Wright County Board Minutes

BOARD OF WRIGHT COUNTY COMMISSIONERS
DECEMBER 18, 2018
DATE APPROVED: JANUARY 8, 2019
The Wright County Board met in regular session at 9:00 A.M. with Husom, Daleiden, Potter, Vetsch and Borrell present.
COUNTY BOARD MINUTES 12-06-18
Vetsch moved to approve the minutes, seconded by Husom. The motion carried 5-0.
COUNTY BOARD MINUTES 12-11-18
Potter made the following change to the minutes: Page 14, 7th paragraph, 3rd line should read, “He said his commercial property tax is less than it was three years ago.” Potter moved to approve the minutes as corrected, seconded by Vetsch. The motion carried 5-0.
AGENDA
Husom moved to approve the Agenda, seconded by Borrell. The motion carried 5-0.
CONSENT AGENDA
Potter moved to approve the Consent Agenda. Vetsch seconded and the motion and it carried 5-0:
A. ADMINISTRATION
1. Approve A Memorandum Of Agreement With Wright County Deputy’s Association For The County Contributions To The 2019 Health Insurance Plans
B. ADMINISTRATION
1. Authorize Signatures on Justice Center Division 39 Specialties Material Only Contracts. Artistic Bronze, Inc. (State Seals), Builders Supply Company (Toilet Compartments), Bartley Sales Company (Fire Extinguishers)
C. ADMINISTRATION
1. Approve A Memorandum Of Agreement With Teamsters, Local 320 (Non-Licensed Essential Sheriff Staff), to Establish 10-Hour And/Or 12-Hour Work Shifts For Correctional Officers And Correctional Sergeants In The Bargaining Unit Not Currently Scheduled On 10-Hour And/Or 12-Hour Shifts
D. ADMINISTRATION
1. Authorize Attendance, MN Rural Counties Meeting On 1-07-19, 10:00AM-1:00PM, Wright County Government Center, Buffalo.
E. AUDITOR/TREASURER
1. Acknowledge Warrants Issued Between December 5, 2018 And December 11, 2018.
2. Approve Renewal of 2019 Tobacco Licenses for:
A. City of Albertville: 152 Club, Inc DBA 152 Club; Dooley’s Petroleum, Inc. DBA Emma’s Express; CLGentile, Inc. DBA Geez Sports Bar & Grill; Albertville Tobacco & Vapor, Inc. DBA Albertville Tobacco & Vapor; Northern Tier Retail, Inc. DBA SuperAmerica #5048; Westside Liquor of Albertville DBA Westside Liquor; E-Cig E-Bacco, LLC DBA E-Bacco, LLC
B. City of Clearwater: Holiday Stationstores, LLC DBA Holiday Stationstore #254
C. City of Cokato: Marohn’s Cokato Marketplace, Inc. DBA The Marketplace;
D. Corinna Township: Two Friends of Annandale DBA Hitching Post at Lake Center;
E. City of Delano: Holiday Stationstores, LLC DBA Holiday Stationstore #214
F. City of Monticello: Walmart, Inc. DBA Walmart #3624; Holiday Stationstores, LLC DBA Holiday Stationstore #344; Holiday Stationstores, LLC DBA Holiday Stationstore #196; Northern Tier Retail, LLC DBA Speedyway #4479
G. City of Otsego: Holiday Stationstores, LLC DBA Holiday Stationstore #378
H. City of St. Michael: Holiday Stationstores, LLC DBA Holiday Stationstore #394; Northern Tier Retail, LLC DBA Speedway #4554; Northern Tier Retail, LLC DBA Speedway #4267; Backyard Liquor, Inc. DBA Backyard Liquor
I. City of Waverly: Mid County Coop DBA Mid County Waverly
J. City of Monticello: CMV’s ECig Lounge, LLC DBA ECig Lounge
F. HEALTH & HUMAN SERVICES
1. Modify 67-Day Case Aide Position to 67-Day Social Worker Position
G. HEALTH & HUMAN SERVICES
1. Request To Cancel 12-24-18 Health & Human Services Board Meeting
H. HIGHWAY
1. Request To Hire New Highway Maintenance Worker Position For Northeast Truck Station In Otsego
I. HIGHWAY
1. Approve Memo Of Understanding (MOU’s) With The Cities Of Albertville, Cokato, Waverly And Cokato Township For The Storage And/Or Purchase Of Salt For The 2018-2019 Snow & Ice Control Season.
J. PARKS & RECREATION
1. Authorize Signatures On 2019 Park Caretaker Agreement With Green View Inc.
K. PLANNING & ZONING
1. Approve A Three-Year Building And Sewer Code Agreement Between Wright County And Corinna Township.
L. SHERIFF’S OFFICE
1. Position Replacement:
A. Deputy
TIMED AGENDA ITEMS
STATEMENT REGARDING DATA INCIDENT
Daleiden read the following statement:
Wright County takes data privacy very seriously and government agencies are held to a higher standard for data protection.
