Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES MARCH 21, 2017
The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Daleiden, Potter, and Borrell present.
3-14-17 COUNTY BOARD MINUTES
On a motion by Daleiden, second by Husom, all voted to approve the Minutes with the following corrections made by Husom:
Page 9, Advisory Committee/Advisory Board, Item 1 and Item 10 should read:
1. MN Chamber Day at the Capital, 3-08-17. The event was attended by Potter and Vetsch. Potter said the I-94 Coalition met as a group with legislators. There is support to fund Corridors of Commerce. The Chamber of Commerce hosted a question/answer session on transportation funding. He said the Chamber has softened its stance on the gas tax issue and is open to discussion.
10. St. Cloud V.A. Event, Buffalo Legion. Husom attended the event on 3-08-17 honoring 98 Vietnam Vets and included a health care forum. Greg Pickard, Wright County Veteran Services Officer, and staff had an information table at the event.
Page 9, Advisory Committee/Advisory Board Item 5, 1st sentence should read, “Husom said the annual report was received reflecting that 4,763 issues were handled in the Law Library in 2016 (compared to 4,163 in 2015).”
AGENDA
On a motion by Daleiden, second by Vetsch, all voted to approve the Agenda as presented.
CONSENT AGENDA
Daleiden moved to approve the Consent Agenda, seconded by Husom, and carried 5-0:
A. ADMINISTRATION
1. Authorize Hardwood Seeding At Bertram Park, $20,000, Funding Source - 2016 Park CIP Budget
B. ADMINISTRATION
1. Claim - Madden, Galanter & Hansen LLP, Feb 2017 Services, $2,620.02
C. AUDITOR/TREASURER
1. Approve Procurement Card Transactions for the Period Ending February 28, 2017 for a Total of $31,307.12 2. Approve Fleet Card Transactions for the Period Ending February 28, 2017 for a Total of $15,728.96.
D. AUDITOR/TREASURER
1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $546,170.68 with 143 Vendors and 216 Transactions
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve New Tobacco License For Waverly Municipal Corp DBA Waverly Municipal Liquor In The City Of Waverly
Husom moved to approve the License, seconded by Potter. Brian Asleson, Chief Deputy Attorney, explained that the establishment may have sold tobacco at one time but stopped. With the demand for E-cigs, the license is being applied for. The motion carried 5-0.
Set Deferred Comp Committee Meeting To Discuss The Following:
A. Review Of Current Participation Level
B. Review Of Current Policy (Last Updated August 2012)
C. Introduce Request Of AXA To Be Considered A Provider (Sunny Yee)
Hiivala requested a meeting to discuss changes to the Plan, which was adopted in August, 2012. Lee Kelly, County Coordinator, stated as part of the committee reorganization at the beginning of the year, Deferred Compensation became part of the Personnel Committee. Daleiden moved to refer the three topics listed to the 4-12-17 Personnel Committee Meeting, seconded by Husom. The motion carried 5-0.
VIRGIL HAWKINS, HIGHWAY ENGINEER
Acceptance of various bids/quotes. Hawkins presented recommendations on the following bids and quotes.
