Wright County Board Minutes

BOARD MINUTESBOARD OF WRIGHT COUNTY COMMISSIONERS JANUARY 5, 2021 DATE APPROVED: JANUARY 19, 2021
The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Daleiden, Wetter, and Kaczmarek
ADMINISTER OATHS OF OFFICE, JUDGE MOTTL
Judge Mottl administered the Oath of Office to Commissioner Michael Kaczmarek.
Judge Mottl administered the Oath of Office to Commissioner Mary Wetter.
2021 BOARD REORGANIZATION
Lee Kelly, County Administrator, called the meeting to order and asked for an election of the Chairperson for the coming year.
On a motion by Husom, seconded by Vetsch, all voted to elect Daleiden as Chairperson for 2021; and then Commissioner Daleiden presided at the meeting.
On a motion by Husom, seconded by Wetter, all voted to elect Vetsch as Vice Chairperson for 2021.
On a motion by Vetsch, seconded by Kaczmarek, all voted to transfer back any unused funds in the County Attorney’s Contingency Fund, the Sheriff’s Contingency Fund, and the Incidental Fund to the General Revenue Fund.
On a motion by Vetsch, seconded by Wetter, all voted to recall all unused clerk hire and unused budgets for 2020.
Vetsch made a motion to set the 2021 County Board sessions as listed below. The motion was seconded by Husom and carried 5-0.
County Board Regular Sessions: All Tuesday except the second Tuesday of the month.
The meetings shall be called to order at 9:00 AM.
County Board Workshops: The second Tuesday of the month.
The meeting shall start at 9:00 AM.
The Chairperson presented the existing list of committee memberships and asked the member of the County Board to convey their preferences and suggestions regarding committee designations for 2021.
The following is a list of members of Committees and the 2021 appointments. Alternates for Committees are in parenthesis:
COMMITTEE
2021 APPOINTMENT
Budget Committee Of The Whole
All Commissioners, Administrator, Auditor/Treasurer
Building Committee
Kaczmarek, Wetter, Facilities Services Director
Ditch Committee (Combined Committee to Inspect & Joint Ditch Committee)
Daleiden, Kaczmarek (Husom), Auditor/Treasurer, plus Commissioner from District being addressed shall attend if not part of the Committee. Joint Ditch meetings will require 3 commissioners
Finance/CIP
Vetsch, Daleiden, Administrator, Auditor/Treasurer, Assistant Administrator, Assistant Finance Director, & IT Director
Noxious Weed Appeal Committee
Daleiden, Kaczmarek
Nuclear
Vetsch, Husom (Wetter), Administrator, Emergency Management Director, & Emergency Management Deputy
Owners Committee -New Government Center
Vetsch, Daleiden
Personnel/Employee Relations
Daleiden, Vetsch (Kaczmarek), and HR Director. Administrator and Assistant Administrator for Union Negotiations. Deferred Compensation, Auditor/Treasurer, and Chief Deputy Attorney.
Safety
Husom, Kaczmarek, Administrator, Assistant Administrator, Risk Manager, Emergency Management Coordinator. (Also, one Representative from each unit: Teamsters, WCDA, AFSCME, Attorney’s and 49ers.)
Security
Husom, Kaczmarek, Two Judges, Administrator, Risk Manager, Court Administrator & Representatives from the following departments: Sheriff, Court Services, & County Attorney.
