Wright County Board Minutes

BOARD OF WRIGHT COUNTY COMMISSIONERS
DECEMBER 11, 2018
DATE APPROVED: DECEMBER 18, 2018
The Wright County Board met in regular session at 9:00 A.M. with Husom, Daleiden, Potter, Vetsch and Borrell present.
COUNTY BOARD MINUTES 11-27-18
Husom made the following correction to Page 7 of the minutes: Advisory Committee/Advisory Board Updates #1, should read, “Annandale Safe Schools Meeting.” Husom moved to approve the minutes as corrected, seconded by Borrell. The motion carried 5-0.
AGENDA
Lee Kelly, County Coordinator, removed from the Agenda Consent Item E1, “Attorney, Authorize Litigation Against P.I.D. 210-100-331401, 3089 County Road 37 N.W., Maple Lake, MN 55358 For Highway R.O.W. (Right-Of-Way) Violations.” He said the matter has been resolved. Potter moved to approve the Agenda as amended, seconded by Vetsch. The motion carried 5-0.
CONSENT AGENDA
Potter moved to approve the Consent Agenda, noting the removal of Item E1. Husom seconded and the motion carried 5-0:
A. ADMINISTRATION
1. Schedule The 2018 Employee Recognition Ceremony, March 11, 2019 @ 10:00 AM
B. ADMINISTRATION
1. Authorize Attendance Of County Board Members At Reception For Sherburne County Commissioner Ewald Petersen On 12-18-18, Sherburne County Government Center
C. ADMINISTRATION
1. Approve 2-22-18 Committee Of The Whole Minutes
2. Approve 3-27-18 Committee Of The Whole Minutes
D. ADMINISTRATION
1. Approve The 2019 Non-Union Salary Ranges, Eff. 1-01-19
2. Approve A Memorandum Of Agreement With Teamsters, Local 320 (Courthouse) For The County Contributions To The 2019 Health Insurance Plans
3. Approve A Memorandum Of Agreement With Teamsters, Local 320 (Non-Licensed Essential Sheriff Staff) For The County Contributions To The 2019 Health Insurance Plans
F. AUDITOR/TREASURER
1. Acknowledge Warrants Issued Between November 20, 2018 And December 4, 2018
2. Approve Renewal Of 2019 Tobacco Licenses For:
A. City of Cokato: 4-Way Liquors, LLC;
B. City of Monticello: Monticello 1998, LLC DBA Cub Foods #1632;
C. City of Montrose: O’Brothers, Inc. DBA O’Brothers Wine & Spirits;
D. Silver Creek Township: Hasty Truck Stop DBA Olson’s Truck Stop;
E. City of Waverly: Waverly Municipal Corp DBA Waverly Municipal Liquor
G. HEALTH & HUMAN SERVICES
1. Position Replacement
A. Office Technician I 2. Refer To 12-12-18 Personnel Committee - Social Service Staffing A. Reclassify SWIII to SW Temporarily
B. Reclassify Vacant Child Support Officer to SW (MNCHOICES)
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve A Plat “Registered Land Survey No. 46” (Maple Lake Twp)
On a motion by Vetsch, second by Potter, all voted to approve the Plat.
Approve 11-14-18 Ditch Committee Of The Whole (COTW) Minutes From Continuation Of Public Hearing For County Ditch No. 33
Vetsch moved to approve the 11-14-18 Ditch COTW Minutes, seconded by Borrell, carried 5-0. The minutes follow:
Meeting was called to order by Daleiden at 1:00 pm.
1. Continuation of Public Hearing to discuss outlet transfer to the City of Monticello
Vetsch started the meeting out by stating that the City of Monticello was going to approve the expenditures of the one-hundred-sixty- thousand dollars last night. However, Matt Leonard, the Public Works Director, was unable to attend the board meeting. Therefore, that item was pulled from the agenda last night, as Matt had all the information regarding the issue and there would have been no one present to answer the questions the counsel members may have had. The cities intentions are to issue the money at the end of the month, after the counsel meeting. Currently, I do not feel that there are any concerns with us going forward after having a conversation with Jeff O’Neill, regarding the city’s intensions.
Kryzer made the following statement: This is a continuation of a Public Hearing regarding the Petition filed by the City of Monticello regarding County Ditch 33, so you are acting in your capacity as the Drainage Authority today. The options that you have today are:
A. Accept the Petition from the City of Monticello and reopen the proceeding and rescind the prior order, which transferred parts of CD 33 to the City of Monticello as being imprudently granted.
B. Accept the Petition from the City of Monticello, reopen the proceeding and rescind the prior order with regards to the portion of CD 33 from outlet control structure to the end of the system as being imprudently granted and order the City of Monticello to maintain branches 1 and 2.
C. Reject the Petition
Daleiden questioned whether the Drainage Authority could accept the petition with the condition that the city provide the $167 thousand funding. Vetsch stated that is what the contract does state.
Kryzer recommended that if the Drainage Authority is looking at approval of the Petition, I would hold off on adopting the final order until the funds are received.
Daleiden opened the Public Hearing for any public comments. There were no comments from the public, so Daleiden closed the hearing for public comments.