Seasonal - Plant Mixed Materials and Equipment
Recommendation: Award/Accept All Bids
Potter moved to accept all bids for the Seasonal – Plant Mixed Materials and Equipment. The motion was seconded by Husom and carried 5-0:
Plant-Mixed Bituminous Mixture ($/ton). Budgeted Amount: $545,000
Name of Bidder; Bid Security Yes;
Item 1, SP 12.5, 100;
Item 2, SP 9.5, 5,000+;
Item 3, Fine Mix 100, Loaded on County Trucks at Plant
• Mid-Minnesota Hot Mix; $250 Cashier’s Check;
$50.40 - 100+ ton/day $49.40;
$51.40 - 100+ ton/day $50.40;
$69.00 - 100+ ton/day $59.00
• Hardrives, Inc.; Bid Bond;
$41.80 - 100+ ton/day NA;
$44.00 - 100+ ton/day NA;
.70 - 100+ ton/day NA
• Omann Brothers, Inc.; $250 Cashier’s Check;
$44.00 - 100+ ton/day $43.40;
$42.00 - 100 ton/day $42.00;
$60.00 - 100+ ton/day $60.00
Equipment Rental
Recommendation: Award To All Bidders
Terning Excavating Inc., Cokato, MN
Bids received -
18 CY Scraper/hr.: 175.00 (8,570.00)
Dozer/hr.: 150.00 (7,500.00) - D6K (135) D6R (150)
Hydraulic Excavator or Large Backhoe/hr: 150.00 (7,500.00)
No bid - Rubber Tired Tractor; Mounted Backhoe/hr; Self-Propelled Pneu Tired Roller/hr; 4CY Front End Loader (4WD pneu. tired)-/hr; Motor Grader/hr; Crawler Type Loader (3 CY)/hr; 2 CY Skid Loader (#1650 life capacity); 1⁄2 CY Skid Loader (#1650 life capacity)/hr.; 10 CY Truck/hr. ; 10 CY Truck w/snowplow & wing; Self-Propelled Pickup Sweeper/hr.; Trax-cavator/hr; 247B Rubber Track Loader 1950# Lift Capacity 9’ Dump; 247B CAT All-Terrain Loader; 257 CAT All-Terrain Loader;
Jake’s Excavating, Inc., Buffalo, MN
Bids received -
Dozer/hr.: 120.00 (6,000.00) - CAT D5M 6-Way Blade w/optional Root Rake;
Hydraulic Excavator or Large Backhoe/hr: 135.00 (6,750.00) DC 160-7 w/Hydraulic Thumb & Coupler 40,000 #
2 CY Skid Loader (#1650 life capacity): - 115.00 (5,750.00)
10 CY Truck/hr. : - 84.00 (4,200.00) 12 CY truck, Tri-Axle Hauls 17 Ton
No bid - 18 CY Scraper/hr.; Rubber Tired Tractor; Mounted Backhoe/hr; Self-Propelled Pneu Tired Roller/hr; 4CY Front End Loader (4WD pneu. tired)-/hr; Motor Grader/hr; Crawler Type Loader (3 CY)/hr; 1⁄2 CY Skid Loader (#1650 life capacity)/hr.; 10 CY Truck w/snowplow & wing; Self-Propelled Pickup Sweeper/hr.; Trax-cavator/hr; 247B Rubber Track Loader 1950# Lift Capacity 9’ Dump; 247B CAT All-Terrain Loader; 257 CAT All-Terrain Loader
T&S Trucking, Buffalo, MN
Bids received -
Self-Propelled Pickup Sweeper/hr.: - $76.00/hour 2004 Elgin Pelican Sweeper
No bid - 18 CY Scraper/hr.; Dozer/hr.; Rubber Tired Tractor; Mounted Backhoe/hr; Hydraulic Excavator or Large Backhoe/hr; Self-Propelled Pneu Tired Roller/hr; 4CY Front End Loader (4WD pneu. tired)-/hr; Motor Grader/hr; Crawler Type Loader (3 CY)/hr; 2 CY Skid Loader (#1650 life capacity); 1⁄2 CY Skid Loader (#1650 life capacity)/hr.; 10 CY Truck/hr.; 10 CY Truck w/snowplow & wing; Trax-cavator/hr; 247B Rubber Track Loader 1950# Lift Capacity 9’ Dump; 247B CAT All-Terrain Loader; 257 CAT All-Terrain Loader
(End of Plant Mixed Materials and Equipment Rental Bids)
Seasonal – Sealcoating – Contract #1705
Engineer’s Estimate: $1.4 million (included with micro-surfacing)
Recommendation: Award To Pearson Bros. Of Hanover, MN
