Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JULY 25, 2017
The Wright County Board met in regular session at 9:00 A.M. with Daleiden, Potter and Borrell present. Husom and Vetsch were absent for participation in the Excel Energy/Emergency Operations Center (EOC) drill.
7-18-17 COUNTY BOARD MINUTES
Daleiden moved to approve the 7-18-17 Minutes, seconded by Potter. The motion carried 3-0.
AGENDA
Petitions were accepted to the Agenda as follows: Consent Item F1, “INFORMATION TECHNOLOGY, Refer Business Analyst Position To The 7-26-17 Personnel Committee Meeting” (Tagarro). Potter moved to approve the Agenda as amended. Daleiden seconded the motion and it carried 3-0.
CONSENT AGENDA
Consent Item A1 was revised to reflect, “Refer Former Marysville Township Hall (County Property) Repairs To The Building Committee.” Daleiden moved to approve the Consent Agenda as revised, seconded by Potter. The motion carried 3-0.
A. ADMINISTRATION
1. Refer Former Marysville Township Hall (County Property) Repairs To The Building Committee
B. AUDITOR/TREASURER
1. Add “Discuss Election Equipment” As An Agenda Item To 8-08-17 Committee Of The Whole Meeting
2. Approve Fleet Card Transactions For The Period Ending 6-30-17 For A Total Of $17,268.68
3. Approve Procurement Card Transactions For The Period Ending 6-30-17 For A Total Of $43,481.71
C. AUDITOR/TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $507,264.90 With 207 Vendors And 404 Transactions
D. SHERIFF’S OFFICE
1. Authorize Signatures On The 2018-2019 Radiological Emergency Preparedness (REP) Grant, Eff. 7/1/2017-6/30/2019, $437,000.00
E. SURVEYOR
1. Position Replacement:
A. GIS Specialist
F. INFORMATION TECHNOLOGY (TAGARRO)
1. Refer Business Analyst Position To The 7-26-17 Personnel Committee Meeting
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Informational Item: State Demographer’s 2016 Population - Final Estimates
Information was provided from the State Demographer’s Office on the final 2016 annual population and household estimates for Wright County and the cities and townships. Wright County’s population increased about 1,200 from the prior year. Hiivala was asked to upload the prior year’s data to the Board packet.
GREG KRYZER, ASSISTANT COUNTY ATTORNEY
Review and Approve Findings and Order Directing Proceedings to Reestablish and Correct Drainage System Record for County Ditch (CD) 10
Kryzer stated that ISG is working on a Multi-Purpose Water Management Plan for CD 10 and determined the ditch records do not include as-built legal files. Staff recommends appointing ISG to complete the process of reestablishing records for CD 10 at an estimated cost of $15,500. The work will be assessed to the benefited property owners. The majority of the survey work has already been completed as part of the Multi-Purpose Water Management Plan.
Potter stated that it is the County’s responsibility to make sure there are ditch records and that they are accurate. Daleiden said County ditches are rural stormwater systems that don’t necessarily run along highways. The ditches are owned by the benefited land owners. Kryzer said the County manages about 43 ditches, some of which are joint ditches.
Daleiden moved to adopt Resolution #17-34 approving the Findings and Order directing proceedings to reestablish and correct Drainage System Record for Wright County Ditch 10 (Statutes §103E.101, subd. 4a). The motion was seconded by Potter and carried 3-0 on a roll call vote.
Review and Adopt Findings of Fact and Order Regarding Redetermination of Benefits for County Ditch 18
Kryzer stated as part of the process to reestablish records for CD 18, Houston Engineering determined the watershed is larger than what is reflected in benefited property owner records. Redetermination is recommended. It may double the amount of acreage and will involve a two-year process.
Potter moved to adopt Resolution #17-35 approving the Findings and Fact and Order regarding Redetermination of Benefits for CD 18 pursuant to MN Statutes 103E.351. The motion was seconded by Daleiden and carried 3-0 on a roll call vote.
ITEMS FOR CONSIDERATION
7-12-17 BUILDING COMMITTEE MINUTES
Potter moved to approve the Minutes and recommendations, seconded by Daleiden. Discussion followed on the retrofit of lighting for Public Works (light fixtures, exterior pole lights, and wall packs). Potter explained that may have been overlooked due to the large checklist of items to complete with the new Highway Building and remodel of the Public Works Building. The motion carried 3-0. The minutes follow:
I. Health & Human Services Center Retaining Wall
Wilczek presented an overview of the retaining wall condition and that it has been moving over the past several years. In roughly the past 12 months it has begun to fail more rapidly and Jobe echoed that it has been more rapid in recent months as the Surveyor Dept. has been performing measurements and tracking. Wilczek stated that he anticipated it would need replacement and had reached out to Wenck Associates for an engineering services proposal to design a new structure. The submitted design & engineering proposal was at a cost of $10,300 with optional bid oversight, review, and contractor recommendation for $1200 and construction oversight for $6500. Borrell questioned the use of an engineer for the service as the last one was also engineered and failed, however Wilczek stated he wouldn’t have the expertise to design the drainage and the structure needed for long term stability of such a large wall. The construction date is unknown, but estimated to be between 30 – 40 yrs ago. Wilczek stated the wall is currently wood timbers and the plan to move forward would likely be to replace it with large format concrete block. Borrell asked Wilczek to look into the option of eliminating the tiered system and move to a single tier vertical wall as it would be cleaner and gain space.
