Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
AUGUST 29, 2017
The Wright County Board met in regular session at 9:00 A.M. with Husom, Daleiden, Potter and Borrell present. Commissioner Vetsch was absent due to participation in a nuclear exercise. Commissioner Husom announced she was participating in the nuclear exercise as well and would be leaving the meeting when called.
8-15-17 COUNTY BOARD MINUTES
Husom moved to approve the Minutes, seconded by Daleiden. The motion carried 4-0.
AGENDA
Potter moved to approve the Agenda as presented. Daleiden seconded the motion and it carried 4-0.
CONSENT AGENDA
Husom moved to approve the Consent Agenda, seconded by Potter. The motion carried 4-0.
A. ADMINISTRATION
1. Madden, Galanter & Hansen, LLP Jul-2017 Services, $1,063.73
B. AUDITOR/TREASURER
1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $1,427,432.40 with 327 Vendors and 672 Transactions
C. AUDITOR/TREASURER
1. Approve Procurement Card Transactions For The Period Ending July 31, 2017 For A Total Of $33,683.04
2. Approve Fleet Card Transactions For The Period Ending July 31, 2017 For A Total Of $15,686.37
D. AUDITOR/TREASURER
1. Refer Ditch Coordinator Position To Personnel Committee
E. HEALTH & HUMAN SERVICES
1. Position Replacement:
A. Health Promotion Coordinator
F. HEALTH & HUMAN SERVICES
1. Refer To Personnel Committee OTI To OTII Reclassification
G. PLANNING & ZONING
1. Accept The Recommendation Of The Planning Commission For The Following Rezoning:
LAWRENCE R. SMITH - (Maple Lake Twp.) - Unanimously recommend the rezoning of approximately 62 acres from AG General Agricultural to A/R Agricultural-Residential
H. SURVEYOR
1. Refer GIS Specialist Position To The 8/30/2017 Personnel Committee Meeting
TIMED AGENDA ITEMS
DR. RICHARD LEE, CMMHC EXECUTIVE DIRECTOR, & BRIAN MYRES, CMMHC BOARD CONSULTANT
Consider A Resolution To Adopt CMMHC Amended & Restated Articles Of Incorporation & Amended Bylaws
Dr. Richard Lee read a statement providing an overview of events that led up to the request by the CMMCH (Central MN Mental Health Center) Board to request Member Counties to pass a resolution in support of proposed Amended Articles of Incorporation and By Laws. The Member Counties include Wright, Stearns, Sherburne and Benton. For many years, the four Counties have provided a significant annual operational subsidy but that has changed to more of a purchase of services contract of late. The reduction of operational subsidy has gone from as much as $1M to $100,000 annually in recent years.
Commissioner Husom left the meeting at 9:05 AM to attend the nuclear exercise.
Borrell inquired on when the structure of the CMMCH Board will change as it relates to County Board representation. Dr. Lee responded that they will begin Board recruitment but the new Board will not be seated until January, 2018. Borrell asked whether a County Board member will be excluded and Dr. Lee said they will not. The funding provided by member Counties will not be in existence in 2018. Dr. Lee cited a comment by Commissioner Felix Schmiesing, CMMCH Board Chair, that it is time for the counties to turn the Agency over to the community. Dr. Lee said this was well stated. Daleiden said an advantage to the new structure is that psychiatrists and psychologists will serve on the Board. Dr. Lee said that fundraising is a significant piece. Although untrue, there is the perception that CMMHC is a government entity which may prevent the public from donating.
Daleiden moved to adopt Resolution #17-37 adopting the CMMHC amended and restated Articles of Incorporation and amended By-Laws. The motion was seconded by Potter and carried 3-0 on a roll call vote.
BOB HIIVALA, AUDITOR/TREASURER
Authorize All Employee Reimbursements To Be Paid Via ACH
Daleiden moved to authorize employee reimbursements to be paid via ACH, seconded by Potter, and carried 3-0.
Adopt Resolution To Authorize The Auditor/Treasurer To Pay Bills, Then To Update The Board On What Bills Have Been Paid
As part of a Kaizen event, the consensus is to move forward with authorizing the Auditor/Treasurer to pay bills and then provide an update to the Board. By Statute, the County Board must delegate the authority to the County Auditor/Treasurer to pay the claims.