Husom moved to award the bid for Sealcoating to Pearson Bros. of Hanover, MN in the amount of $648,306.34. The motion was seconded by Daleiden and carried 5-0:
Name of Bidder; Bid Bond; Addm;
Bid Amount Breakdown/Grand Total; Unit Price; Total Price
Pearson Bros.; X; X;
Bit Material Fog Seal, 74,029 Gal; .10; 7,402.90
Bit Material Seal Coat, 147,550 Gal; 2.42; 357,071.00
Bit Seal Coat, 509,001 SY; 0.47; 239,230.47
Bit Seal Coat, 17,964 SY; 0.70; 12,574.80
Traffic Control, 1.0 LS; 20,000; 20,000
Interim Pvmt Mrkgs, 41,473 LF; 0.29; 12,027.17
GRAND TOTAL: $648,306.34
Astech Corp.; X; X;
Bit Material Fog Seal, 74,029 Gal; 1.75; 129,550.75
Bit Material Seal Coat, 147,550 Gal; 1.02; 150,501.00
Bit Seal Coat, 509,001 SY; 0.74; 376,660.74
Bit Seal Coat, 17,964 SY; 0.85; 15,269.40
Traffic Control, 1.00 LS; 10,000; 10,000
Interim Pvmt Mrkgs, 41,473 LF; 0.23; 9,538.79
GRAND TOTAL: $691,520.68
Allied Blacktop; X; X;
Changed in Add’m 74,029 Gal; 1.75; (129,550.75)
Bit Material Fog Seal, 100,322 Gal; 1.75; 175,563.50
Bit Material Seal Coat, 147,550 Gal; 1.00; 147,550.00
Bit Seal Coat, 509,001 SY; 1.15; 585,351.15
Bit Seal Coat, 17,964 SY; 1.25; 22,455.00
Traffic Control, 1.0 LS; 270,000; 270,000.00
Interim Pvmt Mrkgs, 41,473 LF; 0.24; 9,953.52
GRAND TOTAL: $1,164,860.42
(End of Sealcoat Bids)
Seasonal - Micro-Surfacing – Contract #1706
Engineer’s Estimate: $1.4 Million included with Sealcoating
Recommendation: Award the contract to Astech Corp. of St. Cloud, Minnesota
Potter moved to award the bid for Micro-Surfacing to Astech Corp. of St. Cloud, MN in the amount of $426,850.49. The motion was seconded by Daleiden and carried 5-0:
Name of Bidder; Bid Bond; Add’m;
Breakdown; Total
Astech Corp.; X; X;
Bit Material for MS 64,210 @ 3.02; 193,914.20
Surface Course, 2,083 @ 91.00; 189,553.00
Fog Seal, 5,967 @ 1.75; 10,442.25
Traffic Control – Lump Sum; 25,000.00
Interim Pvmt Marking, 46,712 @ 0.17; 7,941.04
GRAND TOTAL: $426,850.49
(End of Micro-Surfacing bids)
Seasonal - Pavement Markings – Contract #1707
Recommendation: Award to Traffic Marking Service
Vetsch moved to award the bid for Pavement Markings to Traffic Marking Service in the amount of $359,090.00. The motion was seconded by Daleiden and carried 5-0:
Name of Bidder; Bid Bond; Yellow (10,000); White (23,000)
Traffic Marking Service; Yes; 11.00/gal, 110,000 total;10.83/gal, 249,090 total
TOTAL Yellow & White $359,090.00
AAA Striping; Yes; 11.20/gal, 112,000; 11.00/gal, 23,000
TOTAL Yellow & White $365,000.00
(End of Pavement Markings bids)
Pavement Preservation/Overlays - Contract #1702
Engineer’s Estimate $5,970,000
Recommendation: Award Contract to Knife River Corporation of Sauk Rapids, Minnesota
Hawkins said the bids include Alternate 1 - Sheriff’s Support Service Building, and Alternate 2 – Paving & Compost Site Paving. Funding sources include County State Aid, Municipal State Aid, Local Levy, and County funding for the Sheriff’s project.
Potter moved to award the bid for Pavement Preservation/Overlays to Knife River Corporation in the amount of $5,378,316.65. The motion was seconded by Husom. Hawkins said the project came in under budget by over 500,000 so he will present to the Board at a future date a review of other projects that could be completed this year. The motion carried 5-0.
