Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
SEPTEMBER 6, 2016
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Borrell, Daleiden, Husom, and Potter present.
MINUTES
Borrell moved to approve the 8-30-16 County Board Minutes, seconded by Husom. The motion carried 5-0.
AGENDA
Petitions were accepted to the Agenda as follows: Item For Consid. E, “State Auditor Lawsuit” (Borrell). Potter moved to approve the Agenda as amended, seconded by Daleiden. The motion carried unanimously.
CONSENT AGENDA
Daleiden moved to approve the Consent Agenda, seconded by Potter, and the motion carried 5-0.
A. ADMINISTRATION
1. Authorize Attendance, AMC Annual Conference, 12-05-16 To 12-06-16
2. Cancel 12-06-16 County Board Meeting, AMC Conference
B. ADMINISTRATION
1. Approval of Madden, Galanter & Hansen, LLP Claim $3,878.29
2. Adoption of Revised County Mission Statement
C. ASSESSOR
1. Approve Abatement, PID 215-100-213101, Barrie Hill
D. ASSESSOR
1. Approve Abatement, PID 114-067-003020, Roger & Sandra Aaron
E. ASSESSOR
1. Approve Abatement, PID 114-190-001080, Elaine Wold
F. ASSESSOR
1. Approve Abatement, PID 114-190-001070, Joanne Funch
G. AUDITOR/TREASURER
1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $643,253.93 with 101 Vendors and 175 Transactions
H. COURT SERVICES
1. Position Replacement:
A. Office Tech II
TIMED AGENDA ITEMS
VIRGIL HAWKINS, HIGHWAY ENGINEER
Presentation of Retirement Plaque to Bill Cordell - Over 44 Years of Service at Wright County
Bill Cordell, Senior Highway Technician/Traffic Operations Supervisor, was recognized for his 44 years of service to Wright County. Hawkins presented Cordell with a Retirement Plaque. Cordell was described as a valuable and dedicated employee whose contributions to staff and citizens will be greatly missed.
ITEMS FOR CONSIDERATION
COMMITTEE OF THE WHOLE MEETINGS ON 9-20-16
Reschedule 9-20-16 Committee Of The Whole Meeting To 3:00 - 4:00 PM (Previously Set For 1:00 - 4:00 P.M.)
Daleiden moved to reschedule the 9-20-16 Committee Of The Whole Meeting to 3:00-4:00 P.M., seconded by Potter. The motion carried unanimously.
Schedule Negotiation Committee Of The Whole Meeting In Closed Session On 9-20-16 @ 2:30 P.M. To Discuss Contract Negotiation Strategies
Daleiden moved to schedule a Negotiation Committee Of The Whole Meeting in Closed Session on 9-20-16 at 2:30 P.M., seconded by Husom, and carried 5-0.
SCHEDULE A NEGOTIATION COMMITTEE OF THE WHOLE MEETING IN CLOSED SESSION ON 9-27-16 @ 1:30 P.M. TO DISCUSS CONTRACT NEGOTIATION STRATEGIES
Potter moved to schedule a Negotiation Committee Of The Whole Meeting in Closed Session on 9-27-16 at 1:30 P.M. The motion was seconded by Daleiden and carried 5-0.
SCHEDULING COURT FACILITY RELATED MEETINGS (KELLY)
Lee Kelly, County Coordinator, provided a schedule update. Tours of existing court facilities are scheduled as follows: Benton County on 9-13-16 at 12:30 PM; Polk County on 9-19-16; and Carver County on 9-22-16 at 12:30 PM. On 9-27-16, a Committee Of The Whole Meeting has been scheduled at 11:00 AM to review RFP’s for the Courts facility.
Kelly suggested 10-13-16 as the interview date for architectural firms, as that works with the schedule of the Judges. Husom moved to schedule a Committee Of The Whole Meeting on 10-13-16 from 11:00 AM to 5:00 PM, seconded by Potter. The motion carried 5-0.
SCHEDULE COMMITTEE OF THE WHOLE MEETING RE: DNR RESTORATION ORDER (KELLY)
Greg Kryzer, Assistant County Attorney, requested a Closed Session to discuss the restoration notice received from the DNR on Ditch 31. He requested that Kurt Deter, Rinke Noonan, be a part of that meeting. Potter moved to set a Committee Of The Whole Meeting, Closed Session, on 9-14-16 at 11:00 A.M. and to approve having Kurt Deter present. The motion was seconded by Daleiden and carried unanimously.