Potter moved to adopt Resolution #17-38, seconded by Daleiden. The motion carried 3-0 on a roll call vote.
Approve New Tobacco License For DG Retail, LLC DBA Dollar General Store #18158
On a motion by Daleiden, second by Potter, all voted to approve the Tobacco License.
Adopt Resolution Approving Repurchase Of Tax Forfeit Property - PID # 105-026-010080 (City Of Cokato)
Brian Asleson, Chief Deputy Attorney, explained that this homesteaded property was owned by a couple that went through marriage dissolution and ceased making mortgage payments. The property went tax forfeit and the owner has no interest in the property. At about the same time, a new mortgage company became involved and had no knowledge of the tax forfeiture. With the transfer, the mortgage company received repurchase rights. A check has been received for all back taxes, interest, etc. from the mortgage company.
Potter moved to adopt Resolution #17-39, authorizing the repurchase of PID #105-026-010080 (City of Cokato) by Bayview Loan Servicing, LLC. The motion was seconded by Daleiden and carried 3-0 on a roll call vote.
BRIAN ASLESON, CHIEF DEPUTY ATTORNEY
Adopt Resolution Authorizing Seizure And Sale Of Abandoned Personal Property On Tax-Forfeited Land
Asleson said this is something that has been done the past couple of years with tax forfeited properties. Statute calls for seizure and sale of property found on abandoned land. There is property on one parcel in Silver Creek Township (PID #216-100-304401) and there may be other parcels without a structure with abandoned property.
Daleiden moved to adopt Resolution #17-40 authorizing the seizure and sale of abandoned personal property on tax-forfeited land. The motion was seconded by Potter and carried 3-0 on a roll call vote.
GREGORY PICKARD, VETERANS SERVICES OFFICER
Adopt Resolution for FY 2018 MNDVA CVSO Operational Improvement Grant
The grant will be used to provide outreach to the County’s Veteran; to assist in the reintegration of combat Veterans into society; to collaborate with other social services agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the County Veterans Services Office, as specified in Minnesota Laws 2017, Chapter 4, Article 1, Section 38, Subdivision 2. This grant should not be used to supplant or replace other funding. Pickard said the County will be back on schedule for reimbursement from the State.
Potter moved to adopt Resolution #17-41 to enter into a Grant Contract with the MN Department of Veteran Affairs to conduct the County Veterans Service Office Operation Enhancement Program – FY 2018. The motion was seconded by Daleiden and carried 3-0 on a roll call vote.
Present Veteran Service Office Activity Report
Pickard provided an overview of activities in the Veteran Services Office for the 1st and 2nd quarters of 2017. The goal is to bring Veterans in to receive services, and there are more than double the amount of Veterans coming to the Office compared to prior years. They are working collaboratively with the Sheriff’s Office to provide services to Veterans in crisis.
VIRGIL HAWKINS, HIGHWAY ENGINEER
Acceptance of 2016 Annual Report for Highway Department
Potter moved to approve the Annual Report, seconded by Daleiden, and carried 3-0.
ITEMS FOR CONSIDERATION
8-01-17 COMMITTEE OF THE WHOLE (COTW) MINUTES
Daleiden moved to approve the COTW Minutes, seconded by Potter. The following change was made to the Minutes: Page 2, 13th paragraph, change 1st sentence to begin, “Kryzer noted that in Stearns County ....” (Potter). The motion carried 3-0. The COTW Minutes follow:
I. Coordinator Level of Authority
Coordinator Kelly provided an overview, and indicated that he did have Statutes regarding the positions, along with sample job descriptions available for the Board.
Commissioner Borrell stated that there are some efficiencies that come with an Administrator; things work good now but could be better. That is the question that needs to be answered, and can this be done with baby steps.
Commissioner Husom stated that a few years ago the County heard a presentation from other County Administrators and received Administrator job descriptions; they all state that the Administrator works under the direction of the County Board. The Board has the ability to define how they want that position to be.
Commissioner Borrell responded that the Board did not hear from other County Board members, only the Administrators.
