Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JULY 18, 2017
The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Daleiden, Potter and Borrell present.
7-11-17 COUNTY BOARD MINUTES
Lee Kelly, County Coordinator, made the following correction to the minutes: Page 2, 3rd paragraph, 2nd line to the end should read, “L. Kelly stated that Resolution #17-21 passed 4-25-17 should be rescinded. Vetsch moved, seconded by Husom, to rescind Resolution 17-21 and to adopt Resolution #17-33 as amended.” Daleiden moved to approve the Minutes as corrected, seconded by Potter. The motion carried unanimously.
AGENDA
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #5, “Update on MNLARS (MN Licensing and Registration System) for License Bureau” (Hiivala). Husom moved to approve the Agenda as amended. Vetsch seconded and the motion carried 5-0.
CONSENT AGENDA
Daleiden moved to approve the Consent Agenda, seconded by Potter. The motion carried 5-0.
A. ADMINISTRATION
1. Claim - Madden, Galanter & Hansen, LLP, 06-2017 Services $1,196.55
B. ADMINISTRATION
1. Approval of a 67 Day Temp Position - Health & Human Services
C. AUDITOR/TREASURER
1. Position Replacement:
A. Office Tech I
D. AUDITOR/TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $576,337.17 With 266 Vendors And 467 Transactions
E. INFORMATION TECHNOLOGY
1. Refer to the July 26th, 2017 Technology Committee:
A. Technology CIP Requests
B. Office 365 Status
C. Project Portfolio
2. Refer to the July 26th, 2017 Personnel Committee:
A. Developer Position
F. SHERIFF’S OFFICE
1. Refer to 7-26-17 Personnel Committee:
A. Discussion on Lateral Hire of Deputy Above the 12%
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Informational Item: Release Of 2016 Comprehensive Annual Financial Report
The financial report is available on the County website. The County realized a savings of $5,000 by having staff complete the report versus contracting with CliftonLarsonAllen. Lindsey Meyer, Assistant Finance Director, was acknowledged for this effort.
Set Committee Of The Whole Meeting To Discuss AP Automation Kaizen Event
On a motion by Potter, second by Husom, all voted to schedule a Committee Of The Whole Meeting on 8-08-17 at 10:30 A.M. The Meeting will be held in the County Board Room.
Decide Whether Or Not To Sign A Petition For The Creation Of A Lake Improvement District For Maple Lake
PID R-210-100-352300
PID R-210-100-352305
PID R-210-129-000020 (Tax Forfeit Property)
Hiivala stated that this item was referred to the Parks Commission. Daleiden said the consensus of the Parks Commission is to continue to try to improve water quality whenever possible. Vetsch made a motion to authorize the Auditor/Treasurer to sign the petition for the creation of a LID (Lake Improvement District) for Maple Lake, seconded by Husom.
Brian Asleson, Chief Deputy Attorney outlined the process that is followed for the creation of a LID. If more than 50% of property owners in the district sign the petition, the creation of the LID is brought back to the County Board. In this case, the County is one of the property owners. The action today would be a decision as to whether the County wants to sign the petition.
Per Statute, the petition is submitted to the Auditor’s Office where a parcel and name comparison is completed. If the petition meets the 50% threshold, it will be brought back to the County Board. A public hearing is required prior to the Board vote. There is a Statute provision that if the Board chooses to proceed with the formation of the LID, there is a 30-60 day period where property owners can petition for a referendum. Asleson thought that process would require 26% of property owners to force an actual vote. Vetsch asked whether this topic would be referred to the Ways & Means Committee to discuss details such as the membership of the LID Board. Asleson said the County will rely on the LID to indicate what is recommended. After the public hearing on whether to form the LID, the details are supposed to be in order relating to how many seats will be on the LID Board, who will serve, and terms.
The motion to authorize Hiivala to sign the petition carried 5-0.
Approve June Revenue/Expenditure Budget Report
Revenues are up due to boarding of prisoners and expenses are lower than budget due in part to savings realized through insurance and vacant positions. Potter moved to approve the June Revenue/Expenditure Budget Report, seconded by Daleiden. The motion carried 5-0.
Update on MNLARS (MN Licensing and Registration System) for License Bureau
As previously announced, the Wright County License Bureau will be closed for motor vehicle transactions including tabs on July 20 & 21, 2017 because of a State-wide mandatory shut down of Motor Vehicle Departments due to the installation of MNLARS. The Wright County License Bureau will be open to process driver’s licenses, DNR licenses, and Game & Fish licenses.
