Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
MAY 9, 2017
The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Potter, Daleiden and Borrell present.
5-02-17 COUNTY BOARD MINUTES
On a motion by Husom, second by Potter, all voted to approve the Minutes as presented.
AGENDA
On a motion by Vetsch, second by Daleiden, all voted to approve the Agenda as presented.
CONSENT AGENDA
Daleiden moved to approve the Consent Agenda, seconded by Husom. The motion carried 5-0:
A. ADMINISTRATION
1. Request To Hire 67-Day Social Services Temporary Employee
B. ASSESSOR
1. Approve Abatement, PID 114-170-005040, Ryan and Bridget Burton 2. Approve Abatement, PID 155-182-002030, Steve A. Christ 3. Approve Abatement, PID 155-182-002040, Herbert and Ruth Dibley 4. Approve Abatement, PID 103-124-003450, Eric and Destiny Hurley
C. AUDITOR/TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $409,551.57 With 128 Vendors And 218 Transactions
D. HEALTH & HUMAN SERVICES
1. Position Replacement:
A. Child Support Officer A-K Unit
B. Child Support Officer L-Z Unit
E. PLANNING & ZONING
1. Authorize Signatures On 2016 County Feedlot Officer Annual Feedlot & Performance Credit Report
F. SHERIFF’S OFFICE
1. Position Replacement:
A. Communications Officer
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve MCCC (MN Counties Computer Cooperative) Joint Powers Agreement
Hiivala provided an overview of the changes to the Joint Powers Agreement (JPA). Daleiden moved to approve the amended JPA, seconded by Husom. The motion carried 5-0.
GREG PICKARD, VETERANS SERVICES DIRECTOR
Adopt Resolution To Approve FY 2017 MNDVA CVSO Operational Improvement Grant
Pickard stated that because the 2016 Grant was closed out late, the terms of the 2017 Grant will change to reimbursement rather than advance payment. Next year, it will revert to advance payment. Daleiden moved to adopt Resolution #17-24 approving the FY 2017 MNDVA CVSO Operational Improvement Grant. The motion was seconded by Vetsch and carried 5-0 on a roll call vote.
TIM DAHL, RISK MANAGER
Minnesota Counties Intergovernmental Trust Report By Bob Goede & Joel Swanson
Dahl introduced Bob Goede and Joel Swanson, Risk Management Consultants for MCIT. Goede provided an overview of the Membership Report. MCIT operates as a Joint Powers, and 81 of the 87 Minnesota Counties are members. With County-related organizations, there are over 450 members. Specialized coverage and services are available to meet members’ needs. MCIT hired one Loss Control Representative whose background is law enforcement. The Representative has already been working with the Sheriff’s Office. Workers compensation is the area with the most claims and most pay out. Departments with more of this type of exposure include Sheriff, Highway, and Social Services. Goede explained the experience modification factor for Wright County. For 2017, the factor is 1.225 or 22.5% higher than the base rate. This relates to the period of 2013, 2014, and 2015. It is anticipated this factor will decrease based on utilization in 2016. Dahl stated many changes have been made and he anticipates the County will start seeing a return on investment. MCIT provides various member programs including Employee Assistance, Defensive Driving, seminars/webinars, member-specific training, website, newsletter, and a video library.
BID OPENING, FLAT EPDM ROOF REPLACEMENT, PUBLIC WORKS BUILDING
Alan Wilczek, Facilities Services Director, said the Public Works Building roof was storm damaged beyond repair in March. Bids for the partial roof replacement project were due 5-08-17 at 4:00 PM.
Alternate 1 includes pricing for an electrical contractor to reroute all conduit on top of the deck to the interior (utilizing Loberg Electric). Alternate 2 includes pricing to lay the base layer of roof insulation loose over the deck, followed by tapered insulation mechanically fastened to the deck, in lieu of mechanically fastening the base layer (due to the conduit over the deck).
Wilczek opened the bids. On a motion by Potter, second by Daleiden, all voted to lay the bids over to the next meeting for review and recommendation.
