Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JANUARY 24, 2017
The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Daleiden, Potter, and Borrell present.
MINUTES
Husom moved to approve the 1-17-17 Board Minutes, seconded by Vetsch. The motion carried 5-0.
AGENDA
Petitions were accepted to the Agenda as follows:
- Virgil Hawkins, Add Consent Item H1, “Schedule Bid Opening Dates At The Highway Department:
A. 2-24-17 @ 11:00 A.M., Pavement Preservation Contract
B. 3-10-17 @ 11:00 A.M., CSAH 3 Reconstruction Project
C. 3-10-17 @ 11:15 A.M., Briarwood Avenue (Rockford Township State Park Road Account)
D. 3-10-17 @ 11:30 A.M., Seasonal Requirements”
- Todd Hoffman, Add Consent Item I1, “Refer To Personnel Committee (01-25-17) Request To Hire Deputy Director Of Emergency Management Above 12% Of Minimum Salary Range”
- Todd Hoffman, Add Consent Item J1, “Refer To 2-08-17 Building Committee Discussion On Safe & Secure Courthouse Initiative Grant Program”
- Bob Hiivala, Auditor/Treasurer Timed Items, Add Item 3, “Accept Recommendation from Tax Forfeiture Committee Regarding Private Sale”
- Todd Hoffman, Add Items For Consideration D, “Sheriff’s Office Safe Exchange Program”
- Todd Hoffman, Add Items For Consideration E, “Donation From UMC Of Monticello To The Wright County Sheriff’s Office”
Potter moved to approve the Agenda as amended, seconded by Daleiden and carried 5-0.
CONSENT AGENDA
Daleiden moved to approve the Consent Agenda. The motion was seconded by Vetsch and carried 5-0:
A. ADMINISTRATION
1. Approve Labor Contract Agreement With AFSCME Council 65
B. ADMINISTRATION
1. Approve Labor Contract Agreement - Assistant Wright County Attorney’s Association
C. ADMINISTRATION
1. Schedule Owners Committee - Courts Facility Meeting For 1-30-17 @ 12:30 P.M., C118. Agenda Items:
A. Courts Tour Debriefing
B. Concept Space Stacking & Adjacencies
C. HWY 25 Access
D. Schedule Review
D. AUDITOR/TREASURER
1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $176,891.65 with 182 Vendors and 401 Transactions
E. AUDITOR/TREASURER
1. Approve Renewal of 2017 Tobacco Licenses for:
A. City of Delano: City of Delano DBA Delano Wine & Spirits;
B. City of Maple Lake: Roger’s Amoco, Inc. DBA Roger’s BP-Amoco;
C. City of Monticello: CMV’s ECig Lounge DBA ECig Lounge of Monticello;
D. Township of French Lake: Lantto’s Store, Inc.
F. HEALTH & HUMAN SERVICES
1. Position Replacement
A. Social Worker
G. PLANNING & ZONING
1. Accept the findings and recommendations of the Planning Commission for the following rezonings:
A. JOHN V. HOLTHAUS - (Chatham Twp.) Planning Commission unanimously recommends rezoning approximately 29-30 acres from AG General Agricultural to A/R Agricultural-Residential
B. JOHN P. STALOCH - (Monticello Twp.) Planning Commission unanimously recommends rezoning from AG General Agricultural to A/R Agricultural-Residential
H. HIGHWAY DEPARTMENT
1. Schedule Bid Opening Dates At The Highway Department:
A. 2-24-17 @ 11:00 A.M., Pavement Preservation Contract
B. 3-10-17 @ 11:00 A.M., CSAH 3 Reconstruction Project
C. 3-10-17 @ 11:15 A.M., Briarwood Avenue (Rockford Township State Park Road Account)
D. 3-10-17 @ 11:30 A.M., Seasonal Requirements
I. SHERIFF
1. Refer To 1-25-17 Personnel Committee Request To Hire Deputy Director Of Emergency Management Above 12% Of Minimum Salary Range (Hoffman)
J. SHERIFF
1. Refer To 2-08-17 Building Committee Discussion On Safe and Secure Courthouse Initiative Grant Program
TIMED ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Acceptance of the 2015 Indirect Cost Allocation Plan
Diane Blaschko presented information on the 2015 Indirect Cost Allocation Plan. The Plan allows reimbursement with state and federal funding. The process includes a review of the General Fund and central services, and whether services are provided to other departments. The largest change from the 2014 Plan relates to building use. Historically, 2% of the cost was allowed to be allocated for however long the building was in use but has been changed to a limit of 50 years. Another change relates to charging General Fund expenses between departments. The recommendation is to only charge departments with the ability to charge externally. Daleiden moved to accept the 2015 Indirect Cost Allocation Plan. The motion was seconded by Husom and carried 5-0.
