Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
APRIL 25, 2017
The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Potter, Daleiden and Borrell present.
4-18-17 COUNTY BOARD MINUTES
On a motion by Daleiden, second by Vetsch, all voted to approve the Minutes as presented.
AGENDA
On a motion by Husom, second by Potter, all voted to approve the Agenda as presented.
CONSENT AGENDA
Vetsch moved to approve the Consent Agenda, seconded by Daleiden. The motion carried 5-0:
A. ADMINISTRATION
1. Claim - Madden, Galanter & Hansen, LLP, 03-2017 Services $3,575.13
B. AUDITOR/TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $219,183.03 With 175 Vendors And 295 Transactions
C. HEALTH & HUMAN SERVICES
1. Position Replacements:
A. Public Health Director
B. Administrative Assistant
D. SHERIFF’S OFFICE
1. Authorize Signatures On 2017 Federal Supplemental Boating Safety Patrol Grant Agreement
E. SHERIFF’S OFFICE
1. Position Replacement:
A. Deputy
F. SHERIFF’S OFFICE
1. Position Replacement:
A. Deputy
TIMED AGENDA ITEMS
ADAM TAGARRO, INFORMATION TECHNOLOGY DIRECTOR
Introduction of New IT Business Analyst, Sam Sandsness
Tagarro introduced Sam Sandsness who was recently hired in the IT Department. Sandsness was welcomed.
Schedule a Closed Session to Review the Security Report from FR Secure
Potter moved to schedule a Committee Of The Whole Meeting, Closed Session, for 5-23-17 at 10:30 AM. The vendor, FR Secure, will be invited to the Meeting. The motion was seconded by Husom and carried 5-0.
CAPT. PAT O’MALLEY, SHERIFF’S OFFICE-JAIL DIVISION
Resolution Proclaiming May 1 -7, 2017 As Corrections Officer & Employee Week
On a motion by Daleiden, second by Husom, roll call vote carried 5-0 to adopt Resolution #17-20 proclaiming the week of May 1-7, 2017 as Corrections Officer and Employee Week. Discussion followed on mental health issues related to the jail inmate population and efforts to address those needs through the current medical provider for the Jail. Potter said that at an AMC Meeting last week, mental health issues were identified as the number one issue. O’Malley stated that they continue to work with the medical provider and Courts Services to address release programs targeting mental health needs. Services are also provided by a number of volunteers. They work with Central MN Mental Health and Court Services to address addiction problems. Programs are similar to what occurs for offenders not in Jail. The struggle is that the stay for most inmates is short.
BOB HIIVALA, AUDITOR/TREASURER
Approve City Of Rockford Tax Forfeit Land Resolution
Potter moved to adopt Resolution #17-21 recommending the Minnesota Commissioner of Revenue convey to the City of Rockford by State deed tax forfeit property known as Outlot A, Woodhill Ridge 2nd Addition, PID #113-033-000010. This is for future roadway use or expansion of the City’s Compost site. The motion was seconded by Daleiden and carried 5-0 on a roll call vote.
Review Recommendations For The Issuance Of Bonds
Bruce Kimmel, Senior Municipal Advisor, Ehlers, stated that a bond refunding was held yesterday for the existing 2007 Jail bonds. The refunding will net the County a savings of $7.21 million which is $522,000 more than estimated a month ago. For the period of 2018-2029, the result will be a true net savings of $600,000 per year and will bring down the cost of subsequent financings.
Kimmel described this as a tremendously successful bond issuance, both with the quality of bids and the number received. Normally, bond counsel is content when six bids are received; with this issuance, fourteen bids were received. The winning bid was from FTN Financial Capital Markets, Memphis Tennessee at $36,075,000. Kimmel listed the combination of four reasons for additional savings:
• Better interest rate – the winning bids was .17% better than projected
• The discount taken by FTN is much less than allowed for in the discount allowance
• The cost of issuance is less than projected
• The escrow is more efficient including a better interest rate.
Kimmel stated the interest rates on the coupons from the winning bid ranged from 4% down to 3% for the last two years. The reoffering yield on the bonds ranged from .9% to 2.6%. The true interest rate is 2.1218%. The winning bid offered the County $4 million in extra cash for the right to receive the high coupon rates. That savings was used to reduce the size of the bond issue. The last three years of the bond issue (2027-2029) are callable as of 2026. There will be over $10 million remaining on the debt, and the County will have the ability to refund the bonds for additional savings, pay the bonds, or a combination thereof.
Kimmel referenced the Debt Service Schedule. In 2017, a final payment on the current bonds is due (12-01-17) as well as a partial payment on the new bonds. He referenced the Debt Service Comparison which compares the new debt service to the old debt service, resulting in a savings of about $600,000/year in savings to the County or a total of $7.2 million. State law requires a 3% minimum savings of a refunding of this type; the savings on this issuance is 13.552%.
