
Minnesota State Auditor 2,231.40
MN Assn of Assessment Personnel 285.00
Morries Parts & Service Group 248.51
Office Depot 979.71
Performance Kennels Inc 103.20
Premier Biotech Labs LLC 169.95
Quill Corporation 215.89
Regents of the University of MN 2,889.60
Ridley/Glenda 626.50
Rinke-Noonan 200.00
South Haven/City of 292.60
St Cloud Times #1076 384.03
St Michael Auto Body Shop 1,576.60
St Michael/City of 11,033.90
Stamp Fulfillment Services 286.20
Stertil Koni USA Inc 252,477.00
Suburban Tire Wholesale Inc 463.76
Thomson Reuters West Publishing 903.75
TrailSource LLC 10,500.00
United Parcel Service 117.17
Verizon Wireless 167.55
Walmart Community RFCS LLC 178.61
Windstream 220.81
Wright Hennepin Coop Elec Assn 317.61
Wright Hennepin Electric 1,175.27
Wright SWCD 119,886.00
Xcel Energy 926.12
Young/Mike 956.25
Zacks Inc 363.08
Zep Sales & Services 161.23
23 Payments less than $100 1,006.80
Final Total: 968,694.12
The meeting adjourned at 10:07 a.m.
Published in the Herald Journal Aug. 8, 2016.