Set Audit Entrance Meeting
On a motion by Daleiden, second by Potter, all voted to set a Committee Of The Whole Meeting on 1-27-17 at 1:00 P.M. for the Audit Entrance Meeting with the State Auditor’s Office.
(Note: The Meeting date was changed near the end of the Board Meeting)
Accept Recommendation from Tax Forfeiture Committee Regarding Private Sale
Hiivala said a Tax Forfeiture Committee was held earlier today to discuss parcels which qualify as private sales because access is blocked, therefore the sale is only open to adjacent property owners The Committee recommends moving forward with the conditions as outlined. Daleiden moved to approve the recommendation as follows, seconded by Vetsch. The motion carried 5-0.
Wright County Auditor/Treasurer Office
The Minnesota Department of Health strongly recommends that ALL homebuyers have an indoor radon test performed prior to purchase or taking occupancy and recommends having the radon levels mitigated if elevated radon concentrations are found. Elevated radon concentrations can easily be reduced by a qualified, certified, or licensed, if applicable, radon mitigator.
Every buyer of an interest in residential real property is notified that the property may present exposure to dangerous levels of indoor radon gas that may place the occupants at risk of developing radon-induced lung cancer. Radon, a Class A human carcinogen, is the leading cause of lung cancer in nonsmokers and the second leading cause overall. The seller of any interest in residential real property is required to provide the buyer with any information on radon test results of the dwelling.
Persons and entities owing delinquent taxes on other parcels in Wright County will be prohibited from bidding on parcels at this sale.
The balance of any special assessments that were levied before forfeiture and canceled at forfeiture are not included in the basic sale price and may be reassessed by the municipality. These special assessments are shown on the list of tax-forfeited land under the column entitled “Specials Before Forfeiture.”
PID 155-123-000020
TAX DESCRIPTION: Outlot A, Rolling Woods
CITY/TOWNSHIP: Monticello
VALUE: 500
MINIMUM BID PRICE: $100.00
CONSERVATION/NON CONSERVATION: Non Conservation
PID: 213-100-353100
CITY/TOWNSHIP: Monticello Twp.
VALUE: 600
MINIMUM BID PRICE: $100.00
CONSERVATION/NON CONSERVATION: Non Conservation
PID 218-000-302100
TAX DESCRIPTION: NE Qtr. of NW Qtr.
CITY/TOWNSHIP: Stockholm Twp.
VALUE: $45,400
MINIMUM BID PRICE: $6,000
CONSERVATION/NON CONSERVATION: Non Conservation
PID 217-054-002140
SPECIAL CONDITIONS OF SALE: The owner of Lot 15, Block 2, Spring Park, shall preserve and maintain drainage from lands to the west and north, under 102nd Street NW, to Augusta Lake
TAX DESCRIPTION: LoT 15 Block 2, Spring Park
CITY/TOWNSHIP: Southside Twp
VALUE: $9,000
MINIMUM BID PRICE: $600.00
CONSERVATION/NON CONSERVATION: Non Conservation
VIRGIL HAWKINS, HIGHWAY ENGINEER
Authorize Attendance, NACE Annual Meeting, Cincinnati, OH
The request is to authorize the Highway Engineer and Assistant Highway Engineer to attend the NACE Annual Meeting/Management & Technical Conference in Cincinnati, Ohio on April 9-13, 2017. Potter moved to approve the request, seconded by Husom. The motion carried unanimously.
Award Southside Trail Extension Contract/City of Annandale
Bids were opened by the City of Annandale on 11-01-16. The City recommends award of the bid to Landwehr Construction of St. Cloud in the amount of $408,628.60. Wright County is the formal sponsor to accept federal funding on behalf of the City because of the population being under 5,000. Daleiden moved to approve the Southside Trail Extension Contract (S.P. 086-090-006). The motion was seconded by Husom and carried 5-0.
Authorize Wright County To Approve Revised Joint Powers Agreement for TH 25 Corridor
The revision to the Agreement relates to adding Becker Township and the City of Becker to the TH 25 Corridor Coalition. The document has been reviewed by the County Attorney’s Office. Vetsch moved to approve the revised Joint Powers Agreement, seconded by Daleiden. The motion carried 5-0.