We have many protocols, procedures and annual training requirements in place. While we regret the actions of this former employee, we want to reiterate that no evidence has been found to indicate there was any sale or distribution of private data. The data was recovered and returned to the County by law enforcement.
Unlike other data incidents, this case involved numerous data bases and multiple computer systems that were reviewed by computer forensic consultants to determine the scope of the breach and determine the identities of the individuals affected. The multiple data bases also meant that the County did not have addresses associated with many of the individuals impacted, which then had to be obtained before the notices could be sent out.
The County Attorney’s office is reviewing the case for criminal charges.
(End of statement)
Vetsch said all members of his household received the letter that was mailed by the County on the data incident. He feels comfortable that the information has been recovered and the data is safe. It is regrettable that the person made this decision. Borrell agreed and said the employee brought the work home to catch up. He didn’t realize some of the data was on the computer that he took home. Borrell said an incident letter was received at his home as well.
Chuck Dressen, Waverly, said the news reports reflect this incident happened some time ago, yet the public was not notified until just recently. Lee Kelly, County Coordinator, said it was challenging to put the data set together.
Within one hour, law enforcement was engaged in the incident. Unfortunately, it took considerable time to go through the employee investigation with two forensic firms. Following that was verification of addresses for mailing notice. He said this incident involved many databases.
BOB HIIVALA, AUDITOR/TREASURER
Approve Richard Zobel Repurchase Tax Forfeited Land Resolution
The property is in Otsego and in the State of Minnesota’s name. The previous owner, Richard D. Zobel, has requested to repurchase the tax forfeit property.
Brian Asleson, Chief Deputy Attorney, said the property went tax forfeit in June. There are property issues relating to City ordinances, and Section 5 of the Contract for Repurchase addresses those issues. Zobel paid the back taxes and has until next year to clean up the property. If it is not done, the City has the right to complete the cleanup and assess the costs back to Zobel. Action includes having the Board adopt a resolution authorizing the Auditor/Treasurer to sign the repurchase contract. An application is then sent to the State for the state deed to return the property to Zobel’s name.
Borrell made a motion to adopt Resolution #18-83 approving the repurchase contract with Richard Zobel, PID #118-031-001080. The motion was seconded by Vetsch and carried 5-0 on a roll call vote.
Approve November Revenue/Expenditure Budget Report
Hiivala reviewed the November budget review handout. At eleven months of the year, the County is at 91.67% of the budget. Revenues are trending above anticipated partially due to the Local Option Sales Tax (LOST). Hiivala plans to present a budget amendment to recognize LOST revenues. Potter stated that LOST is a tool provided by the legislature. Revenues can only be spent on roads and bridges within the County and must be identified through a public hearing process. Hiivala stated that revenues for Assessor and Planning & Zoning are trending above budget. On the expenditures side, savings are being realized through personnel related items (unfilled vacancies and turnover) and investment income.
Potter moved to accept the November Revenue/Expenditure Budget Report. The motion was seconded by Vetsch and carried 5-0.
BRIAN ASLESON, CHIEF DEPUTY ATTORNEY
Authorize Signatures On Lease Agreement Between Wright County And Wright County Agricultural Society
Asleson said the Lease Agreement with the Wright County Agricultural Society (Fair Board) has been in place for 30-40 years. An updated Agreement was drafted, and the Fair Board approved the document at their 12-03-18 meeting. The Fair Board approved a change to the Agreement in Section 11, Notice, adding Dennis Beise’s name. Asleson explained the terms are different than the prior lease. Most notably and at the recommendation of the County’s Risk Manager, the County is stepping back as it relates to the Fair Board sub-leasing for boat and recreational vehicle storage. The Fair Board will have the right to sub-lease without the County’s consent. This change removes the County from liability. The Fair Board has its own insurance coverage and agrees to indemnify the County.
Borrell moved to approve the Lease Agreement with the Wright County Agricultural Society. The motion was seconded by Husom and carried 5-0.
ITEMS FOR CONSIDERATION
11-27-18 PERSONNEL COMMITTEE OF THE WHOLE (COTW) MINUTES
At today’s County Board Meeting, Potter moved to approve the minutes and recommendations. The motion was seconded by Borrell. Vetsch referenced emails received on the proposed Sheriff’s salary of $129,000. The emails reflect that the proposed salary is close to that of the current Sheriff. Vetsch explained that the proposed salary is lower than comparable counties. The County would have a hard time defending this in court as it is based on sheriff salaries in comparable counties with similar education and background. In addition, there is the cost of the legal battle. Potter noted that Wright County has the third largest Sheriff Department in the State. The motion to approve the minutes and recommendations carried 5-0. The minutes follow:
I. DISCUSS 2019 SALARIES OF ELECTED DEPARTMENT HEADS
County Attorney
Tom Kelly, County Attorney, asked for a three percent increase. He is currently at $147,997. With a three percent increase, his salary will be $152, 437. He listed the 2018 compensation rates of County Attorneys in neighboring counties, stating that even if they get no increases in 2019, he will still be thousands behind them. On March 1, 2019, T. Kelly will begin his 36th year with the County. He is very proud of his team.