Name of Bidder; Bid Bond;
Location; Total Price
Knife River Corporation; Yes;
CR 108; 486,582.17
CR 110; 485,610.08
CSAH 30; 77,652.27
CSAH 6; 1,854,236.60
CSAH 9; 963,692.61
CSAH 16; 1,293,060.68
TOTAL BASE BID 5,160,834.41
Alt #1 46,887.24
Alt #2 170,594.98
GRAND TOTAL 5,378,316.65
Hardrives, Inc.; Yes ;
CR 108; 515,964.68
CR 110; 495,262.21
CSAH 30; 116,579.13
CSAH 6; 1,884,198.51
CSAH 9; 1,020,565.14
CSAH 16 ;1,282,898.20
TOTAL BASE BID 5,315,467.87
Alt #1 48,257.95
Alt #2 195,740.92
GRAND TOTAL 5,559,466.74
Duininck, Inc. ; Yes;
CR 108; 642,635.17
CR 110; 664,792.47
CSAH 30; 122,887.52
CSAH 6; 2,299,620.48
CSAH 9; 1,319,583.31
CSAH 16; 1,764,457.82
TOTAL BASE BID 6,813,976.77
Alt #1 82,128.25
Alt #2 340,712.15
GRAND TOTAL 7,236,817.17
(End of Pavement Preservation/Overlays bids)
CSAH 3 Reconstruction Project - Contract #1701
Engineer’s Estimate: $1.85 million
Potter moved to award the bid for the CSAH 3 Reconstruction Project to Midwest Contracting, LLC in the amount of $1,405,568.50. The motion was seconded by Daleiden and carried 5-0:
Name of Bidder; Bid Security; Acknowlege Addendum; Bid Total
Midwest Contracting, LLC; Yes; Yes; 1,405,568.50
Mathiowetz Construction; Yes; Yes; 1,571,482.90
Knife River; Yes; Yes; 1,577,608.55
Northern Lines; Yes; Yes; 1,641,070.37
Minnerath Const., Inc.; Yes; Yes; 1,672,199.37
Central Specialties, Inc.; Yes; Yes; 1,731,861.94
S.M. Hentges & Sons, Inc.; Yes; Yes; 1,797,922.54
Landwehr Construction, Inc.; Yes; Yes; 2,049,321.81
Duininck, Inc. ;Yes; Yes; 2,231,997.53
(End of CSAH 3 Reconstruction Project bids)
CSAH 39 Left Turn Lane at Nashua - Contract #1704
Recommendation: Award Contract to Knife River Corporation
Vetsch moved to award the bid for the CSAH 39 Left Turn Lane at Nashua to Knife River Corporation – North Central in the amount of $60,159.50. The motion was seconded by Daleiden and carried 5-0:
Name of Bidder; Total Bid Amount
Knife River Corporation – North Central; 60,159.50
Hardrives, Inc.; 67,777.77
Mid-Minnesota Hot Mix Inc.; 74,297.50
(End of CSAH 39 Left Turn Lane at Nashua)
ITEMS FOR CONSIDERATION
3-14-17 COMMITTEE OF THE WHOLE MINUTES
At today’s County Board Meeting, the following correction was made to the Minutes: Members Present, add “Vetsch” and remove “Vergin.” Vetsch moved to approve the Minutes as corrected and the recommendation. The motion was seconded by Husom. Daleiden noted that through refinancing, the County could realize a savings of $566,000/year or $6.8 million over the term of the bonds. Potter does not favor back loading bonds in the future. He supports bonding at the same time for the Courts Facility and the Government Center remodeling. The motion carried 5-0. The Committee Of The Whole Minutes follow:
I. COUNTY BONDING
Kimmel distributed a memo to the County Board dated 3-14-17, entitled, “County Jail Refunding Bond and Courts Facility Financing Scenarios” (Memo).
Kimmel said the County asked Ehlers to look at refunding options for the 2007 Jail Bonds in the amount of approximately $39 million that are eligible for redemption and refinancing this fall, and callable as of 12-01-17. Ehlers also evaluated funding options for June 2018 for the new Courts Facility construction project, currently estimated at about $40 million. He realizes that number may fluctuate as more information becomes available.