Commissioner Husom replied that the Board oversees and is responsible for the direction of Administration. We can talk to any department head when needed. Under the Coordinator model, day-to-day decisions are delayed, as many need to go to Committee then onto the Board. We have given some decision authority as to what no longer needs to go to Committee.
Commissioner Vetsch stated that they need to be cohesive, determine how we want to grow, and do we want to be fifteen departments or operate as one.
Coordinator Kelly stated tht the job description can define what is the appropriate fit for Wright County, what is the most efficient and effective way.
Commissioner Daleiden stated that they could start out with the Coordinator working with each department head as an equal partner, not as a supervisor. Need to work on long-term goals for the County. There are things that we can improve and with department heads and Coordinator Kelly, we can do those improvements. We now allow departments to proceed with filling a position when an employee is leaving.
Commissioner Husom cited the change over the years from the “Secretary to the Board” to the “Coordinator”. We are not a small county, we have moved to delegating more responsibilities to Administration. All department heads need to be partners, need to work together to achieve the goals of the County.
Discussion continued as to what could be streamlined if Wright County moved from a Coordinator to an Administrator and what level of decision-making would an Administrator have.
Commissioner Borrell used an example where as he feels there are too many employees in Public Health, yes our level of service may be better than others, but he would like to see it reduced.
Coordinator Kelly responded that would require a direction from the quorum of the Board.
Commissioner Vetsch noted that in Sherburne their County Administrator presents for the department heads at Board meetings, details are not coming from the “horse’s mouth”.
Coordinator Kelly responded that things would be detailed within reports and the matter could be placed under the Consent agenda, reducing the time spent by staff at board meetings.
Commissioner Borrell stated that if all the right decisions are made, good, but what happens when good decisions are not being made.
Commissioner Daleiden responded that no matter who is the Administrator they cannot make decisions on their own, they need to work with the department heads.
Coordinator Kelly stated that when a County operates as many different agencies it creates more inefficiencies. Example is budget, department heads submit to Administration, then Administration can submit the whole budget to the Board; Board does not need to go line by line through each departments budget.
Commissioner Borrell noted that could occur with either an Administrator or a Coordinator position.
Commissioner Vetsch noted that with an Administrator there would be county enforcement of policies, right now each department can decide how much they wish to enforce.
Commissioner Husom stated that department heads are responsible for their departments and the enforcement of the policies within their department. An Administrator has internal control, not external control; the Board needs to work with their constituents.
Kryzer noted that in Stearns County you cannot contact a department head directly; you need to go through Administration. He would not like to see that structure.
Discussion continued as to the level of power and whether or not the job title should change.
Commissioner Daleiden noted that there are areas of small matters that could be started with, such as the where contracts are at, as they should not be in 13 different places.
T. Kelly stated that if the Board is concerned with the person in that position there is a one-year review process, which provides an out. In reality, it comes down to the person in the position, hiring a dictator will not go well. If the Board were to move forward with an Administrator, they will need to pass a resolution.
Goodrum Schwartz questioned how this would impact her department, would the Administrator than attend the HHS Board meetings, at present time she has very little interaction with Coordinator Kelly.
T. Dahl suggested that he Board look at doing a study, similar to what IT had done, to see what structure would be best for the County.
Tagarro questioned the Board as to how much hands-on do they want in the day-to-day operations.
Commissioner Daleiden recommended that they start with requiring all contractual agreements for essential duties go through the Administration office.
Commissioner Husom stated that there are so many things that are going on differently throughout, this would be a good topic for leadership meetings. Everything needs to preside somewhere, we need to figure that out and make it uniformed throughout.
Commissioner Daleiden suggested that perhaps at the next leadership meeting could discuss contract and policy enforcement. What should go through administration; low risk vs high risk, should there be a dollar threshold and so on.
It was suggested that it be a leadership meeting with the board present.
Mattice stated that it would be beneficial for Coordinator Kelly to come back with what he feels should be done and have everyone weigh in on it.
Borrell stated that he does see the county moving to an Administrator at some point.
Commissioner Vetsch stated that it needs to be a collective agreement of what the Board wants. This is still in the investigating process.
Recommendation – Schedule a Special Leadership meeting in September following the Budget process to continue discussion on the Coordinator vs Administrator position.
