Wright County Board Minutes

NOVEMBER 13, 2018
The Wright County Board met in regular session at 9:00 A.M. with Husom, Daleiden, Potter, Vetsch and Borrell present.
Vetsch moved to approve the minutes, seconded by Husom. The motion carried 5-0.
Borrell moved to approve the Agenda, seconded by Potter. The motion carried 5-0.
Husom made a motion to approve the Consent Agenda. Potter seconded the motion and it carried 5-0:
1. Approve A Memorandum Of Agreement For The County Contributions For The 2019 Health Insurance Plans With The I.U.O.E. Local 49ers
1. Position Replacement:
A. Property Appraiser
1. Schedule Ditch Committee Of The Whole Meeting For The Public Hearing For The Reestablishment Of Records On County Ditch #31 For December 11th, 2018 At 1:30 PM.
1. Acknowledge Warrants Issued Between October 31, 2018 And November 5, 2018 2. Approve Renewal Of 2019 Tobacco Licenses For:
A. City Of Albertville: Coborn’s, Incorporated DBA Coborn’s #2029; Coborn’s, Incorporated DBA Coborn’s Liquor #6038; Coborn’s, Incorporated DBA Little Dukes;
B. City Of Clearwater: Coborn’s, Incorporated DBA Coborn’s #2008; Coborn’s, Incorporated DBA Coborn’s Liquor #6034; Kwik Trip, Inc. DBA Kwik Trip #104; Coborn’s, Incorporated DBA Little Dukes;
C. City Of Delano: Coborn’s, Incorporated DBA Coborn’s #2028; Coborn’s, Incorporated DBA Holiday Stationstore #4073;
D. City Of Maple Lake: DHT, LLC DBA Maple Lake BP; H&H Outdoor Outfitter And Sports Shop Inc. DBA H&H Sports Shop Inc.
E. City Of Monticello: Broadway Kwik Stop LLC; Dark Horse Vapors, Inc. DBA Dark Horse Vapery; Kwik Trip, Inc. DBA Kwik Trip #177; Kwik Trip, Inc. DBA Kwik Trip #345; Fleet Wholesale Supply Co. LLC DBA Mills Fleet Farm; Fleet Wholesale Supply Co. LLC DBA Mills Gas Mart; Walgreen Co. DBA Walgreens #13938;
F. City Of Otsego: Kwik Trip, Inc. DBA Kwik Trip #162; G. City Of St. Michael: Coborn’s, Incorporated DBA Cash Wise Liquor #7043: Kwik Trip, Inc. DBA Kwik Trip #681; Marohn’s St. Michael Marketplace DBA The Marketplace; Walgreen Co. DBA Walgreens # 13842
1. Authorize Signatures On The 2018 Emergency Management Performance Grant (EMPG Grant), Eff. 1/1/2018-12/31/2018, $59,964.00
1. Refer To The 11-14-18 Personnel Committee Discussion On Hire Of Sr. Survey Technician Above 12% Of Minimum Hire Range
Authorize Director Of Parks and Recreation To Sign Grant Agreements, Contracts, And Certifications As Required, Between Wright County And The Minnesota Department Of Natural Resources Pertaining To A Conservation Partnership Grant For Otsego Park
As part of the 2019 Capital Improvement Plan (CIP), $50,000 was earmarked for shoreline and habitat restorations at Otsego Park along the Mississippi River. Mattice said notice was received of a successful grant award of $50,000. The project is a cooperative venture between Wright Soil & Water Conservation District, Minnesota Department of Natural Resources, and Wright County.
Vetsch said that since this is part of the 2019 CIP, approval to proceed requires Board approval. Acceptance of the grant funding eliminates the Board’s prerogative to lower the levy by this amount prior to approval of the 2019 budget and levy. Potter said when the Board toured the area, it was a consensus that erosion control was needed on the bank.
Vetsch moved to authorize the Director of Parks and Recreation to sign grant agreements, contracts, and certifications as required between Wright County and the Minnesota Department of Natural Resources pertaining to a conservation partnership grant for Otsego Park. The motion was seconded by Potter and carried 5-0.
Authorize Signatures on Agreement Between Wright County Parks And Recreation And Functional Industries Inc., For Use Of The Wash Bay At The Public Works Building
Mattice asked the Board to authorize signatures of the Board Chair and Coordinator on the document, allowing Functional Industries to utilize the wash bay at the Public Works Building at a cost of $7.00/wash. This will be the third extension of the Agreement, and the first was initiated in 2013.