Hiivala said it is anticipated that there may be situations where people are unable to obtain plates ahead of the shut down because of legal matters. Becky Aanerud, License Bureau Supervisor, informed the Board that the DMV staff is planning to inform patrons as best they can that these services are unavailable during the specified time. This upgrade is being implemented by the State so it is beyond the control of the County License Bureau. Going forward, patrons will experience longer wait times due to the new State process. Staff is working with other License Bureaus in the State to come up with ways of streamlining where possible.
This was provided as an informational item.
Ditch Discussion
Daleiden asked that Ditch 10 Redetermination be placed on the next Board Agenda.
Discussion led to County ditch records. Hiivala stated that prior to the County becoming the ditch authority, ditch records that left the Courthouse may not have been returned. As ditch records are re-established, it will be determined what is missing.
It was the consensus that the Auditor’s Office should contact townships to see whether they have any ditch records and who may have served on the ditch committees. Those who served could be contacted to find out about the location of records. The Board asked that the press get information out to the public about returning ditch records to the County Auditor’s Office if found so the records are complete.
ITEMS FOR CONSIDERATION
7-11-17 COMMITTEE OF THE WHOLE MINUTES RE: TRANSIT
Potter moved to approve the Minutes and recommendations, seconded by Husom. The motion was amended to include the correction of the spelling to “Trailblazer” throughout the document. The motion carried 5-0. The Committee Of The Whole Minutes follow:
1. Wright County Transit
Commissioner Borrell called the COTW to order at 1:00 p.m.
WCAT (Wright County Area Transportation) approached the County to provide funding of $77,085.80 for the operation of Trailblazer. Trailblazer currently provides transportation services within Wright County, Sibley County and McLeod County.
The funding would come from the County’s share received from the dissolution of River Rider, estimated at approximately $256,000. The County is required to use these funds for transit purposes only.
Commissioners expressed concern that Trailblazer and WCAT are not a good match. The preference would be for the County to have a stand-alone transit system. Discussed providing some funding to WCAT, but retaining additional funding for future transit needs within the County. There was consensus that two commissioners should meet with two representatives from WCAT. Potter and Vetsch were nominated to represent the County.
Commissioner Borrell adjourned the Committee of the Whole at 1:55 p.m.
Recommendation: Commissioners Potter and Vetsch were directed to encourage WCAT to consider a stand-alone transit system for Wright County; and inform them that the County at this time will contribute $50,000 to WCAT.
(End of 7-11-17 Committee Of The Whole Meeting RE: Transit)
7-12-17 PERSONNEL/EMPLOYEE RELATIONS MINUTES
Daleiden moved to approve the Minutes and recommendations. Vetsch asked whether the reclassification of the four Parks Maintenance Workers is for 2018. If it is retroactive, he asked whether the Parks Department will be over budget in the Personnel line item. Kelly said that the way the budget is trending, the Personnel line item will be over slightly. However, it is believed that the overall budget will not be exceeded. If approved, the Project Portfolio Analyst and the Parks Maintenance Worker positions will then have to be approved by the Unions. The motion was seconded by Husom. Kelly said relative to the item on staffing levels at the Compost Facility, the Planning & Zoning Administrator would like to consider an interim temporary position (67-day temp). It was the consensus that item should be referred to the Personnel Committee. The motion carried 5-0. The Personnel/Employee Relations Minutes follow:
I. Project Portfolio Analyst Position
Kelly explained this is a new position that was recommended as part of the InfoTech study. Tagarro created a job description and it was sent to the consultant for rating. The position has been rated at 334 points which would place it on grade 16 of the salary schedule.
Recommendation: Approve position rating and authorize recruitment to fill the position in 2017.
II. Staffing Levels, Wright County Compost Facility
Riley explained that the Central Minnesota Job Training Service has had a long working relationship with the Compost facility. The program has provided help at the compost facility for many years. The program appears to be coming to an end in the next 1-3 months.
Stephens presented information on the number of cars that drop off household hazardous waste items. He feels there is a need for additional staff at the facility if help from the Central Minnesota Job Training Service is no longer available.
The new position could help the Compost Manager in the yard during the busier months of April through November. The other months the position could develop and present a recycling education and outreach program. Riley believes this position could be paid for by SCORE funds similarly to the Compost Manager position.
Kelly noted the proposed position is different than the current Compost Manager position and would likely not fit into any existing classifications. A new job description would have to be created and given a points rating.
Recommendation: Develop job description for new position. Clarify if SCORE fund can be used to fund the position.