Contractor; Base Bid; Alternate 1; Alternate 2
Central Roofing; $460,455; $14,725; $39,135
John A. Dalson, Minneapolis; $442,885; $18,425; ($31,000)
Rosenquist Construction, Minneapolis; $443,840; $17,585; $430,415
B&B Sheetmetal, Buffalo; $466,330; $18,750; $417,580
ALAN WILCZEK, FACILITY SERVICES DIRECTOR
Authorize Signatures On The Construction Management Agreement (CMA) With Contegrity Group For The Courts Facility
Wilczek requested approval of the CMA with Contegrity Group. The document has been reviewed by the County Attorney’s Office. An outstanding issue relates to Builders Risk Insurance which is expected to be in the range of $45,000-$65,000. Potter moved to authorize signatures on the CMA with Contegrity Group for the Courts Facility, seconded by Vetsch.
Discussion led to the fee of the Construction Manager. Wilczek stated the last page of the CMA reflects a project cost of $49 million ($43 million construction and $6 million soft costs). The RFP set a baseline of $35 million for comparison purposes. Once into contract negotiations, they targeted a figure of 145,000 s.f. and construction costs of $43 million.
Wilczek said the CM fees are 1.9% on the initial $35 million. With the increase in construction costs to $43 million, the percentage was reduced to 1.75%. The staffing and monthly costs are the same. The percentage fee is calculated based on the cost of the facility. He expects more accurate budget figures than provided by BKV Group. Pricing will be based on the cost of the project. Discussion followed on whether Contegrity Group would reduce their fee based on the total cost of the project. The motion was amended to approve the CMA with Contegrity Group and to confirm that the total charged will be based as a percentage of the total construction costs. The motion carried 5-0.
LEE KELLY, COUNTY COORDINATOR
Local Option Sales Tax A Public Hearing on the Local Option Sales Tax was held on 5-04-17. Kelly stated the direction from that meeting was unclear. To keep the topic moving, he drafted a resolution for review. Borrell asked for public comment.
Mary Wetter, Rockford Township. Wetter said the list of proposed projects related to the tax appear to be in or near cities and more in the NE part of the County. About 60% of the projects proposed are in 40% of the populated area. Wetter serves on the SWCD Board and in that forum, it was agreed that funding for AIS (Aquatic Invasive Species) should not be spent all in one area of the County. She suggested the same thought process with regard to the tax.
Wetter said the 1⁄4 to 1⁄2 percent tax may make a difference for those who prefer to shop in the County for new homes and home improvement projects. She suggested the possibility of some departments scaling back to make up the difference toward project costs. Daleiden referenced State DOS based computer systems and the effect those systems have on employee time at the local level. Wetter said the SWCD staff experience this as well and the topic has been brought up by the State Legislature. Wetter referenced the list of potential projects associated with a Local Option Sales Tax and asked whether this is a wish list or a needs list.
Potter said about four years ago, the County Board changed the process on how road projects are prioritized. The reason for 60% of the projects in 40% of the populated area relates to the growth in the NE part of Wright County. With project funding through the sales tax option, budgeted funds could be used to complete projects that may otherwise not be done. Wetter stated growth in the townships is limited due to the 1 per 40 requirement. She thought the projects identified with the local option sales tax centered on cities. Husom responded that projects are required to be identified with the sales tax option. There are other projects identified in the budget and in the 5 and 10 year plans. Daleiden added that if the local option sales tax is not passed, projects that are needed will take priority over others on the 5 and 10 year plans.
Wetter cautioned the Board of how they proceed in the future. There will always be something needed, which could result in more taxes or increased property taxes. She used the compost facility as an example. Potter responded that public safety differs from the compost facility. Public safety is a core function of government. The Legislature wants counties to utilize the tools they have provided, such as the local option sales tax.
Virgil Hawkins, Highway Engineer, explained a project list is required as part of adopting the tax and most are located in the northeast part of the County. Roads in that area are expanding from two to four lanes due to growth. Hawkins stated that 300 miles of the 513-mile system do not meet State safety design standards. In 2005, a Northeast Transportation Study identified needs. Current funding avenues have not kept pace with growth, the deterioration, and the inflation of the construction costs. If the local option sales tax passes, budgeted funds could be used toward other projects instead of completing a project every 2-3 years as funding permits. The goal is to benefit the entire County even though the projects identified are located in the northeast part of the County. One of the first projects on the list is located in Waverly and Marysville Township. Hawkins said that either way, the projects are needed and will remain on the list of projects to complete. Instead of taking 15-20 years to complete, projects will take 50-70 years at the current funding levels.