Husom moved to authorize signatures on the Agreement, seconded by Borrell. Borrell expressed concern that he has concern with using government in a way that competes with private industry. Daleiden said it does not compete as there is no place in Buffalo where the buses can be washed, and the cost being assessed is competitive. The motion carried 5-0.
Darkenwald is a resident of Otsego and was recently re-elected to his fourth, four-year term on the Otsego City Council.
Darkenwald received questions from citizens regarding misinformation and rumors relating to the election. As elected officials, he said it is their responsibility to separate facts from fiction and truth from misinformation. Darkenwald said with that in mind and to respond to local citizens, he completed his own investigation.
Darkenwald learned that several people in the area were recruited to run against Wright County incumbents. A PAC (Political Action Committee) called Responsible Government of Wright County Committee was formed. Jim Smith signed the campaign financial report and is listed as Chair. He is also the Manager of Advanced Disposal Services, Inc., the fourth largest solid waste company in the nation, with headquarters in Florida and offices in St. Paul and St. Cloud. The PAC spent over $45,000 in advertisement to replace two incumbents.
Darkenwald said that on the Advance Disposal website under vision and mission, it states they deliver integrity in everything they do, accountability for their actions, and ownership of their responsibilities. The website further states that it is not just about what they do but how they do it. Darkenwald hopes this is what they truly believe, and that it would be nice to have a report that separates fact from rumor. Darkenwald asked for the Board’s help in this endeavor for the future of Wright County.
Darkenwald congratulated Commissioners Daleiden and Husom on their re-election. He thanked the Commissioners for listening to his concerns and the concerns expressed to him by fellow constituents.
At today’s County Board Meeting, Potter moved to approve the minutes and recommendations. The motion was seconded Vetsch. Potter noted since the 10-11-18 COTW Meeting, the date of the COTW Meeting has been changed to 11-15-18 at 10:00 A.M. (the COTW Minutes reflect 11-08-18 at 10:00 A.M.). The motion to approve the 10-11-18 COTW Minutes and recommendations carried unanimously. The COTW Minutes follow:
I. Meeting with BKV RE: Proposed New Government Center Building
County Board Areas
Anthony Enright, Project Manager, BKV Group, referred to the PowerPoint presentation titled, “Wright County Schematic Design By BKV Group + Studios Architecture, October 10-11, 2018” (see attached). Two schematic design options were presented. Option A shows the County Board areas on the east side of the first floor. The entrance is at ground level. This option shows public conference rooms to the north of the proposed Board Room. Both spaces accommodate about 120 people. Enright proposed constructing a partition between the two rooms to provide an option to expand to one very large conference room. An additional collaborative space off the Board Room would make an ideal space for Committee Of The Whole meetings. There are seven offices planned for Commissioners to accommodate future redistricting.
Enright Said Option B is not that different from Option A regarding the County Board area. The Board Room and conference rooms are switched around so that the Board Room is at the front near the entry. Option B also houses the County Board individual offices on the ground level. Commissioner Borrell said he prefers their offices to be close to the Board Room and Administration.
Kryzer suggested moving doors into the Board Room so it is less distracting when people enter and exit, and to make it more accessible for people in wheelchairs. Enright said these plans are to show general adjacencies and the amount of space allocated per each area. Kryzer said a second door for the Board Room is important. Commissioner Potter said he prefers the Board Room and offices for the County Board on the main floor.
Executive Committee
Bruce Schwartzman, Partner/Architect, BKV Group, explained that high-volume spaces are where the most people are served, such as Health & Human Services and County Board meetings. Veteran Services is situated on the main floor to accommodate people with disability issues.
Enright said the License Bureau has its own lobby and entrance on the main floor. Schwartzman said they may revise the plan to locate the License Bureau off the main lobby, since many customers also access the Auditor / Treasurer and Recorder’s Offices.
Enright said today’s meeting will discuss site utilization and access, building stacking (which floors Departments are on), space group organization, department blocking and adjacencies, and inter-department organization (how each Department is organized). Option A is the general program discussed in prior meetings, and Option B is a more open and flexible sharing of spaces between Departments.