ITEMS FOR CONSIDERATION
1-17-17 COMMITTEE OF THE WHOLE MINUTES
Husom moved to approve the minutes and recommendations, seconded by Daleiden. Brian Asleson, Chief Deputy Attorney, made the following change to the minutes: Page 1, 2nd to last paragraph, 1st sentence should read, “The draft Resolution would include language to delegate to the Assessor and Auditor/Treasurer all homestead abatements and for other types of property under the $2,500 limit.” Husom and Daleiden accepted the change to the motion and the motion carried 5-0. The COTW Minutes follow:
I. WRIGHT COUNTY ABATEMENT POLICY AND RESOLUTION DELEGATING CERTAIN ABATEMENT POWERS TO THE AUDITOR/TREASURER
The County Board has the power under Statute to grant abatements of taxes, penalties and interest. Asleson said the way Statute reads, these do not come to the Board unless staff approves of the application and recommends an abatement. Those situations which involve value or classification require the Assessor to approve the abatement. The Auditor/Treasurer approves abatements that deal only with penalties and interest. The Department of Revenue has recommended Policy updates.
The Committee was presented with a draft of the revised Wright County Abatement Policy and Resolution Delegating Abatement Powers to the County Auditor/Treasurer (attached). The prior Policy limited abatements to homestead type properties and the abatement period of the prior year and one year previous, whereas Statute allows the prior year and possibly two years previous (for clerical errors or when a hardship is involved). Asleson said the County’s Policy cannot be more restrictive than State law.
The draft Policy and Resolution were reviewed.
Section 6 relates to notification to the school board and municipality by the County for any requests for more than $10,000 in tax, penalty and interest reduction, per Statute. Asleson referenced the first sentence in Section 6, “Abatement requests not exceeding $2,500.00 in tax reduction for the current year may be handled administratively by the County Assessor and County Auditor/Treasurer without taking the matter to the County Board.” In 1995, the County Board delegated to the Assessor and Auditor/Treasurer the ability to deal with homestead abatements regardless of the amount and for one class of property. The draft Policy would include all abatement requests not exceeding $2,500 in tax reduction (not value) for the current year to be handled administratively by the Assessor and Auditor/Treasurer. That figure is supported by the Assessor and Auditor/Treasurer.
Section 7 deals with the other part of the delegation process indicating any type of homestead abatement will be handled by the Auditor/Treasurer and Assessor, consistent with what the Board delegated in 1995. This figure could be more than $2,500.
Section 9 allows the discretion to grant abatements for up to two years prior for clerical errors per Statute.
The draft Resolution would include language to delegate to the Assessor and Auditor/Treasurer all homestead abatements and for other types of property under the $2,500 limit. Asleson clarified that the way Statute is written, abatements do not come to the County Board unless staff approves of the application.
Recommendation: Refer the draft Policy and Resolution to the County Board for consideration.
(End of 1-17-17 COTW Minutes)
WRIGHT COUNTY ABATEMENT POLICY AND RESOLUTION DELEGATING CERTAIN POWERS TO THE AUDITOR/TREASURER
Daleiden moved to adopt Resolution #17-08, a resolution delegating certain abatement powers to the Auditor/Treasurer. The motion was seconded by Husom and carried 5-0 on a roll call vote.
Daleiden moved to approve the Wright County Abatement Policy as presented, seconded by Potter. The motion carried 5-0.
CANCEL BOARD MEETINGS IN MONTHS WITH FIVE TUESDAYS (MAY, AUGUST, OCTOBER)
Potter moved to cancel the 5-30-17 County Board Meeting. The motion includes deferring discussion on the cancellation of the August and October meeting dates to a Board Meeting in late February or early March. The motion was seconded by Vetsch and carried 5-0.
SHERIFF’S OFFICE SAFE EXCHANGE PROGRAM
Chief Deputy Todd Hoffman provided an overview of the Safe Exchange Program. With the increasing popularity of online sales, the Wright County Sheriff’s Office now offers a safe and secure area to complete the transactions at 3800 Braddock Ave. NE, Buffalo, Minnesota in the west (front) parking lot. It is well lit and covered by surveillance cameras 24 hours per day. The area can also be utilized for families with custody issues.
DONATION FROM ULTRA MACHINING COMPANY (UMC) OF MONTICELLO TO THE WRIGHT COUNTY SHERIFF’S OFFICE (HOFFMAN)
Chief Deputy Todd Hoffman said the Wright County Sheriff’s Office received a $20,000 donation from Ultra Machining Company toward the acquisition of an Unmanned Aerial Vehicle. The primary mission of the UAV will be search and rescue. Ultra Machining Company is located in the City of Monticello, and Don Tomann is the CEO and Eric Gibson is the President. The Board acknowledged the donation and asked that a response be sent in appreciation.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. CRWD. Vetsch attended a meeting on 1-18-17 where discussion included the One Watershed, One Plan and MPCA regulations relating to compliance of nitrogen levels in May 2019.
2. Monticello Safe Schools. Vetsch attended a meeting on 1-20-17. Topics included security upgrades and expansion.
3. Historical Society. Potter attended a meeting on 1-18-17. Discussion included changing displays, climate controlled areas, and the fiber ring.
