Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
NOVEMBER 15, 2016
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Borrell, Daleiden, Husom, and Potter present.
MINUTES
Borrell moved to approve the 11-08-16 County Board Minutes, seconded by Husom. The motion carried 5-0.
AGENDA
Potter moved to approve the Agenda as presented, seconded by Daleiden. The motion carried 5-0.
CONSENT AGENDA
Daleiden pulled Item C1, COUNTY BOARD, “Authorize Attendance, Fredrikson & Byron’s 2017 MN Legislative Session Outlook Event, 12-08-16, St. Paul.” Husom moved to approve the remainder of the Consent Agenda, seconded by Potter. The motion carried 5-0.
A. ADMINISTRATION
1. Claim, Madden, Galanter & Hansen, LLP $7,106.32
B. AUDITOR/TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $307,264.19 With 177 Vendors And 250 Transactions.
D. HEALTH & HUMAN SERVICES
1. Position Replacement
A. Child Support Officer
Consent Item C1, COUNTY BOARD, “Authorize Attendance, Fredrikson & Byron’s 2017 MN Legislative Session Outlook Event, 12-08-16, St. Paul” was discussed. Daleiden asked for more information. Potter explained he would like to attend the event to learn more about the upcoming Legislative Session. It also provides an opportunity to meet with legislators. Daleiden moved to approve Consent Item C1, seconded by Husom, and carried 5-0.
TIMED ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve 8-30-16 Tax Forfeit Committee Minutes
The Tax Forfeit Committee Minutes were corrected as follows: List the attendees as present instead of “cc” (Sawatzke). Hiivala provided an update on properties which sold at a recent tax forfeit sale. Of the 15 properties, 6 sold for $88,100. An additional property sold the next day for $125,000. The remainder of the properties are eligible for private sales (adjacent property owners). Hiivala said there were previously hundreds of tax forfeited properties, and it is a reflection of what staff has accomplished to get to this point. Potter moved to approve the Tax Forfeit Committee Minutes with the one correction. The motion was seconded by Daleiden and carried 5-0. The Minutes follow:
113-033-000010, Brian explained the City of Rockford is requesting that parcel 113-033-000010 is a future part of an annexation project. Xcel energy is currently trying to get an electronic easement to go across this parcel. Currently this parcel is on the private listing for tax forfeiture. The parcel was offered to the city back in 2013. Bob approved this parcel for annexation, Borrell and Potter agreed.
Discussion moved to Quam Circle, 114-151-001010, there is another interested party, Potter requested that we lower the bid on this parcel maybe spark up some interest, Hiivala agreed so the minimum bid price was lowered to $125,000.00
Borrell questioned what was going on with parcel 218-000-151401. Borrell continued with he wants the county to give them an exception to the statutes and allow Halonen’s to repurchase. Brian told him that because this was a nonhomestead parcel, the time allowed for repurchase had expired on them, even if they were eligible for repurchase, which they were not eligible. Borrell, stated that they were planning on hiring an attorney to help them with the issue, Brian informed the group that they had gone thru two lawyers that he was aware of, and did not currently have any attorney on retainer for this issue. That he and Greg Kryzer had met with Tim and Terry explaining the situation to them over a year ago and told them what they needed to do, with no action we moved on.
Borrell insisted that we needed to allow them to do the repurchase again, Tammi informed the group that the time allowed for repurchase of a non-homestead property was 1 year from date of forfeiture, this time had passed per statute, so our hands were tied with what we could do for them. Potter agreed, stating that if we had done all we could do with it, there really wasn’t much else we could do to help them. That it sounded like we had gone out of our way already. Borrell stated that he wanted the price on the property raised to $171,800.00 to make it less appealing to the public to purchase allowing them more time to figure out what they were going to do. Bob agreed to increase the sale price on the property to $171,800.00
Brian went on to notify the group about 7 Fairway Drive (155-033-001040) in Monticello, the outside of the property was clean, in talking with the City of Monticello they were going to deem the property inhabitable until a few things were updated. The city would have the listing so we should put that condition on this parcel notifying the public for the sale. He said he would write something up and get it to us for the publication listing.
(End of 8-30-16 Tax Forfeit Committee Minutes)
Approve October Revenue/Expenditure Budget Report
Hiivala provided a handout of the report and a brief overview of the Report. Potter moved to approve the Report, seconded by Husom. The motion carried 5-0.