(End of 8-01-17 COTW Minutes)
LETTER TO LEGISLATORS RE: 9-29-17 CMEMS REGION JOINT POWERS BOARD MEETING (HUSOM)
Borrell stated that CMEMS (Central MN Emergency Medical Services) currently receives funding from a portion of seatbelt violations. Revenues have declined due to increased seatbelt law compliance. CMEMS is looking for a more stable revenue source. Daleiden said the funding helps smaller counties with costs for ambulance and fire departments. Daleiden moved to authorize sending the letter to Legislators encouraging attendance at the CMEMS Region Joint Powers Board Meeting on 9-29-17 where avenues of potential future funding will be discussed. The consensus is that all five Commissioners will sign the letter. The motion was seconded by Potter and carried unanimously.
BUDGET COMMITTEE OF THE WHOLE SCHEDULE REVISION (KELLY)
Lee Kelly, County Coordinator, said the revision relates to moving the GRRL presentation to 9-05-17 at 3:30 PM (originally scheduled for 9-12-17). Potter moved to approve the Schedule as revised, seconded by Daleiden. The motion carried 3-0.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Highway 24 Bridge. Potter attended the ribbon cutting ceremony on 8-16-16. The bridge was completed several months earlier than expected and at a lower cost than anticipated. The bridge spans two lanes and there is a pedestrian walkway that emergency vehicles can use in case of emergency.
2. DNR Event, St. Paul. Potter attended an event held on 8-28-17 in St. Paul by the DNR where information was provided on Pelican Lake and the control structure that was installed.
3. Water Management Task Force Meeting. Daleiden said the group toured the Discovery Farms in Victor Township on 8-17-17. The Farm monitors runoff from a 24-acre watershed measuring water runoff, sediment, phosphorus control, etc. The amount of runoff changes based on the type of crop being grown. The group also discussed the Ditch 10 study.
4. AIS Regional Inspection Open House, Annandale. Daleiden attended the Open House on 8-23-17. Some attendees thought the Open House was to include a meeting but it did not. Public comment received by the DNR included the dislike by some of the requirement for boat inspection in order to go fishing. Daleiden referenced an article in the Minneapolis Tribune on how AIS is being addressed in various parts of the U.S. and Canada.
Bills Approved
Abbott Northwestern Hospital $134.83
Allina Hospitals & Clinics 2,429.00
American Databank LLC 299.65
Ameripride Services 354.28
Annandale/City of 786.80
Anoka County Fiscal Services 17,395.00
Anoka County Sheriff 25,644.81
Ansr Association for Nonsmokers 1,916.49
APEC Industrial Sales & Services 681.00
Aramark Services Inc 10,546.94
Arctic Glacier USA Inc 947.22
Bankers Advertising Co Inc 207.69
Bargen Incorporated 2,427.50
Battles/Rick 2,196.00
Bidne/Karen 566.10
Boarman Kroos Vogel Group 452,511.57
Bryan Rock Products 107.96
Burdas Towing 515.00
Cayler/Kristen 160.50
CDW Government Inc 1,612.36
Center Point Energy 958.62
Centra Sota Cooperative - Buffalo 4,321.92
Central Fire Protection 113.50
Central Minnesota Dust Control 1,890.00
CenturyLink 5,592.14
Chamberlain Oil Co 3,305.90
Children’s Dental Services 958.94
Christenson/Karmen 109.00
Climate Air 3,767.26
Cokato/City of 122.20
Commissioner of Transportation 4,019.28
Constellation Justice Systems 3,479.00
Croteau Plumbing 2,042.00
Custom Towing LLC 150.00
CXTEC 291.76
Daleiden/Mark 298.00
Databank Imx LLC 4,526.25
