Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JUNE 20, 2017
The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Daleiden, Potter and Borrell present.
6-13-17 COUNTY BOARD MINUTES
Daleiden moved to approve the minutes, seconded by Husom. Husom made the following corrections to the Page 4 of the minutes, under Advisory Committee/Advisory Board Updates: Item 2, 2nd sentence, change from “11 miles” to “11,000 tons”; Item 9, change to “Fishing Klinic.” Approval of the minutes carried 5-0.
AGENDA
Petitions were accepted to the Agenda as follows: 9:01 AM Agenda Item, “Recognition Of The Kreitlow & Ford Family As Wright County 2017 Farm Family Of The Year” (Borrell); 9:06 A.M. Agenda Item, “Brian Asleson, Chief Deputy Attorney RE: Authorize Auditor-Treasurer To Contract For Cleanup At PID #155-033-001040” (Asleson). On a motion by Vetsch, second by Daleiden, all voted to approve the Agenda as modified.
CONSENT AGENDA
Daleiden moved to approve the Consent Agenda. The motion was seconded by Husom and carried 5-0:
A. ADMINISTRATION
1. Claim - Madden, Galanter & Hansen, LLP, May 2017 Services, $5,509.82
B. ADMINISTRATION
1. Authorize Attendance, Legislative Update, 6-29-17 @ 11:30 AM, Huikko’s Bowling Center, Buffalo
- Sponsored by Wright County EDP
C. AUDITOR/TREASURER
1. Approve Fleet Card Transactions For The Period Ending May 31, 2017 For A Total Of $16,370.80
2. Approve Procurement Card Transactions For A Total Of $38,048.39
D. AUDITOR/TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $569,106.99 With 234 Vendors And 472 Transactions
E. HEALTH & HUMAN SERVICES
1. Financial Worker
F. INFORMATION TECHNOLOGY
1. Refer to the Technology Committee:
A. Voicemail system update and speech to text functionality
B. Squad Car/Bodycam Project
C. ARMER Radio Fee
D. Office 365 Status
E. Project Portfolio
G. SHERIFF’S OFFICE
1. Position Replacement:
A. Deputy
TIMED AGENDA ITEMS
RECOGNITION OF THE KREITLOW & FORD FAMILY AS WRIGHT COUNTY 2017 FARM FAMILY OF THE YEAR
Red Greder, U of M Extension Service, recognized the Kreitlow and Ford family as the Wright County 2017 Farm Family of the Year for their contributions to the agriculture industry and local communities. The farm was founded in 1898 by August and Pauline Kreitlow in Middleville Township at the current homestead site. Willard Kreitlow is the third generation and has lived on this land continuously since his birth in the old farmhouse in 1922. Kreitlow began implementing soil and water conservation practices in the 1940’s. The farm was primarily dairy until the 1990’s when Willard sold the dairy and continued to grow row crops and hay. Willard Kreitlow’s daughter, Marienne Kreitlow, moved back to the farm with her husband, Jerry Ford, in 2002 and they began transitioning part of the farm to vegetables and permanent pasture. All of the land is in soil and water conservation practices. They raise replacement heifers for Stokes Dairy and have a small grass-finished beef herd. There are 43 acres of certified organic pasture for rotational grazing cattle, and 2 acres of vegetable land. They grow organic garlic and potatoes for market, plus eggs from layer hens. Willard Kreitlow is a founding member of the Wright County Parks Board, and served there for over 40 years. He also served on the Soil and Water Conservation District Board for over 40 years. Jerry Ford works for the Sustainable Farming Association of Minnesota. He is currently working with Extension on a research project and has helped out with some 4-H programs. Marienne is a professional musician and a Rostered Teaching Artist with the Central MN Arts Board. She serves on the Board for the Saturday Awakenings Concert Series at Buffalo United Methodist Church, and often works with the music program there.
ADAM TAGARRO, IT DIRECTOR
Approve Out-Of-State Travel For IT Business Analyst To Attend Hyland CommunityLIVE Conference In September
Potter moved to approve, seconded by Daleiden. The motion carried unanimously.
BRIAN ASLESON, CHIEF DEPUTY ATTORNEY
Refer Discussion Regarding Drive Wright Program To A Committee Of The Whole Meeting
Husom moved to schedule a Committee Of The Whole Meeting for 6-27-17 at 11:00 AM. The motion was seconded by Potter and carried 5-0.
Authorize Auditor-Treasurer To Contract For Cleanup At PID #155-033-001040
Asleson said the City of Monticello is receiving complaints from neighbors about the property. Two quotes were received by the Auditor-Treasurer’s Office including Junk Genius (Minneapolis) and Scene Clean (Osseo). The Auditor can proceed with clean up with the County Board authorization.