Kryzer stated that the big question for the board is going to be the branches. Does the county take back everything, just part of it, or just the outlet? Vetsch stated that he didn’t really want to make any recommendations at this point. It was my understanding, per the conversation with the City of Monticello last week, their intention was to keep the agreement from the original Petition. There were side discussions as to whether they wanted to maintain branches 1 and 2 but I think the city finally concluded that they wanted the County to take back the entire system. Detjen added that having it in the counties control will help the process move faster. You need the outlet structure and given the size of the branches we could provide better drainage for the land.
Borrell questioned if the Drainage Authority and staff should be looking at an improvement on the system. Detjen stated that is an issue he is addressing. Originally, we had looked at upsizing the current outlet which is currently a 30-inch tile and has a natural seam bed and just going to a 48-inch tile. Carlie Village was built along with additional additions. So, future land use needs to be part of the plan, especially on this system because there is going to be more developments by Premier Bank and other areas. That is why I had the board approve the surveying portion, now that Houston Engineering will be finishing up south of 94, we will get a better idea of how much water will be flowing through the outlet and what size outlet will be needed.
Vetsch made a motion for staff to draft an order to accept the original Petition by the City of Monticello, for a date set in December for further discussion. Motion seconded by Borrell. Motion carried 5-0.
Meeting was adjourned at 1:15 PM.
Committee Minutes Submitted By: Jan Edmonson
(End of 11-14-18 Ditch COTW Minutes)
Accept The Buffer Riparian Aid Grant for $97,125 From The Minnesota Board Of Water And Soil Resources For The 2019 Calendar Year
Hiivala said the County previously accepted the responsibility to enforce buffer strips. The next step is today’s request to accept the Buffer Riparian Aid Grant for $97,125 from the Minnesota Board of Water and Soil Resources for the 2019 calendar year. The grant is to assist with enforcement costs for establishment of riparian buffers under MN Statute 103F.
Vetsch moved to accept the Buffer Riparian Aid Grant, seconded by Husom. Hiivala explained that the funds can be used toward a portion of the Ditch Inspector’s salary, technology, and hardware. The motion carried 5-0.
BRIAN ASLESON, CHIEF DEPUTY ATTORNEY
Approve Of Retaining Dwight Dahlen To Perform Appraisal For Purposes Of Tax Court
Asleson presented a proposal from Dwight Dahlen for professional real estate appraisal services for the Delano Crossings property in Delano. It includes a not-to-exceed figure of $15,000. In the past, Dahlen has been able to complete preliminary work in other tax cases to settle prior to court.
Potter moved to approve retaining Dwight Dahlen to perform the appraisal for purposes of tax court. The motion was seconded by Husom and carried 5-0.
VIRGIL HAWKINS, HIGHWAY ENGINEER
Approve 10-29-18 Transportation Committee Of The Whole (TCOTW) Minutes
At today’s County Board Meeting, Potter moved to approve the TCOTW Minutes. The motion was seconded by Husom and carried 5-0. The 10-29-18 TCOTW Minutes follow:
I. CSAH 19 and CSAH 38 Federal Noise Requirements
Jaqueline (Jack) Corkle of WSB & Associates gave a presentation of the Federal Noise Wall Requirements (copy of
PowerPoint presentation attached).
The proposed improvements are to:
• Widen highway 19 to four lanes north of the outlet mall.
• Install roundabouts at Highway 19 and 67th, Highway 19 and Highway 38 and at Highway 38 and MacIver Ave.
• Widen Highway 38 to three lanes
• Provide trails on both Highway 19 and Highway 38
• Provide dedicated turn lanes at intersections
• Improve the intersection at the outlet mall
• Address vertical curves
• Provide adequate drainage
Due to Federal funding and adding lanes of travel, a noise impact study must be completed. The study will determine:
• If noise thresholds are exceeded.
• If barriers are feasible and reasonable.
• If it is feasible and reasonable, it must be considered with stakeholder input.
Noise Process:
The noise threshold is different for commercial and industrial. The decibel must be lower due to recreational trail.
The noise process includes:
• Collecting existing sound levels.
• Develop traffic noise model (TNM).
• Calibrate model – determines if it reflects existing conditions (within 3dBA).
• Project future noise levels with and without roadway improvements.
• Compare existing and future noise levels to the threshold levels.
• If they exceed thresholds or increase by 5 or more dBA – then we must study noise barriers.
• Vegetation is generally not an effective barrier.
Is the barrier feasible?
• Acoustic feasibility
o Receptors must achieve a noise reduction of at least 5dBA to be considered benefitted.
• Engineering feasibility
o Safety – cannot create crash hazards/sight issues.
o Barrier height – max height is 20ft. Multiple wall heights are considered, generally 5-20ft. Local agencies can build the shortest feasible/reasonable wall.
o Topography – must block line of sight between the road and receptor.
o Drainage – cannot flood road/adjacent property.
o Utilities – cannot interrupt operation, use or maintenance of utilities.
o Maintenance – cannot prohibit maintenance of the roadways, right of way or barrier.
Is a barrier reasonable?
• Does it meet the noise reduction goal?
• Is it cost effective?
Voting – Soliciting Viewpoints:
• Send information on noise process to benefited receptors, property owners and tenants.