Steve Bot, St. Michael City Administrator/Engineer/Public Works Director. Bot said the needs has been identified, and it needs to be determined how to address and fund those needs. Basically, it is property tax versus sales tax.
Looking at the demographics of the St. Michael area, he thought all would prefer the sales tax option over the property tax option. Bot referenced CR 18, CR 119 (steep shoulders), and roads in the St. Michael area. He said many of the roads in the western part of the County are in good shape. Those roads have less traffic and cost less. In the northeast part of the County, they deal with urban sections and 2-4 lanes. This is a core function of government and the County needs to find a way to fund it.
Daleiden met with the City of Otsego last night. Concerns relate to the loss of business. The Department of Revenue has 2015 data on the four highest populated cities in Wright County and how much is collected in sales tax. He has requested the same data on Albertville. The tax could be implemented on a short-term basis to see what effect it has. He thought two years would be needed for the data. Borrell referenced the effect of the sales tax on businesses. Daleiden responded that with his personal business, he will have to pay more if property taxes were raised. He will lose either way but not as much with the tax. Husom said as an example, people may not notice $.50 on a $100 purchase but would notice if their property taxes increased by $120/year. For a $300,000 home, she understands property taxes would increase $125. In order to equal that, a person would have to purchase $20,000 in merchandise. Vetsch stated that would be $20,000 in taxable goods, which exempts clothing, food, and vehicles. Vetsch said that the County will have to pay 1 percent of what is collected to the Department of Revenue.
Borrell referenced the 1⁄2 percent sales tax to raise $5.7 million. He asked whether the Highway Department will receive $5.7 million in addition to the $2 million in the County Highway budget. If that is the case, it is too much. Husom said there is an option of a 1⁄4 percent tax and raising property taxes. Borrell thought the Board previously increased the budgeted amount by $2 million to the Highway Department, plus paid off toward what was borrowed through the State for road projects. He questioned whether the Board will decide to give Highway an additional $5.7 million per year or look at adjusting the budget toward things such as property tax. Vetsch said that would be appropriate to discuss during budget sessions. Borrell said if all the funding goes to the Highway Department, he will vote against the tax. Potter responded that the County has not placed $2 million per year into the construction fund for the Highway. He said it is construction versus operational costs. Borrell said when the Board voted on the $2 million for the Highway, it was because of needed road projects and being underfunded.
Daleiden made a motion to table this topic to the 6-06-17 Board Meeting. Doing so will allow the State to close the Legislative session and the County can determine whether funding remains status quo. The motion was seconded by Husom. Husom would like more input from cities and township. As Potter will not be at the first Board Meeting in June, the motion and second were amended to table this topic until the 6-13-17 Board Meeting. Wetter referenced the 1 percent State fee to process the tax. She asked whether there will be a contract with the State for 20 years or whether the Legislature could increase the percentage. The motion carried 4-1 with Potter casting the nay vote.
ITEMS FOR CONSIDERATION
5-02-17 COMMITTEE OF THE WHOLE MINUTES
At today’s County Board Meeting, Husom moved to approve the Minutes and recommendations. The motion was seconded by Daleiden and carried 5-0. The Minutes follow:
I. Reorganization Process and Follow-up
Kelly stated the intent of the meeting was to discuss the Board’s expectation regarding the reorganization process and when items are referred to the Personnel Committee vs. the Personnel Committee of the Whole.
Hesse offered the recommendation that any reorganization which negatively impacts a current staff member, specifically through layoff or demotion, be referred to the Personnel Committee of the whole. Discussion ensued regarding the definition of demotion which was determined is only when an employee’s pay grade is reduced.
RECOMMENDATION: A department reorganization which results in a job elimination that negatively impacts existing staff through layoff or demotion will be referred to Personnel Committee of the Whole.