In the past, Kimmel said the Board discussed whether the bonding for these two projects should be combined, or split into two different issues to achieve bank qualification. Kimmel said there is a slight interest rate benefit if an entity issues a bond in an amount less than $10 million in a given year. Bank qualification is not relevant for the Courts Facility project or the Jail Refunding, unless the County spreads the repayment over many years.
The Board could lock in savings on the Jail bond refunding if they decide to act quickly, and then issue the Courts Facility bond sometime in 2018.
He referenced the Existing Levy-Supported Debt Service chart on Page 1 of the Memo (see attachment). The 2011 Sewer Revenue Refunding Bonds are not included in this data, because they are paid with a specific funding source. The chart shows five bond issues paid with levy dollars. The biggest (the blue bar) signifies the 2007 Jail Bonds. After those bonds mature in 2029, there is a significant drop. All that is left after that time are the two Public Works Building bonds issued in 2015 and 2016. Kimmel said the figures are based on the assumption that refunding would take place in May of this year. The repayment term would remain the same at 12 years (through Fiscal Year 2029). The estimated annual net savings per year would be $566,700, for a total of $6.8 million of net savings to the County over the refunding term.
Page 2 shows how the overall debt funding drops in 2030.
Moving to Page 5 of the Memo, Kimmel said the Jail Refunding Bond amount was set at $39.5 million for illustration purposes. The figures assume the bonds would be executed late May of 2017.
Pages 5 – 8 shows the analysis Ehlers ran to gauge the potential effectiveness of the refunding. Page 6 shows the estimated Debt Schedule for the refunding. The term was not extended, and the former interest rates would be replaced with current ones ranging from an estimated 1 to 2.75 percent. Kimmel said the True Interest Cost (TIC) is about 2.25 percent. Kimmel said even with rates going up last fall, refunding could still be advantageous.
Borrell said he thought the interest rate would be better if the Jail Refunding and Courts Facility bonds are separate, because the repayment term on the Jail Bond is shorter. Kimmel said the average interest rates would be lower on a shorter term bond.
Even with refunding, Kimmel said the County would have the ability to refinance again, because an investor looking to buy these bonds would not expect a lock through 2029, but would more likely have a call feature around the year 2025 or 2026. The opportunity to pay off or refinance $10 million during the last eight or nine years could be a way to save money on the Jail Bond.
Kimmel directed attention to Page 7, Debt Service Comparison, where he compared net new debt service, with all the cost of issuance, to the old debt service. The far right column shows $6.8 million in estimated savings with the new refinancing, given current market rates.
Page 8 details why the County would be able to generate these savings by replacing the old interest rates of 4 to 4.75 percent with much lower interest rates.
Kimmel said a lot of attention has been paid to the increase in bond rates last fall. There may be more interest rate increases this year. Any event affecting the greater economy could also cause rates to come down.
He referenced the Bond Buyer Index at the bottom of Page 3 in the Memo. The Index is a national one that calculates 20-year bonds every week. Despite fluctuations, the bond market is still advantageous.
Kimmel moved to Page 2 to address 2018 Financing of the Courts Facility. He assumed a 2018 issuance for 20 years. He said the County has complete flexibility under State law regarding the duration, debt service schedule, and amount of the bond. Kimmel presented two scenarios:
1) Level Debt Service over twenty years;
2) Wrapping the new debt around the Jail Bond.
With the Level Bond, the chart at the bottom of Page 2 shows an increase in 2019. Kimmel said this increase could also ramp up incrementally between 2018 and 2019 if desired. He assumed a 3.5 average interest rate over 20 years, with a total interest cost of $16,718,000.
Page 9 provides additional data on the Level Debt Service scenario. Kimmel said this page shows the Sources and Uses of funds to generate $40 million in proceeds. The Underwriters Discount is about $280,000. This is an allowance. In a competitive bid process, Ehlers provides an allowance for Underwriters to take as a commission for buying and reselling the bonds. When they bid, they do not have to take it. In today’s market, Kimmel said Underwriters often leave that on the table. The County might end up reducing the overall bond amount based on the underwriters not using their bid. This allows the bond issuer to appeal to the broadest audience of bond underwriters as possible, but also to be able to adjust the bond based on the winning bid.