Tax Forfeit Committee
Wetter, Kaczmarek, Auditor/Treasurer
Technology
Vetsch, Daleiden, Administrator, IT Director, Auditor/Treasurer, & a
Representative from each Sub-Technology Committee: Land Records, Sheriff, Public Works, Law Legal, HHS, & Administration
Transportation Committee Of The Whole
All commissioners, Highway Engineer, Administrator
Ways & Means
Husom, Wetter, Administrator
911 Planning Committee
Husom, Kaczmarek (Wetter), Assistant Administrator, IT Representative, Planning & Zoning Administrator, Sheriff Representative, Emergency Management Deputy Director, GIS Coordinator, Communication 911 PSAP Manager, Business Manager – Sheriff, Facilities Services Director, Risk Manager
ADVISORY BOARD MEMBERS
2021 APPOINTMENTS
AIS (Aquatic Invasive Species) Advisory Board
Husom, Wetter
Area Transportation Planning (ATP)
Vetsch
Bertram Chain of Lakes Advisory Board
Daleiden, Vetsch
Central MN Economic Development 7W District Joint Powers Board
Vetsch, Jolene Foss (Wetter, Administrator)
Central MN EMS Region Joint Powers Board
Husom (Kaczmarek)
Central MN Jobs & Training Joint Powers Board (JTPA) Workforce Center
Husom
Central MN Emergency Services Board (Regional Radio Board)
Kaczmarek (Husom)
ADVISORY BOARD MEMBERS
2021 APPOINTMENTS
Central Mississippi River Regional Planning Partnership (CMRP)
Vetsch, Daleiden
Clearwater River Watershed District (CRWD)
Vetsch motions to eliminate, seconded by Husom, 5-0 carried.
County Extension Service
Wetter, Daleiden
Delegates to AMC
All Commissioners, Auditor/Treasurer, Administrator, Highway Engineer
East Central Joint Powers Board
Vetsch, Court Services Director
Economic Development Partnership Board
Vetsch (Wetter)
Great River Regional Library Board
Kaczmarek (Vetsch)
Highway 55 Coalition
Husom, Wetter, (Highway Engineer)
Historical Society
Wetter
I-94 Coalition
Vetsch
Law Library Board
Husom
Legislative Matters
All Commissioners
Mentorship Education and Drug Awareness Coalition of Wright County (M.E.A.D.A)
Husom
MnDOT Policy Advisory Committee (PAC)
Vetsch
MN Rural Counties
Kaczmarek (Wetter)
Monticello Joint Planning Board
Vetsch
One Watershed, One Plan Policy Committee
Wetter
Parks Advisory Board
Daleiden
Planning Commission
Kaczmarek
Public Works Labor/Management
Husom, Administrator (Vetsch)
Region 7W Transportation
Vetsch
Regional Crime Lab
Husom
Safe Communities of Wright County (SCWC)
Husom
ADVISORY BOARD MEMBERS
2021 APPOINTMENTS
Safe Harbor Task Force
Husom
Soil & Water Conservation District (SWCD)
Wetter
Trailblazer Joint Powers Board
Vetsch, Teri Lachermeier (Wetter)
The Turn Steering Committee
Husom
Twin Cities Urbanized Areas (UZA) Boundaries
Vetsch
Water Management Task Force
Wetter
Wright County Agricultural Society
Kaczmarek
Wright County Area Transportation Advisory Council (WCAT)
Vetsch, Wetter
Wright County Community Action Council
Daleiden, Wetter, City Representative
Wright County Multi-Jurisdictional Hazard Mitigation Planning Committee
Kaczmarek
On a motion by Vetsch, seconded by Husom, all voted to accept the Board appointments as recommended.
MINUTES-DISPENSE WITH READING. APPROVE AS WRITTEN/REVISED
Vetsch moved to approve the Minutes from the County Board Meeting on 12-29-20. The motion was seconded by Husom and carried 5-0.
REVIEW & APPROVAL OF AGENDA
Husom stated she would like to add to the Consent Agenda under D. Planning and Zoning, to appoint Bob Neumann, District One, for a three-year term on the Board of Adjustment. She said they just learned in mid-December, the person in District One on that board would not be continuing.
Vetsch asked if they would need to reaffirm the Business Relief Committee. Daleiden and Kelly stated no because it is a temporary committee.
Bob Hiivala, Auditor/Treasurer stated they should acknowledge that the County is in its second year of a three-year contract with the Howard Lake Herald-Journal which is the County’s official newspaper.
Vetsch moved to approve the addition to the Consent Agenda, per Commissioner Husom. The motion was seconded by Husom and carried 5-0.
CONSENT AGENDA
Kaczmarek asked to remove B. (1) a position replacement for Health and Human Services and D. (1) & (2) position replacements for the Sheriff’s Office, for further discussion.