Discussion led to the credit rating report. The County holds an AA+ rating with a stable outlook, which is one notch lower than the highest rating of AAA. Kimmel stated the County is doing all it can at this point with fiscal governance to have as high of a rating as possible. The only thing holding the rating back are things such as tax base, demographics, and wealth level. As an urban County, that will continue to grow. There is not much that can be done at this time to improve the rating. The rating should remain stable as long as the County continues with good governance, correct budgeting, maintaining adequate fund balances, and having policies and procedures in place. The report from S&P does include the County’s intent to bond for a courts facility later this year in the amount of $40-$50 million.
Adopt Resolution Authorizing Sale Of Bonds
Potter moved to adopt Resolution #17-22 awarding the sale of General Obligation Jail Refunding Bonds, Series 2017A, in the original aggregate principal amount of $36,075,000. The motion was seconded by Daleiden and carried 5-0 on a roll call vote.
Approve Advance Refunding Escrow Agreement
Hiivala requested approval of the Agreement which relates to the investment made with US Bank National Association, St. Paul, MN, for the next six months until the General Obligation Jail Bonds, Series 2007A, are called on 12-01-17. The Agreement lays out the parameters for refunding the escrow. Vetsch moved to approve the Advance Refunding Escrow Agreement, seconded by Daleiden. The motion carried unanimously.
Approve Continuing Contract With Ehlers
Hiivala stated that a continuing disclosure is prepared on an annual basis, and this responsibility has been moved to Ehlers. Board action is to approve having Ehlers provide the continuing disclosure retroactively. Potter moved to approve the Advance Funding Escrow Agreement with Ehlers, seconded by Husom. The motion carried 5-0.
Approve March Revenue/Expenditure Budget Report
On a motion by Daleiden, second by Husom, all voted to approve the Report as presented.
ITEMS FOR CONSIDERATION
OWNERS COMMITTEE MINUTES: 1-30-17, 2-13-17, 2-27-17, 3-06-17, 3-20-17, 4-03-17
The Meeting Minutes relate to planning of the new Courts Facility building. The minutes are available in the online Board packet or can be obtained through the Wright County Administration Office. Potter moved to approve the Owners Committee Minutes for the dates listed, seconded by Daleiden. The motion carried 5-0.
SCHEDULE OWNERS COMMITTEE OF THE WHOLE MEETING ON 5-02-17 TO REVIEW SCHEMATIC DESIGN, COURTS FACILITY
Potter moved to schedule an Owners Committee Of The Whole Meeting for 5-02-17 at 11:00 AM. The motion was seconded by Husom and carried 5-0.
Lee Kelly, County Coordinator, stated there will be a Judges Bench Meeting on 5-02-17 at 1:30 PM, and the Judges have requested attendance by the County Board. Daleiden moved to authorize County Board attendance at the Meeting, seconded by Husom, and carried 5-0.
SCHEDULE COMMITTEE OF THE WHOLE MEETING FOR REORGANZATION PROCESS AND FOLLOW-UP
Husom moved to schedule a Committee Of The Whole Meeting for 5-02-17 at 1:00 PM. The motion was seconded by Daleiden and carried 5-0.
PROPERTY ID #103-500-172203
Kelly said the County received a counter offer from the property owners on the parcel near the location of the new Courts Facility. Potter made a motion to schedule a Committee Of the Whole Meeting, Closed Session, for 5-02-17 at 8:30 AM. The motion was seconded by Daleiden and carried 5-0.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Historical Society Meeting. Potter attended the Meeting last week. He encouraged the public to visit the WWI Display at the Historical Society. The Historical Society is also completing a reorganization of the library area which will be funded by grant dollars.
2. Wright County Economic Development Partnership. Potter attended the Meeting. Discussions included participation in Greater MSP. Potter said Greater MSP assisted with getting Wagner Spray Tech in Otsego.
3. AMC Board Meeting, St. Paul. Potter attended on 4-21-17. Topics included mental health, county program aid, and invasive species.
4. Wright Hennepin Membership Dinner. Husom and Potter attended on 4-20-17. About 2400 people were served.
5. Crisis Nursery. Husom and Vetsch attended the Annual Fundraiser on 4-21-17. The event sold out for the first time. Funds are used toward the efforts of the Crisis Nursery, which is a very important service. Vetsch extended a thank you to Sandy Greninger as the keynote speaker at the Fundraiser and for her efforts with the Crisis Nursery.
6. TH 55 Coalition. Husom said the CR 116 and CR 115 project in Hennepin County is starting. Projects in Wright County include resurface from Rockford to Buffalo, Buffalo to Annandale, and then west. The new CR 14 turn lane is working well and is a safety improvement. The Lowry Tunnel will close starting 5-24-17 for three months. Work will be completed one side at a time. Discussion included the future of the Coalition. Hennepin County has different priorities than Wright County. Meetings will be reduced to two times per year due to finances. Potter stated that as of 7-01-17, the authorization with State funding and SRF runs out. There is adequate funding to continue for three years, during which time they will see if they can leverage additional funding.