TIMED ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve Resolution Of Participation In The Minnesota Clean Water Partnership Project Implementation Loan Agreement
The Board approved participation in the program in July. The resolution reflects the County’s intent to sponsor the program. The application has been submitted by the CROW and debt instruments are in place. Hiivala stated this is the third allotment of funding through the program. Daleiden moved to adopt Resolution #16-52, seconded by Potter. The motion carried 5-0 on a roll call vote.
Approve Five Year SAS Agreement With OpenGov
Hiivala said the Agreement was presented previously and referred to the Technology Committee. Prior to going to Committee, a demo was completed with a couple of Departments. Hiivala said the Sheriff’s Office is endorsing OpenGov as they see the benefit of the product. The product will allow dissemination of financial information, allow transparency to Departments, the Board and the public. It will be a five-year agreement to capitalize on savings. Discussion followed on whether this expenditure belongs in the CIP or whether it should be a budgeted item. Sawatzke did not feel there should be an ongoing expenditure in the CIP. Hiivala said he would roll the cost into the budget after five years. Daleiden stated that OpenGov will benefit others but the majority of use will be in the Auditor’s Office. He has concern with the five-year contract and prefers a shorter period to make sure it is utilized. Hiivala responded that customized dashboards will be available to Departments. The deployment fee relates to customizing the product to meet Wright County’s expectations and training. Daleiden requested this topic be referred to the Technology Committee Meeting and to invite Sara Wise from OpenGov to that meeting. Potter moved to refer the SAS Agreement with OpenGov to the Technology Committee for further discussion. The motion was seconded by Husom and carried unanimously.
GREG KRYZER, ASSISTANT COUNTY ATTORNEY
Schedule Public Hearing for Property Tax Abatement
Kryzer stated the purpose of the Public Hearing will be to assess properties that have been cleaned up and return them to the tax rolls. Kryzer updated the Board on the status of the Gutknecht property cleanup. He hopes to have the final LaPlant bill for the Public Hearing. Daleiden moved to set a Public Hearing on 10-18-16 at 9:30 A.M., seconded by Husom, and carried 5-0.
ADAM TAGARRO, INFORMATION TECHNOLOGY DIRECTOR
Introduction of IT Senior Developer, Tim Lorsung, to the County Board
Tim Lorsung was introduced as a newly hired employee in the IT Department.
MN.IT Cyber Security Monitoring Grant Memorandum
Grant funding is available through the Department of Homeland Security related to cyber security. It offers monitoring by the State of the County’s network (24/7). The Agreement is for three years with two years being funded by the Grant. The County would be responsible for the third year (equipment maintenance and monitoring service) plus any years beyond. Potter moved to approve the Memorandum of Understanding Concerning Allocation and Usage of Homeland Security Cyber Security Grant Funds. The motion was seconded by Husom and carried 5-0. Tagarro said the next step will be to send an Agreement to the Technology Committee for approval.
SUNNY HESSE, HR DIRECTOR
Request change in benefit carrier for Short- and Long-Term Disability from Assurance to Madison National
Hesse said a meeting was held with Och’s, Inc., the County’s broker for Short Term Disability (STD) and Long Term Disability (LTD) and Life Insurance. There will be an increase in renewal rates for STD and LTD with the current carrier, Assurant. Madison National submitted rates for 2017 STD and LTD at the same or lower cost with the same coverage.
Assurant has issued the following renewal rates for 2017:
Short-Term Disability
• No change in premium for core coverage
• 33% increase in premiums for the voluntary/buy-up coverage
Long-Term Disability
• 24% increase in premiums for the employer paid core coverage
• No change in premiums for the voluntary/buy-up coverage
Madison National is offering the following rates for 2017:
Short-Term Disability
• 17% decrease in premiums for the same employer paid core coverage
• no increase in premiums for the same voluntary/buy-up coverage
Long-Term Disability
• 15% decrease in premiums for the same employer paid core coverage
• 4% decrease in premiums for the same voluntary/buy-up coverage
Husom moved to approve the benefit carrier change from Assurance to Madison Nation for STD and LTD coverage. The motion was seconded by Daleiden and carried 5-0.