Kimmel said if the County did the refunding, and if estimates are accurate, the bottom chart on Page 2 shows the County would be at about $5 million in debt service per year. The Courts Facility Level Debt Service would add $2.8 million onto that amount per year, or $7.8 million total. If the County bonded $40 million over ten years, the annual debt service would probably be at about $4.1 million to $4.2 million of debt service per year, instead of $7.8 million. The County would then have $9.2 million in debt levy.
Page 10 details how the debt service would amount to an estimated $2.8 million with the Level Funding of the Courts Facility.
Page 3 shows how a Wrapped Debt Service would be maximized after the Jail Bonds are paid off. The orange bars are bigger in 2030 and thereafter. Kimmel said the interest costs for this type of bond are about $4 million higher. However, the County would be reducing overall debt service by $600,000 during that period of overlap. Kimmel would like to work with the County to avoid a huge tax impact in the first year. He was not sure he could justify an extra $4 million in interest expense with a Wrap like this.
Potter said he is not a fan of back loading interest, because it encumbers future projects. Kimmel said if the yield curve grows steeper, then a back loaded Wrap would be more expensive for the County, because more of the debt would be paid at the higher interest rate. The County would pay more interest over time because of the longer term. Based on the Board’s focus on fiscal responsibility, it is more likely that that they would want to do a Level Bond versus a Wrap.
Kimmel directed attention to Page 12, which displays data on the Debt Service Schedule for a $40,390,000 Wrap with a 20-year repayment schedule. He said a large bond issue like this will draw bidders from all over the country. Investors, including banks, insurance companies and individuals, can take advantage of the double tax exemption in Minnesota. However, if tax reform occurs, that may reduce the net benefit of tax exemption.
Discussion ensued regarding the pros and cons of a Wrap versus two separate bond issues. Kimmel said combining the Jail and the Courts Facility Bonds would create a large bond issue of $80 million, which would get a lot of attention in the marketplace. This is a good time to sell bonds. There is also a cost efficiency with Ehlers of approximately $70,000 by issuing one bond versus two in one year. Savings would be locked in on the refunding of the Jail Bonds and the Courts Facility.
Kimmel said negatives include the need for the Board to decide the amount of the Courts Facility Bond in 2017, instead of waiting till 2018. There will also be carrying costs on the proceeds of the Courts Facility as the County accrues interest on new money. Those bond proceeds could be invested, but there will be negative arbitrage while waiting to use the new money on the Courts Facility project.
Daleiden asked Kimmel how much the County would save on the interest rate by combining the two bonds. Kimmel estimated about .25 percent on an $80 million bond. He referenced the preliminary timelines for the bond process on Page 4 of the Memo. If the Board decides to issue separate bonds, Kimmel could come back on Tuesday, 3-28-17, to approve the Jail Bond Refunding plan and a Resolution authorizing a competitive sale on 4-25-17. The interest rate would be locked on 4-25-17.
If the Board decided to combine the Jail and Courts Facility Bonds, another meeting might be advisable, and a new public hearing would be needed. The bottom half of Page 4 lists the timeline.
Potter said the savings incurred with a combined bond would be negligible compared to the holding costs. He preferred to get the Jail Refunding done sooner. Kimmel said when the County is sitting on money, there is a cost. Looking at interest rate trends, Kimmel said there are reasons to believe rates will shoot up, but that can change. If that happens, Kimmel said the Board may wish they’d sold the Courts Facility Bonds this year. He is happy to provide more numbers, and asked for direction from the Board regarding whether they want separate bonds, or a combined one.
There was discussion regarding the amount of the Courts Facility Bond. Kimmel said the County could do the Jail Refunding Bond now. If bond rates go up this fall, and the Board is reasonably confident of the cost of the Courts Facility by then, the Board would not need to wait until 2018 to issue the Courts Facility Bond. Ehlers would discount their fee for a second bond issue in 2017. This would allow the County to execute on the Jail Refunding Bond now, and yet have time to get clarity on the Courts Facility Bond without waiting until 2018.
Potter, Borrell, and Husom favored starting the Jail Refunding Bond now. Vetsch concurred.