Enright turned to the Site Circulation Plan (see attachment). He discussed boulevard access and parking areas. In prior meetings, it was suggested to move public parking closer to the building, and relocate staff parking further out. They are looking at another access point off Braddock Avenue for deliveries.
Enright discussed four major space groups:
• Private Experience (staff workspaces, stations, places where the public does not enter)
• Public Facing Department programs (areas staff interacts with the public, such as conference rooms, service counters, and lobby areas)
• Vertical Connection & Public Experience (public lobby, stairs, elevators)
• Conference Center & Public Access (Public Conference Room, the Board Room, and the Conference Center in Option B)
Enright said Option A is the program BKV developed for the County, based on information from Departments. Option B provides alternatives regarding the way space is used. The Stacking Diagram shows how much space will be occupied on each floor. The third floor is smaller to allow room for future expansion.
There was discussion regarding utilizing more of the space on the ground floor. Some Departments do not want to be on that level. Option A allocates ground level space for the Wright Soil and Water Conservation District office, as well as the Crow River Organization of Water. The ground level is a walk out and has windows. Enright showed a photo of an open stairwell, and said one could be used for Health & Human Services and other Departments to go between floors. Commissioner Daleiden did not like Option A. Commissioner Vetsch said he likes the drive-through idea for the License Bureau, but would prefer that a walkway on the front side of the building so people could walk to it from the main lobby.
Enright said the Recorder’s Office, Planning & Zoning, Assessor, and Auditor / Treasurer’s Offices will ring the perimeter of the lobby on the second floor, and be visible from the first floor. Commissioner Husom said she received feedback that the Departments want their own space and designated lobbies for the public. Those Departments that handle privacy details do not want them visible or audible to the public.
Enright said they will move the License Center for more direct public access to the Auditor – Treasurer and Recorder Offices, and the drive-through feature will be included.
Enright referred to the third floor, Option A, which will house Administration, Information Technology, the building breakroom, and the Clinic for staff. There is room for expansion on this level. He added that the plan is trying to promote collaborative spaces that are not designated for specific Departments.
Christopher Rudd, Principal, Studios Architecture, discussed Option B. Rudd said the underlying principle is to perceive the building as expandable and flexible as possible. This includes the infrastructure, how power is distributed, data, and lights, so that future growth can be easily accommodated. Rudd suggested evaluating components and spaces that are shared by all, shared by the public, and shared internally. It is important to consider how the building will be utilized over the next fifty years. He said public access areas (those areas in yellow on the diagram) should be placed next to public experience areas (green areas on the diagram) for flexibility, and to allow common facilities between Departments.
There was discussion regarding changing the Departments and services that could be located on the ground floor, and how to best utilize this space. Jami Goodrum Schwartz, Health & Human Services Director, said she prefers the second floor because the ground level is not environmentally friendly for staff who are inside all day. Other suggestions were to locate the family visitation area, health clinic, and underground parking on the ground level.
Enright said both Option A and B provide large spaces that are modular and interchangeable as possible, with open offices on outside walls, and closed offices on the inside. The License Bureau will be moved, or the building will be reoriented to create interaction points with the Auditor/Treasurer and Recorder’s Offices.
Enright said the design principle is flexibility. The next round of meetings will go over the details of each Department space, copy and conference rooms. Schwartzman said the key goals for today’s meeting are discussing where Departments stack in the building, adjacencies to other Departments, where the public interacts, and staff connections. Future meetings will also go over design development, exterior development, and technical design.
Schwartzman said the overarching philosophy should support customer service, operations, and light.
Regarding Option B, Rudd said the intent is to organize the program or design into large planning zones by grouping similar programs together, with consideration given to flexibility and degrees of security. Instead of embedding conference rooms in the middle of departments, they are placed in end zones for everyone to use. Every conference room should have technology capabilities that can expand and contract. The common theme is to share amenities. Although there is a necessity for small entities within the County organization, it is essentially one group of people occupying one building. A flexible building design can serve the County for the next fifty years and lower the cost of changes over time. Level 1 shows a large secure area that no one who doesn’t work in the building can go beyond. The public counter space in the lobby preserves a large space for office components and conference rooms on the rest of the floor. Some departments have similar designs and are grouped on the first and second levels. Those that are more unusual (like Information Technology or Administration) are placed in the upper or lower levels.
Enright said Options A and B are not that different on the first floor. The designs are significantly different on the second floor. Option B provides neighborhoods versus separate department spaces and no physical separations.