III. Reclassification of Parks Maintenance Worker Resulting in New Salary Range
Mattice provided an overview of the variety of duties that his department performs. He noted that over time the positions have become more technical in nature and the Maintenance Workers have assumed natural resources duties.
The proposal would move 4 Parks Maintenance workers to the existing Parks Maintenance Natural Resource Tech classification. All current employees meet the qualifications for the position. Additionally, addendums have been developed for the focus areas of the position. Kelly noted the union will need to be notified prior to implementation.
Recommendation: Approve reclassification of Parks Maintenance workers to Parks Maintenance Natural Resource Tech.
IV. Performance Review—Marc Mattice, Parks Administrator
Recommendation: Based on three (3) performance evaluations received, the Committee Recommends a rating of “Exceeds Expectations”.
(End of 7-12-17 Personnel/Employee Relations Minutes)
SCHEDULE COMMITTEE OF THE WHOLE RE: INFOTECH ORGANIZATIONAL DESIGN RESULTS (TAGARRO)
On a motion by Potter, second by Husom, all voted to schedule a Committee Of The Whole Meeting for 7-24-17 at 11:00 A.M. in the County Board Room.
WEB COMMITTEE REPORT (DALEIDEN)
Daleiden reported that with the redesign of the Wright County website 3.5 years ago, the contract included a free update or improvement to the website. The Web Committee is currently working on updates, which includes a public survey seeking resident input on ease of use and suggested improvements. Comment cards on this survey will also be distributed at the Fair. The update will include a mobile friendly application. This was provided as an informational item.
GREATER MSP TALENT DEEPER DIVE (POTTER)
On a motion by Daleiden, second by Husom, all voted to authorize attendance.
HIGHWAY 12 SAFE ROUTE TO THE FAIR (BORRELL)
Borrell stated the City of Howard Lake has proposed a walkway to the Fairgrounds during the Fair. They are requesting financial support from the County through use of left over TIF funds in the amount of $75,000 (County share). The project is estimated at $300,000-$400,000 and will be bid by the City. This item will be brought back to the Board in the near future and was provided today as an informational item.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. I-94 Coalition Meeting. Potter attended on July 13, 2017. Topics discussed were funding for the Hwy. 610 and the I-94/ Brockton Interchange, Corridors of Commerce timelines, and MnDOT proposing to obtain federal funding for I-94 through the FAST Act. The Coalition plans to meeting with Legislators on September 13-14, 2017. Potter noted that Congressman Tim Walz, who is running for Governor, did not sign the I-94 Coalition Agreement.
2. Township Officers Annual Meeting. Husom said several of the County Board members attended the Meeting on July 12, 2017 in Middleville Township. Information was provided by Legislators and the Wright County Attorney, Highway, and Sheriff Departments.
3. Safe Communities Of Wright County. Husom said the mission of Safe Communities is to reduce traffic crashes in the Wright County area in order to reduce fatalities. She said the Department of Public Safety does not support diversion programs. Drive Wright and Teen Drive Wright will be coming to an end, with the last class on August 1st. The Parent/Teen presentations will continue. A $26,000 grant will be received for safety projects through Sept. 30, 2018. The MN high visibility enforcement for speed is running July 7-23, 2017. Through educational efforts and sober cab, fatalities have reduced from 16 in recent years to 5.
4. Ditch 10 Water Quality Drainage Meeting. Borrell said a meeting will be held on July 19th at 7:00 PM at the Victor Township Hall.
5. County Fair. The Fair starts on July 25, 2017.
6. Mental Health Task Force. Daleiden attended a meeting on July 11, 2017. Discussion included shortage of beds for those with mental health issues. Centra Care just put in 5-10 beds in Monticello for ages 55+. Youth with mental health issues are being sent to North Dakota and Hibbing because of not being able to place them locally.
7. Ditch 10. Daleiden mentioned the use of a drone flown over Ditch 10 to determine problems. The goal is to look at ways to improve water quality, provide best drainage practices, and flood control.
8. Bertram Advisory Committee. Vetsch attended a meeting on July 14, 2017. Bids will be sought this month for the beach house which will be built in the fall. Currently, the budget is over by $10,000-$20,000. Residents can elect to join Friends of Bertram Lakes through a $20 or more donation. The group works to preserve and enhance the experience at Bertram Park. Daleiden added that the Friends of Bertram Lakes website includes a history of Bertram Lake that is very interesting. Vetsch stated the soccer fields have been extremely popular with upwards of 1,000 people last weekend. This weekend is the Bertram Blast Triathlon.