Potter made a motion to authorize the Auditor-Treasurer to proceed with cleanup at PID #155-033-001040, 7 Fairway Drive, Monticello. The motion was seconded by Daleiden and carried 5-0.
GREG KRYZER, ASSISTANT COUNTY ATTORNEY
Adopt Resolution For The Reestablishment Of Records For County Ditch (CD) 36
Kryzer stated that last week, the Attorney’s Office was contacted by the Highway Department indicating Ditch 36 was flooding CSAH 75 by Clearwater. The Auditor’s Office was contacted for as-built plans but none were available. Houston Engineering was contacted for a survey crew prior to digging or excavation and provided a quote of $12,000. Kryzer said the survey crew was on site yesterday (authorized by Vetsch). Vetsch moved to adopt Resolution #17-31, for reestablishment of County Ditch 36 records. The motion was seconded by Husom and carried 5-0 on a roll call vote.
Authorize Signatures On Agreement With Houston Engineering Inc. For Reestablishment Of Wright County Ditch 36 Drainage Records
Husom moved to authorize signatures on the Agreement, seconded by Daleiden. The motion carried 5-0.
ITEMS FOR CONSIDERATION
6-13-17 COMMITTEE OF THE WHOLE MINUTES
Vetsch moved to approve the Committee Of The Whole Minutes, seconded by Daleiden. Kryzer stated that by Statute, the Wright County Auditor is charged with the record keeping of County ditches. The Board, as Drainage Authority, is charged with managing and overseeing the expenses and repairs of the ditches. Vetsch noted that a percentage of the Ditch Coordinator position will be funded by the beneficiaries, so the entire cost is not borne by all County taxpayers. Daleiden said in order to maintain ditches, documentation on the ditch is required. Kryzer said what occurred last week with County Ditch 36 is an example of why the position is needed. He conveyed the County should be proactive versus reactive in the future with regard to ditches. Daleiden stated that ditches are the rural storm water system, and it is the County’s responsibility to maintain them. The motion carried 5-0. The Committee Of The Whole Minutes follow:
I. DITCH COORDINATOR POSITION
A copy of the job description for the proposed Agricultural and Drainage Coordinator job description was distributed (see attachment).
Assistant County Attorney Greg Kryzer said the County has staff who do record keeping and administrative tasks related to County ditches, as well as legal counsel, and a contract Drainage Inspector. Auditor/Treasurer Bob Hiivala oversees all aspects of County ditches. Kryzer said there is a need for someone to coordinate ditch matters and keep things moving forward.
Hiivala said there are thirteen legal proceedings with ditches. He would like this position to fill in the gaps the Drainage Inspector wasn’t hired to do.
Commissioner Darek Vetsch said there is liability exposure for the County with no one managing ditch records. This position could also take action to address engineering issues when they arise.
Discussion ensued regarding which department should oversee the Ditch Coordinator position. Hiivala said both Renville and Sibley Counties assigned this position to their Auditor/Treasurer Departments. Kryzer said neither the Highway nor the Parks and Recreation Department heads felt it was an appropriate fit within their departments.
Human Resources Representative Lori Pawelk said she believes the Auditor/Treasurer’s Department is the correct place for the Ditch Coordinator at this time. As the position evolves, perhaps another department will be deemed more appropriate. She advised the Committee to be prepared for potential changes in this position over the next two to five years.
Hiivala said he is would like to retain the Ditch Inspector position and add a Ditch Coordinator position.
Kryzer said the proposed Ditch Coordinator position would be one FTE (Full-time Equivalent). He suggested that the Ditch Inspector and the Agricultural Inspector report to the proposed Ditch Coordinator. Hiivala said other counties pay for half of the Ditch Coordinator position with levy dollars, and reimburse half from ditch system funds. Kryzer also recommended that the position be skilled at applying for grants. Kryzer said they could also require the Ditch Coordinator to assist with election work every other year. He hoped to get the Ditch Coordinator position on board by January 2018, to be ready for projects next spring.
RECOMMENDATION: Refer to Budget Committee to be included in the 2018 Budget.
II. LIEUTENANT POSITION
Hoffman distributed copies of the Wright County Sheriff’s Office Organizational Flow Chart (see attachment).
Hoffman said the proposed Lieutenant Position would serve under the Administrative Captain. He said the organizational chart shows both positions (such as Sergeant), and functions (such as Operations).
Vetsch said he is comfortable with the request. Kelly said this is a budgeted position.
RECOMMENDATION: Authorize filling the Lieutenant position.