• Conduct a public meeting on noise.
• Collect ballots following the meeting.
• If not enough ballots are received, the minimum threshold for ballots is 50%, a second mailing will take place.
Considerations: Maintenance costs, operations. Cost is born by project proposer.
Virgil asked who is voting tonight? Jacqueline said the secondary receptor homeowners will be voting, believes there are nine homeowners. This must be open for another two weeks to get all the homeowners votes. They will vote on each wall.
RECOMMENDATION: Have public meeting (to be held following this meeting at 5:00pm) to listen to opinions. Information will be taken back to the county board, who will decide if the county will vote for/or against the noise wall.
Meeting Adjourned: 4:54pm
Committee Minutes Submitted By: Loren Green
(End of 10-29-18 TCOTW Minutes)
Vote On Noise Walls For The CSAH 19/38 Project And Adopt The Resolution Concerning Voting. Votes Are Needed For The Following Walls:
A. Barriers: A, D, J, L, Q3, R, And T -- County Is Only Voter
Vetsch moved to adopt Resolution #18-76 voting no on Barriers A, D, J, L, Q3, and T. The motion was seconded by Husom and carried 5-0 on a roll call vote.
B. Barriers: E, M, And P -- County Votes Determine Wall Construction, But Property Owners Have Votes.
Vetsch moved to adopt Resolution #18-77 voting no on Barriers E, M, and P. The motion was seconded by Borrell and carried 5-0 on a roll call vote.
C. Barrier: C -- Property Owner Voted (No). County Vote Needed To Complete Voting Process
Vetsch moved to adopt Resolution #18-78 voting no on Barrier C. The motion was seconded by Husom and carried 5-0 on a roll call vote.
Approve 11-13-18 Transportation Committee Of The Whole Minutes
On a motion by Potter, second by Borrell, roll call vote carried 5-0 to approve the 11-13-18 TCOTW minutes and recommendations. The 11-13-18 TCOTW Minutes follow:
I. Potential Jurisdictional Change – County Road 134 (City of Buffalo Request)
The City of Buffalo is experiencing development requests/opportunities along County Road (CR) 134 south of CSAH 35 and have requested a jurisdictional change, so they can manage potential new access locations according to the city’s vision/planning/access standards. (Map attachment pg. 4)
Wright County’s Transportation Plan, dated 1995, identifies CR 134 as a jurisdictional change candidate, from County to City, from TH 55 to Pulaski Road (2.59 miles in length). A portion of this jurisdictional change has occurred already, on three (3) separate occasions, as noted below:
• Nov. 1999 – as requested by the city, with Pulaski Road realignment project, 617’ of CR 134 revoked to the City of Buffalo.
• June 2001 – as requested by the city, 0.44 miles of CR 134 revoked to the City of Buffalo (from Pulaski Road to 22nd Street NE).
• September 2006 – as requested by the city, 0.25 miles of CR 134 revoked to the City of Buffalo (from 22nd St. NE to CSAH 35) following a county pavement preservation project.
The remaining portion of CR 134, from TH 55 to CSAH 35, is approximately 1.78 miles in length and is the segment being considered for this current jurisdictional change request.
The condition of this segment of CR 134 is rated in “Good” condition according to our Pavement Management program, and we do not anticipate any improvements within the next 5 to 7 years or so. The improvement history for this segment of CR 134 is as follows:
• 2018 & 2016: Approximately 1600 feet (0.3 miles) of CR 134 reconstructed as part of the RAB improvements at the intersections of CSAH 34 and CSAH 35
• 2017: New pavement surface placed by County forces (approx. 1” thick bituminous mix and fog sealing 6’ wide shoulders)
• 2012: FA-3 Granite seal coat
• 2004: Full Depth Reclamation (FDR) with 3.5” SP, 3 bituminous mixture
• 1973: Reconstructed

Prior jurisdiction changes in various cities, have typically been accomplished through an Agreement between the city and county.
Steps for a jurisdictional change are as follows:
1. Approval from the County Board and City of Buffalo (through a signed jurisdictional change Agreement)
2. Resolutions from both agencies for revocation/addition to their respective roadway systems
Merten agreed that it makes sense for the City of Buffalo to take over the road as it will allow their operations to run more efficiently. Christine asked if the city will be renaming Calder Ave. Virgil expressed that the county would remove the county road designation, but the name will likely stay the same.
It was discussed that the winter maintenance by the city would begin January 1, 2019.
Highway Staff Recommendation/Action Item:
We recommend, consistent with the 1995 County Transportation Plan and previous jurisdictional changes on CR 134, that the County revoke the segment of CR 134, from TH 55 to CSAH 35, approximately 1.78 miles in length, to the City of Buffalo. We recommend the agreement include, but not be limited to, the following language:
• Language to address timing of the city taking on winter snow and ice control maintenance.
• Language that prohibits any access locations along Calder Avenue (CR 134) that would infringe on the RAB splitter islands and/or negatively affect/impact the operations of the Roundabouts at the intersections of CSAH 35 and CSAH 34, respectively.
Wright County Highway Dept. will prepare the agreement and send to the City of Buffalo to review. Once they have approved the agreement, it will be presented to the county board for approval.