Recommendation: Authorize a three percent increase in compensation for the County Attorney, for a total 2019 annual compensation of $152,437.
Sheriff
Lee Kelly, County Coordinator, said the minimum salary for the Sheriff was set prior to elections per State Statute 387.20 in the amount of $91,540.80. Joe Hagerty, the current Sheriff, earned $133,012 in 2018.
Deringer said he has done everything possible to prepare himself for this position. He hopes to work with the Board in a spirit of fairness and relationship. He wants to be an avenue of change and knows how to accomplish his goals.
Commissioner Darek Vetsch said he was considering a range of $125,000 to 133,000. He did not want to go below that amount because comparable county sheriffs are earning $15,000 to $20,000 more. In that situation, there is a potential risk of litigation by the elected official. Additionally, if the bar is set too low, there is pressure to make larger increases in the future.
Commissioner Mark Daleiden thought $115,000 was a good starting salary, with an increase possible in the second year. Commissioner Charles Borrell suggested $120,000. Commissioner Michael Potter said if Deringer’s starting salary is considerably less than comparable county sheriffs, now is the time to make a correction. Vetsch said comparable salaries are between $140,000 to $155,000. If Deringer’s starting salary as Sheriff is set between $125,000 and $133,000, he can be given three to five percent raises over time to get him closer.
Deringer said he did not expect to start at the same salary as the current Sheriff. He was considering a starting salary of $128,400. Vetsch suggested $129,000 to start. Potter said that would make the Sheriff’s compensation more comparable with other county sheriff salaries.
Recommendation: Authorize annual compensation of $129,000 for the County Sheriff in 2019.
County Board
L. Kelly said staff is working on a handbook for Commissioners. This will detail policies such as mileage and per diems. Commissioner Christine Husom said a defined plan is needed. L. Kelly said the practice is to follow reimbursements related to attendance at committees on the Committee Meeting / Advisory Board Appointments Schedule. Vetsch said a meeting or committee should be added to the handbook before per diems are paid for attendance.
Discussion continued regarding per diems paid for County Commissioners in other counties.
Vetsch said inflation is at 1.75 percent this year. He suggested a 2.5 percent increase to keep up with inflation. Employees get 2.5 percent plus range movement if they are eligible. His original goal was 3 to 3.5 percent.
There was discussion about raising per diems as well. Borrell suggested raising the annual salary for County Commissioners by three percent and leaving the per diems the same.
L. Kelly said if 3 percent is added to the current County Board salary of $39,931, the total would be $41,129. The consensus was to increase the County Board salary for 2019 by 3 percent.
Recommendations: Increase the salary for the County Board of Commissioners for 2019 by 3 percent to $41,129. Per diems will remain the same.
Minutes submitted by Deb Schreiner, Administrative Specialist
(End of 11-27-18 Personnel COTW Minutes)
11-28-18 COMMITTEE OF THE WHOLE MINUTES
At today’s County Board Meeting, Vetsch moved to approve the minutes. The motion was seconded by Husom and carried 5-0. The minutes follow:
I. Sheriff-Elect Sean Deringer’s Reorganization Plan
Sheriff-Elect Sean Deringer said he chose Lieutenant Matt Treichler as Chief Deputy. Deringer said they have a similar vision and are of like minds regarding the Wright County Sheriff’s Office (WCSO). Deringer also commended current Chief Deputy Todd Hoffman for his uniquely well-rounded skill sets due to his work in several divisions at the WCSO.
Deringer distributed four documents regarding his proposed organizational chart (see attachments). He requested a Training Coordinator at the Command Staff level. Deringer said he will wait until next year’s budget discussions to request two additional staff in the Narcotics office. No position titled “Training Coordinator” exists currently, but Deringer said it would fill a significant and immediate need in the WCSO.
Deringer referred to the first page of the reorganization chart showing the Sheriff, the Chief Deputy, and three Captains underneath. The Captain on the left is the Patrol Captain, with two Lieutenants underneath that position. The middle Captain is Operations, with one Lieutenant, and the third Captain has one Criminal Investigation Division (CID) Lieutenant.
Deringer moved to the second page. His short-term proposal is as follows: The Operations Chief position would be below the Sheriff and Chief Deputy and above the three Captains. There are a couple of steps between the Chief Deputy and the Captains, which leaves room for the Training Coordinator. The Captain currently in the middle would move to the position of Training Coordinator while retaining the position of Captain. This person has been involved with training at the WCSO for ten or more years. This move will create more time for this position to devote to training.
The impetus for the change comes from the Minnesota Peace Officer Standards and Training (POST) Board, which recently mandated that 16 hours out of 48 continuing education hours every three years be devoted to mental health-related de-escalation techniques. This is a legislative mandate that the WCSO is expected to provide. Deringer said the WCSO already fulfills all requirements related to Emergency Medical Response (EMR) training. The weak link in the process is the documentation related to this training. A Training Coordinator will be able to coordinate training and documentation, thereby ensuring that the WCSO is not failing the Office or the public.