Potter said flexibility is needed as future changes are unknown. Vetsch expressed concerns about workplace distractions and conflicts. Department heads and elected officials operate differently. Husom appreciated the flexibility, but doesn’t foresee the Departments changing over the next few years.
Rudd said an important concept to note is that expansion space is not a trend. Instead, the trend is to work more efficiently, with people working from home and using more technology. He discussed the need for a variety of workstations.
Discussion continued regarding a break room, wellness/fitness area, Departments, and amenities that would go on the ground floor. Future meetings with individual Departments will involve more detailed discussions about their specific needs. Enright said this is a long process. First there is schematic design, then design development, and then construction documents. Each process takes several months. Schwartzman said the goal is to have a workable floor plan by mid-November with the general layout in place.
Recommendation: Executive Committee/Committee Of The Whole will be moved from 11-01-18 to 11-08-18 at 10 AM.
(End of 10-11-18 COTW Minutes)
Sheriff-Elect Sean Deringer requested a COTW Meeting to present his reorganization plan and to seek input from the Commissioners. Lee Kelly, County Coordinator, said the Human Resources Director will attend as well.
On a motion by Potter, second by Borrell, all voted to schedule a COTW Meeting for 11-28-18 at 1:30 P.M.
Vetsch said the AIS Advisory Committee has been meeting regularly. Minutes of meetings are now being posted and approved. Husom and Vetsch have been attending, as well as other entities such as the DNR, SWCD, Sheriff’s Office, and representatives from various lakes and the fishing community. Daleiden said the Water Management Task Force includes AIS but the focus is broader. The suggested action is for the Board to designate this as an official Advisory Committee with Vetsch and Husom as appointments.
Potter moved to appoint Husom and Vetsch to the AIS Advisory Committee and to make it a standing Advisory Committee. The motion was seconded by Borrell and carried 5-0.
1. Coordinator Updates:
A. Kelly extended congratulations to Commissioners Daleiden and Husom for being re-elected and to Sheriff- elect Sean Deringer.
B. The MN Judicial Branch met on 11-05-18 on the relationship between the Bench and counties as far as responsibilities for probation officers. Two policies are being recommended and there may be changes which could impact the County. This may be implemented in 2019 but probably will be 2020. Kelly will forward the information to the Commissioners.
C. Kelly extended appreciation to veterans. Husom added that Veterans Service Officer Greg Pickard was on KRWC Radio on Veterans Day.
2. Transportation Alliance. Potter attended the 25th Anniversary of the Transportation Alliance Annual Meeting on 11-08-18. He voiced appreciation for the efforts of Commissioner Charles Zelle, Minnesota Department of Transportation, who is retiring. He said the County has received over $100 million in State and Federal funding over the last six years. Potter was elected as Vice President of the Transportation Alliance. He said the Transportation Alliance is the nation’s longest road and transportation advocacy group.
3. Daleiden extended congratulations to all who were elected in local government. Potter thanked all those who ran for positions.
4. Daleiden said the Crow River News is not circulated in Otsego. He has been in contact with Julie Fasching, Wright County Communication Specialist, on information that can be posted on the County’s website.
5. Law Library Board. Husom said the group reviewed and signed the financial reports, approved the 2019 budget, and discussed contracts.
6. Safe Communities of Wright County. Husom attended a meeting on 11-09-18. A seat belt convincer has been acquired with grant funding by those involved with Towards Zero Death. It allows users to experience what a crash feels like at low speeds. Also acquired was a device that allows users to navigate through a model that allows them to make good safety decisions. These training opportunities could be brought to schools to educate students on how to be a responsible pedestrian and driver. Husom provided statistics related to miles driven in the State and costs associated with crashes. She said road safety improvements have helped dramatically in the reduction of crashes.
7. Buffalo Area Dementia Friends. The group will host, “Navigating the Caregiver Journey” on 11-27-18 from 9:30-11:30 at Zion Lutheran Church in Buffalo.
8. Veterans Days. Borrell said the 100th Anniversary of WWI fell on Veterans Day. He attended a program at the Howard Lake/Waverly/Winsted High School. He extended appreciation to local restaurants that offered free meals for veterans.
The meeting adjourned at 9:52 A.M.
County Board Minutes Submitted by: Susan Backes, Clerk to the County Board
Published in the Herald Journal Nov. 30, 2018.