Recommendation: Potter & Borrell recommended entering an agreement with Wenck Associates for the design, but for Wilczek to perform the bidding and construction oversight.
II. Surveyor Shop Overhead Door
Jobe presented the desire to move forward on installation of an overhead door opener for the Surveyor shop door. Potter stated that it was something discussed months ago, but was put on hold until the other projects wrapped up to see what funding looked like. Low pricing was provided at $1282 but would need electrical services and Jobe stated he thought it would cost $500-600. The sink in the Surveyor shop was discussed and it was requested to replace the sink and install an eye wash station. Potter agreed it is an item that should be done to get the space in a good / usable condition. While discussing the electrical for the overhead door, it was brought up that some of the lights in the mezzanine area are not in good condition and should be looked at for replacement. Wilczek stated that after some investigation he found the current fixtures were retrofitted years ago from 8’ to 4’ and as a result, the sockets are failing and not able to support the heavier LED lamps currently installed. There are spacers holding the sockets tight, but are not in good condition. The cost to retrofit the mezzanine high ceiling is $2,185. Wilczek stated the exterior pole lights and wall packs are also old and not efficient and pricing had been received by Jobe to retrofit to LED. The pricing to complete the project was proposed at $11,005. The stated payback on the proposal is 2.85 years not including any rebate. Wilczek stated that is a very good payback time period when considering a project and would recommend moving forward.
Recommendation: Potter & Borrell recommended moving forward with completion of the projects if the budget line allows.
III. Sheriff’s Office Firearm Training Range
Hoffman presented an overview of the CIP planning that has been in place to build a training facility at the 80 acre Rasset pit property and expand the current gun range to allow for more training of staff. Deringer spoke about the design and dollars that were budgeted for the site and placed in the CIP plan for 2019. He said he had drawings put together and gathered a cost estimate. Deringer stated that the Sheriff’s office has had a good working relationship with the FBI and that conversations had started about potentially developing a site that both could use. James Walden was present from the FBI and stated they currently are operating their range under a 20 year agreement with another site, but that agreement is expiring and they do not have an option to renew. In looking for another site, it was identified that this location may be a good fit to partner on and would look to contribute up front funding for construction in exchange for a long term use agreement. Walden stated there are a number of agents in the NW metro and this location would be a good fit for them. Deringer stated the dept. is short on training space and is always looking for more locations. Borrell asked if the Rasset pit is the best location given it is out of town a ways, and if an area of the recycling center site would be better. Hoffman stated Rasset is the best because it currently has a gun range and doesn’t have any development possibility because of the landscape. Potter agreed and said the site makes sense logistically as well as operationally.
The elements of the site were discussed by Walden, Deringer, and Hoffman as an expanded range, tower, use of force training room, classroom, ammunition storage room, and a gun cleaning room. Potter stated it also likely makes sense to move the EOC to that location as its current condition/location is in need of improvements anyway and it would free up space in the Government Center. Walden stated they would look to front-load their contribution as they would not be able to fund long term maintenance. He stated the next step in their process would be to conduct a feasibility study at their cost and come back with their findings. Borrell asked what the FBI contribution to the project would be, and Walden stated they would fund the construction of the range, tower, classroom, gun and ammunition room. They have a number of these types of facilities being constructed around the country and have a good handle on what the design & construction costs are. Anything constructed beyond those elements would be at the cost of Wright County and could be expanded as much as they wanted to fund. Hoffman stated the HWY department is currently using the site as well, but that he would have discussions with them about their long term plans for the location.
Recommendation: Potter & Borrell recommended moving forward with the FBI conducting a feasibility study at their cost, then coming back to the County with their results to have more in- depth conversations.
(End of 7-12-17 Building Committee Minutes)
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Ditch 10 Water Quality Drainage Meeting. Borrell said a presentation was made by ISG at Victor Township Hall on 7-19-17. The concept is drainage and water quality working together.
2. GRRL Board. Potter attended the GRRL Board Meeting on 7-18-17 where finance and personnel topics were covered. Wright County will realize a 1.1% increase in funding costs for the GRRL. Wright County’s tax capacity has exceeded Stearns, and it is anticipated that this may happen with the registered borrowers as well. A savings of $10,000-$20,000 is expected as a result of moving drivers under the supervision of the accounting supervisor. The St. Cloud Library is open. Insurance costs have risen due to risk, fire damage, and a new vehicle. Two additional vehicles were approved (currently have 4-5). The goal is to have a uniform service agreement with all branches and they are about 2/3 of the way to having that completed.
