Wright County Board Minutes

BOARD OF WRIGHT COUNTY COMMISSIONERS
NOVEMBER 5, 2019
DATE APPROVED: NOVEMBER 19, 2019
The Wright County Board met in regular session at 9:00 A.M. with Vetsch, Husom, Daleiden, Potter and Borrell present.
COUNTY BOARD MINUTES 10-29-19
Husom moved to approve the 10-22-19 County Board Minutes. The motion was seconded by Daleiden and carried 5-0.
AGENDA
The following change was made to the Agenda:
- As requested by Matt Treichler, Chief Deputy Sheriff, pull Consent Item A1, “Approve Memorandum Of Agreement Between WCDA (Wright County Deputies Association) & Wright County To Establish Ten (10) Hour Work Shifts For Patrol Staff Deputies And Sergeants In The Bargaining Unit.” Treichler said the Agreement will be modified and presented at a future meeting for approval.
Potter moved to approve the Agenda. The motion was seconded by Daleiden and carried 5-0.
CONSENT AGENDA
Potter moved to approve the Consent Agenda as amended. The motion was seconded by Borrell and carried 5-0:
B. ADMINISTRATION
1. Move The Following Items From The November, 2019 County Board Workshop Meeting To The January, 2020 County Board Workshop Meeting:
A. Veteran Record Scanning Update
B. Impact Of The Veteran’s Property Tax Exclusion
C. ADMINISTRATION
1. Authorize County Board Attendance At Wright County Economic Development Board Meeting, 11-15-19 @ 8:00 A.M., Wright County Government Center Room C118
D. ADMINISTRATION
1. Refer The Following Items To The 11-12-19 County Board Workshop Meeting:
A. Economic Development
1. Economic Development Director
2. Economic Strategy
B. Legislative Items
1. Legislative Topics
2. Lobbying Services
C. 2020 Workshop Schedules
D. Administrator Updates
E. AUDITOR/TREASURER
1. Authorize Commissioner Attendance At The Informational Meeting For County Ditch #20, 29 And 36 Scheduled For November 19, 2019 At 6:00 p.m. In The County Board Room.
2. Approve Renewal of 2020 Tobacco Licenses For: French Lake Township: Chris Lantto DBA Lantto’s Store, Inc.
City of Albertville: Gordon Berning DBA Don’s Auto Service & Repair, Inc.; Coborn’s Inc. DBA Coborn’s #2029; Coborn’s, Inc. DBA Little Dukes; Coborn’s, Inc. DBA Coborn’s Liquor #6038
City of Clearwater: Mark Allen Campbell DBA Brothers Smoke & More; Coborn’s, Inc. DBA Coborn’s Liquor #6034; Coborn’s, Inc. DBA Coborn’s #2008; Coborn’s, Inc. DBA Little Dukes; Kwik Trip, Inc. DBA Kwik Trip #104
City of Cokato: Lake Region Coop Oil Assoc.; Jack’s of Cokato, Inc.
City of Delano: Hansoline, Inc. DBA Flippinbill’s; Coborn’s, Inc. DBA Coborn’s #2028; Coborn’s, Inc. DBA Holiday Stationstore #4073
City of Hanover: JonWall, Inc. DBA The Original Tom Thumb
City of Maple Lake: Lake Region Coop Oil Assoc.
City of Monticello: Kwik Trip, Inc. DBA Kwik Trip #345; Kwik Trip, Inc. DBA Kwik Trip #177; Walmart, Inc. DBA Walmart #3624
City of Montrose: O Brothers, Inc. DBA O Brothers Wine & Spirits; Doug & Sally Roepke, Inc. DBA The Ugly Bar
City of Otsego: ARF Enterprises, LLC DBA Riverview Liquorette; Napa Valley Liquor, Inc. DBA Napa Valley Liquors; Kwik Trip, Inc. DBA Kwik Trip #162
City of St. Michael: Coborn’s Inc. DBA Cash Wise Liquor #7043; Kwik Trip, Inc. DBA Kwik Trip #681
City of South Haven: South Haven Sports, LLC
3. Acknowledge Warrants Issued Between October 23, 2019 And October 29, 2019.
F. INFORMATION TECHNOLOGY
1. Position Replacement:
A. Technical Support Specialist
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Schedule A Ditch Committee Of The Whole Meeting, Public Hearing, For The Redetermination Of Benefits On County Ditch 20, 29 And 36 For January 14, 2020 At 1:30 PM
Matt Detjen, Agricultural and Drainage Coordinator, said informational meetings will be held in November on the redetermination of benefits for Ditches 20, 29, and 36. The public hearings will not occur until January due to the availability of the ditch viewers.