RECCOMMENDATION:
The county will move forward with drafting agreement. The City of Buffalo asked that we expedite the request.
II. I94 MnDOT Project – Potential 2019 Impacts to County Highway 19
MnDOT received Corridors of Commerce funding in the last legislative session to add a third lane each direction on I94 between State Highway 241 in Saint Michael and County Highway 19 in Albertville.
MnDOT will be receiving Design/Build Proposals from teams to make these improvements in the spring of 2019 and the construction work may begin sometime later in 2019.
MnDOT approached staff recently, along with staff from Albertville and Otsego, to discuss the possibility of closing CSAH 19 temporarily, while the I94 bridges are reconstructed (over CSAH 19). While this isn’t planned, it could be requested by one of the Design/Build teams, and MnDOT wanted to make us aware of this potential request and determine the feasibility of this (should it be requested).
Highway Staff Recommendation/Action Item:
We (Highway staff) would be open to this possibility, if it is determined that the CSAH 19 traffic could be re-routed in a manner that would not negatively impact operations/intersections along CSAH 37 (between CSAH 19 and I94). We recommend receiving input/feedback from the cities of Albertville and Otsego regarding this potential proposal. This project is scheduled for 2020.
• MnDOT wants a timely response from the county (if this request is brought up by bidders).
• D Michael B’s expressed concerns of having two seasons of construction and the effects on the local businesses.
• Daleiden asked how traffic will be re-routed to ease effecting local businesses. Claudia indicated that any re-routing would be temporary to minimize the effects to the Albertville Mall area businesses.
• Borrell asked what the traffic count for the areas was and Virgil indicated approx. 20,000 a day on CSAH 19.
• Claudia indicated the MnDOT request for proposals will go out around Christmas with the bid opening scheduled for March 20, 2019.
RECCOMMENDATION:
This is an informational item at this time.
III. 2019 Construction Program Update (potential changes)
Due to the number of concurrent county, city, and state highway projects in the Albertville area planned in 2019, we have met with local agencies (Albertville and Otsego) to review the proposed timing and detour routes for the projects.
Out of this meeting with the cities it has been discussed to delay the CSAH 37 LOST project (from CSAH 18 to CSAH 19) until a future year (2022?).
The City of Albertville agrees with the project being delayed if there is no safety issue with delaying work on 37. In the meantime, the project on CSAH39 from Otsego to Monticello will proceed in 2019. Safety Grant funding for this project requires we begin in 2019.
RECCOMMENDATION:
This is an informational item at this time.
IV. 2019 State Aid Regular Funds Advance Request
The CSAH 19/38 project, planned for 2019 construction in Albertville and Otsego includes over $4 million dollars of federal funds. However, approximately $2.9 million of the federal funding is not available until 2020.
This has created the need to request an advance of our 2020 State Aid regular construction funds in 2019, to cover the construction costs until we receive the federal funds in 2020.
Highway Staff Recommendation/Action Item:
A resolution will be presented at a future board meeting with a formal request for the advance of SA funds.
RECCOMMENDATION:
This is an informational item at this time.
V. County Ditch #10 – Highway 5 and 6 culvert replacements?
It has been brought to our attention that the County will be proceeding with County Ditch #10 improvements that include replacement of large sized box culverts underneath County Highway 5 and County Highway 6.
The replacement of these box culverts will need to be budgeted for in upcoming years and the estimated cost will be in the $200,000 to $250,000 range (to replace both culverts).
This project is scheduled for 2020 and resolutions will be needed due to working with the DNR on the project. This will come out of the county’s maintenance budget – not the ditch budget.
Greg indicated the Culvert Issues on CD 10 includes the following:
• Ingram Ave – 3 feet high. Township road. Station 9+00
• CSAH 6 – 3 feet high. Stations 50+00 to 48+00
• Keats Ave – 3 feet high. Township road. Station 154+00
• Knox Ave – 1 foot high. Township road. Station 189+00-199+00
• CSAH 5 – 3 feet high. Station 285+00
• 90th Street – 1 foot high
RECOMMENDATION:
This is an informational item, for future budgeting consideration.
Meeting Adjourned: 11:32am
Committee Minutes Submitted By: Loren Green
(End of 11-13-18 TCOTW Minutes)
ALICIA O’HARE, WATER RESOURCE SPECIALIST - WRIGHT SOIL & WATER CONSERVATION DISTRICT
Adopt Aquatic Invasive Species Delegation Resolution for 2019
Minnesota Statute §477A.19 provides $10,000,000 to Minnesota counties a County Program Aid Grant for Aquatic Invasive Species (AIS) prevention. Wright County was allocated 2.3% of the total or $227,925 for 2019. O’Hare explained this has nothing to do with the regional inspection program. It relates to AIS overall including education, treatment, and rapid response. The resolution acknowledges the grant funding and designates the Wright Soil & Water Conservation District (SWCD) to receive the money and run the program.