(End of 6-13-17 COTW Minutes)
6-14-17 WAYS & MEANS COMMITTEE MINUTES
Husom moved to approve the minutes and recommendations, seconded by Daleiden. The motion carried 5-0. The minutes follow:
I. HHS Fee Schedule
Health & Human Services Director Jami Goodrum Schwartz distributed the following documents (see attachments):
1) “Fee Policies and Procedures – Wright County Health & Human Services Fee Policy;”
2) Printout of the “Health & Human Services Fee Schedule” as is currently posted on the County website;
3) The proposed new “Health & Human Services Fee Schedule;”
4) “Health & Human Services Sliding Fee Schedule,” an addendum to the Fee Schedule;
5) “Health & Human Services Fee Schedule (Fees Removed).”
Schwartz said they are requesting an update to the Health & Human Services fee schedule.
The original “Fee Policies and Procedures” document is posted on the County website. Schwartz would like to delete it as the document is dated and contains internal policies and practices rather than public information.
Schwartz directed attention the new Fee Schedule form. She said this form will be much easier to maintain. New or changed fees are bolded and italicized. Some remarks in the Descriptions column will be deleted, as they were explanations for this meeting.
Regarding the Guardianship fee of $35 per hour, Court Administrator Monica Tschumper explained that there are probate guardianships and conservatorships appointed when a person is no longer able to care for themselves or manage their finances. State Statute authorizes the County Board to set the hourly fee guardians and conservators may charge. The Court may decide to pay a guardian or conservator more if deemed appropriate. Tschumper said $35 per hour is the average hourly fee billed by guardians and conservators over the last few years.
Schwartz pointed out that the Mobile Home Reassessments line under Administrative Fees on the proposed Fee Schedule was increased from $60 to $200 due to a recent ordinance change.
A new entry under the Administrative Fees section, entitled Employee Costs, lists hourly fees. Schwartz said occasionally Health & Human Services staff is subpoenaed. These fees represent the hourly cost incurred by the County when staff is taken away from work by another entity.
Schwartz said Health & Human Services uses the Federal Poverty Guidelines for many programs. These guidelines change every year, and requires annual updating. There will also be a link to the Department of Human Services Calculator to help families determine what their costs are for Out–Of-Home Placements, based on their gross income.
The Document Copying line will be deleted as the information is already on the County website under Fee Schedules / 2017 Fees Applicable to All Departments. Schwartz also made a correction to the 72 Hour Hold and Pre-Commitment Costs line. The description should say Actual Cost and Sliding Fee Schedule.
Recommendation: Schwartz will provide a revised Fee Schedule at the next Ways & Means Committee.
(End of 6-14-17 Ways & Means Committee Minutes)
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Nuclear Training. Vetsch and Husom continue to train for nuclear exercises this summer. Husom suggested the Board consider appointing an alternate. During an event, they will be required to be relieved every 12 hours.
2. Audit Exit Meeting. Borrell and Daleiden attended the Audit Exit Meeting with the State Auditors on 6-15-17. Due to new regulations, additional items were cited. Some have been resolved and others were not in policy and will be changed. It was the consensus that when the final audit is presented, a decision can be made whether to schedule a Committee Of The Whole Meeting with the State Auditor’s Office.
3. Water Management Task Force. Daleiden attended the meeting on 6-15-17. The group toured the iron filtration system by Lake Martha, which filters a 17-acre watershed. The phosphorus removal levels vary from 75% to 95% depending on large rainfalls. There is a bypass for large storm events. Soil samples will be performed. This is a pilot project with the University of Minnesota. Discussion also occurred on AIS (Aquatic Invasive Species) and regional inspections for boats on Lake Sylvia, Lake John, and Pleasant Lake.
3. Emergency Services Board Meeting. Borrell attended on 6-14-17. The group continues discussions on Text to 911, which may be rolled out at the end of the year.
4. SWCD. Borrell and Husom met with the SWCD Board on 6-19-17 which was held to discuss Wetland Conservation Act administration.
5. Meth Education & Drug Awareness Meeting (MEADA). Husom attended on 6-14-17. Cards were sent to 4000 high schoolers encouraging refraining from alcohol and drug use during prom. Public Health provided a community health assessment update. According to a health assessment poll, in Wright County the top three were obesity, lack of physical exercise, and smoking or other tobacco use. This was closely followed by alcohol and drug use.
6. State Community Health Services Advisory Committee. Husom attended on 6-16-17. Information was provided on legislative updates and federal funding cuts. Funding for home visits was increased. In 2015, they organized a common entry point for reporting neglect for maltreatment of vulnerable adults. About 1500 complaints were received, and they are looking at going from 27 to 50 investigators. An increased number of cases is being seen for syphilis, mumps, TB, and drug resistant TB.