4. Economic Development Annual Meeting, St. Michael. Potter attended on 1-20-17. The key note speaker was Ron Wirtz of the Minneapolis Federal Reserve Bank on economic development. Also, former Commissioner Pat Sawatzke received an Outstanding Citizen Award because of his work and support of the business community in Wright County.
5. AMC Board of Director’s Meeting. Potter attended a meeting on 1-20-17. Potter serves as the Chair of the Transportation Committee. The group discussed upcoming legislation relating to the transit program. Potter encouraged Board members to attend the Board of Director’s Meeting if there is an opportunity as it provides an opportunity to learn and discuss similar issues with other counties.
6. Courts Tours. Husom said Board members visited Washington and Blue Earth Counties on 1-19-17. She said the tours have been beneficial as they start working on the plan for the Wright County Courts Facility. It was the consensus that a note of thanks should be sent to both.
SET AUDIT ENTRANCE MEETING (CONTINUED FROM EARLIER IN THE MEETING)
At the request of Hiivala, Daleiden made a motion to reschedule the Committee Of The Whole Meeting for the Audit Entrance Meeting with the State Auditor’s Office for 2-06-17 at 10:00 A.M. The motion includes cancelling the original date of 1-27-17 at 1:00 P.M. The motion was seconded by Husom and carried 5-0.
The meeting adjourned at 10:02 A.M.
Bills Approved
Abbott Northwestern Hospital $ 337.65
Advanced Disposal Services 118.83
Albertville/City of 7,490.39
Ameripride Services 194.43
Annandale/City of 855.40
Aramark Services Inc 7,550.63
CDW Government Inc 564.21
Centra Sota Cooperative - Buffalo 9,728.08
Central Fire Protection 164.75
Central MN Mental Health Ctr. 820.00
Centrasota Oral & Maxillofacial Surg 811.00
CenturyLink 4,591.72
CenturyLink 1,241.64
CenturyLink (Hwy Use) 189.37
Chamberlain Oil Co 4,006.24
Chief Supply 209.64
Cokato/City of 268.69
Compass Minerals America Inc 40,794.68
Cordell/William 525.00
CXTEC 199.68
Dahl/Tim 750.00
Databank IMX LLC 1,803.75
Dell Marketing LP 6,830.19
Design Electrical Inc-Cold Spring 130.00
Dynamic Solutions Group LLC 628.00
Eaton Corporation 3,172.97
Emergency Automotive Tech Inc 12,422.57
Engel/Dale L 862.50
Evans/Karen 386.50
Forestry Suppliers Inc 117.98
Franklin Township 2,269.30
Frontier Precision Inc 750.00
Gabriel/Cathleen 500.00
Grabar Voice and Data Inc 16,214.00
Grack/David 200.00
HRSpecialist Employment Law 281.00
I 94 West Corridor Coalition 10,000.00
Klein Heating and Cooling 350.00
Larson Associates Inc 2,400.00
Maney International Inc 799.81
Maple Lake/City of 837.00
Marco 1,788.28
Marco 2,911.72
Martin & Wagner, P.A. 200.00
McKesson Medical-Surgical 878.55
Mid-states Organized Crime Info 300.00
Mini Biff Inc 184.11
MN Transportation Alliance 3,600.00
Motorola Solutions Inc 550.00
Munson Lakes Nutrition 159.50
Neopost USA Inc 809.84
O’Reilly Auto Parts 205.03
Office Depot 1,445.74
Office of MN IT Services 2,100.00
Otsego/City of 111.31
Precision Prints of Wright Co 126.00
Purick/Ryan 300.00
Royal Tire Inc 275.38
RTVision Inc 2,080.00
Rupp,Anderson,Squires,Waldspurger 909.54
Russell Security Resource Inc 337.50
Safelite Fulfillment Inc 488.65
SHI International Corp 673.86
Star Tribune 169.00
Stockholm Township 394.60
Suburban Tire Wholesale Inc 459.60
T & M Towing and Snow Plowing 190.00
Techware Distribution Inc 530.20
Thomson Reuters West Publishing 2,122.39
Thrifty White Pharmacy 1,428.06
Total Printing 544.50
Traffic Control Corporation 1,435.00
Viking Industrial Center 169.44
West Central & 5th Dist Jail Admn 450.00
Wright Hennepin Coop Elec Assn 3,238.03
Wright Hennepin Electric 1,916.71
Xcel Energy 114.94
28 Payments less than $100 926.57
Final Total: $176,891.65
The meeting adjourned at 10:02 a.m.
Published in the Herald Journal Feb. 20, 2017.