MARC MATTICE, PARKS & RECREATION DIRECTOR
Review Wright County Parks Commission Minutes From September 2016 and take actions as necessary:
A. Authorize signatures on Memorandum of Understanding between Wright County and the City of Clearwater relating to improvements and operations at Clearwater Wayside
The improvements include a 3D Archery Range, parking lot improvements, and accessibility scheduled for next summer. Borrell made the following correction to the MOU: Item 3C should read, “To provide for, at the County’s expense . . . “ Daleiden moved to approve the MOU with the noted changed, seconded by Borrell. The motion carried 5-0.
B. Allow the Director of Parks and Recreation the latitude to work with the Limestone Lake Association on the redevelopment of water retention basins at Limestone Lake County Park
The public access is owned by the DNR, and the picnic area is owned by the County. Within the picnic area there are two pike rearing pond structures. The Lake Association has requested to improve the structures and replace the stop logs. It will have no effect on the picnic area or access. The Lake Association will do an annual monitoring report which will be submitted to the Parks Commission. The Lake Association will be responsible for costs, other than the time of the Parks & Recreation Director. Potter moved to authorize the Parks and Recreation Director to work with the Lake Association on the redevelopment of the water retention basins at Limestone Lake County Park. The motion was seconded by Daleiden and carried 5-0.
C. Review and accept the proposed refund policy for camping and reservations Information was presented on the existing and proposed refund policy. The proposed policy will follow the Minnesota State Park Refund Policy with a few minor changes. On a motion by Husom, second by Borrell, all voted to approve the following refund policy for camping and reservations:
• Modifications: A fee of $5.00 will be charged for modifying reservations to a different date, site, or park.
• Cancellation four or more days prior to arrival: A $10 cancellation fee is charged. The camping payment (minus the cancellation fee and the non-refundable reservation fee) will be refunded.
• Cancellation less than four days prior to arrival: The first night’s camping fee is forfeited and a $10 cancellation fee is charged. The customer is refunded the remaining amount of the deposit less the non-refundable reservation fee.
• Cancellation – No Show: If a campsite is not occupied on the first night of a reservation, the reservation will be cancelled. No refund given.
• Reservations: A non-refundable $5.00 fee is charged for each reservation. The reservation fee and camping fee for the entire length of stay must be paid when the reservation is made.
D. Adopt the 2017 Camping and Shelter reservations and operational dates
Mattice said the shelter reservations will remain the same. A modification is proposed for the dates of operation, changing to begin the first weekend in May and run through the first week in October. The change is proposed as he anticipates better rental success in October versus April. On a motion by Potter, second by Husom, all voted to approve the 2017 Camping Shelter reservation and Operational Dates:
Shelters: Reservations will start on Monday, January 9, 2017 and reservations will be available to the public from May 6, 2017 through October 1, 2017.
Campgrounds: Reservations will start on Monday, March 6, 2017 and reservations will be available to the public from May 6, 2017 through October 8, 2017.
PUBLIC HEARING - PROPOSED CHANGES TO THE FEES-FOR-SERVICE SCHEDULE
At 9:30 A.M., the Public Hearing was opened. Sawatzke referenced the Parenting Through Divorce Fee which is proposed to be removed from the Schedule, as the classes are no longer offered in Wright County. Lee Kelly, County Coordinator, stated that offering the classes online and through other counties seems to be meeting the needs. Daleiden asked about a possible reduction in or no fees to municipalities to access aerial photo data. Potter thought that municipalities can now access the information either for free or by obtaining a license. No public comment was received and the Public Hearing was closed at 9:33 A.M.
On a motion by Potter, second by Husom, all voted to approve the recommended Fee Schedule Changes (changes in BOLD):
SECTION I. GENERAL REVENUE
Item; Current 2016 rate; Proposed 2017 rate
ADMINISTRATION
Parenting Through Divorce; $75.00 Wright County Resident; REMOVE
ATTORNEY
CD’s; $10.00; REMOVE
Tape Cassettes; $10.00; REMOVE
VCR Tape; $25.00 each; REMOVE
RECORDER
Certified Mail; $3.00 per letter; REMOVE
Federal Tax Lien Search; $20.00 per name; $5.00 per name
State Tax Lien Search; $20.00 per name; $5.00 per name
Fax/E-mail Convenience Fee; $5.00 + $1.00 per copied page; $5.00 + $1.00 per copied page
Notary Services; NA; $1.00 per notarization
SHERIFF
Special Detail Fee; $55.00 per hour; $60.00 per hour
SURVEYOR
2005 Flight (1’ pixel resolution)*; $40.00 per 7,700’ x 7,700’ tile; REMOVE
2008 Flight (0.5’ pixel resolution)*; $40.00 per section; REMOVE
Entire County*; $2,000.00 county; REMOVE
Most Current Flight* (Previous Flights Free); NA; $40.00 per section, $2,000.00 county
Building Footprints Shapefile*; NA; $100.00 per municipality, $500.00 county
Address Points Shapefile*; NA; $100.00 per municipality, $1,000.00 county
Address Points Subscription*+; NA; $50.00 per year/per municipality, $100.00 per year/county
Postage and handling for Plat Book; $6.00 each; $7.00 each
Current 2016 Language; Proposed 2017 Language
Road Centerline Subscription*; NA; Road Centerline Subscription*+
Parcel Data Subscription*; NA; Parcel Data Subscription*+
*Data requires a signed license agreement.