7. Extension Committee. Potter attended a meeting last week. Discussion included the upcoming Wright County Fair, 4-H, and updating the 4-H food building. Potter said the building will be discussed during budgets and possibly placed in the CIP (Capital Improvement Plan). It will be an opportunity to update the building, possibly providing more opportunities for use.
8. 7W Policy Committee. Potter attended a meeting in St. Cloud where legislative and federal updates were given, including the 2018-2023 forecast. Potter said the County Highway Engineer deserves credit for lobbying projects for Wright County. The bridge replacement project for CR 19 and I-94 is slated for 2022. He said it is looking favorable for Wright County in the next round of solicitations.
Bills Approved for payment 6/20/17
Accent Electric and Automation $3,100.00
Albertville Body Shop Inc 686.00
Allina Health System 159.70
Allina Hospitals & Clinics 1,365.00
Alternative Business Furniture Inc 651.14
Ameripride Services 723.93
Anderson/Emily 118.00
APEC Industrial Sales & Services 486.00
Aramark Services Inc 8,287.29
Arctic Glacier USA Inc 626.04
Berwald Roofing Company Inc 196,085.70
Boarman Kroos Vogel Group Inc 41,456.65
Bond Trust Services Corporation 450.00
Buff ‘N’ Glo Inc 374.35
Buffalo Hospital 1,385.21
Buffalo Postmaster 103.50
CDW Government Inc 41,154.65
Center Point Energy 4,884.91
Centra Sota Coop - Buffalo 15,961.65
CenturyLink 4,287.71
CenturyLink 1,316.12
Clearwater/City of 930.00
Climate Air 679.20
Consulting Radiologists LTD MN 186.84
Cordell/William 225.00
CST Distribution LLC 1,345.05
Dell Marketing LP 10,532.09
Ecolab Equipment Care 143.66
First Choice-Hutchinson 220.58
Gabriel/Cathleen 200.00
Gale-Tec Engineering Inc 1,978.55
Grainger 224.80
Green View Inc 30,123.65
Helena Chemical Company 2,187.40
Hermes/Richard 140.00
Hillyard Inc - Minneapolis 3,730.16
Hoglund/Nichola 154.00
Holt Motors Inc 285.00
Hotsyminnesota.com 1,897.96
Houston Engineering Inc 1,943.85
Idexx Laboratories Inc 150.91
Interprose Corporation/The 1,966.20
Jahnke/Chris 272.00
Keeprs Inc 702.93
Kustom Signals Inc 255.00
Labor Relations Information Sys. 250.00
Lacount Sales LLC 787.00
League of MN Cities 171.42
Lexis Nexis Risk Solutions 331.44
Mailfinance 233.16
Marco 416.40
Martin-McAllisters Consulting 4,000.00
Mend Correctional Care LLC 28,079.92
Metro Group Inc/The 2,073.60
Minn. City-County Management 124.00
Northwoods Fraud Investigations 8,278.83
Office Depot 3,493.27
Office of MN IT Services 2,100.00
Pleasant Lake Improvement Assn 1,000.00
Potter/Michael J 163.50
Premier Biotech Labs LLC 139.05
Prinsco Inc 2,982.00
Ratwik, Roszak,& Maloney 4,471.00
Rinke-Noonan 200.00
Rons Appraisal Service 4,838.42
Russell Security Resource Inc 12,640.35
Rutland Law PLLC 200.00
Ryan Automotive 425.29
S & S Communications Equipment 227.88
Safelite Fulfillment Inc 379.48
Schneider Corporation 4,422.00
SHI International Corp 33,924.00
Sign Man of MN Inc/The 212.00
Sitecal, Inc 250.00
St Cloud Stamp & Sign Inc 187.89
St Paul/City of 2,900.00
Thomson Reuters West Publishing 2,646.11
Total Printing 352.50
Vaith/Tammi 127.50
Verizon Wireless 12,327.35
Voss Lighting 102.06
Westside Pest Solutions Inc 149.00
Wilson/Amanda 155.50
Windstream 416.16
Wright County Attorney 11,961.31
Wright County Journal Press 592.00
Wright Hennepin Electric 3,943.57
WSB & Associates Inc 18,388.75
Xcel Energy 364.75
Ziegler Inc 11,678.12
38 Payments less than $100 $1,861.03
Final total: $569,105.99
Warrants approved for payment 6/12/17
US Bank Voyager Fleet Systems $16,370.80
US Bank-Procurement Cards 38,048.39
The meeting adjourned at 9:59 a.m.
Published in the Herald Journal July 7, 2017.