(End of 5-02-17 COTW Minutes)
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Buffalo Safe Schools Meeting. Husom attended the Meeting. Topics included the increase in mental health issues and how this issue is compounded with chemical use.
2. C.R.O.W. and One Watershed One Plan. Borrell attended the Meetings. More information will come at a future date.
3. Open Street Event, St. Michael. Daleiden said the event was well attended and included car seat, radon, and bike safety checks.
4. Meetings with InfoTech. Daleiden and Vetsch attended meetings last week to discuss streamlining I.T. Department functions. International standards are being used. It was identified that the Department is short 14 employees but all positions may not be needed because of the manner in which IT is operated. One position may be sent to the Personnel Committee and Board this year to discuss funding. State DOS systems and other State requirements were discussed and the impact on staffing. It appears it will take about 18 months to get employees and classifications in place.
Bills Approved
Albertville/City of $2,634.60
Allina Health 285.00
Allina Health System 320.15
Ameripride Services 180.45
Aramark Services Inc 8,122.05
Bobs Towing And Recovery Inc 463.66
Borrell/Charlie 476.50
Boyer Truck Parts 654.20
Braun Intertec Corporation 791.38
Buffalo Auto Value 335.98
Buffalo/City of 70,099.76
Busch/Ryan 242.50
Center Point Energy 7,285.05
CenturyLink 176.11
Chamberlain Oil Co 4,032.97
Chatham Township 1,015.90
Clearwater Township 1,318.20
CliftonLarsonAllen LLP 824.75
Cokato Township 374.40
Cokato/City of 950.00
Cottens Inc 1,868.20
Databank IMX LLC 7,560.00
Delano Rental Inc 190.00
Dell Marketing LP 12,124.07
Department of Human Services 2,136.22
Elk River Municipal Utilities 125.52
Emergency Automotive Tech 29,534.99
Expert Automotive & Towing Inc 210.00
Feddema/Tom 318.50
Frazier/Terry 119.50
French Lake Township 454.00
Gabriel/Cathleen 100.00
Gopher State One Call 140.40
Grainger 320.56
Hancock Concrete Products LLC 3,308.20
Hanover/City of 1,561.00
Hennepin County Sheriff 160.00
Hennepin County Treasurer 102,749.76
Hildi Inc 325.00
Hillyard Inc - Minneapolis 138.21
Howard Lake/City of 53,557.83
Husom/Christine 119.00
Indianhead Specialty Co Inc 395.31
Jakes Excavating 1,215.00
Johnson Jet-Line 2,400.00
Junction Towing & Auto Repair 223.00
Karels Towing 177.00
Laplant Demo Inc 883.33
Loberg Electric 1,060.75
Maple Lake Township 745.40
Marco 1,827.50
Martin Marietta Materials 1,586.39
Matousek/Tessa 279.00
MCIT 698.00
Mend Correctional Care LLC 28,079.92
Metro Group Inc/The 3,187.95
Minnesota Monitoring Inc 12,900.25
Morries Parts & Service Group 482.08
Mumford Sanitation 1,394.81
Net Transcripts Inc 1,099.77
New Ulm Quartzite Quarries 684.26
North Star Awards & Trophies 129.90
Office Depot 959.73
RCM Specialties Inc 638.40
Rockford Township 2,371.90
Rockford/City of 1,596.80
Royal Tire Inc 4,247.12
RTVision Inc 1,951.59
Ryan Automotive 351.62
Ryan Chevrolet 296.76
Schluender Construction Inc 2,720.00
Sign Man of MN Inc/The 200.00
Southside Township 776.80
State Supply Co 137.65
Total Printing 195.00
TrueNorth Steel 1,800.00
UAV Public Safety Inc 600.00
Voss Lighting 7,054.00
Waste Management of WI-MN 3,185.50
Waverly/City of 809.40
Wright County Journal Press 304.72
Wright Lumber & Millwork Inc 124.50
Xcel Energy 116.34
Zarnoth Brush Works Inc 592.00
Zep Sales & Services 395.49
22 Payments less than $100 972.06
Final total: $409,551.57
The meeting adjourned at 10:42 a.m.
Published in the Herald Journal May 29, 2017.