Wright County Board Minutes

BOARD OF WRIGHT COUNTY COMMISSIONERS
OCTOBER 29, 2019
DATE APPROVED: NOVEMBER 5, 2019
The Wright County Board met in regular session at 9:00 A.M. with Vetsch, Husom, Daleiden, Potter and Borrell present.
COUNTY BOARD MINUTES 10-22-19
Potter moved to approve the minutes with the following correction:
- Page 4, 8th paragraph, 1st sentence, change from “TIF funds” to “MIF (Minnesota Investment Fund) funds”
The motion was seconded by Husom and carried 5-0.
AGENDA
Potter moved to approve the Agenda. The motion was seconded by Daleiden and carried 5-0.
CONSENT AGENDA
Potter requested removal of Consent Item C4 for discussion. Potter moved to approve the Consent Agenda not including Item C4. The motion was seconded by Husom and carried 5-0:
A. ATTORNEY
1. Authorize Signatures On Agreement Between The Developer Of Cedar Lakes Estates & The County Of Wright
B. AUDITOR/TREASURER
1. Approve Transfer Of Election Funds Totaling $180,000 To The CIP Fund For Election Equipment.
2. Approve Temporary Liquor License For Maple Lake Ice Fishing Derby, Inc. For Event On February 1, 2020.
3. Acknowledge Warrants Issued Between October 16, 2019 And October 22, 2019.
C. HEALTH & HUMAN SERVICES
1. Approve January 1, 2020-December 31, 2021 WCHHS/Department of Human Services Biennial Service Agreement - DHS Requires Board Approval Per Provision Of MN Statute 256J. Public Posting Period Is Complete
2. Authorize Signatures on January 1, 2020 - December 31, 2020 Central MN Jobs & Training Services (CMJTS)/WCHHS Contract Service Agreement - $318,200 Paid Through The MFIP Consolidated Fund
3. Approve Application For Fraud Prevention Investigation Grant Request To Cover Program Cost - $50K
5. Position Replacements:
a. Social Service Supervisor
b. Office Technician II
D. INFORMATION TECHNOLOGY
1. Approve Out Of State Travel for IT Technical Services Manager, Mark Kellogg, to attend the InfoTech LIVE Conference & Training Session, November 18-21, 2019, Las Vegas Nevada. Expenses Covered By IT Training Budget.
E. INFORMATION TECHNOLOGY
1. Refer to 11/06/2019 Technology Committee:
A. ERP Update
B. Project Progress
C. IT Staffing Update
D. Cyber Incident Response Plan
F. PLANNING & ZONING
1. Accept The Findings And Recommendation Of The Planning Commission To Rezone:
A. NATHAN & SARAH BROWN - (Corinna Twp.) - Unanimously Recommend Approval Of The Request To Rezone 2.1 Acres From AG General Agricultural And S-2 Residential-Recreational Shorelands To R-1 Urban-Rural Transitional And S-2.
The Board discussed the item pulled from the Consent Agenda:
C. HEALTH & HUMAN SERVICES
4. Refer To 11/20/19 Personnel Committee
a. Reduce Two 1.0FTE PHN Positions To Two .5FTE PHN Positions
b. Reclassify Vacant 1FTE PHN Position to 1FTE Social Worker Position
c. Reclassify 1FTE Case Aide Position To 1FTE Social Worker Position
Potter asked whether the requested items being referred to Personnel Committee have a budget impact. He said reclassification requests should be presented prior to setting the preliminary budget. Husom said the preliminary budget cannot be increased. Lee Kelly, County Administrator, said a meeting was held between HHS (Health & Human Services) and Administration staff. It was conveyed to HHS that they will need to bring the financial data to the Personnel Committee. Kelly said the estimates show a slight increase, but HHS was going to double check the data. Potter wants the Personnel Committee to be aware of this concern.
Potter moved to approve referral of items in Consent Item C4 to the Personnel Committee. The motion was seconded by Daleiden and carried 5-0.
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve A Plat “Cedar Lake Estates” (Franklin Township)
Borrell moved to approve the Plat. The motion was seconded by Husom and carried 5-0.
Rescind The Ditch Assessment And Interest Rate Motion Passed At The October 15, 2019 County Board Meeting; Approve Assessments To Be Levied And Set The Interest Rate At One Flat Rate For All Non-Bonded Ditch Assessments.
Hiivala asked that the Board rescind the ditch assessment and interest rate motion approved on 10-15-19. That motion included variable interest rates dependent upon length of repayment. He said that was found to be hard to implement administratively. Hiivala’s recommendation is to set the interest rate at 2.5% for all ditch assessments.
Borrell moved to rescind the motion made on 10-15-19 for ditch assessments and interest rates. The motion includes approving the ditch assessments that follow at the interest rate of 2.5%. The motion was seconded by Potter and carried 5-0.