Kimmel suggested coming back with a set of specific recommendations on the Jail Bond Refinancing, as well as bring more information on the Courts Facility so the Board could continue this conversation, look at a shorter schedule, and potentially use some cash. Borrell said Hiivala could also run some data on the tax impact on citizens.
Vetsch said October or November might be good timing for the Courts Facility Bond. Kelly said by then, design development for the Courts Facility will have begun in earnest, and the space study for the Government Center should be back, in case the Board decided to add that into the bond. Vetsch said the Board will have a better idea regarding the numbers at that time.
Kimmel said he will return for the 3-28-17 County Board meeting for approval of the Jail Refunding Bond, provide updated information for the Courts Facility Bond, and revisit the combined refunding option in case the Board has any further thoughts on it.
Hiivala said the Board could also contract with Ehlers as the financial advisor for these bond issues.
Daleiden asked if the County could prepay on bonds. Kimmel said there is no prepayment of bonds before the call date. For a 20-year issue, the call date could be eight to ten years. At the call date, the County could put cash toward the bond as well. Husom suggested setting up a fund so the County could pay cash for projects. Borrell agreed.
Recommendations:
1. Receive updated information from Ehlers on the Jail Refunding Bond, the Courts Facility Bond, and the combined Jail/Courts Facility bond issue option at the 3-28-17 County Board meeting; and
2. Approve the Jail Refunding Bond and Resolution.
(End of 3-14-17 COTW Minutes)
SOLICIT CONTRACT FOR BOND ADVISORS
Kelly stated that discussion occurred at the 3-14-17 COTW Meeting on selecting a bond advisor. The consensus was to proceed with Ehlers and Bruce Kimmel. Potter moved to approve entering into an Agreement with Ehlers as bond advisors for the upcoming issuance. The motion was seconded by Husom and carried 5-0.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Safe Schools, Monticello. Vetsch attended a meeting on 3-16-17. Discussion included types of drug use by youth. A presentation was provided by Crisis Nursery on services that are available for older children (elementary, middle school and high school).
2. Mental Health Task Force Meeting. Daleiden attended a meeting on 3-14-17. An issue that comes up repeatedly is the lack of facilities for any age group and a lack of affordable or intermediate housing. NACo is working to improve things with mental health and jails. There is a shortage of mental health professionals. Health and Human Services will provide information during Mental Health Month.
3. Cokato Historical Society. Borrell attended an event at the Cokato museum celebrating Cokato’s 130th birthday. He encouraged others to visit the museum.
4. Mayor’s Association Meeting. Borrell said the meeting was attended by all five Commissioners. The local option sales tax was discussed, including making sure that it is implemented correctly so as not to adversely affect business. Potter said he provided information to the Mayor’s Association on the local option sales tax. He plans to do the same at the Township Officers Meeting in April.
5. MEADA. Husom attended a meeting last week. MEADA approved grants for the Central MN Mental Health Center, Buffalo High School for chemical dependency programming, the Delano Compass Program, and the Howard Lake-Waverly-Winsted High School for their alcohol-free prom. Trends reflect that prescription drug and methamphetamine use are down. There are more heroin investigations and marijuana use is up.
6. Committee Of The Whole Meeting-Rolling Hills Landfill. Potter said the Commissioners toured the Rolling Hills Landfill on 3-20-17. The purpose was a site visit, and there is no application before the County at this time.
7. Owners Committee Meeting. Potter said the meeting was held on 3-20-17. He suggested a Committee Of The Whole Meeting for an update on what has transpired to date on the Courts facility and to come to a consensus on how to proceed. Daleiden added that a general design is nearing, and it would be a good time for input from the Board on any changes desired. Vetsch would like to let the architect know what the Board will be voting on and willing to approve. Daleiden referenced the study completed by the National Center for Courts. It identified 89,000 sq. ft. which would accommodate to 2045. Vetsch responded that study did not include contracted space, Wright Choice, and other areas that were placed into the approximate 140,000 sq. ft. Potter said the study was a “report” based on demographics and current caseloads and did not include everything. It is a $30,000 report, not a full study. The report was based on basic criteria. Potter said he envisioned a facility around 120,000 sq. ft. His concern is that the variance is 10,000-20,000 sq. ft. Vetsch commented the Board has not collectively had a discussion on how much they are willing to spend on the facility. Potter disagreed stating that a couple of years ago, Ehlers put together projected costs of the Courts Facility based on $50 million. At this point the 143,000 sq. ft. equates to about $40 million. The consensus was that Kelly should consult the architect for possible meeting dates. The meeting will be scheduled at the next County Board Meeting.