Delano Rental Inc 858.36
Dell Marketing LP 2,699.35
Design Electrical Inc-cold Spring 5,950.71
Dream Big Creative Design 250.00
E2 Electrical Services Inc 66,396.65
Eagle Point Corporation 3,625.00
Emergency Automotive Tech Inc 4,716.88
Empirehouse Inc 8,865.97
Erkens/Diane 236.50
Expert Automotive & Towing Inc 185.00
First State Tire Disposal Inc 522.24
Fleetpride 1,349.51
Fransen Decorating Inc 4,709.00
Gilbarco Inc 525.00
Glunz Construction Septic Serv. 260.00
Grainger 3,380.73
Granite Pest Control Services 569.00
Green View Inc 28,657.93
Halverson/Rachel 159.50
Hance Utility Services Inc 132.75
Hancock Concrete Products LLC 3,608.64
Hartman/Kari 141.50
Hedlund Plumbing 155.00
Hennepin County Treasurer 3,236.40
Henre/Casey 164.50
Hermes/Richard 142.00
Hickman/Randy 165.75
Hillyard Inc - Minneapolis 6,464.57
Hoglund Bus Co Inc 8,216.56
Hoglund/Nichola 149.00
Holiday Companies Corp. Office 720.00
Inspec 4,583.15
Integrated Fire & Security 986.25
Integriprint 982.84
Interprose Corporation/The 2,871.00
Intoximeters Inc 2,875.00
Iowa State Univ., Ext. Dist. Cntr. 340.00
Jahnke/Chris 115.00
Jerrys Towing & Repair 145.00
John A Dalsin & Sons Inc 408,794.50
Junction Towing & Auto Repair 243.00
Kraus Anderson Construction 20,138.27
Kvalheim/Jane 377.74
L3 Communications Inc 425.00
Laplant Demo Inc 1,416.43
Laway/Myra 124.49
Lee/Danielle 175.18
Liman Post & Beam 62,650.00
Little Falls Machine 521.38
M-R Sign Company Inc 397.08
MACMH Inc 135.00
MACPO 420.00
Mailfinance 738.00
Marco 751.88
Marco 1,585.11
Martin-McAllisters Consulting 2,500.00
MCAA 100.00
Metro Group Inc/The 7,705.60
Miller/Nathan 181.50
Millers Sewage Treatment Solu. 2,000.00
Minnesota Monitoring Inc 15,770.00
Miracle Recreation Equipment 616.28
MN Counties Computer Coop 18,155.00
MN Counties Intergov. Trust 4,358.08
MN Dept. of Labor & Industry 1,547.93
MN Secretary of State 480.00
MNCVSO Assistants & Secretaries 120.00
MSC Industrial Supply Co 314.36
MSSA Region VII 160.00
Net Transcripts Inc 501.78
Northwoods Fraud Investigations 8,943.83
Office Depot 3,620.69
Olsen Chain 2,871.49
Omann Brothers Inc 16,454.10
Otsego/City of 106.02
Pakor Inc 1,098.40
Precision Prints of Wright Co 352.00
Premier Biotech Labs LLC 2,623.15
Purick/Ryan 200.00
Quill Corporation 214.95
Rasmuson/Anthony 145.00
RCM Specialties Inc 1,837.00
Riebe/Nicolette 326.50
RTS Drug Testing 230.00
Russell Security Resource Inc 618.03
Rutland Law PLLC 100.00
Safelite Fulfillment Inc 638.23
Sand Creek Group LTD 3,918.25
Savance 812.50
SEH Design/Build Inc 15,000.00
Select Account 1,907.40
Sherman/Molli 103.00
SHI International Corp 1,072.00
Short Elliot Hendrickson, Inc. 18,387.86
Shred Right 156.00
Specialty Solutions 366.80
Sprint 6,611.47
SRF Consulting Group Inc 27,410.57
Stericycle Inc 836.61
Steve O Septic 680.00
Stockholm Township 400.00
Streichers 344.91
T & M Towing and Snow Plowing 105.00
Thomson Reuters West Publishing 505.74
Titan Energy Systems 483.02
Total Printing 1,727.50
Twin City Seed Company 311.75
Voss Lighting 107.20
Windstream 417.07
Wright Hennepin Coop Elec Assn 1,874.57
Wright Hennepin Electric 1,157.25
Wright SWCD 5,062.50
Wright/Pamela 131.00
WSB & Associates Inc 12,805.63
Xcel Energy 706.71
58 Payments less than $100 2,748.40
Final total: $1,427,432.40
The meeting adjourned at 10:01 A.M.
Warrants approved for payment 8/21/2017
US Bank Voyager Fleet Systems $15,686.37
US Bank-Procurement Cards $33,683.04
Published in the Herald Journal Sept. 15, 2017.