Turning to the third page, Deringer said that a Captain position is scheduled to be open due to projected staff attrition within the next two years. At that point, the Training Coordinator (initially a Captain’s position) would be replaced by a Lieutenant position, because the first Training Coordinator will have firmly established the program by that time. The Lieutenant Training Coordinator would report to the Operations Chief. On the third chart, one of the two Lieutenants under the Operations Chief would be the Training Coordinator.
Deringer referred to the fourth page. If the Operations Chief becomes available in four years due to planned staff attrition, the position of Operations Chief would go back to either an Operations Captain, or, if someone fulfills the same set of skills as the current person, the position would stay Operations Chief, and the Operations Captain position would be eliminated. Deringer explained that the four pages of the charts he distributed represents four years’ time. Ultimately, the Training Coordinator would be a Lieutenant position.
Deringer said he wants to be visible to the public and be in the office more to address the needs of his 260 employees. Treichler will help him with community events and meetings. The Operations Chief will help Deringer with new initiatives. In short, Deringer said he expects Treichler to be the Sheriff in his absence. Treichler will also partner with the Operations Chief to carry out the overall operations within the Office.
Vetsch said the Sheriff’s Office is top heavy. He struggles with adding staff without an outside firm first doing an analysis of the Sheriff’s Office staff. Schawn Johnson, Human Resources Director, said a job description for the Training Coordinator would have to be created. He has a rough idea regarding where that position would fall on the pay scale.
Commissioner Christine Husom asked why the Chief Deputy couldn’t work with a Training Coordinator at a lower level. Deringer said the Operations Chief would take the place of the Operations Captain and would be under the Chief Deputy in the organizational chart. The Operations Captain position would become the Training Coordinator (at the Captain level).
Deringer said the mandate from the State POST Board started January of 2018. Those people seeking licensing in 2020 are going to need 16 documented hours of very specific training. Other than three hours of online training, this initiative has not yet been implemented in the WCSO. Deringer said it is imperative that they move forward with a Training Coordinator. He said it would be good to have an outside firm do a study. He does not feel the WCSO is top-heavy. The Office is very busy and needs someone to follow through on the training initiatives. If the request for a Training Coordinator at the Command level is denied and no additional position is created, Deringer said he will have to fill his former spot as Patrol Captain. He said the schedule is more than a .5 FTE job, and it takes administrative time to review pursuit videos and reports. That is over and above the day-to-day tasks of the position.
Vetsch said he is comparing the WCSO to other County departments. The WCSO has the most high-end employees. If they can find a firm that everyone agrees on, Vetsch said he will find the money to do the study, and the Committee Of The Whole can revisit this topic in one month. Commissioner Mark Daleiden said if the Training Coordinator position is warranted, the County Board will still have to find a way to fund the position. Vetsch said with benefits, the cost would be nearly $150,000 annually.
Deringer said he doesn’t want to keep doing things the way they have been for the last forty years. He does not think an outside firm will be able to identify all the issues from the top down. Vetsch said he is only looking at the administrative workload and whether current staff can handle it. Husom asked whether the Training Coordinator could be at the Lieutenant level instead of a Captain.
Hoffman said an outside firm will designate more command staff than exist in the current organizational chart. More supervision or management is needed because it is the County’s highest risk for liability claims for workplace injuries. Another negative is that the County Board has a long-held position that sergeants are not supervisors. There are about eight supervisors for more than 200 employees. The sergeants are in the union with deputies. A lot of the supervision has fallen on the captains and the lieutenants. Hoffman asked whether the Committee Of The Whole would be open to Deringer’s request for a Training Coordinator if a study by an outside firm verifies the need. The patrol schedule should be incorporated into the study to make it a top to bottom look at the WCSO.
Potter said that the need for a training officer was a common theme during the campaign among all the candidates. If the training isn’t documented, there is a problem. Vetsch said he has no information to justify adding the position. He favored investing in a study to verify the need for a $150,000 position.
Borrell asked whether Deringer would be able to work out the budget for 2019 by not filling empty positions. Deringer said there are more than $400,000 in turnback dollars. There is also a retirement to backfill. Borrell said trained deputies are very important. It amounts to about a dollar per County citizen to make sure deputies are well trained. Deringer said the sergeant currently doing the training documentation also conducts 120 background investigations per year. Vetsch said he wants the documentation. He also wants to be able to tell the public that the County did their due diligence and found there is no one else in the WCSO who can take on this workload.
Discussion continued regarding ways to fund the Training Coordinator position, such as not filling certain positions, starting the position later in 2019 instead of 1-08-19, and hiring outside trainers. Husom asked which position would be cut to add the Training Coordinator. At this point in the budget process, the County Board can only reduce versus add to the budget.