Kaczmarek moved to approve the Consent Agenda with the removal of the aforementioned. The motion was seconded by Vetsch and carried 5-0.
A. AUDITOR/TREASURER
1. Acknowledge Warrants Issued Between December 22, 2020 And December 28, 2020.
2. Authorization a transfer $5,000 as follows:
03-310-000-0000-6912 SAFETY PROGRAM $5,000.00
03-310-000-0000-5910 TRANSFER IN ($5,000.00)
01-100-000-0000-6912 SAFETY PROGRAM ($5,000.00)
01-100-000-0000-6910 TRANSFER OUT $5,000.00
This budget amendment is for the 2021 budget.
3. Approve:
Authorization to sign resolution designating Depositories of Public Funds for 2021 for Wells Fargo and Old National Bank of Buffalo.
As required by Minnesota Statute 385.05-requesting 2021 Chairman of the Board signature on form for check signature image for 2021 warrants.
Resolution of Chairperson’s signature of record at bank, each year, for checking accounts and to sign appropriate signature forms.
B. HEALTH & HUMAN SERVICES
1. Position Replacement
A. Public Health Emergency Preparedness Coordinator
C. PLANNING & ZONING
1. PLANNING COMMISSION AND BOARD OF ADJUSTMENT APPOINTMENTS
A. Reappoint Patrick Mahlberg (Second District) For A Three-Year Term on The Planning Commission. (Term to Expire December 31, 2023)
B. Appoint Corey Tanner (Third District) For A Three-Year Term on The Planning Commission. (Term to Expire December 31, 2023)
C. Reappoint John Jones III (Third District) For A Three-Year Term on The Board of Adjustment. (Term to Expire December 31, 2023)
D. *Appoint Bob Neumann (First District) For A Three-Year Term on The Board of Adjustment. (Term to Expire December 31, 2023)
D. SHERIFF’S OFFICE
1. Position Backfill:
a. One Deputy FTE due to a resignation
b. One Office Tech II FTE due to a retirement
Kaczmarek stated that because he is new to the board he would like to get a better handle on the request for positions whether existing or new. Kelly explained the background and wages for the HHS position. He said there is not an eligibility list and it would need to be posted for seven days.
Jami Goodrum Schwartz stated it was a recent resignation. She said the position works very closely with MDH and Emergency Services. The position will be very involved with the public health response and the vaccination distribution planning.
Kaczmarek moved to approve the position for a Public Health Emergency Preparedness Coordinator in Health and Human Services. The motion was seconded by Husom and carried 5-0.
Kaczmarek asked for clarification on the Deputy position for the Sheriff’s Office. Sheriff Deringer stated they had a resignation and are currently down seven deputies, which they are also in the process of hiring. Sheriff Deringer explained that it’s the Sheriff’s Office duty to provide security for the Justice Center. They have moved the staff that he has been able to since the pandemic but there is still a need for him to fill Deputy vacancies.
Kaczmarek then asked about the Office Tech II position. Sheriff Deringer stated the reason they need this position filled is because he had a staff member retire.
Kaczmarek moved to approve the position for a Deputy and Office Tech II in the Sheriff’s Office. The motion was seconded by Husom and carried 5-0.
Kaczmarek suggested that departments add more detail in the Request For Board Action Forms (RFBA), to better understand the request or need for what is being requested.
TIMED AGENDA ITEMS
VIRGIL HAWKINS, HIGHWAY DEPARTMENT
Approve Resolution to Revoke a Portion of CSAH 39 Right-Of-Way to the City of Otsego
Hawkins stated this is part of the Highway reconstruction in front of Coborn’s in Otsego. The City of Otsego said they will vacate it to a trail easement from the developer.
Vetsch moved to approve resolution to revoke a portion of CSAH 39 Right-Of-Way to the City of Otsego. The motion was seconded by Wetter and carried 5-0 on a roll call vote.
Approve Agreement No. 20-59 for Pedestrian Trail and Pavement Improvements to County Highway 7 with the City of Howard Lake.
The City of Howard Lake already agreed to approve this at a recent City Council Meeting.