Borrell moved to adopt Resolution #18-79 adopting the AIS Delegation Resolution for 2019. The motion was seconded by Husom. Borrell asked what portion of the funding will go to the Wright Regional Inspection Program in 2019. O’Hare said the budget is not official but generally $30,000 is allocated to the decontamination program, which would operate at the regional inspection site if such a program operates in 2019. They are approximating about $35,000 in 2019 dependent on what lakes are included. That equates to $95,000 for decontamination and inspections. Currently, $50,000 is budgeted for administration partially because of the demands of the regional inspection program.
Borrell has received feedback that a goal of the program is to impede traffic onto those lakes. The program diverts boat traffic to other lakes that are not receiving funding for AIS. He asked O’Hare to assure that the program is truly for AIS. Vetsch said it is unfortunate that $50,000 is allocated for administration. The paperwork and logging for this program are daunting. Husom added that these procedures must be followed per DNR (Department of Natural Resources) requirements. Borrell said the SWCD Board is looking at this pilot program and whether to continue with it.
The motion to adopt Resolution #18-79 carried 5-0 on a roll call vote.
ITEMS FOR CONSIDERATION
11-26-18 COMMITTEE OF THE WHOLE MINUTES
At today’s County Board Meeting, the following change was made to the COTW Minutes: Page 2, 5th paragraph, 3rd line, correct spelling of word to “discussion.” Vetsch moved to approve the 11-26-18 COTW Minutes relating to moving from the Coordinator to Administrator structure, seconded by Potter.
Discussion occurred on the following topics:
Incorporating HHS (Health & Human Services) Board Meetings into County Board Meetings.
• Borrell did not recall discussion at the COTW level. Vetsch said a reason it was discussed was to allow for a more centralized repository for contracts. Adoption of provider contracts would be at the County Board level. Presentations would be brought to a workshop.
• Legality of the move. Borrell said the HHS Board has dedicated authority in state law. Brian Asleson, Chief Deputy Attorney, referenced State Statute §402 dealing with powers of the HHS Board. Asleson said there are various options to consider when looking at whether a separate HHS Board is needed. The County Board can serve as the HHS Board. He suggested the adoption of a resolution to incorporate the HHS Board Meeting into the County Board Meeting, reflecting that the County Board will assume of the powers of the HHS Board.
• Workshops. Borrell understood one workshop would be held per month and that HHS presentations would be made there. Recommendations would be presented at the County Board Meeting. Vetsch said although not defined, he would envision a workshop being held one Tuesday per month on general county related topics. A quarterly HHS workshop could be held on a Monday for presentations.
• Jami Schwartz, HHS Director, said she became aware on 12-07-18 of the possible incorporation of the HHS Board Meetings into the County Board Meetings. She does not have objection to moving a different direction and appreciates the streamlining. Timelines will have to be reviewed to assure things don’t take longer to process. She said HHS has a robust contract repository and invited feedback on any associated issues. Vetsch said the contract piece relates to Administration’s desire to have access to and account for all contracts. Schwartz favored a schedule to include one workshop per month. Potter said as the transition is made to Administrator, the Board can always decide to revert to prior processes.
• Borrell said the five members of the HHS Board and County Board are the same, but there is a different Board Chair. Borrell viewed having a separate Board Chair for each as a good thing. HHS is one of the largest departments, and the County Board Chair currently has many issues to address. He thought this could be reviewed in 3-6 months after implementation.
Committee Structure
• Vetsch has contemplated whether to keep the current structure and is inclined to continue with it. He wants to leverage workshops for certain levels of topics and wants the workshops to be productive. Husom and Potter stated the Personnel Committee needs to remain as is. Other issues can be brought up in a workshop. Daleiden said the Board will determine what is sent to committee, and they have control whether the position is Coordinator or Administrator.
• Kelly said he brought this topic forward to clarify the expectations and roles of the Administrator position. He said the Board can adopt any of the recommendations. Relative to committee structure, he thought there would be some efficiencies in shortening up the number and frequency of meetings. He said that does not appear to be palatable to the Board.
Move to Administrator Position
• Potter said there will be transition time associated with the move, and there will be things that will need to be changed.
• Borrell wants to make sure the County Board maintains control. He is elected by constituents in his District and represents them as best he can. Daleiden did not foresee that changing. The County Board will have control over what is discussed in what forum. Vetsch said under the Administrator role, Commissioners should contact the Administrator if there is an issue with a department. He thought there will be value in the Administrator tracking this type of information. He added that will not stop the Board from contacting a Department Head with questions and did not think it would be in the best interest of the Administrator to obstruct that. Vetsch said the Administrator works at the will of the Board so his duty is to fulfill the wishes of the Board. If the Administrator obstructs those wishes, that could jeopardize his tenure.
Borrell suggested another COTW Meeting to discuss various scenarios. He sees the potential benefit of an Administrator but also sees the potential of weakening the County Commissioner role. Daleiden said discussion points will need to be identified. Vetsch said they should be retaining the current committee structure and not diluting the process for requests to the Personnel Committee to include requests to hire above the 12% of minimum hire range.
Greg Kryzer, Assistant County Attorney, referenced the timeline of moving from Coordinator to Administrator on 1-01-19. He expressed concern that this change may be pushed through too quickly. Daleiden questioned whether the Attorney’s Office could draft a resolution to address any concerns presented by Commissioners. Kryzer responded that the legal issues in the resolution will relate to moving from Coordinator to Administrator and the potential of incorporating the HHS Board Meeting into the County Board Meeting.