Shawna Athman, Business Manager, distributed a document titled, “Budget Adjustments” (see attachment). She said currently the Jail has no clerical staff in the budget, although there are two Office Technician II (OT2) positions that are permanently dedicated there. They do very few fill-in tasks that take place in the Sheriff’s budget. Athman said it is possible for the WCSO to increase the jail boarder revenue by $100,000. The two OT2 positions could be shifted to the Jail budget, for a total of $136,000. Jail expenses increase, and $100,000 shifts to the 201 Sheriff’s budget. Athman said revenues from jail boarders would be increased by $100,000 to minimize the impact on the Jail budget. The sample figures provide an average of $181,445 for an annual total of $2,177,340. She was confident the WCSO could bring in revenues of $2.1 million in 2019.
Vetsch said that is $40,000 to $50,000 short of the cost to add the Training Coordinator position to the Command Staff. By adding this position, Vetsch said he is hoping for $2.2 million in revenue for 2020. It will be difficult to keep next year’s levy under 10 percent.
Daleiden said the study would be funded out of the Professional Services line item. Deringer favored letting an outside firm do the study and make recommendations. Vetsch was not comfortable adding to the budget. Daleiden said he would like to continue this meeting, since there is no regular County Board meeting on 12-04-18, and there will be a Board meeting on 12-06-18 at 6:00 P.M. regarding the 2019 Draft Budget and Levy. He requested that S. Johnson assist the Sheriff’s Office with selecting a firm to do the study.
Lori Pawelk, Assistant Human Resources Director, said there will be an application process for any new positions that are created and the County is required to post the position for a minimum of five working days.
S. Johnson said the Chief Deputy salary should be set before the end of the year.
Recommendations:
1) Continue this discussion at a Committee Of The Whole on 12-18-18 at 2:00 PM;
2) Add Chief Deputy Salary for 2019 to the 12/06/18 Committee Of The Whole Agenda at 4:00 P.M.
Minutes submitted by Deb Schreiner, Administrative Specialist.
(End of 11-28-18 COTW Minutes)
12-06-18 PERSONNEL COMMITTEE OF THE WHOLE MINUTES
At today’s County Board Meeting, Borrell moved to approve the minutes and recommendations. The motion was seconded by Vetsch and carried 5-0. The minutes follow:
I. DISCUSS 2019 SALARIES OF ELECTED DEPARTMENT HEAD: AUDITOR/TREASURER
Bob Hiivala, Auditor/Treasurer, distributed a memo to the County Board regarding his general duties, qualifications, and performance (see attached). He asked to receive the same increase as the other elected officials.
Recommendation: Authorize a three percent increase in compensation for the County Auditor/Treasurer, for a total 2019 annual compensation of $132,530.
II. SALARY OF CHIEF DEPUTY SHERIFF
After discussion, the consensus was to set the 2019 annual compensation for the Chief Deputy Sheriff appointed by Sheriff-elect Sean Deringer at $104,500.
Recommendation: Authorize a three percent increase in compensation for the Chief Deputy Sheriff, for a total 2019 annual compensation of $104,500.
Minutes submitted by Deb Schreiner, Administrative Specialist
(End of 12-06-18 Personnel COTW Minutes)
12-12-18 PERSONNEL/EMPLOYEE RELATIONS COMMITTEE MINUTES
At today’s County Board Meeting, Husom moved to approve the minutes and recommendations. The motion was seconded by Potter and carried 5-0. The minutes follow:
I. MODIFY SWIII/MHP POSITION FROM ONE FTE TO TWO .5 FTE’S (HHS)
Social Services Manager, Michelle Miller distributed to the committee members a copy of the budget amendment form (See Attached Form) with the request to convert one full time (1.0 FTE) Social Worker III/Mental Health Professional (SWIII/MHP) into two, part-time (.5 FTE) SWIII/MHP positions and convert the remaining one position SWIII/MHP to a Social Worker (SW) position.
Both SWIII/MHPs have expressed interest in moving to a part-time employment status. The SWIII/MHP position can be very difficult to fill, often requiring multiple postings. By converting these two positions to a part-time status the County would be able retain qualified staff and provide a cost savings to the County.
Jami Goodrum, Health & Human Services Director and Miller added that they are strategically using internal resources which would be more cost effective than contracting for outside services.
A discussion was held regarding experience of getting the approval for part time employees being somewhat of a challenge. Lee Kelly, County Coordinator mentioned that it was more so due to budgeting and department’s not complying with the allocated hours and the negative impact it can have on the County’s budget. He continued to explain that there are systems in place now that have improved personnel tracking and budgeting.
Human Resources Director Schawn Johnson explained benefits will be prorated for the actual working time. Christine Partlow, Human Services Business Manager added that the budget is allocating 20 hours a week for half time positions. For consistency purposes, they will be complying with the 20 hour per weeks that are allocated in the County budget.
Commissioner Christine Husom said that it’s a practical solution and understands that it’s a matter of moving people around rather than going through the hiring process, which is no additional cost to the County.
Commissioner Mark Daleiden also agreed with the cost effectiveness of not having this position filled for 6 months and not having to go through the hiring and training for these positions.
RECOMMENDATION: APPROVE TO MODIFY SOCIAL WORKER III/MENTAL HEALTH PROFESSIONAL POSITION FROM 1.0 FTE TO TWO (2) .5 FTE’S (HHS).