Vetsch moved to Approve Agreement No. 20-59 for pedestrian trail and pavement improvements to County Highway 7 with the City of Howard Lake. The motion was seconded by Husom and carried 5-0 on a roll call vote.
LEE KELLY, ADMINSTRATION
Approve Resolution Setting County Board Per Diems
Daleiden verified that the per diem is $50 a day for Committee meetings. Husom stated she believed workshops are part of the normal committee business and shouldn’t have a per diem.
It was clarified that the Resolution setting County Board per diem at $50 a day for Committee meetings, does not include County Workshops which are in place of the regular County Board Meetings.
Vetsch moved to approve Resolution Setting County Board Per Diems. The motion was seconded by Husom and carried 5-0 on a roll call vote .
Approve Resolution Setting Per Diems for Appointees to the County Board and Health & Human Services Board Committees, Boards and Commissions
Vetsch asked to modify the per diem for appointees to a flat dollar amount because some meetings are extremely lengthy. Vetsch suggested $100 per diem for the Planning Commission. Daleiden asked what they are at for a per diem currently. Kelly stated $60 for under four hours and $100 for exceeding four hours. Daleiden suggested to leave it how it currently is until there can be a discussion with Planning and Zoning Administrator.
Daleiden reiterated the current amount. Parks and Recreation is set at $50, Planning is set at $60, anything over four hours gets an additional $40 which increases the per diem to $100, the Board of Adjustments is also set at $60. Health and Human Services, Advisory Committee, Central MN Council on Aging is set at $50.
Husom moved to approve Resolution Setting Per Diems for Appointees to the County Board and Health & Human Services Board Committees, Boards and Commissions. The motion was seconded by Kaczmarek and carried 5-0 on a roll call vote.
ITEMS FOR CONSIDERATION
Topics to Discuss for January 12, 2021 Workshop Meeting
Vetsch would like to discuss an emergency ordinance review regarding solar farms. The second item is county ditch review, buffer grant balance and equipment need for county ditches. The third item is discussion MN Inter-County Associates (MICA).
Husom would like to add any updates regarding the money being distributed from the Business Relief Funds.
Vetsch suggested submitting possible topics for the year to either the Chair or the Administrator.
Daleiden reminded everyone of the Committee Of The Whole meeting Thursday, January 7, 2021 and stated it would be regarding the Commissioner Handbook.
Daleiden welcomed the new commissioners and new County Attorney Lutes. Lutes then welcomed the new commissioners and stated he looks forward to working with the board.
Vetsch stated the application process for the Business Relief Funds from the county will be live either Wednesday or Thursday. If a business was granted funds from the Department of Revenue and haven’t received them yet they need to contact the Department of Revenue.
The meeting adjourned at 10:38 AM.
County Board Minutes submitted by Angie Fisher, Administrative Specialist
Published in the Herald Journal, Jan. 22, 2021