Bills Approved for payment 3/15/17
US Bank Voyager Fleet Systems $15,728.96
US Bank - Procurement Cards $31,307.12
Bills Approved for payment 3/21/17
Advanced Graphix Inc $6,284.00
Annandale/City of 468.70
Anoka County Fiscal Services 8,330.00
Aramark Services Inc 15,616.98
Boarman Kroos Vogel Group Inc 28,992.03
Bob Barker Company Inc 5,561.49
Boyer Truck Parts 428.18
Buffalo Hospital 122.68
C & C Embroidery 394.50
Ctr. for Ed. & Employment Law 159.00
Centra Sota Coop - Buffalo 1,402.05
Central Fire Protection 142.00
Central Hydraulics 1,692.98
CenturyLink 1,500.47
CenturyLink (Hwy use) 183.93
Chamberlain Oil Co 1,536.15
Compass Minerals America Inc 33,980.57
Crow River Tools 124.99
Cunningham/John 1,462.50
Darsow Jr/Roy F 264.20
Dell Marketing LP 10,370.15
Dental Care Assoc. of Buffalo PA 347.00
Dynamic Recycling 408.37
Ecolab Equipment Care 836.99
Elite Lift Truck Inc 497.95
Emergency Automotive Tech Inc 4,182.39
Emergency Physicians Professionals 126.15
Ernst General Construction Inc 2,200.00
F/S Manufacturing 2,848.53
Ford of Hibbing 259,105.00
Gabriel/Cathleen 200.00
Glasswerks 427.50
Glunz Construction Septic Service 130.00
Granite Electronics 283.42
Harrison Marker Co 2,148.75
Hillyard Inc - Minneapolis 2,122.23
Hirman/Alex 750.00
IPMA-HR 426.00
Jerrys Towing & Repair 145.00
Junction Towing & Auto Repair 131.00
Korbel/Kaylee 750.00
Marco 437.22
Martin-McAllisters Consulting 1,500.00
Matthew Bender & Company Inc 313.11
Minnesota Monitoring Inc 10,964.50
MN Counties Computer Coop 155.00
MN Safety Council 1,100.00
Morries Parts & Service Group 962.70
Motorola Solutions Inc 15,176.31
MSC Industrial Supply Co 152.23
Munson/Margaret 380.00
Net Transcripts Inc 421.88
Office Depot 974.57
Office of MN IT Services 2,100.00
Paulson/Corey 199.95
Premier Biotech Labs LLC 108.15
Procise Solutions Inc 140.00
Rodriguez/Michael 100.00
Royal Tire Inc 1,092.08
RTS Drug Testing 1,130.00
Russell Security Resource Inc 4,434.75
Ryan Automotive 443.99
Ryan Chevrolet 251.59
Savance 625.00
Schmitz/Layne 1,557.50
Securus Technologies 5,387.00
Select Account 1,893.50
SHI International Corp 57,535.00
St Cloud Stamp & Sign Inc 164.51
Stachowski/Andrew 109.23
Thomson Reuters West Publishing 2,047.03
Titan Machinery 632.21
Total Printing 402.50
Ultramax 714.00
Verizon Wireless 11,816.15
Verizon Wireless 239.65
Volunteers of America 10,130.86
Walberg Exteriors LLC 10,200.00
Windstream 418.11
Wright County Auditor Treasurer 134.00
Wright County Surveyor 701.75
Wright Hennepin Electric 366.29
Young/Mike 446.25
22 Payments less than $100 1,028.28
Final total: $546,170.68
The meeting adjourned at 9:47 a.m.
Published in the Herald Journal April 10, 2017.