II. RECLASSIFY SWIII TO SW TEMPORARILY (HHS)
Michelle Miller, Social Services Manger distributed a copy of the budget amendment form (See Attached Form) describing the department’s request to temporarily reclassify a Social Worker III (SWIII) to a Social Worker (SW). Miller added that this position is extremely difficult to recruit. The position has been posted twice with two potential candidates, neither candidate met the departments hiring criteria. This is due to the County’s salary restrictions and the small pool of potential candidates in the field. Miller continued to describe that by taking this action, the department can utilize a SW to complete some portions of the SWIII’s tasks and move the clinical pieces to other SWIIIs and clinically licensed staff.
A discussion occurred that currently the department’s supervisors already oversee a large number of staff (average of 13 staff/social service supervisor) members, this is the best option given the circumstances. Miller mentioned that at some point in 2019, when an open position becomes available in either Mental & Chemical Health Services or Youth Services units, the department may seek to bring this request back to the Personnel Committee to reclassify the SW back to a SWIII position.
Health & Human Services Director Jami Goodrum suggested that this also offers another option for internal staff that may be in the process of attaining their license a promotional opportunity and the position could be upgraded in the future.
Commissioner Christine Husom commented that she appreciates the willingness to share the position while the work load is down.
Human Services Business Manager, Christine Partlow discussed the budget numbers on the attached amendment form explaining that there are some cost savings that the County would benefit from under this position reclassification.
Commissioner Mark Daleiden asked how long the position had been open. Miller replied that the resignation was accepted in September of this year and the department has since posted it twice. Goodrum commented that they have been diligent in not overspending on the salary budget in the HHS Department.
RECOMMENDATION: APPROVE TO TEMPORARILY RECLASSIFY THE SOCIAL WORKER III POSITION TO SOCIAL WORKER (HHS).
III. RECLASSIFY VACANT CHILD SUPPORT OFFICER TO SW (MNCHOICES) (HHS)
Financial Services Manager, Kimberly Johnson explained that over the past 5 years, child support caseloads have fallen by 30% across the state including Wright County. As caseloads have decreased we have taken an Office Technician II (OTII) position in Child Support and assigned it in the same job classification to another area within the Health and Human Services (HHS) and have taken a Case Aide position from Child Support Officer (CSO) and reassigned it to Financial Assistance.
K. Johnson described that there is an open CSO position they are requesting to be reclassified to a Social Worker (SW) because at this time they no longer need the position and are unable to move it to another area. The demands on MN Choice assessors continues to be high and even with utilizing Public Health Assessors, they are 3 weeks behind on initial assessments.
Christine Partlow, Human Services Business Manager went over the numbers (See Attached Form) on the amendment form explaining the additional cost impact to the budget. In addition, Jami Goodrum, Health & Human Services Director added that they are being cost conscious as looking over the entire budget as whole.
Overall, the three proposed staffing changes to the HHS Department would result in an increase of approximately $27,000 to the 2019 County budget.
RECOMMENDATION: APPROVE TO RECLASSIFY THE VACANT CHILD SUPPORT OFFICER POSITION TO SOCIAL WORKER (MNCHOICES) (HHS).
IV. MEMORANDUM OF AGREEMENT WITH TEAMSTERS 320 NON-LICENSED ESSENTIAL SHERIFF STAFF (CORRECTIONS OFFICERS) REGARDING WORK SHIFTS
Patrick O’Malley, Captain/Jail Administrator provided the committee members with an overview of a proposed Memorandum of Agreement (MOA) between the Teamsters Local 320 (Non-Licensed Essential Sheriff Staff) and Wright County. He explained that both parties have expressed a desire to establish ten (10) and/or twelve (12) hour work shifts for Correctional Officers and Sergeants in the bargaining unit not currently scheduled on (10) and/or twelve (12) hour shifts.
O’Malley explained that they have been in communication with the union and working with Labor Attorney, Susan Hanson regarding the suggested changes in the language within Article 9.4 (that is identified in red), on the attached Memorandum of Agreement. Paragraph 1. Article 9.4 of the collective bargaining agreement which states “Those employees working a 6-3 schedule” will be removed and the proposed language that will be added is “Correctional Officers and Correctional Sergeants working a schedule other than a 5-2 schedule” can work up to 171 hours in a 28-day period with the above exclusion before eligible for overtime pay.
O’Malley explained that this change allows them to look at other scheduling options. He mentioned this is not related to other scheduling issues that the Sheriff’s Office has encountered such as dispatch scheduling.
Commissioners Christine Husom and Mark Daleiden understand this change allows the corrections area to implement different scheduling options.
Human Resources Director Johnson stated that this item would be on the consent agenda for the next Board meeting.
V. PERFORMANCE REVIEW – GREG PICKARD, VETERAN SERVICES OFFICER
Recommendation: Performance Appraisal – Greg Pickard, Veteran Services Officer; - Based on four (4) performance evaluations received, the Committee recommends a rating of “Meets Expectations”.