The motion to approve the 11-26-18 COTW Minutes carried 5-0.
Daleiden asked Board members if they wanted to move forward with or delay the start date of the Administrator position. Borrell said a delay might be a good idea, and it was suggested by the Assistant County Attorney.
Husom referenced the change to the schedule of Board meetings to include implementing a workshop day, and asked whether that will be delayed. Borrell said the COTW didn’t really agree to that. Husom said the COTW met and came up with the recommendations. She asked Borrell for his concerns. Borrell said he brought his concerns forward at that meeting, but they were not addressed. One concern relates to the process for investigating issues. As Commissioner, he has authority and latitude but does not feel that will be the case after the move to Administrator. Husom said that will not change. Vetsch said Commissioners will not lose power, but they may lose the ability to obtain the information. They may not receive information as their decision or vote won’t be needed. Vetsch said it is hard to manage or be informed in that scenario. Borrell said he could support the change to Administrator if a structure from the Board were put in place that would give them that authority. Borrell wants the additional meeting for more discussion. He will meet with the Board Chair to discuss various scenarios. Daleiden encouraged Borrell to talk with the Attorney’s Office, as they are in a better position to inform him.
Husom made a motion to set a COTW Meeting on 12-20-18 at 1:00 P.M. for discussion regarding the Administrator Position. The motion was seconded by Borrell. Daleiden stated that questions should be put in writing or discussed with Coordinator Kelly or the Attorney’s Office. He wants the Commissioners to move forward with decisions on 12-20-18. Vetsch asked the County Attorney’s Office to draft a resolution for review at the 1-08-19 Board Meeting. Daleiden said that pertinent information should be included in either the resolution or a draft policy that the Attorney’s Office could draw up. That way, they can move forward at the 12-20-18 COTW Meeting. The motion carried 5-0.
The 11-26-18 COTW Minutes follow:
I. Administrator Position
Coordinator Kelly provided the Board with talking points to assist with the discussions as the County transitions to an Administrator ensuring that everyone has a common understanding moving forward.
• Labor Negotiations – Current process will remain the same, no changes being proposed.
• Labor Relations – Grievances will continue to be processed through the Administration office, as will Work Comp settlements which are settled through MCIT. As to settlement agreements, Administration will process all except for Department Heads. The limit of the settlement shall not exceed two (2) months of wages. If the 2-month settlement is $10,000 or above, Board approval will be required.
Department Head settlements will require Board review and authorization.
• Department. Head Reviews - Department head reviews will be conducted by the County Administrator. Will continue to use the 360-degree survey and Board members will be asked to provide input if they so desire.
• Review of Administrator – To be conducted by the Board; with first review to be completed at the 6-month anniversary and then the 12-month anniversary, annually thereafter.
• Administrative Leave – Current practice will be retained.
• Terminations - Administration will process all terminations, except for Department Heads, these will be done with the consultation of the County Board Chair and/or entire Board if time permits.
• Contractual Authority & Contracts – Will retain current limits as defined within the existing procurement policy. This Policy however, is currently under review by Administration and the Auditor’s office, both for thresholds, as well as risk to the County. Changes will come to the Board for their approval. Future goal will be to have all contracts deposited into a centralized depository.
• Board Meetings – Departments would continue to present their agenda items to the Board. Kelly stated that he would like to recommend reducing Board meetings to 2-3 per month, with one of the open
• Tuesdays being used for a workshop day. Discussed the idea of moving HHS Board meetings to Tuesdays incorporating into the regular Board meetings.
Commissioners were in consensus with the reduction of Board meetings and incorporating HHS into their regular Board meetings. However, they would like to see the HHS presentations outside of a board meeting, these could be done during a workshop, every couple of months.
Workshops would be structured with an agenda posted identifying topics to be discussed; minutes would be prepared and approved by the Board. A schedule of Board meetings and Workshop meetings could be established and posted for the full year.
• Committee Structure – L. Kelly would like to look at streamlining this process, to reduce the number of committee of the whole (COTW) meetings. Workshops could be utilized to address the variety of issues that are being addressed now during COTW meetings.
Discussed the reduction of current committees (Building, Personnel and Ways & Means Committees).
Suggested that committee minutes along with the recommendations be placed on the consent agenda, and if a Board member wishes to pull them from the consent agenda they would be placed under “Items for Consideration”, for discussion. Eliminate the incorporation of the committee minutes into the Board minutes, or reduce to bullet points.
It was suggested that if the matter has not been budgeted for or planned for and has a budget implication then it should go to committee or a workshop, otherwise staff has the authority to proceed.
Commissioner Vetsch expressed concern that both transparency and Board control could be lost through the elimination of committees.
Commissioner Daleiden left the meeting at 12:45.
Commissioner Potter expressed that a good administrator will do what the Board wants; the Board has control by setting expectations.
Commissioner Borrell stated that he wants to be informed and have the ability to be part of the decision process.
It was noted that the Board sets the policies and procedures that become the threshold in which to operate within. Anything above or beyond would then come to a committee or a board meeting
Kelly stated that he is looking at ways in which to streamline processes, not take authority away from the Board.