County Ditch 4, Marysville Township $523.95
County Ditch 10, Stockholm, Victor Township $307,666.25
County Ditch 15, Marysville Township $970.03
County Ditch 22, Woodland Township $90,120.43
County Ditch 24, Silver Creek Township $3,869.22
County Ditch 28, Franklin Township $650.50
County Ditch 30, Cokato Township $830.13
County Ditch 38, Marysville Township $923.79
County Ditch 39, Monticello Township $3,009.96
County Ditch 41, Cokato, Middleville Township $797.24
Joint Ditch 11, Marysville Township $1,120.63
Joint Ditch 14, Stockholm Township $2,676.21
Joint Ditch 15, Cokato, Stockholm Township $4,197.42
1 year: $500 or less
3 years: $500.01 to $1,000.00 (by landowner)
5 years: $1,000.01 to $10,000.00 (by landowner)
10 years: $10,000.01 to $50,000.00 (by landowner)
20 years: $50,000.01 and over (by landowner)
Assessments under $25.00, landowners will not be mailed a notification and the assessments will automatically be added to the 2020 Property Tax Statements.
GREG KRYZER, ASSISTANT COUNTY ATTORNEY
Adopt Resolution Scheduling A Special Assessment Hearing
Pursuant to Court Order, Wright County conducted a compliance inspection on a septic system in Middleville Township. The Court ordered the $500 cost of this inspection to be assessed against the property. Kryzer proposed an Assessment Hearing for 11-19-19 at 9:30 A.M.
Daleiden moved to adopt Resolution #19-107 scheduling an Assessment Hearing on 11-19-19 at 9:30 A.M. The motion was seconded by Husom and carried 5-0 on a roll call vote.
ITEMS FOR CONSIDERATION
10-16-19 JUSTICE CENTER OWNERS COMMITTEE MINUTES
At today’s County Board Meeting, Potter moved to approve the Justice Center Owners Committee Minutes and recommendations. The motion was seconded by Borrell and carried 5-0. The minutes follow:
I. Justice Center Updates
Paulsen spoke to the short term schedule & progress on the site. On the exterior, work continues on the west parking lot. There is approximately 30 days of storm piping work remaining in that area. As earthwork continues on the west lot, the east side of the building will also be started shortly. On the outside of the building, the exterior metal panels are being completed on the south end and stone veneer is being installed around the main entry. Stairwell B is currently being framed for sheetrock installation.
On level 0, the public elevators are being installed and have approximately a week and a half of work remaining. The elevator up to the mechincal penthouse area is installed, but there are security control questions being worked through before it is complete. The interior framing on the south end of the building is nearly complete and will continue north as areas are finished.
On level 1, the mass calendar courtroom bench millwork is being delievered and will begin installation within the next week. The framing will be installed first, then the elevated floor, the rough ins, and lastly the finished wood panels. The Court Administration front counter is framed and rough ins are currently being installed.
On level 2, the ceiling grid is being installed in the Attorney’s Office sace and the contractor will continue north. The area A ceiling is being framed and then mechanical and electrical rough ins will be installed. The IDF room flooring is complete.
On level 3, wood panels continue to be installed in the courtrooms. Terrazzo flooring will begin to be installed the 2nd week of November. The tile is currently being installed restrooms and the IDF racking / cable management equipment is also going in.
Currie spoke to the long term schedule. The facilty work continues to be on track, however a majority of the site improvements work will be completed in 2020 as weather allows and has delayed the anticipated facility opening date. Currie also spoke to the status of the courtroom solid surface caps. The dimensions have been confirmed and will allow the wall construction to continue, however the matierial for the cap is still under review.
Wilczek spoke to the cost for a requested sink and associated work in the Rule 5 / Booking area and the cost was determined by Potter & Borrell to be too expensive to approve. Wilczek also provided an overview of 4 proposals including 800 mhz distribution antennas, cell phone boosters, a PA system, and sound masking. Wilczek asked about the status of the parking area underground electrical work and Paulsen indicated it would begin in about 2 weeks when the stormwater piping was further ahead.
MacMillan asked about active shooter blue lights in the facility and recommended that a group meet with the Sheriff’s Dept. (Leander) to gather more information for possible inclusion in the project.
Filippi commented that courtroom seating is being discussed and pricing will be obtained for review. Design plans will be shared with the Judges prior to solicitation.
RECOMMENDATIONS: Approval of 800 mhz distribution antennas, cell phone boosters, PA system, and sound masking as presented. Denial of proposal for the Rule 5 / Booking sink.