9. Monticello Parade. Potter attended the parade which featured former County Commissioner Pat Sawatzke as Grand Marshall. Sawatzke was recently named Citizen of the Year in Monticello, which Potter described as a well-deserved honor.
Bills Approved
AGC Networks Inc $54,146.90
American Tower Corporation 12,841.01
Ameripride Services 567.01
Aramark Services Inc 17,449.20
Association of MN Counties 453.50
Bidne/Karen 550.00
Boarman Kroos Vogel Group Inc 3,394.20
Bobs Towing and Recovery Inc 148.75
Buffalo/City of 80,477.67
Bureau of Criminal Apprehension 240.00
Cafferty/Amber 158.90
Centra Sota Cooperative - Buffalo 2,488.80
CenturyLink 4,025.49
CenturyLink 1,248.49
CliftonLarsonAllen LLP 824.75
Cottens Inc 343.76
Crop Production Services Inc 112.65
Croteau Plumbing 1,110.34
Culligan of Buffalo 259.31
Czanstkowski/Don 200.00
Dell Marketing LP 2,085.11
Dental Care Associates of Buffalo PA 185.00
Department of Public Safety 8,310.00
Design Electrical-Cold Spring Elec. 260.00
Diamond Mowers Inc 815.31
Diers/Carter 341.50
Emergency Automotive Tech Inc 5,687.20
Emmert/Cliff 610.00
Engel/Dale L 100.00
Feddema/Tom 262.00
Federated Co-ops Inc 399.70
First Choice - St Cloud 278.97
Fred Pryor Seminars Inc 396.00
Gabriel/Cathleen 300.00
Glunz Construction Septic Service 130.00
Gopher State One Call 160.65
Green Interiors 450.00
Hammer/Beth 228.00
Hartman/Kari 114.50
Helena Chemical Company 3,284.88
Hillyard Inc - Minneapolis 3,934.08
HOTSYMINNESOTA.COM 514.96
Impact Proven Solutions 1,309.69
Johansson Consulting LLC 13,200.00
Johnson/Kevin 145.60
Junction Towing & Auto Repair 355.00
Karels Towing 173.00
Keeprs Inc 759.42
Klein Heating and Cooling 485.00
Knife River Corp. - North Central 154.20
Kodesh/Erin 149.50
Kryzer/Greg 106.50
L3 Communications Inc 153.00
Larson Companies LTD 126.50
Loftus/Katie 102.50
M-R Sign Company Inc 661.51
Maney International Inc 1,695.28
Marco 2,231.99
Marco 437.22
Martin-McAllisters Consulting 2,000.00
Matousek/Tessa 147.00
Mend Correctional Care PLLC 56,159.84
Mid-America Business Systems 125.00
Mid-Minnesota Hot Mix Inc 158,676.89
MN Assn of Assessment Personnel 190.00
MN Counties Computer Coop 120.00
MN State Bar Association 747.00
Morries Parts & Service Group 450.69
MOWA 270.00
Net Transcripts Inc 1,130.32
Northland Chemical Corporation 205.76
Office Depot 1,122.04
Office of MN IT Services 2,100.00
Performance Kennels Inc 103.20
Pickard/Greg 1,210.12
Prairie Restorations Inc 1,800.00
RCM Specialties Inc 7,507.50
Redneck Inc 234.30
Regents of the University of MN 3,060.53
Reiner/Ashley 204.35
Riebe/Nicolette 300.00
Rositas/Lynette 169.50
Royal Tire Inc 1,257.48
Rupp, Anderson, Squires, Waldspurger
411.00
Russell Security Resource Inc 987.50
Rutland Law PLLC 200.00
Short Elliot Hendrickson, Inc. 4,252.74
Shred It USA LLC 976.50
Steve O Septic 622.86
Suburban Tire Wholesale Inc 2,723.88
Summit Companies 290.00
Tesmer/Alissa 107.00
Thomson Reuters West Publishing 1,475.86
Total Printing 780.00
Towmaster 15,965.00
Traffic Marking Service Inc 28,053.34
United Parcel Service 154.20
US Internet 3,588.00
US Postal Services (Neopost) 7,500.00
Verizon Wireless 12,677.23
Waste Management of WI-MN 5,179.84
Wilson/Amanda 178.00
Windstream 339.61
Wright County Attorney 11,961.31
Wright County Journal Press 616.40
Wright Hennepin Electric 1,497.26
Wright/Pamela 316.00
XCel Energy 2,508.09
37 Payments less than $100 1,549.53
Final Total: $576,337.17
The meeting adjourned at 10:12 a.m.
Published in the Herald Journal Aug. 4, 2017.