WARRANTS FOR PUBLICATIONWarrants Approved On 12/22/2020 For Payment 12/22/2020
MN DEPARTMENT OF AGRICULTURE 2,775.00
THE ESTATE OF KRISTIN CARLSON 6,365.01
VOS CONSTRUCTION INC 281,869.27
2 Payments less than 2000 380.10
Final Total: 291,389.38
Warrants Approved On 12/22/2020 For Payment 12/22/2020
ABM BUILDING VALUE 94,287.83
AIR SYSTEMS ENGINEERING 44,650.00
B & D ASSOCIATES INC 12,642.60
BOSER CONSTRUCTION INC 21,345.23
CENTERPOINT ENERGY 7,000.00
CONTEGRITY GROUP 29,515.47
CORNERSTONE DETENTION 27,410.00
EBERT CONSTRUCTION 2,500.00
EMPIREHOUSE INC 22,586.25
HALLBERG ENGINEERING 10,808.00
HEATER RENTAL SERVICES LLC 3,900.00
JK LANDSCAPE CONSTRUCTION 22,152.81
KENDELL DOORS AND HARDWARE INC 4,763.53
KNIFE RIVER CORPORATION - NORTH CENTRAL 507,715.03
MID-STATE TILE CO INC 2,695.00
NELSON SANITATION & RENTAL INC 2,889.81
PROTECTIVE TECHNOLOGIES INTERNATIONAL 29,287.55
RTL CONSTRUCTION 2,139.23
US SITE WORK INC 70,167.97
WILLMAR ELECTRIC SERVICE CORP 29,525.58
11 Payments less than 2000 9,987.84
Final Total: 957,969.73
Warrants Approved On 12/23/2020 For Payment 12/23/2020
ABM BUILDING VALUE 29,117.83
ALL STATE COMMUNICATIONS INC 35,650.00
ARAMARK SERVICES INC 7,802.71
CPS TECHNOLOGY SOLUTIONS 2,595.52
DEPARTMENT OF CORRECTIONS 21,930.00
GLOVER CONSULTING LLC 11,305.00
HARRIS COMPUTER SYSTEMS 27,068.22
HARRISON MARKER CO 8,935.00
IMPACT PROVEN SOLUTIONS 11,495.06
MARES EXCAVATING LLC 15,977.00
MEND CORRECTIONAL CARE PLLC 40,805.25
MN COUNTIES COMPUTER COOPERATIVE 21,802.25
MOTOROLA SOLUTIONS INC 12,950.25
OFFICE DEPOT WORKSPACE 3,151.25
OFFICE OF MN IT SERVICES 3,000.00
OMNICARE INC 3,731.16
ON-DEMAND SERVICES GROUP INC 10,656.00
RUSSELL SECURITY RESOURCE LLC 28,921.00
SPENCE LEGAL SERVICES LLC 2,310.00
TW VENDING INC 13,626.63
34 Payments less than 2000 13,807.77
Final Total: 326,637.90
Warrants Approved On 12/24/2020 For Payment 12/24/2020
ABM BUILDING VALUE 23,000.50
ALTERNATIVE BUSINESS FURNITURE INC 2,824.64
AMAZON BUSINESS 2,338.24
ARAMARK SERVICES INC 16,176.55
BAKER TILLY VIRCHOW KRAUSE LLP 3,500.00
BOARMAN KROOS VOGEL GROUP INC 18,940.83
BUFFALO HOSPITAL 4,252.13
CENTRA SOTA COOPERATIVE - BUFFALO 30,864.82
CHAMBERLAIN OIL CO 3,217.35
CONTECH ENGINEERED SOLUTIONS 4,975.20
ENVIROTECH SERVICES INC 5,004.99
FARM-RITE EQUIPMENT INC 12,003.00
FEHN COMPANIES INC 44,417.59
FIRST STATE TIRE DISPOSAL INC 3,182.20
FLAHERTY & HOOD P.A. 2,290.50
GREYSTONE CONSTRUCTION COMPANY 14,727.53
H&R CONST CO 4,050.00
HELLMAN’S OUTDOOR SERVICES INC 5,520.00
HENNEPIN COUNTY TREASURER 2,132.90
INSIDE OUTSIDE ARCHITECTURE, INC. 2,022.45
LAUMANN’S OUTDOORS 13,485.00
MJS DIRTWORKS LLC 9,100.00
MN NATIVE LANDSCAPES 29,590.00
NET TRANSCRIPTS INC 7,408.82
PETERSON COMPANIES INC 354,064.24
PFM FINANCIAL ADVISORS, LLC 8,389.20
PRINSCO INC 8,759.04
SPRINT 2,387.64
STEVE O SEPTIC 2,182.50
SUBURBAN TIRE WHOLESALE INC 4,130.80
TOWMASTER 113,083.47
TRUEMAN WELTERS INC. 5,280.00
TW VENDING INC 24,630.25
WESTSIDE WHOLESALE TIRE 4,817.93
WRIGHT COUNTY JOURNAL PRESS 2,822.40
WRIGHT HENNEPIN COOP ELEC ASSN 3,169.44
WRIGHT SWCD 2,750.00
59 Payments less than 2000 30,910.75
Final Total: 832,402.90
Published in the Herald Journal, Jan. 22, 2021.