Commissioner Potter left at 2:33.
Recommendation:
1. Recommend implementation of all talking point identified by Coordinator Kelly (attached), except for Committee Structure. Existing Committee structure shall remain as is.
2. Workshops to be utilized for strategic planning.
3. Go to three (3) board meetings and one (1) workshop a month.
4. HHS meetings will be incorporated into the regular board meetings and provide presentations either bi-monthly or quarterly during a workshop.
Adjourned at 2:41 pm.
Committee Minutes submitted by Sue Vergin, Assistant County Coordinator
(End of 11-26-18 COTW Minutes)
11-21-18 OWNERS COMMITTEE MEETING
At today’s County Board Meeting, Potter moved to approve the 11-21-18 Owners Committee minutes. The motion was seconded by Borrell and carried 5-0. The Owners Committee minutes follow:
I. Justice Center Updates
Hieb opened the discussion with updates on the schedule and current activity. Ultra concrete is pouring the PR #15 storage room walls today at 2:00pm, US Sitework is working on tieing in the underground water to the west side of the facility, and RTL is continuing to frame the interior walls and the exterior face for precast panel mounting. Wells Concrete has begun to mobilize some equipment to the site and precast panels will being to be installed Decmeber 5th. C
The schedule was noted by Currie to be on-time and moving forward according to plan. A portion of the raised floor concrete area has not been poured due to temperatures, however there will be no issue to either pour and heat or pour once the building is enclosed by precast panels. Precast is being installed a couple weeks of what was originally planned, so the long-term schedule is looking favorable.
Currie walked through the budget sheet and noted that the overall budget number is still on plan, having only spent a small percentage of the contingency line total.
Currie spoke about PRs & Changes. A summary can be reviewed on the attached agenda, but the overall changes for the month resulted in a significant credit to the project due to the removal of a fire pump and associated work ($48,263). Under PR #8, there is currently a disagreement with Stronghold over an item they omitted from the original bid however being needed on the project. There is a negotiation discussion taking place and results of that discussion will be brought to the next owner’s committee for review. PR #17 is related to added raised floor areas due to changes in the in-floor heat tubing and necessary framing. The change and pricing of $14,428 has been reviewed by both Contegrity and BKV, both having found it to be acceptable and in-line.
Wilczek noted that there will be some changes to the east parking/asphalt area due to space needs for garbage haulers and delivery trucks. The east curb line will be moving 6-8 feet to the east and will accommodate for delivery truck service to the new Government Center. Also, the expanded space will allow for garbage trucks to comfortably service the trash enclosures. Design discussion is currently taking place and pricing will be reviewed prior to moving forward.
Wilczek also noted that discussion and design are currently underway for adding an 800 MHZ antenna tower to the roof of the Justice Center. The Sherrif’s department has been involved in discussion to mount a tower on the mechanical penthouse of the Justice Center and a tower company has proposed a solution at a cost of approximately $15,000. Initially, it was thought the project may cost as much as $90-100,000 but a simple design option was presented and will be persued. Once a design is completed and pricing gathered, the change will be presented to the Owner’s Committee for discussion and review. The proposed tower would eliminate the tower on the LEC, bypass all equipment in the Public Works building, and connect directly to the state loop at both MNDOT Buffalo & Enfield.
Enright commented that BKV is exploring the possibility of not only extending the LEC generator service to the Justice Center, but also to the new Government Center. Initial reviews have shown the capacity is avialable to fully back up all three buildings, but more investigation & calculation is needed. This would be a significant cost reduction to the project if found to be viable as it would eliminate the need to purchase and service another generator. Enright also commented that Tierney Brothers has volunteered to do a mock-up courtroom technology package to ensure that all state supplied IT equipment is compatible with new Justice Center equipment as well as ensure that Judicial staff is commfortable with the equipment functionality and operation.
RECOMMENDATIONS: Move forward with approved PR #17 and continue with progress on the project. Next meeting 12/19/18 @ 1:00 pm.
Minutes Submitted by: Alan Wilczek, Facilities Services Director
(End of 11-21-18 Owners Committee Minutes)
APPOINTMENT OF THE WRIGHT COUNTY AG INSPECTOR
Approval Of 11-14-18 Ways & Means Committee Minutes
On a motion by Borrell, second by Husom, all voted to approve the Ways & Means Committee minutes and recommendations. The Committee minutes follow:
I. Ag Inspector 2018 Annual Report and 2019 Appointment
Purpose of the meeting, to receive the 2018 Annual report and consider 2019 appointment.
Ag Inspector Erik Heuring, noted that 2018 was less busy than 2017. Weather had an impact, with snow in the spring and rain this fall. Heuring identified that 75% of people are proactive in accomplishing /complying with weed control. Right-of-ways were issues in some municipalities, primarily due to road construction projects.
Issued permits to the municipalities of Albertville and St. Michael to allow them to propagate and disperse non-native Phragmites, which are used in their wastewater treatment facilities for filtration purposes. Phragmites are non-invasive, and are similar to cattails. The City of Delano also utilizes this method for filtration and will also need to be permitted.