Minutes submitted by Kathleen Brannan-Merritt, Administrative Specialist
(End of 12-12-18 Personnel/Employee Relations Committee Minutes)
APPOINTMENT OF WRIGHT COUNTY DRAINAGE INSPECTOR
Approval of 12-12-18 Ways & Means Committee Minutes
At today’s County Board Meeting, Borrell moved to approve the minutes and recommendations. The motion was seconded by Husom and carried 5-0. The minutes follow:
I. Drainage Inspector 2018 Annual Report and 2019 Appointment
Purpose of the meeting, to receive the 2018 Annual report and consider 2019 appointment.
Mike Young, Drainage Inspector, provided a status report (see attached) on the ditches within the County’s Drainage system.
Young stated that ditch spraying has been a three (3) year initiative. The problem with that is that not all sections of the ditch are cleaned out, therefore by the time you get through the entire ditch, you are starting all over. Also, regulatory issues, i.e. DNR, have delayed and limited the removal of trees within the ditch. These delays can be 6-8 weeks which cause contractors to become frustrated due to the moving timelines and scheduling; has seen less and less responding to the bid requests.
Commissioner Borrell asked if having Matt Detjen, the County Ag & Drainage Coordinate helps. Young responded that Detjen has been a huge asset to the ditch process.
Discussed renewal of the 2019 contract for Drainage Inspector. Young stated that he was not seeking renewal of his contract. He cited that he does not bill out for all his work, noting that for 2018 he billed the County for only 32 hours. Commissioner Borrell suggested that the County pay an annual salary, a monthly payment, which would be billed against the Ditch system.
Young stated that there will be more organized inspections across the board this next coming year, largely due to State statute. There are no systems that are functioning in the way that they should. Young’s role is to perform the Condition checks; Inspections checks follow when a repair number is assigned. It is the intent that 1/4 to 1/5 of the system be inspected each year over a 5-year period. Along with those inspections elevations checks need to occur, adding additional work.
Discussed how redetermination of benefits is a priority for the ditch system and that the addition of the Mobitrac and drone equipment by the County will assist. Vergin clarified that Young is not an employee of the County, therefore would not be able to operate that equipment, only employees of the County are able to.
Young expressed frustration with turning in time, when it can be years before benefiting persons will see results. He has probably only turned in 10% of his time. Also, some contacts are regarding private ditch issues, not county ditches. Young estimates that the additional inspections being required by the State will increase the work load to approximately 500 to 600 hours. If he were to continue would want to seek an annual contract of $15,000 to $20,000.
The consensus is that the County needs to systematically identify the ditch system. Much easier now to do the redeterminations with new equipment and the technology that is now available to us.
Husom stated that she would like to have the County’s intentions regarding the ditch system presented at a quarterly township meeting.
Vergin will prepare the minutes, the contract, and appointment resolution based on the recommendation of the Committee for Board action on December 18.
RECOMMENDATION:
Accept the 2018 annual report as presented by Mike Young and recommend his reappointment as the Drainage Inspector for 2019, adjusting his compensation to $20,000 annually, to be paid in monthly installments.
Minutes submitted by Sue Vergin, Assistant County Coordinator
(End of 12-12-18 Ways & Means Committee Minutes)
Resolution Approving Michael Young As Wright County Drainage Inspector & Authorizing The Execution Of Agreement
Borrell moved to adopt Resolution #18-84. The motion was seconded by Husom and carried 5-0 on a roll call vote.
RESOLUTION SETTING COUNTY ATTORNEY’S SALARY FOR 2019
Vetsch moved to adopt Resolution #18-85 setting the County Attorney’s 2019 salary at $152,437. The motion was seconded by Potter and carried 5-0 on a roll call vote.
RESOLUTION SETTING AUDITOR/TREASURER’S SALARY FOR 2019
Vetsch moved to adopt Resolution #18-86 setting the Auditor/Treasurer’s 2019 salary at $132,530. The motion was seconded by Potter and carried 5-0 on a roll call vote.
RESOLUTION SETTING SHERIFF SALARY FOR 2019
Vetsch moved to adopt Resolution #18-87 setting the 2019 salary for Sheriff-Elect Sean Deringer at $129,000. The motion was seconded by Potter and carried 5-0 on a roll call vote.
RESOLUTION SETTING COUNTY BOARD SALARY FOR 2019
Vetsch moved to adopt Resolution #18-88 setting the County Board’s 2019 salary at $41,129. The motion was seconded by Husom and carried 4-1 with Daleiden casting the nay vote. Vetsch questioned Daleiden’s vote and said he has voted against the Commissioner’s salary for the past five years. He does not see the need to hold the position hostage to those that can afford it. It is more than a part-time position, and it takes 32 hours/week minimum to do the job to the fullest. Daleiden said he does not take all the per diems and doesn’t feel it is right to be paid more than some of the full-time employees of Wright County.
2019 MILEAGE REIMBURSEMENT RATE
Kelly said the County’s mileage reimbursement rate has been set at 50 cents/mile for several years. The IRS (Internal Revenue Service) released guidance for 2019 at 58 cents/mile. The IRS rate in 2018 was 54.5 cents/mile.