Daleiden moved to schedule a Ditch Committee Of The Whole Meeting, Public Hearing, for 1-14-20 at 1:30 PM. The Public Hearings will include the Redetermination of Benefits for County Ditch 20, 29 and 36. The motion was seconded by Potter and carried 5-0.
Approve Wright County Tax Forfeit Land Resolution (Maple Lake Township)
Brian Asleson, Chief Deputy Attorney, said the requested action is to convey three tax forfeit properties located in Sherwood Forest to Maple Lake Township. Two parcels are for public use and one parcel is for road right-of-way. Potter extended appreciation to Maple Lake Township for taking the parcels. The parcels are part of the recorded deeds for Sherwood Forest and are not buildable lots, so they cannot be purchased by the general public.
Potter moved to adopt Resolution #19-109 requesting the Minnesota Commissioner of Revenue to convey the following parcels to Maple Lake Township:
210-100-352200 Public Road
210-129-000020 Lake Access
210-129-000021 Lake Access
210-129-000022 Lake Access
The motion was seconded by Daleiden and carried 5-0 on a roll call vote.
Approve Wright County Tax Forfeit Land Resolution (St. Michael)
Asleson presented a request to convey two tax forfeit properties to the City of Monticello. Both are part of the same plat that should have gone to the City. One is a stormwater holding pond and the other is for road right-of-way.
Daleiden moved to adopt Resolution #19-110 requesting the Minnesota Commissioner of Revenue to convey the following tax forfeit parcels to the City of Monticello:
114-271-000030 Stormwater Management and Open Space
114-280-000010 Public Street and Trail Right-Of-Way
The motion was seconded by Husom and carried 5-0 on a roll call vote.
Accept The Low Bid For The County Ditch #10 Holding Pond Project
Detjen distributed a summary of bids prepared by ISG for construction of a storage pond along County Ditch 10 in Victor Township. The letter from ISG reflects:
The base bid includes work required for the construction of the storage pond while the alternate eliminates seeding from the contract and would be hired separately by the Drainage Authority. The completion date is 8-31-20 with a $6,000 bonus awarded to the contractor for completion prior to 6-30-20.
Bids were received on 11-01-19 for the base bid and alternate bid. The engineer’s estimate for the base bid was $402,608.75 and the alternate $358,608.75. The low bid was from M&M Contractors, LLC, Breckenridge MN with a bid of $380,053.75. The low bid for the alternate was Schneider Excavating and Grading LLC from Young America MN with a bid of $315,731.45. The alternate separates seeding from the base bid.
The average seeding cost among the nine bidders is $65,000. The difference between the low bid for the base bid and bid alternate is $80,000 which could save $15,000 if the contracted seeder by the Drainage Authority was near the average seeding price. However, a separate contract is recommended for surety of completion of the seeding.
ISG’s letter reflects that based on the criteria outlined in their letter, both the base bid and bid alternate contract options are recommended for consideration by the Drainage Authority. If a well-known and reputable local contractor utilized by the Drainage Authority is available to complete the seeding work in a responsive manner, the recommendation is to award the Bid Alternate to Schneider Excavating and Grading LLC. If The Drainage Authority would like to utilize one contract for the completion of the pond with more response contract obligations, it is recommended to award the Base Bid to M&M Contractors, LLC.
Detjen said an alternate for seeding would be to purchase a side-by-side vehicle with buffer enforcement funds. Seeding of the approximate 8 acres would then be completed by staff. Vetsch said another option would be to partner with Parks. The incentive for early completion included in the bid specifications was referenced. Detjen said that date is the end of June 2020. However, spring weather may hamper whether a contractor can seed the area of the storage water pond. Daleiden said the Parks Department may have seeding equipment. Borrell favored going with the low bid and having the County arrange seeding. Lee Kelly, County Administrator, said reports will be received from the Agricultural and Drainage Inspector soon. He suggested discussing future direction of this topic at the County Board Workshop. The 11-19-19 Board Meeting could include the scheduling of a Ditch COTW meeting to discuss this overall.
The consensus was to proceed with the contractor that came in low bid for the work without the seeding. Detjen said that would be to accept the common excavation bid from Schneider Excavating and Grading LLC from Young America MN and to approve the bid without seeding costs.