(+ NOTE: Subscription costs apply after the one-time full price purchase to provide annual data updates)
SECTION II. ROAD & BRIDGE
Item; Current 2016 Rate; Proposed 2017 Rate
HIGHWAY
Commercial Entrance Permit Fee; $100.00; $250.00
(currently reflected in Fees-For-Service Schedule as “Permit/Inspection Fee”)
SECTION IV. FEES APPLICABLE TO ALL DEPARTMENTS
Item; Current 2016 Rate; Proposed 2017 Rate
Audio/Video/Digital Photos; NA; $25.00 per CD, DVD, Tape,Flash Drive/Scan Disk
(End of Fees For Service Schedule Changes)
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
Parks Commission. Daleiden attended a meeting on 11-14-16. The Parks Commission is discussing future Bertram building rental fees. There is a possibility there may be 1-2 positions open on the Parks Commission. Interested persons should contact Daleiden or Potter (District 3 or 4). Currently, there are two representatives from District 2.
Elections. Congratulations were extended to Borrell and Potter who were re-elected to the County Board, and to Darek Vetsch for being elected as the District 2 Commissioner. Vetsch will fill the seat vacated by Sawatzke in 2017. Sawatzke also recognized Tom Perrault for his service on the Monticello City Council. Perrault ran for the District 2 Commissioner seat.
Owners Committee. Sawatzke said a meeting was held 11-10-16. Progress has been made on outstanding issues. With regard to the roof leaks, a camera was used in cavities felt to be where the most water entered. It was determined that areas are dry and look good. There appears to be a solution to drain troughs. Each grate has a specific area in the trough so they are numbered to assure fit. Regarding thresholds, it was decided to wait through the winter season to determine whether there is an issue. Potter said the warranty period will not start until next spring. A couple of the hose reels were taken by Parks and the remainder traded in. Sawatzke said they will also wait until spring to see if the roof works properly. No additional payments will be made until that time.
BID OPENING - PUBLIC WORKS BUILDING REMODEL
At 9:45 A.M., Alan Wilczek, Facilities Services Director, opened five bids:
Contractor; Bid; Availability Date for Commencement; Comments
Boser Construction; $146,500 12-05-16; none
KUE Contracting; $166,651; 12-10-16; none
Grindstone Construction; $144,000; 12-05-16; Completion date 1-12-17
Versacon; $232,380; 12-12-16; Completion date 3-31-17
Ebert Construction; $179,800; 12-12-16; Completion date 2-12-17
The projected completion is 60 days but is not required. The expectation is that all employees will remain in the building while work is being completed. Wilczek’ s recommendation is to vet the bids and move forward with the low bid. Certifications of insurance, etc., will be obtained to meet the projected commencement dates. Potter move to authorize Wilczek to proceed with Grindstone Construction as the low bid, seconded by Husom. The motion carried 5-0.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES (cont.)
I-94 Coalition. Potter attended a recent meeting. Maple Grove recently joined the Coalition. Rebranding was worked on for Phase II. A few scenarios are being looked at including return on investment, freight, mobility, quality of life, and economic development. The State of MN applied three different projects for the Federal Fast Lane Act and included I-94. All three of the applications were rejected as MnDOT did not know the rules. The next round of applications are due 12-05-16 but that does not provide adequate time to enhance the application to meet the criteria and reapply. He said they will still go after the Corridors of Commerce when the legislators return to session. The first order of business is bonding that was not finished during the 2016 session. He stated they will have a presence with the authorization to attend the Fredrikson & Byron’s MN Legislative Session Outlook Event.
Transportation Alliance. Potter attended the Annual Meeting on 11-09-16, with Robert Latham from Pennsylvania as the keynote speaker. Latham provided information on Pennsylvania’s passage of a 31 cent gas tax increase to address repair of roads and bridges. Potter hopes Minnesota’s legislators will find a solution to this problem and not defer it to the future. A suggestion he has offered is to take a percentage of the State’s general tax and shift it to transportation, possibly in increments that would gradually increase. Another idea being discussed by legislators is an increase in bonding authority for construction.