Discussion followed on use of fleet vehicles. Kelly reported that it occurs daily that employees use their own vehicles due to fleet vehicles being unavailable.
Potter moved to approve the mileage reimbursement rate of 58 cents/mile for 2019, seconded by Borrell. It was the consensus that the County’s rate should be consistent with the IRS rate. The motion carried 5-0.
COMMENT ON SHERIFF JOE HAGERTY’S RETIREMENT
Daleiden said this is the last Board Meeting of the year and wanted to commend retiring Sheriff Joe Hagerty for his years of service and all he has done for the County over the years. He said Sheriff Hagerty did not want to be recognized at the Board Meeting. However, Daleiden though Sheriff Hagerty’s service should be recognized. Daleiden said Wright County is the tenth largest county in Minnesota and it has the third largest Sheriff Department in the State. Borrell said it has been a pleasure to work with Sheriff Hagerty. Potter added that he has a calming demeanor, and he will be missed.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Coordinator Updates.
A. The Board previously discussed the possibility of adding another Board meeting prior to year-end. He indicated this is not necessary as there is no outstanding business. The next regular Board Meeting will be held on 1-08-19, and that is the organizational meeting.
B. Classification and Compensation Study. Kelly said the study is moving forward. Larger departments are reviewing position descriptions. They hope to have descriptions to all departments soon. Kelly thought meetings would be scheduled in January to receive an update from Springsted. Discussion on implementation of the next phase of the study will be held in closed session.
2. Highway 55 Coalition. Potter said the Coalition will be going to the Legislature to seek support to secure up to $5 million in State funding for right-of-way preservation and safety improvement construction along the TH 55 corridor from Plymouth to Annandale.
3. Transportation Alliance. A pre-legislative meeting was held. Potter referenced a MN Report Card for MN Infrastructure 2018 reflecting an overall grade of C, which is higher than the national grade of D+. The report is put out by the American Society of Civil Engineers.
4. Appointment to 7W Transportation Policy Board. Potter said the Mayor’s Association will need to discuss a replacement for Vern Heidner’s position on the 7W Transportation Policy Board. The position needs to be an elected official from a city. Potter brought forth the name of Rob Olson as a possible appointee. Olson is a Traffic Engineer and an Albertville City Council member. Another possibility is Dale Graunke from Delano. Potter encouraged Commissioners to speak with mayors in their Districts on a recommendation for this appointment.
5. Legislative Forum. Potter said there will be a Legislative Forum on school funding issues at the Discovery Elementary School in Buffalo (214 1st Ave. NE) on 1-02-19 from 6:30-8:00 P.M.
6. Vetsch expressed appreciation to the City of Monticello, Monticello School District, and other entities for their efforts on the Safe Routes to School Program in Monticello.
7. Foster Care. Daleiden said a foster care appreciation event was held last week and attended by 148 foster children and 48 families. He commended the foster care providers.
8. Daleiden and Husom sponsored a luncheon for the mental health group that recently received an award for collaboration with Functional Industries and Central MN Mental Health Center.
9. Buffalo Safe Schools. Husom attended a recent meeting. She said vaping has become an epidemic.
10. Polar Plunge Events. Husom said the Buffalo Police Department and Special Olympics will host an event in March on Buffalo Lake. Maple Lake will hold their polar plunge in February.
11. Legislative Forum, Central MN Jobs & Training (CMJTS)/Workforce Center. Husom attended the event on 12-14-18. There were eight legislators that attended. Panel presentations were made on the impacts of the services received from CMJTS.
12. Labor Management Meeting. Husom attended a recent meeting. There is a new business agent and some restructuring occurring. Topics included calibrating salt amounts for less impact on the environment, and the Highway plan to guide the County over the next 20 years. A meeting will be held in early 2019 on the plan.
13. MEADA (Methamphetamine Education and Drug Awareness Coalition of Wright County). Husom said the group is looking to become more robust. Meetings will be held monthly instead of quarterly and the website will be updated. Two grants were received. The opioid action team is working to educate patients on pain management through a patient brochure at hospitals.
14. Central MN Emergency Medical Services. Husom said Sherburne County is joining the metro group so will no longer be part of the Joint Powers Agreement (JPA). The JPA will be revised to reflect this change.
15. Midwest Regional Forensic Laboratory. Husom said the Lab now is working with robotic equipment that assists with DNA processing.
16. Delano Safe Schools. Borrell attended a meeting last week.
17. SWCD (Soil & Water Conservation District) Board. Borrell attended a meeting on 12-17-18. A planning meeting will be held on 1-31-19 at 8:30 A.M. The location of the meeting is not yet set.
18. Ewald Peterson Retirement. Potter said that Sherburne County Commissioner Ewald Peterson is retiring, and a reception will be held today at the Sherburne County Courthouse. He extended appreciation for all Peterson has done over the years for transportation.
The meeting adjourned at 10:31 A.M.
County Board Minutes Submitted by: Susan Backes, Clerk to the County Board
Published in the Herald Journal Jan. 18, 2019.