Daleiden made a motion to approve the bid from Schneider Excavating and Grading LLC from Young America MN without the bid alternative for seeding costs, for the total amount of $315,731.45. The motion was seconded by Borrell and carried 5-0.
Accept The Purchase Agreement For Land Acquisition For The County Ditch #10 Holding Pond
The total purchase price for the land, easements, and temporary damages is $94,650 (divided between the Horstman estate at a cost of $45,150 and Brose Land Holdings for $49,500).
Borrell made a motion to approve the purchase agreements for land acquisition for the County Ditch #10 holding pond. The motion was seconded by Daleiden and carried 5-0.
Detjen said Nels Kotila recently passed away. He said Kotila worked as a contractor on County ditch projects and was a very good person to work with.
ITEMS FOR CONSIDERATION
SET PUBLIC HEARING, FEES FOR SERVICE SCHEDULE
Daleiden moved to set the Fees For Service Public Hearing for 12-03-19 at 9:30 AM. The motion was seconded by Husom and carried 5-0.
SCHEDULE COMMITTEE OF THE WHOLE MEETING IN JANUARY 2020 RE: 2020 LEGISLATIVE PRIORITIES
Daleiden moved to schedule a Committee Of The Whole Meeting on 1-28-20 at 1:00 PM to meet with Legislators on legislative priorities. The motion was seconded by Potter and carried 5-0.
ADVISORY COMMITTEE/ADVISORY BOARD UPDATES
1. Administrator Updates:
A. Negotiations meeting are being held with unions. Daleiden said the hope is to have all contracts signed by the end of the year.
B. Sessions are being held on ERP (Enterprise Resource Planning). The ERP Administrator started this week.
C. Kelly encouraged residents to vote today in the elections for the school districts that have referendums.
D. Open enrollment for employee benefits starts 11-06-19 and ends 11-24-19. The Benefits Fair will be held 11-07-19 at the Highway Building.
E. Kelly met with Public Health and Building Maintenance on the concept of a dental clinic in one of the new facilities. Grant funding may be secured. Daleiden clarified that the purpose of the clinic is not to compete with private practice. It would be for the low-income residents or those on Medicaid. Only a few dentists in the area service that clientele because of the low reimbursement. Kelly said there is a great need in the region and a definite shortage of providers. The goal is to identify a different way to meet that need.
2. Transportation Alliance. Potter attended a meeting in Mankato on 11-04-19. A presentation was made on the Great Lakes hyperloop, and forecasting was done with MnDOT and the MET Council.
3. I-94 Project. Potter anticipates learning next week whether the $25 million BUILD (Better Utilizing Investments to Leverage Development) Grant funding is received for the I-94 project.
4. CMRP (Central Mississippi River Planning Partnership) Meeting. Vetsch attended a scoping meeting last week and the work plan will be addressed next. The next meeting is scheduled for 11-07-19 at 7:30 AM, Sherburne County Board Room.
5. EDP (Economic Development Partnership) Meeting. Husom said the EDP will host a meeting on 11-07-19 at 7:30 AM in Annandale.
6. City of Annandale. Husom attended the meeting on 11-04-19. The City will hold a public hearing in December on the Tobacco 21 Ordinance. They are looking to approve and follow the same guidelines as the County.
7. Law Library Meeting. Husom and Kelly attended a meeting last week where the 2020 budget was discussed. Approved was the addition of 8 hours to the Office Tech position. The position is currently job shared and will move from .4 FTE to .6 FTE, allowing for overlap of hours. The Law Library continues to be very busy.
8. Fair Board. Borrell attended the Fair Board meeting on 11-04-19. The 2020 County Fair will be held July 22-26, 2020 and it will be the 150th celebration of the Wright County Fair. The group is looking for celebration ideas. Borrell said there are some issues relating to pavement and work at the Fairgrounds that he will bring up to the Board. Borrell asked if Kelly added this to the upcoming County Board Workshop agenda and Kelly said he plans to give an update at that meeting. Borrell would like the Highway Engineer or the Assistant present when this is discussed.
9. Brian Asleson, Chief Deputy Attorney, said Bill McPhail recently passed away and visitation/memorial services are being held on 11-06-19. McPhail served as the Wright County Attorney until 1990. He also worked in the Stearns County Attorney’s Office until 2015. McPhail had a long career as a public employee.
The meeting adjourned at 9:50 A.M.
Published in the Herald Journal Nov. 29, 2019.