3. MNLARS (MN Licensing and Registration System). Daleiden said MNLARS is working as of today. The system will take longer for customers at the License Bureau as the State shifted responsibilities to counties. The advantage is that titles will be received in about eight days versus eight weeks.
4. Wright County Fair. Borrell announced that Brie Ye of Monticello, a 2016 Fairest of the Fair Ambassador, was selected as Miss Congeniality at the Aquatennial. There were 53 other contestants. The Wright County Fair starts Wednesday, July 26th and runs through Sunday, July 30th. Some of the events include a mega jump bicycle exhibition, demolition derby, live music, and helicopter rides.
Bills approved for payment 7/25/17
Advanced Disposal Services $257.00
AGC Networks Inc 9,361.01
Allina Health 302.00
AP Technology LLC 795.00
APHSA 700.00
Arctic Glacier USA Inc 632.61
Burdas Towing 230.00
Bureau of Criminal Apprehension 420.00
Center Point Energy 2,480.09
Centra Sota Coop - Buffalo 19,011.50
Central MN Council on Aging 6,587.00
CenturyLink 1,372.83
Cherokee Manufacturing LLC 698.00
Childrens Hospital & Clinics 1,772.00
Christenson/Karmen 142.00
Dahl/Tim 196.00
Design Electrical Inc-Cold Spring 1,653.69
First Choice- St Cloud 127.52
First Choice-Hutchinson 159.74
Gabriel/Cathleen 500.00
Gale-Tec Engineering Inc 3,231.25
Grainger 159.98
Green View Inc 23,643.89
Halverson/Rachel 176.00
Hedlund Plumbing 225.00
Hennepin County Treasurer 2,929.00
Hermes/Richard 126.00
Hillyard Inc - Minneapolis 1,581.66
Hoglund/Nichola 123.50
Holiday Companies Corporate 1,090.00
Hurley Appliance Repair Inc 199.99
Interprose Corporation/The 1,964.20
IPMA-HR 373.00
Jahnke/Chris 138.86
Junction Towing & Auto Repair 135.00
Laplant Demo Inc 8,000.98
Lexis Nexis Risk Solutions 331.44
LVC Companies 1,000.00
Madden Galanter Hansen LLP 1,196.55
Mailfinance 233.16
Malinski/Brian 896.61
Maney International Inc 1,284.30
Marco 832.50
McAlpine/Tiffany 112.00
Meritide Inc 832.50
Mini Biff Inc 1,123.56
Minnesota State Auditor 4,957.00
MN Counties Computer Coop 20,889.97
MN Counties Intergov. Trust 240.00
MN Dept. of Labor & Industry 1,262.19
Monoprice Inc 241.93
NCast Programs, Univ. of WA 211.21
North Central Truck Equip 3,440.00
Office Depot 2,624.25
Office of MN IT Services 158.98
Omann Brothers Inc 94,733.94
Otsego/City of 124.02
Ovall/Sherry 156.50
Precision Prints of Wright Co 177.00
Premier Biotech Labs LLC 123.60
RCM Specialties Inc 5,244.25
Redwood Toxicology Lab. Inc 159.62
Rinke-Noonan 1,008.00
Royal Tire Inc 693.89
RTS Drug Testing 350.00
Russell Security Resource Inc 1,005.00
Ryan Chevrolet 333.37
Safelite Fulfillment Inc 669.24
Scuba Center 13,526.00
Select Account 1,893.50
SHI International Corp 267.00
Skipped Parts LLC 1,600.00
SRF Consulting Group Inc 27,750.49
St Cloud Area CPS Local Collabora 100.00
Suburban Tire Wholesale Inc 416.00
Superior Striping Inc 325.00
T & M Towing and Snow Plowing 105.00
Tebben/Christina 108.00
Thomson Reuters West Publishing 312.80
Topel/Jodi 136.00
Total Printing 870.00
Towmaster 23,175.60
Traffic Control Corporation 2,500.00
Treichler/Matthew 175.43
Twin City Seed Company 1,365.30
University of MN,AMBIT Network 273.20
Varidesk LLC 120.00
Waste Management of WI-MN 435.22
WCART(Wright Co.y Area Transit) 50,000.00
Wright Hennepin Coop Elec Assn 1,948.00
Wright Hennepin Electric 10,607.64
Wright SWCD 125,322.50
XCel Energy 982.28
Ziegler Inc 2,701.77
43 Payments less than $100 2,105.29
Final Total: $507,264.90
The meeting adjourned at 9:41 a.m.
Bills approved for payment 7/18/17
US Bank - Procurement cards $43,481.71
US Bank Voyager Fleet Sys. $17,268.68
Published in the Herald Journal Aug. 11, 2017.