Heuring and Matt Detjen, County’s Agricultural and Drainage Coordinator, teamed together to apply for a noxious weed grant through Minnesota Department of Agriculture (MDA). They were successful and received a $15,000 grant. The scope of the grant was to scout, mark and treat oriental bittersweet, an eradicate wood vine.
In 2019 intend to pursue another noxious weed grant with a focus on locating and controlling patches of non-native Phragmites throughout the county. Primarily to control within the ditches, however because ditches are considered a drainage water way, there will be regulations on how to control the weed. Will also monitor the areas surrounding the three sewer plants where Phragmites are used.
Heuring identified the number one noxious weed as wild parsnip, but noted that Woodland Township is a good example where it is disappearing. Wild cucumber, although not currently considered to be a noxious weed is on the radar. Heuring informed the committee that the County can petition the MDA to place a weed on the Noxious weed list as the list is revisited frequently. Ragweed would be another consideration for that list. Heuring also noted that Counties can identify specific weeds within their boundaries. Currently there are 41 species identified in the MDA’s noxious weed ordinance.
Held six seed samplings, nothing came back out of regulation, so no action was needed. Eight certified pesticide applicator tests were given this spring, which was down from the previous year. In many cases the individual wants results immediately, and there is a two-week turnaround to process through the State.
Reviewed the time and expenses incurred by Heuring in performing his duties as the County Ag Inspector. Heuring indicated that he would like to increase his contract, suggested $18,000 annually.
RECOMMENDATION:
Accept the 2018 annual report as presented by Erik Heuring and recommend his reappointment as the Ag Inspector for 2019, with an increase to his annual contract to $16,200.
Minutes submitted by: Sue Vergin, Assistant County Coordinator
(End of 11-14-18 Ways & Means Committee Minutes)
Resolution Approving Erik Heuring As Wright County Ag Inspector For 2019 & Authorizing The Execution Of Agreement
Borrell moved to adopt Resolution #18-80 appointing Erik Heuring as Wright County Ag Inspector for 2019 and authorizing the execution of the Agreement. The motion was seconded by Potter and carried 5-0 on a roll call vote.
SCHEDULE COMMITTEE OF THE WHOLE MEETING, 12-20-18 @ 8:30 A.M.-12:00 P.M., MEETING ROOM 120A, RE: 1) PROPOSED NEW GOVERNMENT CENTER; 2) SHERIFF’S OFFICE RANGE PROJECT
On a motion by Potter, second by Vetsch, all voted to schedule the COTW Meeting on 12-20-18 at 8:30 A.M.
RESOLUTION APPOINTING WRIGHT COUNTY MEDICAL EXAMINER, 2019
Husom moved to adopt Resolution #18-81 appointing Dr. Quinn Strobl as Wright County Medical Examiner for the period of 1-01-19 through 12-31-19. The motion was seconded by Borrell and carried 5-0 on a roll call vote.
2019 DRAFT BUDGET & LEVY
Lee Kelly, County Coordinator, said the County has met all statutory requirements on the draft budget and levy including holding a meeting on 12-06-18 at 6:00 P.M. where input from the public was received. The Board has the option to adopt the preliminary levy which reflects a 17.3% increase, to schedule another Budget COTW meeting for further discussion, or to direct staff to make adjustments to the draft.
Potter made a motion to adopt Resolution #18-82 establishing the 2019 Budget and Certified Taxable Levy as presented. The motion was seconded by Vetsch.
Borrell said he would like another meeting to discuss further adjustments to the budget. Potter said the Commissioners and staff and discussed and reviewed the budget. Any further adjustments will just move the increase to next year’s budget. He said his commercial property tax is less than it was three years ago. Daleiden said his concern is the tax system is not fair. Potter said that relates to the State of Minnesota. The County does not get to make that call. If the County does not move forward with the budget as drafted, it will insure double digit increases for the next few years. There were scenarios reviewed in the budget process that shaved $1-$3 million off the budget, but that didn’t have that much of an effect on what taxpayers pay. A ruling was received from the Department of Revenue in reference to the Monticello Nuclear Plant and future budgets can be adjusted based on that. Potter and Husom did not feel another meeting will resolve anything. The Commissioners already reduced the budget from 24% to 17%. Vetsch agreed and said he does not know what else can be cut.
Kelly distributed copies of the draft budget and levy. The draft budget would be set at $147,090,953 and the draft certified taxable levy at $73,524,014.
Borrell is not supportive of the adoption of the 2019 Budget and Certified Taxable Levy. Two of his ag properties saw tax increases (13% and 18%). He represents a large agricultural area and won’t support the budget as presented. Roll call vote to adopt Resolution #18-82 carried 3-2 with Borrell and Daleiden casting the nay votes. Vetsch asked for clarification from Daleiden as to why he voted against the budget. Daleiden thought there could have been some things changed by using reserves. Although it would not have a major effect, it would have an effect. He hopes legislators will address fairness in property tax valuations. It is not a good system and it is his way of saying to legislators to stand up and take notice, that they need to get this fixed.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
None.
The meeting adjourned at 10:43 A.M.
County Board Minutes Submitted by: Susan Backes, Clerk to the County Board
Published in the Herald Journal Dec. 28, 2018.