Owners Committee Minutes Submitted by: Alan Wilczek, Facilities Services Director
(End of 10-16-19 Justice Center Owners Committee Minutes)
REFER REMOTE ACCESS AND HHS CALL CENTER TO THE 11-05-19 COMMITTEE OF THE WHOLE (COTW) MEETING
Kelly said Information Technology would like to refer Remote Access and the HHS Call Center to the 11-05-19 COTW Meeting that has already been set for 10:30 AM. Currently, that Agenda includes the Lake Charlotte-Lake Martha Subordinate Sewer District Finance Discussion.
Husom made a motion to refer Remote Access and HHS Call Center to the 11-05-19 COTW Meeting at 10:30 AM. The motion was seconded by Potter and carried 5-0.
ADOPT RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED PROPERTY TAX ABATEMENT PROGRAM
Kelly said staff have been working with the City of Otsego and Ehlers Inc. on this topic. Action today is to set a public hearing on the proposed property tax abatement program to keep the timeline moving.
Daleiden moved to adopt Resolution #19-108 setting a Public Hearing for 11-19-19 at 9:30 AM. The motion was seconded by Potter. A friendly amendment was made to the motion to change the time to 9:45 AM.
Vetsch suggested a possible COTW Meeting prior to the public hearing to address any questions the Commissioners may have rather than having an extended discussion at the Public Hearing and to keep the timeline moving. Borrell stated an important factor is whether the owner of the property will continue to go to tax court on the properties they own. Daleiden informed the City Administrator and it will be included in the agreement. Vetsch said there is substantially different information now because of the County’s inability to front the money; the request will be to abate a larger portion of the funding. He understands there is not the interest to go for general obligation bonds with the County. He asked whether the Commissioners wanted to wait until the Public Hearing to discuss the details or address it at a COTW Meeting. Husom suggested discussion at the upcoming County Board Workshop, and Daleiden didn’t know that the information would be available by that time.
Vetsch said this topic was discussed at the City Council meeting last night. He is awaiting something in writing from the City in the next few days. Kelly hadn’t received an update but thought what the County responded with seemed to be palatable and the best situation for all parties involved.
Hiivala stated that meetings were held with Ehlers Inc. The action item today is the setting of the abatement hearing (how much, how long, and the parcels involved) and the County’s ability to abate tax increment.
Daleiden made a motion to set a COTW Meeting for 11-06-19 at 12:30 PM. Items will include Property Tax Abatement Program with Otsego and Communication Specialist Interviews (second round). The motion was seconded by Potter and carried 5-0.
The motion to adopt Resolution #19-108 carried 5-0 on a roll call vote.
SCHEDULE COMMITTEE OF THE WHOLE MEETING RE: ELECTED DEPARTMENT HEADS SALARIES
Potter made a motion to set a Personnel COTW Meeting for 11-26-19 at 10:30 AM. The motion was seconded by Husom and carried 5-0.
ADVISORY COMMITTEE/ADVISORY BOARD UPDATES
1. Administrator Updates:
A. Kelly said staff have been attending ERP (Enterprise Resource Planning) sessions. He attended the CMRP (Central Mississippi River Regional Planning Partnership) Meeting last week and the retreat yesterday with the County Board. Workforce Pathways meetings are being held to introduce the initiative which relates to assisting businesses with their workforce needs into the future with education, training, marketing and collaboration. Meetings are being held with schools to discuss trades and skills that are desired and to educate students on career opportunities.
2. Wright County Economic Development Partnership (EDP). Potter and Kelly attended a meeting last week. Discussion items included the Executive Director’s retirement in 2020 and moving forward with either the EDP or an EDA (Economic Development Authority). Potter said 70% of the workforce commutes out of the County to jobs. The goal is to reduce that number. The plan will be to discuss the future of the EDA at an upcoming County Board Workshop.
3. Land Use Meeting in St. Cloud. Daleiden attended the meeting last week. Topics included case law on issues that counites and cities may experience, variances, etc. The meeting focused mostly on county related issues.
4. CMRP Meeting. Vetsch, Daleiden and Kelly attended a meeting last week. The group is expanding and busy working on a variety of items.
- The group selected Planning NEXT as their consultant.
- A draft joint powers agreement was approved by the CMRP and will be presented to member entities in the upcoming weeks.
- Internal policies are being developed.
- Workload will be delegated as follows: City of Big Lake – financials; Wright County – clerical and administrative; Sherburne County – Mark Schneider is the administrator for the group; and City of Monticello – marketing and website.
Discussion followed on the amount of work needed to attain a river crossing. Vetsch said it is a collaborative effort for entities in Sherburne and Wright County to determine the best location for a river crossing.
5. Borrell and Husom worked to restore a headstone that was in a cemetery vandalized in the late 1990’s.
6. Borrell has been meeting with the DNR (Department of Natural Resources) on the involvement of the DNR as it relates to county ditches and waterways. Another meeting will be held.
The meeting adjourned at 9:55 A.M.
Published in the Herald Journal Nov. 15, 2019.