ITEMS FOR CONSIDERATION
STATE AUDITOR LAWSUIT
Asleson provided an update on the lawsuit between Rebecca Otto, State Auditor, vs. Wright, Becker and Ramsey Counties relating to civil action challenging the constitutionality of MN Statute 6.481, relating to County audits.Ramsey County District Court issued a decision that was favorable for the Counties involved.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Central MN Quad County CEDS Meeting. Potter attended a meeting on 8-31-16. The group is going through the development process and the timing of the building in 2017. Having a CEDS (Comprehensive Economic Development Strategy) allows a county to be eligible for EDA assistance for public works, economic adjustment assistance programs, and is a pre-requisite for designation of EDA and economic development district. Central MN Jobs & Training will house CEDS staff. The cost for each of the first three years is $50,000 to be split amongst the counties involved and Xcel Energy. This equates to about $8,200/year for the first three years for Wright County. After that, Central MN Jobs & Training will incur the costs.
2. Solar Committee. Sawatzke said the group completed their work at the 9-02-16 meeting. He thought the group consensus was a much improved product. The membership is diverse so it was hard to agree on all points. Borrell stated that Kryzer provided assistance to townships on having more restrictive ordinances. He also assisted with the developer’s agreement. Sawatzke and Borrell commended the efforts of staff involved including Kryzer, Sean Riley, and Stacy Marquardt. The next step will be for the Planning Commission to hold a workshop. Information will then be sent to the townships, followed by a public hearing by the Planning Commission. The item will then be brought to the County Board. Borrell said township input is desired, and their meeting times vary throughout the month. Sawatzke thought cities would be notified as well. Sawatzke stated that the six month timeline may need to be extended by a couple of weeks.
3. River Rider. Sawatzke received a document relating to River Rider. He will contact the attorney for River Rider to determine whether action needs to be taken. If so, the River Rider Board may need to meet to approve the document. Sawatzke anticipates hearing from the State in 3-4 weeks.
4. Central MN Council on Aging. Borrell attended a meeting on 9-01-16. The audit performed by CliftonLarsonAllen was reviewed.
5. Highway 12 Safety Coalition. Borrell stated that MnDOT is working on Highway 12 with widening of shoulders and turn lanes by County Road 92. The intersection at the Dassel Cokato High School is being studied by MnDOT to determine the potential of using directional arrows for routing traffic. The Coalition has decided to meet every other month.
Bills Approved
All State Communications Inc $1,846.00
Ameripride Services 123.75
Anoka County Sheriff 29,931.24
Aramark Services Inc 434.19
Astech 30,390.50
Boyer Truck Parts 210,301.26
Braun Intertec Corporation 7,285.50
Buffalo Auto Value 137.99
Cenex Fleetcard 721.46
Center Point Energy 230.72
Centra Sota Coop. - Buffalo 32,105.14
Century Fence Company 48,074.75
CenturyLink 176.21
Chadalawada/Rajasekhar 125.00
Commissioner of Transportation 5,938.78
Cottens Inc 3,306.17
Cub Foods 111.04
Dell Marketing LP 345.57
Department of Human Services 728.14
Donlar Construction Company 41,495.29
DS Solutions Inc 2,916.30
Dynamic Recycling 3,532.42
Election Systems & Software Inc 5,454.68
Elk River Municipal Utilities 154.95
Expert Automotive & Towing Inc 210.00
Fastenal Company 818.94
Forestry Suppliers Inc 1,077.74
Fransen Decorating Inc 3,953.90
Gabriel/Cathleen 100.00
Garlock North 583.00
Golden Tongue Consultants, Inc 116.40
Helena Chemical Company 246.00
Laplant Demo Inc 941.25
M-R Sign Company Inc 814.07
Marco 3,070.41
Mid-America Business Systems 119.82
Middleville Township 586.60
MN Corrections Association 485.00
Mulcahy Nickolaus Llc 9,500.00
Nagell Appraisal & Consulting 1,500.00
Neopost Great Plains 112.00
O’Reilly Auto Parts 361.49
Office Depot 2,726.50
Pikstik LLC 165.85
Safariland Training Group 263.00
Safelite Fulfillment Inc 437.77
Seachange Printing/Marketing 200.00
SJ Roofing 35,110.00
Skold Specialty Contracting LLC 18,078.50
SMB of Minnesota 24,700.00
Specialty Turf & Ag 117.15
Steve O Septic 630.00
Streichers 349.95
Taser International 745.86
Tekton Construction Company 6,480.61
The Caulkers Company Inc 24,605.00
Total Printing 732.00
Traffic Marking Service Inc 53,668.16
Waverly/City of 140.01
Webb/Janelle 103.00
Weidner Plumbing and Heating 19,860.70
Wolff/J Shannon 125.00
Woodford/Michael 372.50
Xcel Energy 2,362.40
18 Payments less than $100 816.30
Final Total: $643,253.93
The meeting adjourned at 10:10 a.m.
Published in the Herald Journal Sept. 26, 2016.