7. Starry Stonewort Summit. Husom attended the Summit held on 4-22-17 in St. Cloud. The keynote speaker was Dr. John Rodgers from Clemson University. Husom said the Summit was encouraging. She learned the DNR used an herbicide on Starry Stonewort. However. Starry Stonewort is an algae so herbicides are not effective. Dr. Rodgers and his team developed an algaecide which has been very effective in treating Starry Stonewort in Lake Koronis. Between harvesting the plants and using the algaecide, the result is about 98% effective. In 2015, Lake Koronis was the only lake in the State with Starry Stonewort. There are now seven lakes in the State with Starry Stonewort.
8. Wright County Law Day. The Courthouse is holding a Law Day Event on 5-01-17 and members of the public are invited to attend. The schedule is listed on the Wright County website.
9. Board Meeting, 5-04-17 @ 7:00 P.M. RE: Local Option Sales Tax. Daleiden noted that the Meeting will be held to discuss a possible sales tax for highways due to the lack of State funding for transportation issues.
10. Meetings with InfoTech. Daleiden and Vetsch will meet with the vendor next week to discuss future structuring of the IT Department, including whether more staff are needed and whether to place staff in various locations. Discussions will also include elimination of software applications not being used.
11. Safe Schools Meeting, Monticello. Vetsch attended on 4-20-17. Topics of discussion included a recent increase in mental health needs by students, and initiatives to keep students safe over prom and graduation weekends.
12. Healthcare Sector Summit. Vetsch attended on 4-21-17. The event focused on what businesses and schools and what they can do to attract students to healthcare-related fields of employment. Some Facilities offer training at the place of employment to become a licensed CNA, along with partnering with colleges to offer TMA licensing. There are high school initiatives that allow students to become CNA licensed and receive college/high school credit in the same class. The healthcare field is positioned to be short hundreds of workers in the years ahead.
13. Central MN Mental Health Finance Committee. Vetsch attended on 4-24-17. The 2017 financial audit received good marks with no immediate changes needed in reporting or financial structure. Future accounting requirements may change placing U.S. businesses and nonprofits in a similar reporting style to international organizations. Discussed was the lack of a minimum 60-day cash reserve for operating funds. The fund is at $2.8 million and $3.6 million is needed to meet that.
Bills Approved
5D Paint and Performance Horses 2,250.00
Alberg/Margie 4,333.33
Alberg/Marilyn 4,333.33
Alberg/Quentin & Mary 4,333.34
All Media Supplies Inc 289.00
Allina Hospitals & Clinics 300.00
Alternative Business Furniture 2,212.50
Anoka County Corrections 4,900.00
Anoka County Sheriff 25,862.67
Aramark Services Inc 8,243.50
Axon Enterprises Inc 249.48
Bankers Advertising Co Inc 607.75
Big Shot Archery LLC 1,229.86
Buffalo Township 1,372.00
Businessware Solutions 131.69
C & C Embroidery 104.00
CDW Government Inc 208.20
Center Point Energy 4,875.20
Centra Sota Coop. - Buffalo 16,492.86
CenturyLink 736.58
CenturyLink 1,354.67
Clearwater/City of 1,140.40
Corinna Township 953.60
Custom Towing LLC 280.00
Dell Marketing LP 7,031.36
Dental Care Associates of Buffalo 1,176.00
Design Elect. Inc-Cold Spring Elec. 459.93
Evans/Karen 170.00
Gabriel/Cathleen 100.00
Glunz Construction Septic Service 130.00
Green View Inc 2,621.38
Helena Chemical Company 3,258.49
Hermes/Richard 272.00
Hillyard Inc - Minneapolis 2,962.81
Holt Motors Inc 205.00
Howard/Jolanta 200.00
Inspec 6,461.66
Interstate Automotive 135.00
Jahnke/Chris 158.50
Janikula/Tracy 259.84
JK Landscaping 22,470.00
Laplant Demo Inc 1,031.73
Larson Companies Ltd 796.27
Loberg Electric 3,014.27
Marco 2,231.99
Mattson Well Company 8,805.00
Middleville Township 619.40
Miller/Nathan 196.00
Miller/Richard 200.00
Minnesota Monitoring Inc 3,483.00
Minnesota State Auditor 12,728.90
MN Counties Ins Trust 1,059.00
MN Weights and Measures 650.00
Morries Parts & Service Group 262.54
Office Depot 1,135.08
Potter/Michael J 154.00
Ratwik, Roszak, & Maloney 3,897.20
RCM Specialties Inc 2,280.04
Recycling Association of Minn 150.00
RTS Drug Testing 300.00
Russell Security Resource Inc 1,955.00
Select Account 1,893.70
SRF Consulting Group Inc 5,655.15
St Michael/City of 5,761.20
Sylvester Custom Grinding Inc 11,046.00
Truenorth Steel 10,505.88
ULine 103.04
Verizon Wireless 167.19
Voss Lighting 116.70
Windstream 195.75
Wright Hennepin Coop Elec Assn 2,037.13
Wright Hennepin Electric 576.86
Xcel Energy 113.41
25 Payments less than $100 1,195,67
Final total $219,183.03
The meeting adjourned at 10:16 a.m.
Published in the Herald Journal May 15, 2017.