Signage for LEC, Highway, and Public Works. The Board discussed a problem with the coordinates of GPS systems in locating the LEC building. The directions bring them to the Highway Building. It was suggested that directional signage be looked at for the area.
Bills Approved
Access Data $5,369.28
AK Material Handling Systems Inc 900.00
Albion Township 1,083.40
Annandale Advocate Inc 234.00
Annandale/City of 930.60
Aramark Services Inc 15,914.58
B&H Photo Video Remittance Proc 620.95
Bowen/John 106.00
Boyer Truck Parts 1,450.05
Buffalo Township 1,429.00
Buffalo/City of 90,428.30
Burdas Towing 255.00
C & C Embroidery 110.00
CDW Government Inc 253.23
Cedar Lake Conservation Club 750.00
Center Point Energy 2,764.69
Centra Sota Coop - Buffalo 1,505.28
Centrasota Oral/Maxillofacial Surg 371.00
Chatham Township 1,070.20
Climate Air 4,300.00
Cokato Township 385.60
Corinna Township 2,318.50
Cottens Buffalo 789.69
Crop Production Services Inc 408.44
Croteau Plumbing 411.50
Crow River Tools 470.94
Cub Foods 197.42
Dahl/Tim 125.00
Dell Marketing LP 11,383.27
Dental Care Assoc. of Buffalo PA 364.00
Department of Corrections 125.00
Dynamic Recycling 3,767.74
Emanuelson Podas 1,830.71
EMEDCO 260.13
Emergency Automotive Tech Inc 471.61
Exceptional Outdoor Services 300.00
Expert Automotive & Towing Inc 145.00
Force America Inc 659.79
French Lake Township 520.80
Gabriel/Cathleen 400.00
Glunz Construction Septic Service 130.00
Government Forms & Supplies 267.96
Grainger 289.28
Green View Inc 10,649.79
GTS Educational Events 2,100.00
Hanover/City of 1,289.16
Herald Journal Publishing Inc 184.67
Howard Lake/City of 1,420.00
HR Specialist Employment Law 281.00
Hyland Software Inc 8,500.00
IDC Automatic 141.50
INSPEC 650.00
Janikula/Tracy 184.06
L3 Communications Inc 123.90
Laplant Demo Inc 668.71
Latest Products Corporation 215.57
MAAO Region 3 100.00
Maple Lake Township 836.40
Maple Lake/City of 1,036.40
Marco 2,231.99
Marco 1,010.40
Marysville Township 1,516.15
Mend Correctional Care LLC 27,571.71
Menken/Julie A 743.75
MN Counties Computer Coop 450.00
MN Dept. of Labor & Industry 2,704.78
MN Lawyer 299.00
Monticello Towing LLC 150.00
Montrose/City of 1,312.80
Morries Parts & Service Group 1,047.97
Motorola Inc 14,093.34
Munson/Margaret 287.00
Nelson/Carla 135.05
Net Transcripts Inc 411.93
Northern Safety Technology 880.48
Office Depot 1,420.21
Office of MN IT Services 4,200.00
Omann Brothers Inc 483.72
Pakor Inc 293.23
Pope Douglas Solid Waste Manag 269.10
Pts of America LLC 1,008.55
RCM Specialties Inc 1,264.64
Rinke-Noonan 748.43
Rockford Township 2,432.80
RTS Drug Testing 440.00
RTVision Inc 772.50
Rupp, Anderson, Squires, Waldspurger
1,688.35
Russell Security Resource Inc 111.75
Safelite Fulfillment Inc 170.61
Seachange Printing/Marketing 643.52
Shingobee 15,699.00
Shred It USA LLC 822.38
Silver Creek Township 913.20
Spaeth Masonry 16,485.00
Steve O Septic 332.15
Suburban Tire Wholesale Inc 6,380.88
Thrifty White Pharmacy 1,654.27
Tomar Electronics 503.77
Tracker 705.00
Traffic Control Corporation 800.00
Vang/Kelly 173.00
Waste Management of WI-MN 3,327.49
Waverly/City of 863.60
Windstream 195.68
Woodland Township 677.40
Wright Hennepin Electric 1,345.20
29 Payments less than $100 1,343.31
Final Total: $307,264.19
The meeting adjourned at 10:04 a.m.
Published in the Herald Journal Dec. 12, 2016.